HomeMy WebLinkAboutAgenda_PAREB_06.12.2014Notice of Meeting for the
Parks and Recreation Advisory Board Parks and Recreation Administration Office
of the City of Georgetown
June 12, 2014 at 6:00 PM
at 1101 N College, Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
B Roll Call
C Introduction of Kendra Kalich, summer intern for the Parks and Recreation Department.
D Discussion and possible action on a proposed concept to Blue Hole Park.
E Consideration and possible action to approve the parkland dedication for the Lakeside Preliminary
Plat.
F Discussion and possible action to adopt a corporate membership rate plan for Parks and Recreation
Facilities .
G Discussion and possible action on the Draft 2014/2015 Parks Capital Improvement Plan.
H Consideration of Parks and Recreation Director's project update.
I Discussion and possible to appoint a Parks and Recreation Board member as a liaison to the
Friends of Georgetown Parks and Recreation.
J Approve minutes from the May 8, 2014 meeting
K Adjourn
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Discussion and possible action on a proposed concept to Blue Hole Park.
ITEM SUMMARY:
Concept to be presented at the meeting.
FINANCIAL IMPACT:
No financial impact at this time.
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve the parkland dedication for the Lakeside Preliminary
Plat.
ITEM SUMMARY:
Lakeside is a proposed residential development on the west side of Georgetown. They are
proposing 299 units. One of the parkland parcels has a heritage tree located in it. This allows them
to reduce their parkland units by 15, thus giving them 284 units. The proposal is to dedicate two
parcels of parkland, a 2.8 acre parcel and a 2.51 acre parcel. This parkland proposal is just under
the required amount. The developer is also planning make improvements to the parkland.
FINANCIAL IMPACT:
None
SUBMITTED BY:
ATTACHMENTS:
Description Type
Lakeside Parkland Backup Material
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Parkland Dedication
LOT B
Parkland Dedication
LOT A
LIFT STATION
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821.10 LF
OF FRONTAGE
159 LF
OF FRONTAGE
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OF FRONTAGE
OF 1
1
5000 Bee Caves Road
Suite 206
Austin, Texas 78746
O: 512-904-0505
F: 512-904-0509
TBPE No. 11206
Texas
Engineering
Solutions
LAKE
GEORGETOWN
PROJECT DATA
OWNER / DEVELOPER
Vision 360
200'400'0 100'
SCALE: 1" = 200'
ORIENTATION & SCALE
PARKLAND DEDICATION INFORMATION
City of Georgetown, Texas
SUBJECT:
Discussion and possible action to adopt a corporate membership rate plan for Parks and Recreation
Facilities .
ITEM SUMMARY:
There have been several requests by local businesses for a corporate membership plan. Staff has
proposed a plan that includes incentives to local businesses for offering their employees
memberships. Staff believes this might be a good option to increase memberships. Corporate
membership proposal is attached.
FINANCIAL IMPACT:
Increase memberships at the Parks and Recreation facilities.
SUBMITTED BY:
ATTACHMENTS:
Description Type
proposed corporate membership plan Backup Material
Revised: 06/05/14
Corporate Memberships
RATES:
• Possible options:
1. Businesses inside the city limits receive the resident annual membership rate for their employees.
$235 (years 19-54) $100 (years 55+)
2. Businesses outside the city limits receive the nonresident annual membership rate for their
employees. $315 (years 19-54) $135 (years 55+)
3. Businesses outside the city limits receive resident annual membership rates for their employees.
$235 (years 19-54) $100 (years 55+)
4. Offer a flat corporate annual employee membership rate for businesses.
Suggestion: Rec Ctr $250; Tennis Ctr $165; Rec/Tennis Combo; $305
5. Businesses can or cannot pay for a family membership???
• 3 memberships will be offered: Recreation Center, Tennis Center or Combo
• Employer will be responsible for paying for the membership and they must provide a list of employees
that will be registered. We will not accept direct payment from an individual for a corporate
membership.
• Employer will pay for individual employee only. The membership will be free standing and not
combined with a family membership. If the family wants to join they will have to purchase a family
membership.
• Memberships are for memberships only and not for discounts on programs or resident rates for
nonresidents for programs.
• Memberships will be set with the same end date for all employees for a business.
