HomeMy WebLinkAboutAgenda_PAREB_06.10.2021Notice of Meeting for the
P arks and Recreation Adv isory Board
of the City of Georgetown
June 10, 2021 at 6:00 P M
at 1101 N. College Street, Georgetown, T X 78626
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder - Katherine Kainer, P arks and R ec reation Advisory Board C hair
B R oll C all - Katherine Kainer, P arks and R ecreation Advis ory Board C hair
C P arks and R ec reation staff member introduc tion and presentation - Kimberly G arrett, P arks and
R ec reation Direc tor
D Update from the F riends of G eorgetown P arks and R ecreation - P eter Bahrs, P arks and R ec reation
Advis ory Boardmember Liais on
E C apital P rojec t Updates - Eric Nuner, Assistant Direc tor of P arks and R ec reation
F Direc tor R eport - Kimberly G arrett, P arks and R ecreation Director
L egislativ e Regular Agenda
G C ons ideration and possible action to recommend approval of a five (5) year extens ion with P erfectMind,
Inc . for parks and rec reation management s oftware in an amount not to exc eed $184,185. - Eric Nuner,
Assistant P arks and R ec reation Direc tor
Page 2 of 70
H C ons ideration and possible action to approve minutes from the May 13, 2021 meeting - Jill Kellum,
Adminis trative S upervis or
Adjournment
Adjourn - Katherine Kainer, P arks and R ec reation Advisory Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 3 of 70
City of Georgetown, Texas
Parks and Rec Advisory Board
June 10, 2021
S UB J E C T:
C apital P roject Updates - Eric Nuner, As s is tant Director of P arks and R ecreation
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Director of P arks and R ecreation
AT TAC H ME N T S:
Description Type
Capital Project Report Backup Material
Page 4 of 70
Parks and Recreation
Capital Improvement Projects – June 10, 2021
ADA Trail Reconstruction – Bids were received for the ADA Trail Reconstruction on February 23rd. Six
contractors submitted bids for the project. The project will go to City Council on June 8, 2021 for
approval. The start of construction will be July with completion scheduled by the end of September.
Heritage Gardens (Community Garden) – Final drawings have been submitted to Planning for approval.
Comments were received and are being addressed by consultants. Park staff will serve as general
contractor for the project to extend the budget and provide as many amenities as possible for the
project. Restrooms have been ordered.
University Park – Staff has begun the planning process for redevelopment of University Park to include
playground replacement, landscape improvements and additional site amenities. A survey was sent to
neighborhood residents and is currently being reviewed by staff. A neighborhood public meeting will be
scheduled to discuss the survey results in July. No change.
Park ADA Modifications – Staff bid four park projects listed in the ADA Transition Plan. Summercrest,
Old Town, Edwards and Bark Park will be receiving updates to provide ADA accessibility. The project is
scheduled to begin in June pending rain delays.
Wolf Crossing Trail – 90% drawings have been submitted to park staff for review. The project will be
presented to Planning for P&Z approval and permitting. Parks staff and consultants are working out final
easement agreements with landowners for trail right of way. Bid schedules have not been determined
to date.
Page 5 of 70
Parks, Recreation and Open Space Master Update – The Master Plan kick off meeting was held on April
20th. There are 5 Stakeholder Meetings scheduled between May 12 -19. A virtual public project kick-off
meeting was held on May 24. GreenPlay has developed a community needs assessment survey that will
be mailed to 4000 random residents. There will also be an open link for anyone who does not receive a
paper copy.
Page 6 of 70
City of Georgetown, Texas
Parks and Rec Advisory Board
June 10, 2021
S UB J E C T:
Director R eport - Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
AT TAC H ME N T S:
Description Type
Director Report Backup Material
Statistics Backup Material
Garey Park Backup Material
Page 7 of 70
Director’s Monthly Report
Parks and Recreation
June 2021
June Highlights
• Repairs to the natatorium continue, we are still on track to open the indoor pool the end of
June.
• Low water crossings were closed temporarily the week of May 24th due to heavy rains. Blue
Hole pedestrian bridge remains closed, but the park is open.
• At the City Council meeting on Tuesday, May 25th, the Council gave direction to spend up to
$20,000 for lifeguard expense related to River Ridge Pool. At this time due to staffing shortages,
we will be able to open River Ridge Pool on Sundays and Mondays from 1-7 pm starting June 6th.
