HomeMy WebLinkAboutAgenda_PAREB_06.11.2015Notice of Meeting for the
Parks and Recreation Advisory Board
of the City of Georgetown
June 11, 2015 at 6:00 PM
at Conference Room 1101 N. College Street, Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
B Roll Call
C Update from the Friends of Georgetown Parks and Recreation
D Project Updates for Garey Park, Williams Drive Pool, San Jose Splash Pad, Village Parks, San Gabriel
Park Master Plan, San Gabriel Park Bank Stabilization, Westside Park, and VFW Park.
E Update on Downtown Related Boards Meeting
F Update on Sunday Hours at the Recreation Center.
G Update on Summer Programming
H Update on park damage due to recent flooding.
I Discussion on future park facilities, trails and long range park planning.
Legislative Regular Agenda
J Discussion and possible action to approve the minutes from the May 20, 2015 Parks and Recreation
Board meeting.
Adjournment
Adjourn
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
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City of Georgetown, Texas
Parks and Rec Advisory Board
June 11, 2015
SUBJECT:
Project Updates for Garey Park, Williams Drive Pool, San Jose Splash Pad, Village Parks, San Gabriel
Park Master Plan, San Gabriel Park Bank Stabilization, Westside Park, and VFW Park.
ITEM SUMMARY:
Project Update
Garey Park – A design contract with Halff Associates was approved by City Council on May 26th. The
Halff team including Tim Bargainer and Brian Binkowski will continue with the design of the park. A
more detailed look at the maintenance and operations plan is scheduled to go to the General
Government and Finance Subcommittee on June 16th.
Williams Drive Pool - The master plan is complete and design services are underway. Construction is
scheduled to start after the 2015 pool season.
San Jose Splash Pad - The splash pad at San Jose Park is under construction and going well. Estimated
completion is the end of June. A grand opening celebration will be scheduled as soon as a completion
date is determined.
Village Parks - Madrone and Rowan Parks are under construction. Most of the concrete has been
poured. The Parks crew will be installing the playgrounds in the next month. Estimated completion is
early July.
San Gabriel Park Master Plan – The master plan is scheduled to be presented to City Council at the
Council Workshop on June 23rd .
San Gabriel Park Bank Stabilization - The construction plans are complete. All permitting has been
secured except clearance from the Texas Historical Commission. A cultural resource survey is now
being conducted for the existing wall in the river.
Westside Park – The master plan is still underway. Cambrian Environmental is continuing to work on
the environmental study at the park.
VFW Park - Construction plans are being finalized. The project is scheduled to be bid early summer and
construction will coincide with the improvements to 2nd street.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
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City of Georgetown, Texas
Parks and Rec Advisory Board
June 11, 2015
SUBJECT:
Update on Downtown Related Boards Meeting
ITEM SUMMARY:
Quarterly the downtown related board chairs and staff meet to discuss items related to downtown.
Boards included in the discussion are Arts and Culture, Mainstreet, CVB, HARC, Parks and
Recreation, Library and other non profits in the downtown. This item is to update the board on the
collaborations of all these different groups.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Downtown Board Meeting notes Backup Material
Page 3 of 25
April 29, 2015
Downtown Related Board Chair/Staff Meeting
Attendees: Vicki Jackimiec, Diane Gaume, Anna Eby, Bob Johnson, Laurie Brewer, Jack Daly,
Matt Synatschk, David Kellerman, Shelly Hargrove, Marsha Sray, Betty Ann Sensabaugh, Eric
Lashley, Cari Miller, Don McCullough, Kimberly Garrett, Keith Hutchinson, Rudy Ximenez
Williamson Museum
Current exhibit – Civil War
Pioneer Day at Old Settler Park on Saturday, May 2, 10 am – 3pm (See poster)
May 15 – History Happy Hour – Civil War Games of chance 5:30 – 7:30 at Courthouse
Palace
Spamalot now (see poster)
