HomeMy WebLinkAboutAgenda_PAREB_06.13.2019Notice of Meeting for the
P arks and Recreation Adv isory Board
of the City of Georgetown
June 13, 2019 at 6:00 P M
at 1101 N. College Street, Georgetown, T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder - Jim Hougnon, P arks and R ecreation Advis ory Board C hair
B R oll C all - Jim Hougnon, P arks and R ec reation Advisory Board C hair
C P arks and R ec reation staff member introduc tion and presentation - Kimberly G arrett, P arks and
R ec reation Direc tor
D Update from the F riends of G eorgetown P arks and R ecreation - Danelle Houck, P arks and R ecreation
Advis ory Boardmember
E P rojec t Updates and S taff R eport - Kimberly G arrett, P arks and R ecreation Director
L egislativ e Regular Agenda
F C ons ideration and possible action to recommend approval of a Buy Board purchas e of playground
equipment from G ameTime of F ort P ayne, Alabama, in the amount of $89,972.18 for the development of
G olden Bear P ark. - Kimberly G arrett, P arks and R ec reation Direc tor
G C ons ideration and possible action to recommend approval of the P arks 5 Year C apital Improvement P lan.
- Kimberly G arrett, P arks and R ec reation Direc tor
H C ons ideration and possible action to approve minutes from the April 11, 2019 meeting - Jill Kellum,
Adminis trative S upervis or
Adjournment
Adjourn - Jim Hougnon, P arks and R ecreation Advis ory Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
Page 1 of 23
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 23
City of Georgetown, Texas
Parks and Rec Advisory Board
June 13, 2019
S UB J E C T:
P roject Updates and S taff R eport - Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Director of P arks and R ecreation
AT TAC H ME N T S:
Description Type
May 2019 Project Updates Backup Material
Page 3 of 23
Parks and Recreation
Capital Improvement Projects – June 2019
San Gabriel Park Phase II– All road construction, paving and parking has been completed. Demolition is
at 100%. Trails are being constructed and pavilion pads are at 95% installed. Small pavilions have been
erected, painted and roofing is being installed. Large pavilion is at 95% complete. Restroom is at 90%
complete. Two spring renovations are near complete. Site cleanup and grading is ongoing. Revegetation
has begun.
Large Event Pavilion
Restroom Construction
Page 4 of 23
Spring Reconstruction
Trail Reconstruction – 2018 phase II reconstruction of the San Gabriel River Trail is scheduled to be
completed in summer of 2019. Purchasing is reviewing the bid documents for final preparation for bid in
July.
2019 CIP Projects
VFW Park Parking Lot –Complete
Berry Creek Neighborhood Park –Public input meeting was held with Berry Creek Residents. Comments
were reviewed. Planning has started. Parks will act as the general contractor for the project with several
parts being installed by staff.
Kelly Park – Renovations through the Capital Repair and Replacement Fund. Project is on hold.
84 Lumber Park - Staff will start the public input process to gather information for design. Currently
researching railroad right of way which bisects the property. No change.
Page 5 of 23
City of Georgetown, Texas
Parks and Rec Advisory Board
June 13, 2019
S UB J E C T:
C onsideration and pos s ible ac tion to rec ommend approval of a Buy Board purc hase of playground
equipment from G ameTime of F ort P ayne, Alabama, in the amount of $89,972.18 for the development of
G olden Bear P ark. - Kimberly G arrett, P arks and R ecreation Director
IT E M S UMMARY:
In 2013, the P arks Board recommended approval of a 2.72 acre trac t of land in the Berry C reek
S ubdivis ion, S ec tion 5. In 2019, the development of the park was funded through the C apital
Improvements P lan budget.
A public input meeting was held at the park s ite on May 21, 2019, for res idents to provide input on what
elements they wanted included in the des ign and development of the park. S ixteen families participated,
with playground struc tures being the number one choice.
G eorgetown P arks Department is participating in a national initiative with the development of G olden Bear
P ark called Nature G rounds . T hrough a partnership with P laycore, G ameTime and Texas R ecreation and
P arks S ociety, reduc ed funding will be available through the program for the purc hase of play equipment
which integrates nature into the play environment through plantings and lands caping. T he park is proposed
to be a National Demons tration S ite for the program to document increased play value, s ocial engagement
and phys ical activity.
F IN AN C IAL IMPAC T:
F unds for this projec t are budgeted in the capital improvement projec t acc ount 120-9-0280-90-031.
S UB MIT T E D B Y:
Dave Melaas, P rojec t Manager
AT TAC H ME N T S:
Description Type
Golden Bear Quote Backup Material
Page 6 of 23
QuantityQuantityQuantityQuantity Part #Part #Part #Part #DescriptionDescriptionDescriptionDescription Unit PriceUnit PriceUnit PriceUnit Price AmountAmountAmountAmount
1 RDU Game Time - TA-05168-19-2A1 "Cyclone" PS
5-12 Unit
$81,961.00 $81,961.00
1 TRAPS Game Time - 2019 TRAPS Initiative
Matching Funds -
Price Matching for Age 5-12 Unit
($32,287.63)($32,287.63)
1 14927 Game Time - NDS Play On Sign Package -
No charge for this sign - Only the Age 5-12
Unit Qualifies for NDS PlayOn! Designation.