• Parks and Recreation staff that worked the winter storm event will be recognized at City Council
on June 8th at 6:00 pm. Staff helped run a warming center, cleared tree limbs from City streets
and parks, provided assistance to the Communications Department in getting messaging out via
the website and social media, and helped with bulk water and bottle distribution.
• Parks and Recreation 5 year CIP was presented to City Council at June 8th workshop. This CIP
was presented to the board on March 11th.
• Staff met with representatives of the Georgetown Trail Foundation. Their organization is
interested in developing formal mountain biking trails near the hike and bike trail and on other
land the City has that is close to the river. A parkland improvement agreement will need to be
executed to allow them to work on City property. This agreement would come to the Parks
Board and then to City Council for approval.
• Master Plan public forum was held on May 24th. The webinar is on the project website if you
were not able to attend. https://gtxparkplan.com/. The questionnaire was taken down off the
website on May 29th. The survey will go out to 4,000 residents the week of June 14th and then
about two weeks later an open link will be on the website and social media.
o Participation numbers:
Attendance for staff SWOT: 62
Attendance for stakeholder focus group meetings: 38
Number registered for public forum: 121
Number in attendance at public forum: 56
GTX Questionnaire participants as of 5/29: 206
GTXparkplan site visits as of 6/7: 828
GTXparkplan registrations as of 6/7: 45
Public Forum Video Views: 53
o Staff from GreenPlay were on site collecting park data the week of May 24th. BRS will be
on site Thursday, June 10th looking at our recreation facilities.
• Staff attended a Shelter Manager training hosted by the Williamson County Emergency
Operations Center. The training was to prepare for shelter of evacuees from the coast in the
event of a hurricane. The plan this year will be to use non congregate sheltering (hotels) rather
than large gymnasiums or schools.
Page 8 of 70
• The Tennis Center is a host site for the Texas Slam. It is the largest junior tournament in the
United States with around 1,000 kids ages 11-18 competing in the annual tournament. The
Covid-19 pandemic cancelled the event last year. Dates for this year’s tournament are June 19 –
27. Georgetown won a 3 year bid to host the tournament. https://www.thetxslam.com/
Athletics:
• The Spring 2021, Youth Soccer League had 670 participants.
• Manchester School of Soccer will be hosting a new soccer camp in June which will be a more
technical and skill-based camp.
• This Fall/Winter our Indoor Adult Volleyball leagues will be starting again.
Fitness:
• Included Group Fitness Classes have increased approximately 20% since masks have not been
required within the facility.
Summer Programming
• Outdoor pools opened to the public on May 29th.
• Swim lessons started on June 7th and will run through August 6th. We are offering 152 classes,
currently we have 448 enrollees out of 498 available spots. Ages range from 6 months to adult.
• Camp Enrollment Numbers
Camp Goodwater ( breakdown by age)
Week Lower (5-7) Upper (8-10) Upper (11-12) Total % Full
June 7-11 28 29 10 67 88%
June 14-18 30 31 11 72 95%
June 21-25 31 34 12 77 101%*
June 28-2 30 32 12 74 97%
July 6-9 30 35 12 77 101%*
July 12-16 29 35 12 76 100%
July 19-23 31 35 12 78 103%*
July 26-30 30 35 11 76 100%
August 2-6 28 35 12 75 99%
August 9-13 31 34 12 77 101%*
*overbooked due to cancellations that typically occur during the summer
Page 9 of 70
Tennis Camp
Dates Registrations Percent Full
June 7-11 18 100%
June 14-18 18 100%
June 21-25 No Camp host site for the Texas Slam
