HomeMy WebLinkAboutAgenda_PAREB_05.13.2021Notice of Meeting for the
P arks and Recreation Adv isory Board
of the City of Georgetown
May 13, 2021 at 6:00 P M
at VI RT U AL
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder - Katherine Kainer, P arks and R ec reation Advisory Board C hair
B R oll C all - Katherine Kainer, P arks and R ecreation Advis ory Board C hair
C P arks and R ec reation staff member introduc tion and presentation - Kimberly G arrett, P arks and
Page 1 of 15
R ec reation Direc tor
D Disc ussion on Bark P ark S afety C oncerns voiced on S ocial Media - Linds ay C ooper, P arks and
R ec reation Advisory Board Member
E P rojec t Updates and S taff R eport - Eric Nuner, Assistant Direc tor of P arks and R ec reation
F Update and disc ussion on the P arks and R ecreation Master P lan -- Kimberly G arrett, P arks and
R ec reation Direc tor
G Update from the F riends of G eorgetown P arks and R ecreation - Kimberly G arrett, P arks and R ecreation
Direc tor
H Direc tor R eport -- Kimberly G arrett, P arks and R ecreation Director
L egislativ e Regular Agenda
I C ons ideration and possible action to approve minutes from the April 8, 2021 meeting - Jill Kellum,
Adminis trative S upervis or
Adjournment
Adjourn - Katherine Kainer, P arks and R ec reation Advisory Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 15
City of Georgetown, Texas
Parks and Rec Advisory Board
May 13, 2021
S UB J E C T:
Dis cus s ion on Bark P ark S afety C onc erns voic ed on S oc ial Media - Lindsay C ooper, P arks and
R ecreation Advis ory Board Member
IT E M S UMMARY:
At the reques t of board member Linds ay C ooper, this item was added to the agenda for dis cus s ion.
Information provided by the G eorgetown Animal S ervices Manager:
S inc e O ctober of 2020 Animal control has had 8 calls dis patc hed to us from the bark park at 151 Holly S t.
1 animal as s is t
3 park patrols
1 dangerous dog
2 dog at large
1 animal bite
O ffic er (Kait) R utherford has c onducted self-initiated park patrols over the pas t couple of weeks , and
advised each time more than the half of the c itizens at the park with their dogs did not have any proof of
rabies vacc inations by tags affixed or could pull up a copy on their phone. T hos e c itizens were asked to
leave the park and return only when they have proof of rabies vac cines .
We typically get more animal bite type calls in the warmer weather months . W hen more c itizens are out and
the park bec omes very crowed.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
Page 3 of 15
City of Georgetown, Texas
Parks and Rec Advisory Board
May 13, 2021
S UB J E C T:
P roject Updates and S taff R eport - Eric Nuner, As s is tant Director of P arks and R ecreation
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Director of P arks and R ecreation
AT TAC H ME N T S:
Description Type
Project updates Backup Material
Page 4 of 15
Parks and Recreation
Capital Improvement Projects –May 13, 2021
ADA Trail Reconstruction – Bids were received for the ADA Trail Reconstruction on February 23rd. Six
contractors submitted bids for the project. The project is proposed to begin in May after City Council
approval.
Heritage Gardens (Community Garden) – Final drawings were submitted to Planning for approval.
Comments were received and are being addressed by consultants. Resubmittal of drawings to planning
will be the first week of April. Park staff will serve as general contractor for the project to extend the
budget and provide as many amenities as possible for the project. Restrooms have been ordered.
University Park – Staff has begun the planning process for redevelopment of University Park to include
playground replacement, landscape improvements and additional site amenities. A public meeting is
being scheduled to discuss park amenities with homeowners.
Park ADA Modifications – Staff bid four park projects listed in the ADA Transition Plan. Summercrest,
Old Town, Edwards and Bark Park will be receiving updates to provide ADA accessibility within these
parks. The project is scheduled to begin in May.
Wolf Crossing Trail – 90% drawings have been submitted to park staff for review. The project will be
presented to Planning for P&Z approval and permitting. Parks staff and consultants are working out final
easement agreements with landowners for trail right of way. Bid schedules have not been determined
to date.