1 RDU Game Time - TA-05168-19-2A2 Custom PS
2-5 Unit
$52,909.00 $52,909.00
1 TRAPS Game Time - 2019 TRAPS Initiative
Matching Funds -
Price Matching for Age 2-5 Unit
($20,842.92)($20,842.92)
1 RDU Game Time - 2-Bay Xscape Swings (incl. 2
Belt Seats and 2 Tot Seats)
$3,213.00 $3,213.00
1 564 Game Time - Curved Balance Beam $745.00 $745.00
1 178749 Game Time - Owner's Kit $55.00 $55.00
Freight calculated to 1101 North College, Georgetown, TX 78626;
Customer is responsible for meeting the truck for delivery and
unloading. A forklift may be required and is strongly recommended.
TRAPS State Initiative:
Order must be placed by no later than July 19th, 2019.
*Surfacing is NOT included. Per ASTM / CPSC standards, adequate
safety surfacing is required underneath play equipment with a critical
fall height.
Equipment Only; Installation NOT included.
DUE TO FLUCTUATING FUEL COSTS, FREIGHT SHOWN IS
ESTIMATED FREIGHT. ACTUAL FREIGHT WILL BE
DETERMINED AT THE TIME OF YOUR ORDER. PLEASE FEEL
FREE TO CONTACT US TO VERIFY CURRENT FREIGHT
CHARGES PRIOR TO PLACING YOUR ORDER.
Contract: USC
SubTotal:
Discount:
Freight:
Total Amount:
$85,752.45
($280.27)
$4,500.00
$89,972.18
by Total Recreation Products, Inc.
17802 Grant Road Cypress, Texas 77429
Phone: 281-351-2402
Toll Free: 800-392-9909
Fax: 281-351-2493
QUOTE
#84002
06/10/2019
TA-05168-19 City of Georgetown - Golden Bear Park (TRAPS Initiative)
City of Georgetown
Attn: Eric Nuner
300-1 Industrial Avenue
Georgetown, TX 78627
Phone: 512-930-3595
Fax: 512-930-3566
eric.nuner@georgetown.org
Ship To Zip: 78626
Page 1 of 3Page 7 of 23
Important Terms & Conditions - Please Review
To place an order, you must provide one of the following: a Purchase Order assigned to GameTime; or this Price Quotation, signed by
an authorized purchaser, with a check made payable to GameTime. GameTime will also accept payment by Visa, MasterCard, or
American Express. A current approved credit application is required for Net 30 terms.
This quotation explicitly excludes any and all items not expressly specified or identified above. No other product, equipment, or service is
included, regardless of any Contract Document, Contract Section, Plans, Specifications, Drawing, or Addendum. Delivery for most
GameTime equipment is approximately 5-6 weeks after all order documents have been received and payment terms have been approved.
A current, approved credit application is required for N30 terms. To place an order, you must provide a purchase order or a signed
Total Recreation Products, Inc. (hereafter described as TRP) quote, assigned to GameTime. Neither general contractor nor
subcontractor contracts can be accepted. Purchase documents that contain indemnity or hold harmless conditions cannot be accepted.
Retainage is not permitted. The following must be received before your order can be processed: complete billing and shipping addresses,
a contact name and phone #, and all color choices. Manufacturer's colors may vary from year to year. You are responsible for ensuring
that any required submittal approvals are completed before placing your order for processing. TRP reserves the right to limit submittals
to one copy. Shop drawings, bluelines, sepias, are not available. Closeout documents may be limited to GameTime or TRP standard
issue. If Sales Tax Exempt, a copy of your tax exemption form or resale certificate must accompany your order, or any applicable sales
tax, will be added to your invoice. Most GameTime products are shipped from the Ft. Payne, AL plant. GameTime cannot hold orders or
store equipment. Equipment is invoiced when shipped. If a cash sale, your payment must be received in full before the order will be
processed. Contractors must also provide copies of current, fully executed bid/performance/payment bonds, as applicable. Pricing shown
does not include any charges for permits, bonding, prevailing wage, or additional insured certifications. Unless otherwise noted, any
quantity of surfacing or playcurbs quoted has been calculated specifically for the equipment and layout shown. No additional surfacing
or curbing is included, and no allowance has been made, for an unleveled, convoluted or larger site, or for a different layout. Neither
GameTime nor TRP is responsible for any surface, curbing, border, or drain that is provided by others. Also please confirm that your
area is adequate for the equipment that you are purchasing.
Installation charges, if quoted, are for a "standard" installation unless specifically noted to be otherwise. Installation charges are due
upon completion. Standard installations are based upon a soil work site, that is freely accessible by truck, (no fencing, tree/landscaping
or utility obstacles, etc.), and level, (+/- 1-2% maximum slope). An accessible water source must be available to the installer. Any site
work that is not expressly described is excluded. Standard installation does not include any extra or additional machinery, drillers, etc.,
for rock excavation. If rock conditions are encountered, additional charges will apply.Standard installations generally require from 2-10
business days to complete, depending upon the amount and type of equipment, site conditions, weather, and the installer's schedule.