BENEFITS:
• Each employee will receive a start-up bag: (Over a $50.00 value)
Item Retail Cost
Draw String Bag 3.00 1.50
Lock 5.00 4.30
Shirt 10.00 5.50
Water Bottle 5.00 0.79 + $50 imprinting fee*
Work Out Towel 5.00 1.50 + $50 imprinting fee*
5 Day Passes 25.00 priceless
*Minimum order of 500 (All promotional items will have Georgetown Parks and Recreation
information on them; except for the locks.)
• Each business will receive: (Benefits will only be available while the membership is active and only for
the corporation not the individual employees.)
o 15% off adult league team program or sponsorship (Up to a $50.00 value)
o 15% off Community Center rental (Up to a $135.00 value)
. One per year
. Monday – Thursday rental only
. For corporate event only not for individual employee
o 15% off Teen Yard
. One per year (Up to a $25.00 value)
o 1 - Get Active/Welcome Group Fitness Class with Erin, Pete and/or Rec Spec.
• Payment plans available
Revised: 06/05/14
Internal information:
• Corporate memberships will be offered to businesses that have 10 or more employees.
Georgetown Businesses
Employees
# of
Businesses
1 to 4 2012
5 to 9 616
10 to 19 281
20 to 49 157
50 to 99 57
100 to 249 34
250 to 499 5
500 to 999 3
Totals 3165
• In CLASS; we will set up employee in their own account and 3rd party bill the company for the payment.
• We will offer scheduled payment plans so membership dues can be paid at intervals. (Determined by
Rec Ctr Supervisor or Tennis Ctr Supervisor.)
City of Georgetown, Texas
SUBJECT:
Discussion and possible action on the Draft 2014/2015 Parks Capital Improvement Plan.
ITEM SUMMARY:
The Parks and Recreation Board has reviewed the 5 year CIP at the April and May meetings.
The board's priorities are as follows:
Issuing CO's
1. Williams Drive Pool Renovations
2. Splash Pad on the SE side of Georgetown
3. Renovations to the Village Pool Restroom Building
4. Blue Hole Design
Parkland Dedication Funds
1. Emerald Springs Park
2. Founders Park
2008 Bond Funds
1. VFW Park Renovations
2. Trail Design
The Parks CIP will be presented to City Council at the June 24th workshop.
FINANCIAL IMPACT:
The Parks CIP is funded through a combination of General Obligation Bonds, Certificate of
Obligation Bonds, and Parkland Dedication funds.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Draft 2014/2015 Parks CIP Cover Memo
C I T Y O F G E O R G E T O W N , T E X A S
C A P I T A L I M P R O V E M E N T P L A N
P A R K P R O J E C T S
F I S C A L Y E A R 2 0 1 4 - 1 5
Parks and Recreation Board
May 08, 2014
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Table of Contents
General Operations
Parks Services
Introduction ........................................................................................ 01
Projects ............................................................................................. 03
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Parks
Introduction
In November 2008, voters authorized $35.5 million in general obligation bonds for Parks
and Recreation Projects. The projects and related timings are being evaluated in future
years. The City has issued $7.5 million of this debt for Parks and Recreation projects.
Some of the major bond funded projects include purchase of land for a future west side
park, hike and bike trail expansion, planning and design for Garey Park, as well as
master planning and design for improvements to San Gabriel Park. These projects are
based on the Parks Master Plan and direction from the Parks Advisory Board and City
Council. In addition, there are several park renovation projects planned including
Williams Drive Pool, Emerald Springs Park, and VFW Park.
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2014/15 2015/16 2016/17 2017/18 2018/19 Total
(Thousands of dollars)
Projected Annual Project Cost $2,882 $5,796 $3,273 $1,463 $8,754 $22,168
Bond Issuance Cost $19 $40 $21 $7 $60 $147
Sources of Funding
Certificates of Obligation $1,273 $1,688 $0 $0 $0 $2,961
General Obligation Bonds $1,400 $4,000 $3,000 $1,000 $8,500 $17,900
Transfer In/ Fund Bal.$228 $148 $294 $470 $314 $1,454
City of Georgetown, Texas
Parks Capital Improvement Program
2014/15 to 2018/19
The Parks and Recreations five year Capital Improvement Program funding comes from a combination of cash
contributions, debt funding and interest income. Actual amount of debt issues will be determined upon project timing
and available and previously unallocated funds (previous year-end excess funds).