June 28-2 17 94%
July 6-9 15 83%
July 12-16 18 100%
July 19-23 12 67%
July 26-30 16 89%
August 2-6 14 78%
August 9-13 12 67%
Adventure Camp
Dates Registrations Percent Full
June 7-11 5 50%
June 14-18 6 60%
June 21-25 7 70%
June 28-2 6 60%
July 6-9 No Camp 4th of July week
July 12-16 7 70%
Adaptive Camp
Dates Registrations Percent Full
June 21-25 23 96%
June 28-2 24 100%
July 6-9 No Camp 4th of July week
July 12-16 24 100%
July 19-23 21 88%
Page 10 of 70
OCT NOV
Memberhips sold (sum of members)812 641
Corporate Rec Center Memberships 1 0
Corporate Rec Center/Tennis Memberships 0 0
Recreation Center Membership - Resident 300 222
Recreation Center Membership - Non Resident 106 91
Recreation/Tennis Center Membership - Resident 43 23
Recreation/Tennis Center Membership - Non Resident 23 2
Day Passes 290 273
Recreation Center Patron Visits (door count)17,593 14,024
Department Revenues (Recreation, Tennis and Garey Park)132,485$ 112,162$
Cemetery Sales
5'X10' Plot - Single 5 0
10'X10' Plot - Double 0 3
2'X2' Plot - Urn burial 0 0
Niche - Columbarium Sale 1 0
Plot Markings 7 7
Park Pavilion Rentals (not including Garey Park)
Georgetown Community Center Rentals
Community Room Rentals
Community Room – Hosting Camp Program
Conference Room Rentals (not including department and
city rentals)
Page 11 of 70
DEC JAN FEB MAR APR MAY
919 1193 652 779 954 1367
0 4 0 0 0 7
0 0 0 0 0 0
224 316 216 296 370 451
128 124 78 117 124 156
23 54 39 10 58 31
12 8 11 11 14 16
478 476 267 329 341 636
15,080 14,896 12,877 14,903 16,582 17,545
77,138$ 104,182$ 86,679$ 156,221$ 172,284$ 176,453$
1 5 0 0 2 2
2 1 1 2 1 1
0 0 0 0 0 0
0 1 1 1 1 0
4 4 4 3 6 5
103
18
9
1
2
Georgetown Parks and Recreation
Page 12 of 70
JUN JUL AUG SEP Annual Total
7,317
12
-
2,395
924
281
97
3,090
123,500
1,017,604$
15
11
0
5
40
Page 13 of 70
FY 21: Q2 Summary (Jan.-Mar. 2021)
Park Visitation
Overall, visitation numbers for FY21:Q2 exceed even pre-COVID totals in FY19.
*COVID began affecting park entry in March of FY20 resulting in lower-than-normal visitation numbers. The Garey Park
Gatehouse closed on March 25, 2020 until May 18, 2020.
*Garey Park closed due to severe ice and storms Feb. 12-20, 2021 resulting in lower-than-normal visitation numbers
that month.
18,956
17,170
23,496
0
5,000
10,000
15,000
20,000
25,000
2019 2020 2021
Q2 Visitation by Fiscal Year
5,030
4,251
9,675
5,951 5,746 5,473
8,496
4,137
10,863
0
2,000
4,000
6,000
8,000
10,000
12,000
January February March
Q2 Visitation by Month & Fiscal Year
2019 2020 2021
Page 14 of 70
Zip Codes
People with Georgetown zip codes continue to be around 1/3 of park visitors, however, please note this includes both
Resident and Nonresident addresses. Of all Day Passes sold in Q2, about 19% were Residents inside the City Limits.
Austin
9%
Cedar Park
9%
Georgetown
33%
Hutto
1%
Jarrell
1%
Leander
22%
Liberty Hill
6%
Other
6%
Pflugerville
2%Round Rock
11%
FY21: Q2 Park Entrance by City (Zip Code)
Page 15 of 70
Revenue
Total Revenue for FY21: Q2 was ~20% higher than our pre-COVID revenue total in Q2 of FY19.
We continue to see a higher percentage of Nonresident park visitors. Revenue from Day Passes sold was 11% Resident
& 89% Nonresident and revenue from Annual Passes sold was 17% Resident & 83% Nonresident.
$80,745
$48,920
$96,637
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
FY19 FY20 FY21
Q2 Total Revenue by Fiscal Year
$17,491.00
$43,668.00
$3,485.00
$5,220.00
$0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 $50,000
Annual Pass
Day Pass
FY21: Q2 Park Entrance & Annual Passes by Residency
Resident Nonresident
Page 16 of 70
*Pavilion rentals were open at limited capacity and Garey House had limited capacity and COVID restrictions during all
of FY21:Q2.