Chicago May 29 – June 28
Saturdays – Children programming with Stellaluna (crossover programming with library)
Pre-professional spotlight in May (see poster)
September 25 – Texas Ritz fundraiser (see poster)
Georgetown Art Works
Good crowd at Poppy Fest
May 2 – Paint Out on Church Street
o Preservation through painting
o May 11 – Painting on display in Grace Heritage Center
Women Painting Women: Texas
o 14 artists painting portraits opening May 30 – July 5
o Reception June 13, Panel discussion June 25
o June 12 – Fundraiser – “Dinner with the Ladies”
Woman chef and 12 artists
Summer camp registration is open (already exceeded last year)
Downtown Georgetown Association
Market Days on 2nd Saturdays
o Booth sales go to support Stroll
o Economic Impact Study to be completed on May 9 (still need volunteers)
Parks
Garey Park gift has been increased and timeline has been accelerated
San Gabriel Park Master Plan is underway
Page 4 of 25
o Funded with 2008 Park Bond
o ½ of park is in floodplain
Bank stabilization will begin in summer
o Improve picnic pavilions, parking, lighting
San Jose splash pad has broken ground, should be complete by June
o Assist with access to park amenities in SE portion of town
Renovation of VFW park will be complete in Fall 2016
o Better able to serve larger tournaments
Rec Center is now open on Sundays
Big Belly trashcans installed downtown
Continuing master planning for Westside Park
Main Street
Record attendance at Swirl with successful VIP section
Table on Main is May 17
o Flights of Food and Wine
o Sponsorships and small number of tickets still available
Ticket cutoff is May 11
Cullen Building will be Christmas ornament for 2015
o SU has agreed to buy 175
Breakfast Bites of May 20 – “Capitalizing on Georgetown’s Cultural District”
May is national preservation month
o Preservation: The Original Green
o May 16, 10 am – 12pm historic marker tour
o Proclamation at May 12 Council meeting
Library
Summer reading to begin
Parking lot at MLK & 8th
Fandomonium – Comic Con event May 9
Advertising 50th Anniversary
Developing “Customer Bill of Rights”
o Improving customer service program
Arts & Culture
Hired Dana Hendrix as the Fine Arts Librarian
Joined Americans for the Arts – may send representative to conference
Secured Cultural District recognition
Quilt show was very successful
Page 5 of 25
New mural going up at 711 Main Street
Insert in October issue of Austin Monthly
o 32-40 pages plus full page ad
o Include full year worth of events
o Opportunities for additional advertising
Cooperative efforts between Art Works, Arts & Culture, and Heritage Society
Planning for 2nd Floor of Art Center
New utility box art project
Historic and Architectural Review Commission
Approving lot of applications
Updating national register districts
o Possibly adding district
o Will assist in securing tax credits
Beginning assessment of Georgetown Heritage Center
o Extensive renovation (structural, exterior, foundation)
Meridian Highway Survey by State
o Surveying length of highway from north Texas to border (includes portions of
Georgetown)
CVB
Estimated 55,000 people at Red Poppy
Music on the Square returns June, July, and August
Looking at hiring PR firm
HOT Grant applications are due July 31
New posit ions posted to support Rivery Conference Center
City Update
New City Manager on May 4
o Will be attending board meetings to meet everyone
Downtown Parking consultants in town for Red Poppy
o Will present findings to Council on June 9
MLK & 8th Lot will go to Council on May 12
Approval for GCAT renovation for Municipal Court
o Includes bump out for Courtroom
City staff will move to old police station (Economic Development, Downtown and
Community Services, Planning)
May 9 is Bond Election
o $10M for sidewalks
Page 6 of 25
Rolling downtown street and sidewalk projects out one year
Working on installing light at 5th and Austin
Updating historic resource survey
Next Meeting – Wednesday, July 29th at the Art Center
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City of Georgetown, Texas
Parks and Rec Advisory Board
June 11, 2015
SUBJECT:
Update on Sunday Hours at the Recreation Center.