Work may or may not be performed in consecutive days. Playcurbs are staked in, not set in concrete. Engineered wood fiber and
shredded rubber surfacings are spread, not compacted, rolled, or watered. Landscape timbers are not warranted. The Customer is
responsible for locating and clearly marking all underground utilities in the installation area before any installation work can begin. The
installer is not responsible for damages, repairs, or discontinuance of business due to damaged utilities.If applicable, sprinkler system
locates, re-working and repairs are excluded from installation charges. Installation of all products, (equipment, borders, fall surfacing
and amenities) are as quoted and approved by acceptance of quotes and drawings. As a precautionary measure, work in progress areas
will be taped off at the end of the workday. Pier spoils from installation shall be spread at site, site will be left rough grade. The installer
is not responsible for any damages or re-work resulting from after hours events or activities during the work in progress period.
Temporary fencing is only provided by specific request, and additional charges will apply. Collectively and/or individually, not the
manufacturer, TRP, their representatives, nor the installation company shall be held liable for any damages resulting from misuse,
vandalism, or neglect. Any deviations from approved and accepted placement of all items, along with additional work, over and above
quoted items, will be chargeable to the customer. Once work is completed the customer will be notified if present at the job site, and all
responsibility of any new work will be transferred to the customer. The customer is responsible for maintaining the integrity of
completed installation work until all components have seated and/or cured (concrete footings, etc.). Your project site must be completely
prepared and ready to receive your equipment before any installation work begins. Acquisition of any and all permits is the sole
responsibility of the customer. Additional charges may be billed for any extra hours or trips needed as a result of the work site not being
ready. Neither the installation contractor, GameTime nor TRP will be responsible for delays caused by shortages, incorrect parts,
weather conditions, other contractors, or lack of site readiness.
If you are receiving your equipment, you are responsible for unloading and accepting delivery from the freight company and reporting
any damaged freight or shortages on the freight bill at the time. You will also be responsible for a complete inventory of your received
equipment and reporting any discrepancies to us immediately. Neither the freight company nor the manufacturer will resolve shipment
discrepancies that are not reported immediately. Make sure that all items have been received before any type of installation work is
scheduled. The freight carrier will be instructed to call your designated contact 24 hours before delivery to arrange a delivery
appointment.
Once accepted, orders can only be changed or canceled with the consent of GameTime and TRP, and on terms that will indemnify them
against loss. Changed or canceled orders are subject to a $100.00 service charge. Additionally, canceled orders are subject to a 25%
restocking fee, plus freight charges (to and from). Built-to-order equipment orders are non-cancelable. Changes to orders that have been
shipped and invoiced are subject to the above $100.00 service charge plus additional restocking/return charges of 25%. Non-returnable
items shall be charged at full invoice value. Any return transportation charges shall be for the Buyer's account. Replacement parts are
also subject to the cancellation/returns policy. Please carefully review any research information that has been sent to you and confirm
that you are ordering the correct replacement parts for your equipment. This quotation is valid 30 days. After 30 days, please request an
updated quote. Prices may be subject to material and fuel surcharges at the time of shipment and are subject to change without notice.
Current prices will apply at the time of shipment. Acceptance of this quote indicates your agreement to GameTime's credit terms, which
are net 30 days, FOB shipping with approved credit. Any deviations from this proposal may invalidate the quoted pricing and/or terms.
QUOTE
#84002
06/10/2019
TA-05168-19 City of Georgetown - Golden Bear Park (TRAPS Initiative)
Page 2 of 3Page 8 of 23
THIS QUOTATION IS SUBJECT TO POLICES IN THE CURRENT GAMETIME PARK AND PLAYGROUND CATALOG AND THE
FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A
SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF
$1,000.00 TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDER MADE OUT TO GAMETIME, C/O TOTAL RECREATION.
Please complete and return with your required form of payment:
Acceptance of quotation:
Accepted By (printed): _________________________________ P.O. No: _____________________________
Signature: ___________________________________________ Date: ________________________________
Title: _______________________________________________ Phone: ______________________________
Facsimilie: __________________________________________ Purchase Amount: $89,972.18
Order Information:
Bill To: _____________________________________________ Ship To: _________________________________________
Company: ___________________________________________ Company: ________________________________________
Attn: ________________________________________________ Attn: ____________________________________________
Address: _____________________________________________ Address: _________________________________________
City, State, Zip: _______________________________________ City, State, Zip: ___________________________________
Contact: ______________________________________________ Contact: _________________________________________
Email Address: _______________________________________ Email Address:_____________________________________
Tel: _________________________________________________ Tel: ____________________________________________
Fax: _________________________________________________ Fax: ___________________________________________
For non-taxable purchases: Please also provide a copy of your Sales Tax Exemption Certificate or Resale Certificate.