$15,058 $15,006
$50,681
$19,053 $17,590
$12,277
$35,378
$13,327
$47,932
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
January February March
Q2 Total Revenue by Month & Fiscal Year
FY19 FY20 FY21
$8,974
$4,605
$7,397 $6,950
$140
$14,985
$630 $495
$3,450
$18,824
$8,087
$22,100
$0
$5,000
$10,000
$15,000
$20,000
$25,000
January February March
FY21: Q2 Monthly Revenue by Source
Annual Passes Garey House Rentals Park Area Rentals Park Entrance
Page 17 of 70
$11,887 $14,214
$20,976 $23,175
$4,853
$22,075
$13,250
$3,510 $4,575
$32,433
$26,343
$49,011
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
FY19 FY20 FY21
Q2 Total Revenue by Source & Fiscal Year
Annual Passes Garey House Rentals Park Area Rentals Park Entrance
Page 18 of 70
City of Georgetown, Texas
Parks and Rec Advisory Board
June 10, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to rec ommend approval of a five (5) year extension with P erfec tMind,
Inc. for parks and recreation management software in an amount not to exceed $184,185. - Eric Nuner,
As s is tant P arks and R ecreation Director
IT E M S UMMARY:
P arks and R ecreation entered a five (5) year agreement with P erfectMind to provide P arks and R ec reation
management software after C ity C ounc il approval on S eptember 13, 2016. T his agreement will expire on
S eptember 30th, 2021.
T he software has proven to be an as s et to the department as it provides recreation program registration,
members hip s ales , point of s ale, facility management, financial s ystem integration, online c ustomer ac cess,
integration with the C ity’s website and reporting. In addition, the s oftware has G I S capabilities , 24/7
cus tomer s ervic e support, P C I c omplianc e, das hboard reporting, digital s ignatures , and the ability to s tore
online doc uments like camp registration forms.
S taff recommends extending the agreement for the additional five (5) year period with an option to renew
for an additional two (2) year term.
F IN AN C IAL IMPAC T:
F unds are budgeted in F und 570, C os t C enter 0652, S pend C ategory – S oftware Maintenance
S ubsc riptions and S upport S ervic es
S UB MIT T E D B Y:
Eric Nuner, P arks and R ec reation As s is tant Director
AT TAC H ME N T S:
Description Type
Perfect Mind Original Contract Backup Material
Perfect Mind Extension Agreement Backup Material
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CONTRACT EXTENSION AGREEMENT
Dated the 24 day of February, 2021
B E T W E E N :
PERFECTMIND INC.
(“PerfectMind ”)
– and –
CITY OF GEORGETOWN
(the “Customer”)
WHEREAS:
A. The Customer and PerfectMind entered into an agreement dated September 13, 2016
(the “Original Agreement”) for the provision of Perfect Mind Soft ware as a Service;
B. The parties hereby agree to extend the term of the Original Agreement in accordance
with the terms set out herein.
NOW THEREFORE, in consideration of the mutual covenants contained in this
Extension Agreement and other consideration (the receipt and sufficiency of which are
acknowledged), the parties agree as follows:
1. Definitions
1.1. Any capitalized term not expressly defined in this Extension Agreement shall have
the meaning ascribed to it in the Original Agreement.
2. Extension
The Original Agreement will expire on September 30, 2021 (“Original Term”). Except to the
extent otherwise provided in this Extension Agreement, t he Original Agreement will be
extended on the same terms and conditions for an additional five (5) year period (such period,
the “Extended Term” and together with the Original Term, the “Term”), which will begin
immediately on the expiry of the Original Term. At the expiration of the Extended Term, the
Te rm will be automatically renewed for another successive two year period (an “Additional
Term”) unless a party provides written notice to the ot her party of the first party’s intention
not to renew, at least thirty days before the expiry of the then -current Term.
3. Fees
The Platform use fee during the Extended Term will be as set out in the payment schedule
attached hereto in Exhibit A, payable by Customer in advance at the beginning of each 12
month period. The Platform use f ee payable by Customer during any Additional Term will be
the same as the fees for the last year during the prior term unless PerfectM ind has given
Page 62 of 70
2
Customer written notice of a pricing change at least 90 days before the end of such prior term,
in which case the new fee will be effective upon renewal and thereafter.