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Prior
Project Year 14/15 15/16 16/17 17/18 18/19
(Thousands of dollars)
Park Improvements
Park Improvements 623 1,482 1,235 27 293 245
Facilities / Equipment - - 561 246 170 9
Park Capital
River Trails expansion - 100 1,000 - 1,000 -
VFW Park - 1,300 - - - -
San Gabriel Park Imp 1,000 - 2,000 - - -
Westside Park 50 - 500 3,000 - -
Open Space/ Preservation - - 500 - - -
Garey Park 1,500 - - - - 8,500
Totals 3,173 2,882 5,796 3,273 1,463 8,754
Projected
City of Georgetown, Texas
Parks Capital Improvement Projects
2014/15 to 2018/19
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Responsible Division: Parks and Recreation
Financial Plan (thousands of dollars) :
Prior Budget
Years 14/15 15/16 16/17 17/18 18/19 Total
623 1,482 1,235 27 293 245 3,905
Description :
Funding Sources :
Funded with cash,
parkland dedication funds
and CO bonds.
14/15 15/16 16/17 17/18 18/19
Founder's Park 70 - - - -
Village Park 75 - - - 185
Blue Hole 82 766 - - -
Emerald Springs Park 105 - - - -
Splash Pads 300 - - - -
Williams Pool 850 - -
Randy Morrow Trail - 25 - -
McMaster Park - 193 - - -
New Park Development - 200 - 200 -
Other Parks - 51 27 93 60
Operating Budget Impact (000):
14/15 15/16 16/17 17/18 18/19
Notes:
Subprojects :
Basis for Estimate
City of Georgetown, Texas
Capital Improvement Program
Park Improvements
Projected
Photo / Map Placeholder
The Parks and Recreation Department as well as the P & R Board have been developing a comprehensive list of all
parks identifying needed maintenance and repairs as well as opportunities for new park development. Priorities identified
include renovation of Williams Drive Pool, Emerald Springs Park, Village Park and Founders Park. Funding is also
identified to begin the planning phase for future improvments to Blue Hole Park.
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Responsible Division: Parks and Recreation
Financial Plan (thousands of dollars) :
Prior Budget
Years 14/15 15/16 16/17 17/18 18/19 Total
1,500 1,400 4,000 3,000 1,000 8,500 19,400
Description :
Funding Sources :
Funded with voter authorized GO bonds.
14/15 15/16 16/17 17/18 18/19
River Trails expansion 100 1,000 - 1,000 -
VFW Park 1,300 - - - -
San Gabriel Park Imp - 2,000 - - -
Westside Park - 500 3,000 - -
Open Space/ Preservation - 500 - -
Garey Park - - - - 8,500
Operating Budget Impact (000):
14/15 15/16 16/17 17/18 18/19
River Trails exp- Staffing - 75 75 75 75
Westside Park - operations - - 830 830 830
Notes:
Basis for Estimate
Photo / Map Placeholder
City of Georgetown, Texas
Capital Improvement Program
2008 Park Bond Improvements
Subprojects :
Projected
In 2008, the citizens of Georgetown passed bonds specifically related to Parks Projects identified in the Georgetown
Parks, Recreation and Trails Master Plan. This phase of improvement consists of VFW Park and the additions of a
splash pad. In addition, the Parks and Recreation Department will begin planning and design for San Gabriel Park
improvements and trail improvements.
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City of Georgetown, Texas
SUBJECT:
Consideration of Parks and Recreation Director's project update.
ITEM SUMMARY:
Attached is the June project report.
FINANCIAL IMPACT:
None
SUBMITTED BY:
ATTACHMENTS:
Description Type
June Project Report Backup Material
June 2014
Parks and Recreation – Project List
Project/Status Milestone Completion Date
Rivery Park Pond Project The disc golf course should be completed by the end of the month.
CLG Grant – CMA Cemetery Survey is complete, signs need to be ordered and installed.
West Side Park Master Plan ($50K) In progress
San Gabriel River Trail Expansion
($1,000K) Trail is nearly complete; schedule a grand opening in July.