QUOTE
#84002
06/10/2019
TA-05168-19 City of Georgetown - Golden Bear Park (TRAPS Initiative)
Page 3 of 3Page 9 of 23
City of Georgetown, Texas
Parks and Rec Advisory Board
June 13, 2019
S UB J E C T:
C onsideration and pos s ible ac tion to rec ommend approval of the P arks 5 Year C apital Improvement P lan.
- Kimberly G arrett, P arks and R ecreation Director
IT E M S UMMARY:
Each year the P arks and R ecreation Department prepares a 5 year C apital Improvement P lan. A five year
plan is prepared for planning purposes but only the first year is approved for funding. C ity C ouncil
approves the final plan based on the funds available and the final debt sc hedule. In F Y 2020, c apital
projects proposed inc lude:
P arks ADA improvements working towards c ompleting the ADA Transition P lan
Develop Heritage G ardens into a true c ommunity garden - Neighborhood P ark Development
Update the P arks Mas ter P lan
Des ign and c onstruc t a regional trail expans ion along the S outh S an G abriel R iver
Des ign P has e 3 of S an G abriel P ark improvements
Demo the Tennis C enter P ool
T he P arks C I P will be presented to C ity C ounc il for feedback and direc tion at the June 25th C ity C ounc il
Works hop.
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
AT TAC H ME N T S:
Description Type
CIP listing Backup Material
CIP Detail Backup Material
Page 10 of 23
FY2024FY2022FY2023FY2021FY2020
Project TotalBeyond 5
Years
Parks
ADA Transition Plan 00150,000150,000150,000 450,0000
Blue Hole Park Improvement 00000 1,200,0001,200,000
Historic San Gabriel River
Park
0250,000000 250,0000
Neighborhood Park
Development
0250,000250,000250,000250,000 1,000,0000
Parks Master Plan 0000200,000 200,0000
Regional Trail Development 001,200,00001,275,000 5,475,0003,000,000
San Gabriel Park 0005,250,000600,000 14,550,0008,700,000
Southeast Community Park 004,000,00000 13,200,0009,200,000
Tennis Center Pool
Demolition
000070,000 70,0000
Westside Park Development 00000 10,000,00010,000,000
Westside Recreation Center 00000 1,000,0001,000,000
Westside Recreation Center 00000 17,500,00017,500,000
2,545,000 5,650,000 5,600,000 500,000 0 64,895,000Total50,600,000
Page 11 of 23
2020 - 2024 CAPITAL IMPROVEMENT PROGRAMGeneral Capital Projects
Project Name:ADA Transition Plan
Project Contact:Eric Nuner
Project Status:Active Project
Project Description:ADA deficiencies were identified and ranked in 2015 through park area assessments. This assessment was
included in the City's ADA Transition Plan. FY2020 is year four of this plan and the area scheduled for
renovations is the continuation of accessibility repairs to the San Gabriel River Trail system. Improvements
to Rivery Park and Bark Park are also identified.
Project Group:Parks
Project Total:450,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Construction 150,000 150,000 0 0 0 450,000150,000
150,000 150,000 150,000 0 0 0 450,000Project Total
Project Name:Blue Hole Park Improvement
Project Contact:Eric Nuner
Project Status:Active Project
Project Description:Blue Hole Park provides a unique experience for Georgetown and regional visitors due to its natural
beauty. Improvements are planned to make infrastructure upgrades to enhance visitor experiences in the
park. Additionally, these improvements will provide an outstanding aesthetic for those that come to visit
the park. The parks proximity and connectivity to downtown provides an opportunity to increase visitor
recreational experiences.
Project Group:Parks
Project Total:1,200,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Construction 0 0 0 0 1,000,000 1,000,0000
Design 0 0 0 0 200,000 200,0000
0 0 0 0 0 1,200,000 1,200,000Project Total
Page 12 of 23
2020 - 2024 CAPITAL IMPROVEMENT PROGRAMGeneral Capital Projects
Project Name:Historic San Gabriel River Park
Project Contact:Eric Nuner
Project Status:Active Project
Project Description:Preservation of river corridor and open space is identified as a high priority in the Parks and Recreation
Master Plan. With a potential land donation from HEB, preservation and development of the historic home
known as the Dimmit House will accomplish this priority near the City's center along the South San Gabriel
River. There are great opportunities to develop this area into a park given its proximity to IH35 and the
South San Gabriel River Trail. Possible development opportunities include living history tours, weddings or
parties, and other passive park improvements.
Project Group:Parks
Project Total:250,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Design 0 0 250,000 0 0 250,0000
0 0 0 250,000 0 0 250,000Project Total
Project Name:Neighborhood Park Development
Project Contact:Eric Nuner
Project Status:New Project
Project Description:The Heritage Gardens is located at 1100 Hutto Road and has been a community garden since 2003. The
City and the Williamson County and Cities Health District (WCCHD) had a long standing relationship in which
the WCCHD operated and maintained the garden. In 2018, the WCCHD informed the City it would no
longer support the community garden program. Since that time the City has operated the community
garden. The park is 19 acres with little support facilities to operate the garden. There are no restroom
facilities, improved parking, or shelters on site. There is an opportunity to increase public participation,
educational experiences, revenue and the function of the park with these improvements. Community
Gardens provide an opportunity to engage the individuals and families in an activity that fosters lifelong
learning of sustainable food practices.