4. Conflict
The provision of this Extension Agreement shall form part of the Original Agreement. Except
to the extent otherwise amended in this Extension Agreement, a ll other terms and conditions
of the Original Agreement shall remain the same, provided that in the event of a conflict
between the provisions of this Extension Agreement and those of the balance of the Original
Agreement, the terms and provisions of this Extension Agreement shall supersede those
provisions of the balance of the Original Agreement with which they conflict.
TO WITNESS THEIR AGREEMENT , the parties have duly executed this Extension
Agreement as of the date first above written.
PERFECTMIND INC. C IT Y OF GEORGETOWN
By:
By:
Name:
Name:
Title:
Title:
Page 63 of 70
3
EXHIBIT A
Extended Term
Year Six (October 1, 2021 to September 30, 2022): $36,837
Year Seven (October 1, 2022 to September 30, 2023): $36,837
Year Eight (October 1, 2023 to September 30, 2024): $36,837
Year Nine (October 1, 2024 to September 30, 2025): $36,837
Year Ten (October 1, 2025 to September 30, 2026): $36,837
Page 64 of 70
City of Georgetown, Texas
Parks and Rec Advisory Board
June 10, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the May 13, 2021 meeting - Jill Kellum,
Administrative S upervisor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
Minutes Backup Material
Page 65 of 70
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
May 13, 2021 - Virtual
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Katherine Kainer, Parks and Recreation Advisory Board Chair
Katherine Kainer called the meeting to order at 6:03 pm.
B Roll Call - Katherine Kainer, Parks and Recreation Advisory Board Chair
Board members present: Katherine Kainer, Jolene Melancon, Jack Flatau, Peter Bahrs, Lindsay
Cooper, Chad Holz
Board members absent: Brazos Fielder, Chad Holz
Staff present: Kimberly Garrett, Eric Nuner, Jamie Beran, Jill Kellum
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Jamie Beran, Parks Superintendent. Jamie Beran explained his
different roles with Georgetown Parks and Recreation over the past 21 years. Jolene Melancon
stated she is a runner and after the winter storm she was very impressed with the amazing
work on the cleanup. Jamie Beran stated he has a great staff, and they take a lot of pride in
what they do. Jack Flatau stated he was glad to see the cleanliness of the park and safety. He
stated “good luck” as we grow, we will need additional staff. Jamie Beran stated the weekends
are very busy and will need more staff. Jolene Melancon asked, in the section of the trail, past
the country club, about a water feature that was in that area. Jamie Beran stated the misters
were installed when the trail was built and they are a maintenance nightmare, as they leak
constantly and rust through and are a safety issue. Currently, they are not being replace. Eric
Nuner stated with the water here, there is a lot of calcium build up and they are hard to keep
spraying like they should. Kimberly Garrett stated they were installed in 2005 and they have
caused problems. They were not working more than they were working. Peter Bahrs asked if
Jamie Beran oversaw the sports fields. Jamie Beran stated Brandon Fonville is the foreman and
does an excellent job. Peter Bahrs said they should publish how they keep up with the fields
and the weeds. Jamie Beran stated this year has been difficult with the weeds and being so
close to the river, the products are selected very carefully. He stated that last year with COVID,
many other recreation agencies, such as the county, were closed so their participants came to us
and our fields were well used.
D Discussion on Bark Park Safety Concerns voiced on Social Media - Lindsay Cooper,
Parks and Recreation Advisory Board Member
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Kimberly Garrett stated that Lindsay Cooper requested this item to be on the agenda and
invited her to present information and Kaitlin Rutherford, Animal Control Officer was also on
the call. Lindsay Cooper stated the Bark Park was one of the reasons they moved to
Georgetown. She stated someone, on social media, made a comment about an intense and
disturbing incident at the Bark Park. She explained the situation of an aggressive dog and
about car break ins. She wondered if there is a problem and if there is, what can we do.
Kimberly Garrett stated when the park was opened in 2008, a previous Parks and Recreation
Advisory board member, Mike Simpson, was instrumental in getting the Bark Park in
Georgetown. Mike Simpson took staff to other parks in the state, and it was intended to be self-
policed. Signs were installed and complaint forms have been made available. Kimberly Garrett
contacted April Haughey, Animal Shelter Manager, about this situation. Kaitlin Rutherford
stated the incident mentioned was not reported to the animal control officers. She stated you
must put a lot of trust into the other people that are there and what control they have over their
dogs. She stated she patrols the dog park area regularly and tries to enforce the rules and laws.