ITEM SUMMARY:
The Recreation Center started Sunday operation hours on April 12th. The hours are 12 noon - 6
pm. Current programs and classes offered include:
Pickleball classes
Volleyball League
Line Dancing
Cycling Class
In addition, the gyms are open for free play, the walking track is available, the weight room is
open and the game room in the Teen/Senior Center.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Sunday hour stats Backup Material
Page 16 of 25
4/12/2015 4/19/2015 4/26/2015 Total 5/3/2015 5/10/2015 5/17/2015 5/24/2015 5/31/2015 Total
12pm 12 27 39 12pm 25 21 53 50 44 149
1pm 36 20 56 1pm 27 15 32 54 29 128
2pm 19 20 39 2pm 16 9 24 35 28 84
3pm 11 11 22 3pm 15 13 33 27 21 88
4pm 5 14 19 4pm 14 9 22 30 20 75
5pm 7 6 13 5pm 8 9 4 13 3 34
4/12/2015 *4/19/2015 4/26/2015 Total 5/3/2015 5/10/2015 5/17/2015 5/24/2015 5/31/2015 Total
Youth Monthly 7 4 11 Youth Monthly 3 6 7 10 8 34
Quarterly 1 2 3 Quarterly 1 0 1 2 3 7
Annual 1 2 3 Annual 3 2 4 5 0 14
Senior Monthly 3 3 Senior Monthly 1 3 0 2 3 9
Quarterly 5 4 9 Quarterly 1 2 4 2 3 12
Annual 19 10 29 Annual 13 10 26 36 29 114
Senior Couple Monthly 0 Senior Couple Monthly 0 0 2 1 2 5
Quarterly 0 Quarterly 0 0 0 0 2 2
Annual 1 21 22 Annual 20 18 29 53 24 144
Adult Ind.Monthly 20 6 26 Adult Ind.Monthly 5 4 9 15 10 43
Quarterly 9 2 11 Quarterly 4 4 2 7 6 23
Annual 4 6 10 Annual 6 4 7 10 9 36
Adult Couple Monthly 9 8 17 Adult Couple Monthly 7 7 4 3 7 28
Quarterly 1 2 3 Quarterly 1 0 4 2 3 10
Annual 7 2 9 Annual 6 4 9 8 4 31
Family Monthly 11 3 14 Family Monthly 4 0 5 3 6 18
Quarterly 2 2 4 Quarterly 1 0 3 5 6 15
Annual 27 21 48 Annual 28 12 52 45 20 157
Daily Visit Youth 17 13 30 Daily Visit Youth 25 2 22 21 13 83
Senior 0 Senior 0 0 3 4 1 8
Adult 8 4 12 Family 0 4 0 3 0 7
Weekly Total 149 115 Adult 14 7 15 21 8 65
Weekly Total 143 89 208 258 167
Attendance - MAY
Membership Scans BY HOUR - April
Attendance - APRIL
Membership Scans BY HOUR - MAY
Note:
*On opening day,
4/12/15 about 250
people came to the
Rec. This was a
rough estimate due
to the fact that our
scanners were not
working that day.
* The Red Poppy
Festival was on
4/19/15.
Page 17 of 25
City of Georgetown, Texas
Parks and Rec Advisory Board
June 11, 2015
SUBJECT:
Update on Summer Programming
ITEM SUMMARY:
Update on summer programming including camps and swim lessons, The Parks and Recreation
Department is currently offering 16 different camps with 1,885 children registered for the summer.
The camps offered include adaptive camp, adventure teen camp, art camp, camp goodwater, hula
hoop camp, kid city, LEGO camp, sports camp, teen self defense camp, tennis camp, and
volleyball camp. In aquatics, the outdoor swimming pools opened for the regular season on May
30th. There several swim lesson classes offered as well as lifeguarding class, water aerobics, and
summer swim team. There are currently 764 participants enrolled in aquatics classes.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
Page 18 of 25
City of Georgetown, Texas
Parks and Rec Advisory Board
June 11, 2015
SUBJECT:
Update on park damage due to recent flooding.
ITEM SUMMARY:
Damage to the parks from the Memorial Day flooding was mainly limited to debris cleanup. The
low water pedestrian bridge in San Gabriel Park was damaged. The repairs are estimated at
$20,000.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
Page 19 of 25
City of Georgetown, Texas
Parks and Rec Advisory Board
June 11, 2015
SUBJECT:
Discussion on future park facilities, trails and long range park planning.