Page 5 of 15
Parks, Recreation and Open Space Master Update – The Master Plan kick off meeting was held on April
20th. There are 5 Stakeholder Meetings scheduled between May 12 -19. A virtual public project kick-off
meeting is scheduled for May 24, at 6PM.
Page 6 of 15
City of Georgetown, Texas
Parks and Rec Advisory Board
May 13, 2021
S UB J E C T:
Update and dis cus s ion on the P arks and R ec reation Mas ter P lan -- Kimberly G arrett, P arks and
R ecreation Director
IT E M S UMMARY:
T he projec t team had a kick off meeting with G reenP lay, and s ubc onsultants C ovey Lands cape Arc hitects ,
Barker, R inker and S eacat, R R C As s ociate, and Bang the Table on April 20th. Katherine Kainer, C hair
and C had Holz, Vic e C hair are both part of the projec t team and were on the kick off call.
S tarting this week there will be foc us group meetings with different s takeholders, us er groups, and staff to
determine the department's s trengths and weaknesses and als o find out what additional programming
s hould be offered as well as new facilities and amenities. T here are five focus group meetings being held
between May 12-18th.
T here will be an open public forum on May 24th at 6 pm which will be held in a virtual format through a
zoom webinar. P eople interes ted in attending will need to register in advanc e. T his is an opportunity for
the public to find out about the projec t and provide additional input. A s tatis tic ally valid s urvey will then be
mailed out to 4,000 homes in June. In addition, there will be an online survey that will be open to anyone.
T he projec t website is https://gtxparkplan.c om/ and there the public can sign up for project updates, register
for the M ay 24th zoom webinar and take a community questionnaire.
Attached is the proposed Vision/Critical S uccess Factors for the project.
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
AT TAC H ME N T S:
Description Type
Master Plan Vision Backup Material
Page 7 of 15
Revised June 2011
C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\6431AA6E-56D5-4CEE-BCE7-
0ED4E92BEB19\GeorgeTownTx.50992.1.Vision-CSF_-Georgetown_Draft.doc
GreenPlay, LLC
Vision/Critical Success Factors
Project Title: Georgetown, TX- Parks and Recreation Master Plan
Client: Georgetown, TX
Project Manager: Dan Seder
Date: April 15, 2021
Project Vision
Develop a 10-year update to the Parks and Recreation Master Plan for the City of Georgetown,
TX. The plan will create a vision for the Department to act as a guide for the next 10 years. The
plan will take into the history and character of the community and address indoor and outdoor
facilities, to position Georgetown to build on the unique system and position the Department for
new opportunities.
Critical Success Factors Performance Measures
1-Assessment of indoor recreation facilities and
programs.
2-Updated assessment of parks, trails, and
open space.
3-Community driven.
4-Provide a clear and concise vision for the
community, with creative recommendations for
the implementation of the vision for the next ten
(10) years
5-Establish a clear direction to guide City staff,
parks advisory board and elected officials as to
the growth, development and enhancement of
the community’s parks, public spaces,
recreation programs, services, and facilities
6-Become an element of the City’s 2030
Comprehensive Plan.
7-Create a Cost Recovery framework that is
clear enough to allow decision to be made by
administrative decision makers.
8-Meet the Texas Parks and Wildlife Master
Plan requirements.
Page 8 of 15
City of Georgetown, Texas
Parks and Rec Advisory Board
May 13, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the April 8, 2021 meeting - Jill Kellum,
Administrative S upervisor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
Minutes Backup Material
Page 9 of 15
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
April 8, 2021 - Virtual
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Katherine Kainer, Parks and Recreation Advisory Board Chair
The meeting was called to order by Katherine Kainer at 6:01 pm.
B Roll Call - Katherine Kainer, Parks and Recreation Advisory Board Chair
Staff: Kimberly Garrett, Eric Nuner, Jill Kellum
Board: Katherine Kainer, Chad Holz, Jolene Melancon, Jack Flatau, Brazos Fielder, Peter Bahrs,
Lindsay Cooper
C Update from the Friends of Georgetown Parks and Recreation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett stated the Friends of Georgetown Parks and Recreation met last Monday. She
stated they have not been able to fundraise and they have not had as many expenses due to not
helping with swim lessons. She stated they are doing a family masquerade ball Saturday,
October 30th.