She stated the peer pressure that is expected, to follow the rules, is not happening and for
something to be self-policed, it relies on a very responsible community. She stated there are 2
animal control officers for the city so the park cannot be continually monitored but they can
respond to incidents. She stated there are several incidents of abandoned dogs as well. She
stated one thing that will help with the incidences is to add cameras. It will help with the car
break ins and abandoned animals. Lindsay Cooper stated she liked the idea of cameras.
Kimberly Garrett stated we can look into it and currently there is not electricity or internet
capabilities. She stated it is not out of the question, but we would have to look at the cost and a
secure place to put the cameras. Our marketing staff is working on signs; Lock – Take – Hide,
for locking their vehicles. Lindsay Cooper suggested a quick video to put on social media to
know what is allowable at the Bark Park. She also suggested trying to get the Friends of
Georgetown Parks and Recreation to help fundraise for the cameras. Kimberly Garrett stated in
addition to the population growth we also have more multifamily residences, so it is used more.
Jamie Beran stated a lot of the times staff hear about the issue 2 – 3 days later or hear on social
media and that is not the time to address an issue. With these issues they need to be handled
immediately and people can contact the police department immediately. He added taking care
of the issue at the time of the incident is a key component to the self-policing. Chad Holz asked
if we were the hiring authority for a position at the Bark Park. Kimberly Garrett stated Park
and Recreation would be the hiring authority and that would be an expensive position to fund;
someone from dawn to dusk, 7 days a week. Chad Holz asked what allows us to do that for
lifeguards at pools but would not allow for an attendant at a dog park. Kimberly Garrett stated
there are state statutes that require a lifeguard at a public pool in addition to insurance and
liability. She is not aware of another dog park that has an attendant and with lifeguards there
are state mandates for that. She stated they are like playgrounds; enter at your own risk and are
not staffed. Chad Holz asked if there was no liability on the Parks and Recreation Department
or the City of Georgetown if there was an attack. Kimberly Garrett stated you are accepting that
risk and used the example that if someone’s dog attacks another dog, it is not the city’s fault the
incident happened. She stated there is a state statute that protects parks and recreation
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departments. Eric Nuner explained that it is one of those inherent risk activities such as skate
boarding, horse back riding and athletics.
E Project Updates and Staff Report - Eric Nuner, Assistant Director of Parks and
Recreation
Eric Nuner stated there has not been a lot of updates from last month. He stated he would open
it up to questions. There were not questions on the project report.
F Update and discussion on the Parks and Recreation Master Plan -- Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett stated this will be a common item for the next several months. GreenPlay was
selected in March and in the last month have got them up and running. April 20th was the
kickoff meeting. Currently, they are collecting information in staff and stakeholder meetings.
All this information will be used to come up with the statistically valid survey. The survey will
be mailed to 4,000 people and then an online survey will be available. On May 24th there will be
a Zoom public webinar which will be an opportunity for the public to add in any additional
information. Kimberly Garrett presented the vision critical success factors that GreenPlay
provided during the kickoff meeting. She stated these were derived from the RFP as factors
that the city wanted to accomplish when they do a new master plan. She asked the board to
look at them and provide comment to see if there is anything missing or needs to be changed.