Project Group:Parks
Project Total:1,000,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Construction 250,000 250,000 250,000 0 0 1,000,000250,000
250,000 250,000 250,000 250,000 0 0 1,000,000Project Total
Page 13 of 23
2020 - 2024 CAPITAL IMPROVEMENT PROGRAMGeneral Capital Projects
Project Name:Parks Master Plan
Project Contact:Kimberly Garrett
Project Status:Active Project
Project Description:The current Parks and Recreation Master Plan was adopted in 2009. Since that time, substantial progress
has been made in meeting the top priorities of the plan. In addition, the City has experienced high growth
since the 2009 plan was adopted and an update is needed to insure the community's priorities are being
met. The typical time in between updates is usually 5-10 years, given that a community is actively meeting
priorities. In addition, this updated Master Plan will help plan for funding needs and a future park's bond.
In order to be eligible for federal and state grant opportunities, a current and relevant master plan must be
in place.
Project Group:Parks
Project Total:200,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Construction 0 0 0 0 0 200,000200,000
200,000 0 0 0 0 0 200,000Project Total
Project Name:Regional Trail Development
Project Contact:Eric Nuner
Project Status:Active Project
Project Description:Trails were a high priority in the 2008 Parks Master Plan and continue to be one of the most requested
amenities from residents. The city's trail system along the San Gabriel River provides a variety of benefits
including recreation, transportation and a key alternative to get to the City's key tourist destinations. As
development occurs along the San Gabriel River, trails should be extended to provide residents access to
the river corridor and its natural beauty and historic features. A portion of the South San Gabriel Regional
Trail is currently under design as part of the Wolf Ranch Development. This portion of trail will be
completed by the end of 2019. The portion identified in the FY20 CIP will link the current City trail system
on the South San Gabriel River at Scenic Drive to the new trail constructed by Wolf Ranch. This proposed
trail segment is behind the Wolf Crossing Shopping Center. The shopping center will be constructing a trail
head within their development for trail access. Wolf Crossing has provided the City with a pedestrian
access easement for trail construction.
Project Group:Parks
Project Total:5,475,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Construction 0 1,000,000 0 0 3,000,000 5,100,0001,100,000
Design 0 200,000 0 0 0 375,000175,000
1,275,000 0 1,200,000 0 0 3,000,000 5,475,000Project Total
Page 14 of 23
2020 - 2024 CAPITAL IMPROVEMENT PROGRAMGeneral Capital Projects
Project Name:San Gabriel Park
Project Contact:Eric Nuner
Project Status:Active Project
Project Description:Funding for renovations to San Gabriel Park were approved in the 2008 Parks Bond. A master plan was
completed in 2015, specifying a plan to complete renovations over four phases. Phase one is complete and
phase two is under construction. Phase three design is scheduled to start in FY20 with construction
scheduled to begin in FY21. Phase three includes the festival/event area and improvements near the
Community Center.
Project Group:Parks
Project Total:14,550,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Design 0 0 0 0 0 600,000600,000
Construction 5,250,000 0 0 0 8,700,000 13,950,0000
600,000 5,250,000 0 0 0 8,700,000 14,550,000Project Total
Project Name:Southeast Community Park
Project Contact:Eric Nuner
Project Status:New Project
Project Description:The southeast area of town does not have any community park facilities and is identified in the Parks and
Recreation Master Plan as a deficiency. The park should be between 50 to 150 acres with opportunities for
trail corridors, unique topography and trees if possible. Acquisition of the parkland is a short term priority
with development being a long term priority. A typical community park includes play equipment, pavilions,
restrooms, trails, lighted ball fields, as well as parking.
Project Group:Parks
Project Total:13,200,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Design 0 0 0 0 1,200,000 1,200,0000
Construction 0 0 0 0 8,000,000 8,000,0000
Land Acquisition 0 4,000,000 0 0 0 4,000,0000
0 0 4,000,000 0 0 9,200,000 13,200,000Project Total
Page 15 of 23
2020 - 2024 CAPITAL IMPROVEMENT PROGRAMGeneral Capital Projects
Project Name:Tennis Center Pool Demolition
Project Contact:Eric Nuner
Project Status:New Project
Project Description:The Tennis Center Pool, one of three city pools located within a 2.5 mile geographic radius, was built in
1978 and acquired by the City in 1999. The Parks Board along with support from City Staff completed an
Aquatic Master Plan in 2013. The master plan identified that the City has more traditional outdoor pools
than necessary to support our population’s aquatic needs. In addition, the master plan also identified the
Tennis Center Pool as a potential site of future closure due to its poor condition and also the close proximity
to other pools. Because of this, the Tennis Center Pool was removed from the Parks SRF replacement
schedule, and little money has been dedicated to the improvement of the facility with the exception of
what has been integrally necessary to keep it operational. Over the past several years, age and use has
taken a toll on the facility, and it now faces a number of repairs/modifications needed to bring it into
compliance with modern codes and/or render it attractive to the general public. These repairs include: re-
plastering of the pool, modifications to the circulation system to meet mandated flow requirements,
addition of ADA accessible means of entry, replacement of pool filters, and upgrade to chemical feed and
control systems. Due to a number of factors (financial investment required to make repairs/modifications,
low public usage, dedication of staff time and resources), it is in the staff's opinion to close the Tennis
Center Pool.