FM 971 realignment project in SG Park Bids for the park improvements were received and approved by Council on
5/27/14 ( transportation project)
Garey Park ($1,5000K) Kick off meeting with Baker Aicklen on 6/5/14; survey work to start 6/16/14
SG Park Bank Stabilization ( $500K) KPA is in design process, meeting with USFW about salamander
Creative Playscape Phase 2 ($500K) Construction in progress; Plan for Grand Opening week of 6/30
Parkland Dedication Ordinance Review First subcommittee meeting 6/12/14
San Jose Park ($245K) Construction has started
New Village Parks ($155K) Construction plans are being finalized
San Gabriel park master plan and design
($1,000K) Staff will look to do a mini RFQ in August for this project
Chautauqua Park ($220K) Construction has started
VFW Park Renovation ($150K) Luck Design is working on the park layout.
Williams Drive Pool Renovation ($75K) Have a signed task order to start design
K - $1,000’S
Minutes of the Meeting of the
Parks and Recreation Board
City of Georgetown, Texas
May 8th, 2014
The Parks and Recreation Board met on Thursday, May 8th, 2014 at 6:00 pm at 1101 N. College Street, Georgetown,
TX 78626.
MEMBERS PRESENT: Robert Johnson, Keith Fruge, Katherine Kainer, Charles Brashear, Chuck Bridges, Jason
Shurley, Robert Palko
STAFF PRESENT: Kimberly Garrett, Eric Nuner, Jill Kellum
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551.)
A. Call to Order
The meeting was called to order by Robert Johnson at 5:58 pm.
B. Roll Call
C. Introduction of staff member Pete Polkinghorn, Tennis Pro at the Georgetown Tennis Center
Pete Polkinghorn introduced himself and gave a brief overview of the Georgetown Tennis Center and some
of the programs offered. He explained that he is working with GISD to offer elementary school students an
opportunity to learn tennis through the school.
D. Discussion and possible action on the Draft 2014/2015 Parks Capital Improvement Plan
Kimberly Garrett explained the draft 2014/2015 parks CIP. There was no action taken. This item will
come back to the board in June.
E. Consideration and possible action to recommend approval of the Parks Maintenance SRF
On June 10th through the City Council workshop this information will be presented. Kimberly Garrett
stated this would go into a special revenue fund (SRF) account so the money is not gone after the budget
year, it can actually build up.
Motion made by Robert Palko, seconded by Chuck Bridges to recommend approval of the Parks
Maintenance SRF. Approved 7-0
F. Appoint a subcommittee to review the parkland dedication fees and guidelines.
Kimberly Garrett explained what the parkland dedication fees and guidelines are and what the purpose of
the board’s role is in updating the current parkland dedication. A subcommittee of 2-3 members is
requested to review the parkland dedication fees and guidelines. This chapter of the Unified Development
Code has not been updated in several years. The subcommittee will meet no more than 2 times per month
with staff to discuss recommendations on improving the parkland dedication guidelines and fees. They will
then make a recommendation to the Parks Board and then onto City Council. This subcommittee might
meet for 3-4 months depending on the recommendations.
Keith Fruge, Charles Brashear and Jason Shurley will be on the subcommittee to review the
parkland dedication fees and guidelines.
G. Update from Downtown Related boards and commissions meeting.
A meeting was held on Wednesday, April 30, 2014 with several boards that have ties to the downtown.
Chairs and Vice Chairs from Parks and Recreation Board, Library Board, CVB Board, Main Street Board,
Arts and Culture Board and the Historical Review Board all met to discuss current projects in the
downtown and the collaboration that could happen between all of these boards to make Georgetown a
Signature Destination. Bob Johnson, Keith Fruge, and Kimberly Garrett attended. Kimberly Garrett stated
they will meet again July 30, 2014. Kimberly Garrett explained the collaboration with these boards.
H. Consideration of Parks and Recreation Director's monthly report
Kimberly Garrett presented information on the current projects that are ongoing in the Parks and Recreation
Department.
I. Update from Friends of Georgetown Parks and Recreation
Keith Fruge stated the Friends of Georgetown Parks and Recreation did not have a quorum for the meeting.
They are working on the Daddy/Daughter dance.
J. Discussion and possible action to approve the minutes from the April 10, 2014 meeting
Motion made by Katherine Kainer, seconded by Robert Palko to approve the minutes from the April
10, 2014 meeting. Approved 7-0
K. Adjourn
Robert Johnson made a motion to adjourn the meeting. The meeting adjourned at 7:35 pm.
Adjournment
The meeting was adjourned at 7:35 pm.
_____________________________________
Robert Johnson, Board Chair
_____________________________________
Katherine Kainer, Secretary
_____________________________________
Jill Kellum, Board Liaison