ITEM SUMMARY:
Discussion on future parks including Garey Park, San Gabriel Park and Westside Park, trail
expansion, and parkland in the downtown. This will include possible timing, feasibility of
developing/renovating land and facilities and funding needed. This discussion will include
possible re-purposing/converting existing facilities.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
Page 20 of 25
City of Georgetown, Texas
Parks and Rec Advisory Board
June 11, 2015
SUBJECT:
Discussion and possible action to approve the minutes from the May 20, 2015 Parks and
Recreation Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jill Kellum
ATTACHMENTS:
Description Type
May 20, 2015 Backup Material
Page 21 of 25
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
May 20, 2015
The Parks and Recreation Advisory Board met Wednesday, May 20, 2015 at 2:00 pm at 1101 N. College
Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 2:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive
Session at the request of the Robert Johnson for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
Regular Agenda
A Call to Order
The meeting was called to order at 2:00 pm by Bob Johnson.
B Roll Call
Glen Holzer, Chuck Bridges, Bob Johnson, Jason Shurley, Keith Fruge, Bob Palko. Katherine Kainer
arrived at 3:30 pm.
Kimberly Garrett, Eric Nuner, Jill Kellum – Staff
C Project Updates for San Gabriel Park Bank Stabilization, VFW Park, Village Parks, Williams Drive Pool
and San Jose Splash Pad
Kimberly Garrett and Eric Nuner gave updates on the projects.
D Update from the Friends of Georgetown Parks and Recreation
Chuck Bridges gave an update from the Friends of Georgetown Parks and Recreation. There was an
update on the swim program, assistance program and the Daddy Daughter Dance.
E Parks and Recreation Advisory Board park tour immediately following this meeting.
The Parks and Recreation Advisory Board did a tour of City of Georgetown parks.
Legislative Regular Agenda
F Consideration and possible action to approve the parkland dedication for the Teravista Expansion.
Kimberly Garrett introduced Rainer Ficken with Teravista. Teravista is proposing a 250 lot expansion to
their current subdivision. The expansion is located adjacent to a 25 acre tract of parkland that was
previously dedicated. This parkland is undeveloped. Based on the current formula for parkland
dedication, their requirement would be 5 acres. In lieu of dedicating land, they are proposing to develop
a portion of the vacant parkland that is east of a future road extension.
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The developer proposes to construct and install at least $500,000 worth of improvements including a
splash pad (approximately 3,000 square feet of surface area) with signature splash elements, shade
structures, a parking area, rest room facility, open play fields, half mile trail loop, outdoor fitness
equipment, a passive interpretive butterfly garden and trailhead connectivity to the community.
The Parks and Recreation Department will work with the Teravista Community Association on a Parkland
Maintenance Agreement permitting the Community Association to provide general routine landscape
and irrigation maintenance for the improved area (i.e. regular mowing, edging, trimming of shrubs,
weed/ant control, and granite trail maintenance).
The park will be a public park and the City will pay all utilities (i.e. water/wastewater, electric, telephone
services). The improvements will be included in the City's capital replacement program.
Motion made by Bob Palko, second by Chuck Bridges to approve the parkland dedication for the
Teravista Expansion. Approved 6-0
G Consideration and possible action to recommend approval of the parkland dedication for Vista
Pointe Subdivision.
Kimberly Garrett introduced David Singleton and Tom Groll. They presented information on the
parkland dedication. Vista Pointe Subdivision is proposing to dedicate a 5 acre tract of land as public
parkland. The subdivision plans include 247 residential lots, which equates to approximately 5 acres of
parkland. The land has a natural pond located on it which could be developed into a pond amenity. The
land is also located on the boundary of the subdivision which allows for future expansion as the
neighboring tracts develop. The subdivision also plans to develop a private amenity center for the
residents.
Motion made by Bob Palko, second by Keith Fruge to recommend approval of the parkland dedication
for Vista Pointe Subdivision. Approved 6 - 0
H Presentation, discussion and staff direction on San Gabriel Park Master Plan presented by RVi.
Katherine Kainer entered meeting at 3:30 pm.