Project Group:Parks
Project Total:70,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Construction 0 0 0 0 0 70,00070,000
70,000 0 0 0 0 0 70,000Project Total
Project Name:Westside Park Development
Project Contact:Eric Nuner
Project Status:Active Project
Project Description:The City purchased 90 acres in 2013 in order to plan for the development of a Westside park. In addition,
there were 29 acres of land donated adjacent to the future park. Acquiring parkland on the Westside of
Georgetown was a high priority in the 2009 Parks and Recreation Master Plan. A master plan for the future
park was completed in 2015. Park development will consist of both active and passive recreation
opportunities including athletic fields as well as trails.
Project Group:Parks
Project Total:10,000,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Construction 0 0 0 0 8,500,000 8,500,0000
Design 0 0 0 0 1,500,000 1,500,0000
0 0 0 0 0 10,000,000 10,000,000Project Total
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2020 - 2024 CAPITAL IMPROVEMENT PROGRAMGeneral Capital Projects
Project Name:Westside Recreation Center
Project Contact:Eric Nuner
Project Status:Active Project
Project Description:The Georgetown Recreation Center was renovated in 2009 increasing its square footage to 65,000 square
feet. An additional recreation center on the west side of town is identified in the 2009 master plan as the
population grows. An additional 50,000 square foot recreation center will be needed to maintain the
current level of service and to evenly distribute accessibility at a population of approximately 85,000. In
addition, the current tennis center built in 1978 which is need of major renovations, is planned to be
relocated with the new recreation center.
Project Group:Parks
Project Total:18,500,000
Capital
FY2021FY2020 FY2022 FY2023 FY2024
Beyond 5
Years Project Total
Construction 0 0 0 0 16,300,000 16,300,0000
Design 0 0 0 0 1,200,000 1,200,0000
Land Acquisition 0 0 0 0 1,000,000 1,000,0000
0 0 0 0 0 18,500,000 18,500,000Project Total
Page 17 of 23
City of Georgetown, Texas
Parks and Rec Advisory Board
June 13, 2019
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the April 11, 2019 meeting - Jill Kellum,
Administrative S upervisor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
April 11, 2019 Minutes Backup Material
Page 18 of 23
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
April 11, 2019
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Jim Hougnon, Parks and Recreation Advisory Board Chair
The meeting was called to order by Jim Hougnon at 6:02 pm.
B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair
Jim Hougnon, Larry Gambone, Michael Simpson, Wayne Beyer, Scott Macmurdo, Danelle
Houck, Katherine Kanier
Staff present: Kimberly Garrett, Eric Nuner, Jill Kellum, Kathy Carver
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Kathy Carver, Recreation Specialist in charge of fitness at the
Recreation Center. She has been in fitness for 30 years and is a certified personal trainer, fitness
instructor, water instructor, cycling instructor, yoga teacher and studied yoga at Scottsdale
Community College. She stated one of her first jobs in fitness and management was at the
Desert Ridge Marriott Resort in Arizona, where she was in charge of fitness, class and trainers
and specialty programs. She then went to Sea Island Resort in Georgia and was there for 5
years running their fitness program. Kathy Carver opens the recreation center and works at the
front desk in conjunction with making sure the fitness classes are covered and all the programs
are set up in the software for people to register. There are 70 classes at the recreation center.
She stated the Georgetown Recreation Center is unique in what we do as we offer many classes
and have instructors that have years of experience and have been with the recreation center for
a long time. She explained that new trainers coming in must be certified and have some
experience. We have a diverse population and offer diverse programs and want to make our
clients feel successful. It was asked what the biggest challenge she faced and she stated it is
space. She stated having 70 classes for that space is an enormous challenge.
D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Boardmember
Danelle Houck stated there is not an update but that the Friends Facebook page is active and
she posted pictures of Georgetown Swims. It was asked if they had a booth at the Red Poppy
Festival. Danelle Houck stated they did it in the past but it didn’t prove fruitful. The Friends
will be helping with the Egg Hunt and the Sunset Movie Series.
E Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
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Eric Nuner stated that in San Gabriel Park the granite is done and the masonry on the restroom
is being started. We are on schedule to be open by July 4th. He stated they are making progress
on the 2019 projects; Berry Creek, Kelly and 84 Lumber. They are working on the public input
process and gathering information on equipment and what will be offered in those parks. The
VFW parking lot is complete. The parks CIP updates will be done with the city CIP updates.