Peter Bahrs asked about #7, the cost recovery, if it was for the whole parks and recreation
department or parts of parks and recreation. His example, for trails you do not make money
but with the recreation center there is a revenue stream. Kimberly Garrett stated it is mainly
program oriented and she stated the trails, playgrounds and open spaces are fully subsidized
and they are in the cost recovery as a community benefit. She stated the cost recovery will kick
off after the survey. Eric Nuner stated different firms use different methodology as some are
business minded and some are subsidized. GreenPlay uses a pyramid methodology, where the
bottom of the pyramid would be the parks and the top would be those programs that go above
the cost recovery and those programs are meant to subsidize the base of the pyramid. He
explained the 100% cost recovery would cover your costs and not making revenue. To make
revenue you must go over 100% cost recovery. Kimberly Garrett stated that city council is
driving the cost recovery model and how to price programs and how to find out what they are
going to subsidize. Chad Holz asked about #5, clear direction, if it included the thought
through funding of that clear direction. Will there be a plan for how we fund the enhancements
and improvements to the parks? Kimberly Garrett stated she feels that comes into #4, creative
recommendations for the implementation. Kimberly Garrett stated she will ask GreenPlay if
that is in their writing that they include funding. Jack Flatau asked about #3, community
driven. He asked about people that may be underserved or may not be represented and the
considerations that come with that. Kimberly Garett stated she tried to find stakeholders that
would represent a broad and diverse area of Georgetown. She stated we are using social
media, the website, and some posters to get the word out. Jack Flatau stated there may not be
representation equally in the different parts of town. Kimberly Garrett stated GreenPlay will
look at the broad picture and identify fair and equitable information on the different areas of
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town. Eric Nuner stated the survey will help with that as it is a broad representation from the
different areas of the city. Kimberly Garrett stated we will try our best to make sure the
community has a voice. Lindsay Cooper asked if there was a place where people could use
public computers to access the survey. Kimberly Garrett stated she could work with Sally at the
Library to see what can be done. Peter Bahrs stated with a survey you might get a 25%
response and seems old fashioned, and it might be more beneficial to send the link to the Tennis
Center or Recreation Center members or people that use the environment. Kimberly Garrett
stated the only way to get a statistically valid survey is to do it by mail. She stated some
communities only do online surveys and feel that they may be skewed. She stated that
GreenPlay said if they can get 10% back that it is good. She stated then the survey will go out to
as many people we can get the information too.
G Update from the Friends of Georgetown Parks and Recreation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett stated Peter Bahrs was recently elected as board liaison and they did not have
a meeting in May.
H Director Report - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett reviewed the report with the board members. Concerning the black mold at
the recreation center natatorium, Lindsay Cooper asked if there is recourse on the contractor
after all these years and if the funding is coming out of the parks and recreation department.
Kimberly Garrett stated we do not have recourse since it has been so long, and the funding is
out of the facilities department. Lindsay Cooper asked if Garey Park is meeting the projected
revenue goals to fund itself. Kimberly Garrett stated it costs about a million dollars to operate
that park and in the good years we were close to getting 50% of projected revenue. Kimberly
Garrett stated last year the fee was reduced and we have seen an increase in revenue and
participation. She stated with Covid the parks and playground were closed and with Garey
House it is very seasonal but now feels that revenue will increase as we open. She stated
originally there was a 5-year goal of getting to 100% cost recovery and that is why we need a
cost recovery policy. Kimberly Garrett stated the recreation center went to a quarterly survey
from the iPad quick survey. Lindsay Cooper asked about the recommend a friend survey.
Kimberly Garrett explained the survey and that the results were very good. There was some
discussion about corporate memberships. Peter Bahrs commented on the reporting; he asked if
the data could be matched up next to the cost recovery pyramid. Kimberly Garrett stated the
cost recovery will address that and we do not have that information yet and that model will be
broken down by service area. Eric Nuner stated the city’s new financial software will help with
the data and we need the policy in place to start using it. Kimberly Garrett stated the recreation
center is not just the recreation center but all the programs that are run out of it. Chad Holz
asked if the registration software reports on facility rentals and programs as this might be items
that are missing. Chad Holz asked if we can schedule our park tour soon. Kimberly Garret
stated we can schedule the park tour, and everyone would have to wear a mask, but we can
ride all in the same vehicle.
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Legislative Regular Agenda
I Consideration and possible action to approve minutes from the April 8, 2021 meeting
- Jill Kellum, Administrative Supervisor
Motion made by Lindsay Cooper, second by Chad Holz to approve the minutes from the
April 8, 2021 meeting. Approved: 6 – 0 – 1
Adjournment
Adjourn - Katherine Kainer, Parks and Recreation Advisory Board Chair
Motion made by Katherine Kainer, second by Jack Flatau to adjourn the May 13, 2021
meeting. Approved: 6 – 0 – 1 The meeting adjourned at 7:54 pm.
_____________________________________
Katherine Kainer, Board Chair
____________________________________
Lindsay Cooper, Secretary
______________________________________
Jill Kellum, Board Liaison
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