Kimberly Garrett introduced Chris Lalich, Christina Moon, and Becky Rupel with RVi. The Parks and
Recreation Advisory Board approved a Task Order with RVi on September 11, 2014 to develop a Master
Plan of San Gabriel Park. Since that time, RVi has met with staff several times, held a public input
meeting on March 18th and conducted an on line survey. The master plan will be a guiding document as
we move forward with the renovation and modernization of San Gabriel Park. RVi will present the
concept for the master plan as well as a phasing plan. The San Gabriel Park master plan will be
presented to City Council during the workshop on June 9, 2015.
I Consideration and possible action to recommend approval of a Task Order with Halff Associates to
perform Professional Services related to the design of Garey Park in the amount of $1,094,150.
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Kimberly Garrett explained that Garey Park has been designed through the schematic phase which was
presented to City Council on March 24, 2015. The City has a Master Service Agreement with Halff
Associates and has received a proposal from them to complete the project. The proposal includes
completing design development, construction drawings, assistance with a Texas Parks and Wildlife
Grant, bidding assistance and construction management. The scope of the contract has also increased
slightly due to the addition of the covered equestrian arena. The original estimate for professional
services related to Garey Park was $1,500,000. The City has previously paid $407,914 for Garey Park
design to date. With this new Task Order, the total amount to be paid for Garey Park will be $1,502,064.
The original team including the sub consultants will be working on the project through Halff Associates.
The project is on schedule to be able to start construction by mid 2016.
Motion made by Bob Palko, second by Keith Fruge to recommend approval of a Task Order with Halff
Associates to perform Professional Services related to the design of Garey Park in the amount of
$1,094,150. Approved 7 -0
J Consideration and possible action on the prioritization of parks to establish an ADA compliance
schedule.
Eric Nuner explained that Title II of the Americans with Disabilities Act was enacted in 1990 to provide
comprehensive rights and protections for individuals with disabilities. This act applies to both physical
and mental impairments. It is designed to ensure that persons of all abilities have equality of
opportunity, economic self-sufficiency, full participation in American life and independent living. This act
requires State and Local Governments to make programs and services accessible to persons with
disabilities. It includes not only physical access, but also policy changes and effective communication to
ensure that all people can take part in and benefit from government programs and services.
In March 2014, the City adopted the ADA Transition Plan which is a plan that phased in a feasibility
analysis of pedestrian facilities, access to public buildings and services and Parks and Recreation facilities
and programming. The Transition Plan also included a review of effective communication strategies.
In the 2014/2015 budget, there were funds allocated in the Parks and Recreation Budget to have a self-
assessment completed on 25 park areas. This assessment was completed in March 2015. The
assessment indicates $1,201482 of improvements are recommended in order to bring the 25 sites into
compliance. Some park sites were not included as they have either just completed an ADA assessment
or will be part of a larger renovation. As part of the 2015/2016 Parks CIP Budget, there is $150,000
requested to begin addressing the deficiencies. The proposed ranking is based on projects that are
partially funded in this budget year and then by utilization and classification, such as community, linear,
and neighborhood parks. The estimated dollar amount does include design fees and a contingency.
During this process the parks and recreation staff was also trained on communication, accommodations,
and basic ADA requirements. In addition, an inventory of all programs was done to insure they are
offered at accessible sites. The training will be conducted annually.
Staff is requesting parks board review, discussion and recommendation on the proposed priority listing.
This listing will then become the schedule for ADA modifications and funds will be requested annually to
address the deficiencies.
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Motion made by Bob Palko, second by Keith Fruge to approve the prioritization of parks to establish
an ADA compliance schedule per the schedule recommended by the staff. Approved 7 -0
K Discussion and possible action to approve the minutes from the April 9th, 2015 Parks and
Recreation Board meeting.
Motion made by Glen Holzer, second by Bob Palko to approve the minutes from the April 9th, 2015
Parks and Recreation Board meeting.
Adjournment
Adjourn
Motion made by Bob Palko and second by Keith Fruge to adjourn the meeting. The meeting
adjourned at 4:13 pm. Approved 7 – 0.
______________________________________
Robert Johnson, Board Chair
_____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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