D Project Updates and Staff Report - Eric Nuner, Assistant Director of Parks and
Recreation
Eric Nuner reviewed the project updates and staff report. For the ADA Trail Reconstruction,
staff will take this to City Council on the 27th of this month. The Heritage Gardens project is
making progress and demolition will start in April and parks staff will serve as general
contractor to extend the budget. Staff has begun the planning process for redevelopment of
University Park and a public meeting is being scheduled to discuss amenities with the
homeowners. Staff bid 4 ADA projects that will receive updates to provide ADA accessibility
and they are for Summercrest, Old Town, Edwards, and the Bark Park. Staff is sending plans
through for the Wolf Crossing Trail. That takes about 3 weeks for approval and construction
could start in the fall. On the Parks, Recreation and Open Space Master Plan there will be more
information coming soon and the project team will meet in late April. Jack Flatau asked about
the ADA Trail and the ADA Modification projects and Eric Nuner explained that an inventory
was done and prioritized so now staff can start moving from the ADA Trail reconstruction to
the Park ADA modification projects. Kimberly Garrett stated in the master plan process, she
met with the consultant, GreenPlay, and there will be a meeting in April with the project team.
The team consists of staff and Parks and Recreation Advisory board members Katherine Kainer
and Chad Holz.
Page 10 of 15
E Overview of Parks and Recreation Department - Kimberly Garrett, Parks and
Recreation Director
Kimberly Garrett stated she wanted to provide an orientation and training with the board
members. Normally there is a park tour but due to Covid we have not been able to do it, and a
lot of information is given in that tour. She reviewed the following information: Parks and
Recreation’s Mission – PMP and Metrics, Park Inventory, Trails, Recreation Programming and
Facility Rentals, Marketing, Parks CIP. She stated there is a mission statement for each area; one
for Parks and one for Recreation and they drive the performance measures. She stated we are
refining those and making them public facing. Kimberly Garrett showed data on parkland and
explained the different types of parks and trails. She explained land banking and Peter Bahrs
asked about the Westside Park. Kimberly Garrett gave a brief overview about Westside Park.
Kimberly Garrett stated in the past, trails have been the number 1 requested amenity when we
do a master plan or any community engagement. She stated we do not have a big loop trail
because the trail system is focused on the rivers. Peter Bahrs asked if there is another group in
another part of the city that has a map for bike friendly roads. Kimberly Garrett stated that the
transportation department has a bike master plan. She stated they presented it to the parks
board in the initial phases and we can have them present it again. It will be important to look at
that as we go through the master plan to look at the connections. They tried to take our off-
street trails and make connections with the roads. She stated the trail system started in 1996
and there has been over 2 million in funding through TPWD to build the trails. Jolene
Melancon asked if we work with Williamson County to connect trails. Kimberly Garrett stated
we do, and they are in the process of doing a trails master plan update and staff recently met
with Williamson County and have provided them with information on our trails. Kimberly
Garrett stated the recreation programming extends outside the recreation center, and the
recreation center is a customer service hub. She stated we also have a Tennis Center that offers
pickleball and tennis. She stated we have aquatics with the outdoor pools, indoor pool,
splashpads, and programming; teach lifeguarding, swim lessons and water aerobics. We have
youth and adult athletics and camps. There is also group fitness and personal training
available. There is an adventure program and a challenge course. Special events such as the 5K
went virtual, and we also offer a variety of special events such as the Halloween festival and
movies in the park. We also manage the rentals for the park pavilions, Community Center,
Garey House, the pools and certain areas of the recreation center. Our marketing is huge, and
we have a wide variety of social media outlets. Our website is the number one way our clients
find out about our programs. Live and Play Georgetown is our brochure and is a
comprehensive list of all our memberships, programming, and rentals. Kimberly Garrett stated
the purpose of the board is to review and recommend acquisition and uses of parkland. She
stated if the city were looking at acquiring parkland for a southeast regional park, staff would
bring that to the board to look at the location to see if the city should pursue that purchase.