Those will now be posted on the city website.
F Parks and Recreation Advisory Board Tour 2019 - Kimberly Garrett, Parks and
Recreation Director
Kimberly Garrett stated the Parks and Recreation Advisory Board Tour is set for Tuesday, April
30, 2019 beginning at 3:30 pm.
G Update on the 2030 Comp Plan - Sofia Nelson, Planning Director
Kimberly Garrett introduced Andreina Davila, Planning Manager. Andreina Davila stated her
role is to lead the team that facilitates all the projects and developments through the UDC
through the development process. She stated the city is updating the Comprehensive Plan.
They have established goals for 2030 which received information from city staff and public
during the On the Table Event. She stated that the comprehensive plan is the vision of the city;
what the city wants to be when they grow up. This includes everything that plans out the city;
land usage, parks, public facilities, transportation, utilities and all the components it takes to
plan out the city. It established the vision and the goals and policies how to implement and
accomplish those by that time. Scott Macmurdo asked if that is where we establish the level of
service. Kimberly Garrett stated that is in the parks masterplan and that is an element of the
comprehensive plan. Andreina Davila stated that the land use element is one of the things we
are developing in this process and the housing development plan is also being updated. One
of the goals that came out of the public input and from city council is housing and make sure
we offer housing for all members of our community and one of the goals is that we maintain
and provide recreational facilities and parks. With housing policy, one of the policies identified
with the joint meeting with P&Z and city council and the steering committee meeting is to have
a complete neighborhood that also contributes to make sure the residents; the homeowners, the
renters, have access to parks because that is what makes a complete neighborhood. They are
also looking at the gateways into the city or into the downtown area. They will implement a
survey to receive feedback from the public as to what a gateway means to them and what they
like or don’t like of the current gateways. Andreina Davila states that everything ties into
together. They realize that what is done in the comprehensive plan affects all the other
elements.
Danelle Houck, a Parks and Recreation Advisory member, is on the steering committee.
Danelle Houck stated being on the steering committee has been a learning process through all
the development terms. She stated they were talking about high level policy and are not getting
into the specifics of the plan and seeing if these goals are measurable. There has been a lot of
public input from On The Table event and also from the housing survey that closed last month.
Also there has been a lot of public input from the people coming to the meetings. Katherine
Kainer asked how they are estimating population booms. Andreina Davila stated every month
they look at populations for the next 10 years or so and the way they do that is looking at how
many housing permits are being issued. Then seeing the growth in that. Then they look at
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what land use and programs they need to accommodate that growth. They look at growth
scenario and as is scenarios. Wayne Beyer ask about the aging infrastructure with utilities and
if this is being discussed. Andreina Davila stated this comment came up at the P&Z and council
meeting. One of the issues that came up with this is the aging housing and how people will be
able to maintain their homes and neighborhoods so they can stay there. One of the comments
that came up is how is the city going to be able to contribute or help or facilitate this; as it is not
only about the housing but also the street and the utility line. So, how can the city come up
with tools and resources to be able to maintain those so that you can preserve that
neighborhood and a good high quality. Wayne Beyer asked if this is constantly updated.
Andreina Davila stated this is to be done every 5 years and currently it is past due. Some of the
elements will be updated every 3 years depending on what that element is addressing.
Kimberly Garrett stated the last comprehensive plan was approved and updated in 2008 and
the last parks masterplan was approved and update in 2009. She stated staff wanted to update
the parks masterplan last year but was not given the funding for it. She stated hopefully there
will be funding next year to update the parks masterplan which might produce different results
than we had 10 years ago; so adjustments would be made from that but we cannot delay things
just because the masterplan is not up to date; we have to keep moving forward and make
adjustments. Jim Hougnon asked what the budget is for developing the comprehensive plan.
Andreina Davila was not sure the exact amount but feels like it was a little over $200,000. It was
asked about the timeline in getting this done. She stated it should be done and adopted by
October. It was asked who was involved in the process. Andreina Davila stated that the
planning department is the lead but specifically the long range planning team who is Nat
Waggoner, Long Range Planning Manager, and is the project manager for this from the city
side. Also working alongside is Susan Watkins, Housing Coordinator, and Sophia Nelson,
Planning Director and also working with other departments as it touches everyone. From the
private side; Freese and Nichols were hired as consultants. Andreina Davila stated there are
comparisons with other cities that are similar to Georgetown. Mike Simpson stated he
disagreed that 11 years is far enough. He stated if you did a heat map on where all the building
is taking place right now; in 11 years we are totally out of control. He stated for the growth we
have in this area and this city specifically; this has to be a 25 – 30 year plan, not an 11 year plan.
He suggested if it is not too late, using the term heat map as far as the new goals, anything
within the last 1 – 2 years or projections with a different color of the next 2 – 3 years you’d find
some amazing things and he thinks those are basic tools that visually, once people see, the full
impact, there is a different reality out there. He stated at this level of detail, the heat map and
projection on usage is the right time to do it, not 11 years from now. He stated with the detail
for the parks it has to be a shorter term. He feels if this messes up you will be realigning roads,
buying people’s houses, etc. Andreina Davila stated they are available to sit down with anyone
at any time if they want more information. She stated they are going out into the community
and businesses to make presentations. She encouraged them to participate and give feedback.
Legislative Regular Agenda
H Consideration and possible action on proposed amendments to Chapter 6, Residential
Development Standards, Chapter 8, Tree Preservation, Landscaping and Fencing, and
Chapter 13, Infrastructure and Public Improvements, of the Unified Development Code
relative to the parkland dedication requirements (Amendment No. 3).-- Kimberly Garrett,
Parks and Recreation Director.
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Kimberly Garrett stated Andreina Davila, Planning Manager, has worked with staff to get this
document complete. Scott Macmurdo stated as a refresher, there was a subcommittee, which
included Katherine Kainer, Jim Hougnon and himself and have met at least 4 times over the last
couple of years and have seen multiple iterations of this and it has been shared with the board
in an earlier draft form. It has seen a lot of progress and a lot of improvements as each draft
comes along. Kimberly Garrett stated it has been a long time since it has been updated. She
stated it might not be perfect but it will be reviewed on a regular basis and will make additions
and corrections. As when they adopt a new park masterplan it might show that we have
different standards and so there is justification to come back and amend but at this time we
cannot wait for the new masterplan. She went over the highlights on the changes that were also
presented to the UDC Committee and the Planning and Zoning Commission. The land
dedication is something that is changing that is based on specifically in the masterplan; they are
going from 1 to 50 units and changing that to 1 acre for every 110 units and 1 unit for every 80
units and that is based on the level of service in the masterplan. The fee in lieu will now be
$52,000 an acre; it’s going from $250 for single family to $650 for single family which is more
than double. Scott Macmurdo asked if there is going to be a supplemental document that
outlines the methodology that further outlines the methodology specifically so we can all be on
the same page in terms of how the path works. Kimberly Garrett stated the fees will be in a fee
schedule and there will be a supplemental park development guide that will explain how we
got to this. Kimberly Garrett stated this will be good being on a fee schedule because you can
see it every year and it won’t be buried in a code where it is forgotten about. She stated it is
probably still a little low but it is a good stride and makes them look at land vs. fee. The
parkland improvement fee is new and are able to now get money to develop these parks. It
comes out to $1,000 a unit for single family and $750 for multifamily. Private park credit is
something that was not offered but after meeting with developers and their feedback and the
subcommittee they decided to allow credit as long as those amenities are non-exclusive. They
aren’t fenced in, they are outside a fenced area and they are amenities the city would take over
if the HOA fails. That lot would be something the city would maintain but not a swimming
pool or golf course. All the design standards we had are staying; these are just additional
standards. She stated there are always special cases but this gives a standard. There is wording
on the floodplain which is 2 acres outside the floodplain with street access. Parkland approval
is if it meets the requirements the parks and recreation director can approve it and if it is an
alternative design it will be brought to the parks and recreation board. Usually they are not
“cut and dry”; there is usually a caveat to something. Kimberly Garrett stated what she plans to
do is to provide the board on a quarterly basis some of the things that have come through and
have been reviewed and have met that need, that the board did not have to approve. The last
item is going from 19 zones to 4 zones and also having the ability to spend the money within 10
years instead of 5 years. Kimberly Garrett stated they met with the UDC Advisory Committee
and they adopted language and made sure it fit in with the rest of the code and it is consistent
and there are no discrepancies where it is set in one part of the code that is different as that is
what they are looking for. The next step is to go to the Planning and Zoning Commission and
there is a public hearing where people can sign up to speak and then they would recommend to
city council. There would be 2 readings at city council and there is a public hearing at city
council also. There are many opportunities where it is posted for public comment. This
amendment will be adopted with 2 other amendments that the Planning Department has been
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working on. Scott Macmurdo asked when this would go into effect. Andreina Davila stated
they want to establish an effective date of June 1, 2019. This would go into effect on any
application received after June 1, 2019. All other applications will be grandfathered in.
Motion made by Scott Macmurdo, second by Wayne Beyer to recommend approval on
proposed amendments to Chapter 6, Residential Development Standards, Chapter 8, Tree
Preservation, Landscaping and Fencing, and Chapter 13, Infrastructure and Public
Improvements, of the Unified Development Code relative to the parkland dedication
requirements (Amendment No. 3)
Vote: Approved 7 – 0
I Consideration and possible action to approve minutes from the March 14, 2019
meeting - Jill Kellum, Administrative Supervisor
Motion made by Danelle Houck, second by Katherine Kainer to approve minutes from the
March 14, 2019 meeting.
Vote: Approved 7 – 0
Adjournment
Adjourn - Jim Hougnon, Parks and Recreation Advisory Board Chair
Motion made by Katherine Kainer second by Larry Gambone to adjourn the meeting.
Meeting adjourned at 7:13 pm.
Vote: Approved 7 – 0
_____________________________________
James Hougnon, Board Chair
_____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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