Additionally, staff would come to the board with any facility improvements, programs, or
activities to meet our current and future needs of the city. That is where it will be important
that we get that feedback from the master plan and the community engagement. We will find
Page 11 of 15
out what the community wants and allow staff to make changes and evaluate what they are
doing to make improvements. Kimberly Garrett stated after the master plan is complete it will
give a detailed timeline and list of projects and dollar amounts that the parks board could
recommend to city council to ask the citizens to pass a bond for various projects. We also have
cemeteries and the columbarium. The board also reviews and recommends purchases over
$50,000.00 and then it goes to city council for approval. There is also another board in our
department; the Georgetown Youth Advisory Board, that is made up of young people from 8th
grade to seniors in high school. The board liaison for that board is Arica Kolb and is the
recreation supervisor over programs. She directly works with summer camps and youth
programming. We also have parkland dedication and park development and have an updated
parkland dedication ordinance that was passed in 2019. If there are any variances to the
parkland dedication or park development, staff would bring this to the parks board for
approval. The department is looking to become accredited, and this will assist standardizing
processes and procedures and help with succession planning. There are approximately 20
agencies in the state that are accredited through the NRPA. It will be very rewarding to know
we have this designation, and the city can be proud of it as well. Kimberly Garrett stated the
parks tour will happen in the future and the tour is important for the board to understand the
magnitude of the parks and open space that the city manages. Kimberly Garrett stated the
parks maintenance staff manages all the open space, the parks, restrooms, trash, and about 40%
of the parks mowing is contracted. The parks maintenance staff installs playgrounds and
perform a lot of the capital maintenance and facility maintenance.
Peter Bahrs stated we could add a class on how to make home yards look like the football fields.
Kimberly Garrett stated the department has won awards in the past for the ballfields and the
maintenance staff takes pride in their work. Peter Bahrs asked if safety is something that we
track in the metrics. He is speaking to crime on the trails. Kimberly Garrett stated we do not
track that, but the police department could provide the information. Kimberly Garrett asked if
there was a problem. Peter Bahrs stated he knows people that go out early in the morning and
run on the trail and wondered about safety. Kimberly Garrett stated there was a safety
campaign on the trail in the fall and stated staff could reintroduce that. Lindsay Cooper stated
she is used to seeing a lot of data from serving on other boards and stated that it brought good
conversations among the board. Kimberly Garrett stated the financials are not brought to the
board and that in the past some metrics were brought to the board. She stated staff went to new
software and are looking at the dashboards to be able to bring more information and staff can
work on bringing the information to the board. Lindsay Cooper asked how often the board
meets with the Georgetown Youth Advisory Board (GYAB). Kimberly Garrett stated those 2
groups have not been brought together but staff can see if they could meet. Lindsay Cooper
asked if the GYAB liaison could meet with the Parks and Recreation Advisory Board. Lindsay
Cooper stated she would like to see their voice being heard. Kimberly Garrett stated the GYAB
liaison comes to present to the board about once a year. Peter Bahrs asked about the Live and
Play brochure and why it is not downloadable and printable. Kimberly Garrett stated she will
get with our marketing employee and ask about that.
Page 12 of 15
F Presentation and discussion on proposed 5-year Parks Capital Improvement Plan -
Kimberly Garrett, Parks and Recreation Director
Eric Nuner stated the 5-year plan is brought to the board every year in April. He stated last
year with Covid the projects were frozen or postponed. Some of the items that were in FY21 are
being proposed in FY22. This will be for the design for San Gabriel Park phase 3 and in FY23
will be the proposed construction. In FY22 there would be regional trail development, and this
would be for connections to mostly sidewalks and trails where there are breaks. He stated
looking in the out years, you will see Blue Hole Park Improvement which is unfunded. He
anticipates with the master plan, it will inform staff what that area will look like and what year
to propose it. In FY23 for Regional Trails, this would be for some construction costs,
acquisition, and design from FY22. For FY24, this is additional trail work that is unidentified
currently. Southeast Community Park is unfunded, but the master plan will inform staff on
this. Eric Nuner explained that the projects can be moved and as they come funded, and the out
years are staff’s best guess. The Westside Park and Recreation Center would be in the out years
which is based on growth and demand. Kimberly Garrett stated the capital program gets
layered in with the rest of the city’s capital projects with the general fund. They look at a
bottom line across all departments. They will get a targeted amount of debt they will issue and
that will help with the debt issuances. She stated staff is going to the city manager’s office
tomorrow with this proposal and before it goes to council it will come back to the board to look
at with the final. She stated staff is on hold due to the master plan process and the city
manager’s office and city council is aware of this. She stated for the last few years this is what
the CIP has looked like and been bare because most of the projects in the master plan are
complete and because of the concern of additional debt. She stated they also pushed back the
master plan three years so that puts staff behind getting the community input. Lindsay Cooper
asked what the timeline is on a possible bond election. Kimberly Garrett stated we would have
preliminary data by the end of this year so potentially it could be next May. We could adopt
the master plan in March next year. That is dependent on city council and when they ask for
that to be in the May or November election. Peter Bahrs asked about the Westside Park and
what gets developed and if it will be in the new master plan. Kimberly Garrett stated after the
land purchase in 2013 there was a master plan done for that park. She stated there were several
public meetings and city council adopted that plan. There was a combination of open space and
trails and sports fields. She said that was done a long time ago and staff would probably
reconfirm with the public what is wanted. Kimberly Garrett stated that staff thought the park
would be developed by now. Kimberly Garrett stated there is some commitment on what staff
is doing on the property. She showed a development, the Highlands of Berry Creek, and they
are dedicating 20 acres adjacent to Westside Park, based on the current master plan for that
park. She stated they are going to do trails that will connect to the park trails and add some
park amenities and that will eventually be part of Westside Park. Kimberly Garrett stated we
needed another “San Gabriel Park” on the west side. She stated this would be a smaller park
than San Gabriel. She stated there are some cost estimates shown on the CIP that are layered in
and that is where some of the dollars come from. Peter Bahrs asked if a recreation center would
be built here as well. Kimberly Garrett stated that was identified in the master plan, that there
Page 13 of 15
was a need for another recreation center on the west side of Georgetown. She stated with the
upcoming master plan, they would get confirmation that is what citizens want. She stated with
the upcoming master plan there is a recreation center consultant that will give more information
to see what people want in that facility. Chad Holz asked about the design of San Gabriel Park
phase 3, and if it wait until the parks master plan is updated or go with the old design.
Kimberly Garrett stated the phase 3 design had already started and part of it was from a public
information engagement to get specific information for that piece of the park. She stated staff
will have some initial citizen input information by summer and she does not see the design
being totally different from what was initially planned. There was a master plan for San Gabriel
Park done in 2015, which is what phases 1, 2 and 3 were based off. She stated since it has been 6
years staff wants to get confirmation on that.
Legislative Regular Agenda
G Discussion and possible action to appoint a Parks and Recreation Advisory Board
member as a liaison to the Friends of Parks and Recreation - Kimberly Garrett, Park and
Recreation Director
Kimberly Garrett stated she was looking for someone on the Parks and Recreation Advisory
Board to be the liaison for the Friends of Parks and Recreation.
Motion made by Lindsay Cooper, second by Chad Holz to nominate Peter Bahrs as the
liaison to the Friends of Parks and Recreation.
Approved 7-0
H Consideration and possible action to approve minutes from the March 11, 2021
meeting - Jill Kellum, Administrative Supervisor
Lindsay Cooper stated the only correction is to her name. It is Lindsay, not Lindsey.
Motion made by Jack Flatau, second by Lindsay Cooper to approve minutes from the March
11, 2021 meeting with corrections to Lindsay Cooper’s name.
Approved 7 – 0
Adjournment
Adjourn - Katherine Kainer, Parks and Recreation Advisory Board Chair
Motion made by Katherine Kainer, second by Jack Flatau to adjourn the meeting.
Approved 7 – 0
Meeting adjourned at 7:28 pm.
Page 14 of 15
_____________________________________
Katherine Kainer, Board Chair
____________________________________
Lindsay Cooper, Secretary
______________________________________
Jill Kellum, Board Liaison
Page 15 of 15