HomeMy WebLinkAboutAgenda_PAREB_06.17.2020Notice of Meeting for the
P arks and Recreation Adv isory Board
of the City of Georgetown
June 17, 2020 at 6:00 P M
at 402 W. 8th Street Georgetown, Texas 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
P lease note that a quorum of the P arks and Re cr eation A dvisory B oard may
not all be pr esent at the same physic al location. Some membe rs may instead
participate in this mee ting fr om one or mor e r emote locations in an e ffort to
advance the public he alth goal of limiting fac e to face me etings and to contain
the spr ead of C O V I D-19. In addition, ther e may be occ asions when the
audio transmission may not be c le ar or may be inte rr upted. In those
instanc es, the me eting will c ontinue so long as a quor um is still pr esent.
With the Gover nor ’s O rder, all C ity B uildings ar e following these
proc edur es:
M asks are re comme nded
P hysical distancing; 6 fee t be twe en you and anyone not in your
household
P r actice good hygie ne and wash your hands
If any o f these apply, do no t visit: kno wn clo se co ntact with C O V I D-19 P erso n, fever greater o r
equal to 100.0 degrees Fahrenheit, difficulty breathing o r sho rtness o f breath, co ugh, lo ss o f
taste o r smell, so re thro at, chills, headache, diarrhea o r muscle pain.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder - Danelle Houck, P arks and R ecreation Advis ory Board C hair
B R oll C all - Danelle Houc k, P arks and R ec reation Advisory Board C hair
C P arks and R ec reation staff member introduc tion and presentation - Kimberly G arrett, P arks and
R ec reation Direc tor
D Update from the F riends of G eorgetown P arks and R ecreation - Danelle Houck, P arks and R ecreation
Advis ory Board C hair
E Update on impac ts of C O VI D-19 to P arks and R ecreation. -- Kimberly G arrett
F P rojec t Updates and S taff R eport - Kimberly G arrett, P arks and R ecreation Director
Page 1 of 10
L egislativ e Regular Agenda
G C ons ideration and possible action to recommend approval of the P arks 5 Year C apital Improvement P lan
- Kimberly G arrett, P arks and R ec reation Direc tor
H C ons ideration and possible action to approve minutes from the Marc h 12, 2020 meeting - Jill Kellum,
Adminis trative S upervis or
Adjournment
Adjourn - Danelle Houck, P arks and R ecreation Advis ory Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 10
City of Georgetown, Texas
Parks and Rec Advisory Board
June 17, 2020
S UB J E C T:
Update on impacts of C O VI D-19 to P arks and R ec reation. -- Kimberly G arrett
IT E M S UMMARY:
S taff will update the board on how C O VI D-19 has impac ted projects , programs, and fac ilities.
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
Page 3 of 10
City of Georgetown, Texas
Parks and Rec Advisory Board
June 17, 2020
S UB J E C T:
P roject Updates and S taff R eport - Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Director of P arks and R ecreation
AT TAC H ME N T S:
Description Type
Project updates Backup Material
Page 4 of 10
Parks and Recreation
Capital Improvement Projects –June 2020
San Gabriel Park Phase II– Project is complete.
Katy Crossing Trail – Katy Crossing Trail is 100% complete.
ADA Trail Reconstruction – Bid documents have been sent to Purchasing and Legal for review. Project
will bid once all final reviews have been completed.
Golden Bear Park –Documents have been submitted to planning for permitting. Construction will begin
once permits have been released.
Heritage Gardens (Community Garden) – Staff is researching options for restroom construction and
investigating current on-site utilities. Project has been placed on hold.
Grace Heritage Plaza – Pavers and planter box have been installed. Next steps are landscape and
lighting installation. No change.
Show Barn Demolition –Project is complete
Tennis Center Pool Demo – Project is currently on hold.
Wolf Crossing Trail – Project is currently on hold.
San Gabriel Park Phase III – Project is currently on hold.
Village PID Park Renovation – Project has bid and was approved for construction by Council on May
12th. Pre-construction meeting was held May 28th. Project is scheduled to begin June 15th. The project
duration is 120 days.
Parks, Recreation and Open Space Master Update – Draft master plan RFP has been completed. Project
is currently on hold.
Page 5 of 10
City of Georgetown, Texas
Parks and Rec Advisory Board
June 17, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to rec ommend approval of the P arks 5 Year C apital Improvement P lan -
Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
Each year the P arks and R ecreation Department prepares a 5 year C apital Improvement P lan. A five year
plan is prepared for planning purposes but only the first year is approved for funding. C ity C ouncil
approves the final plan based on the funds available and the final debt sc hedule. S everal of our projec ts that
were approved in the F Y 2020 were put on hold due to a s tagnant bond market. T hese projects were
approved, but there was not funding available.
F Y2020 C I P P rojects
P arks ADA improvements working towards c ompleting the ADA Transition P lan
Develop Heritage G ardens into a true c ommunity garden - Neighborhood P ark Development*
Des ign and c onstruc t a regional trail expans ion along the S outh S an G abriel R iver*
Update the P arks Mas ter P lan*
Des ign P has e 3 of S an G abriel P ark improvements*
Tennis C enter P ool Demo*
* projects on hold
F Y 2021 C I P P rojects
Include all projects put on hold in 2020
Continue P arks AD A Transition P lan - trail work
N eighborhood P ark D evelopment - La Conterra/Westhaven linear park trails
T he P arks C I P will be presented to C ity C ounc il for feedback and direc tion at the June 23th C ity C ounc il
Works hop.
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
Page 6 of 10
City of Georgetown, Texas
Parks and Rec Advisory Board
June 17, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the March 12, 2020 meeting - Jill Kellum,
Administrative S upervisor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
March 12, 2020 Minutes Backup Material
Page 7 of 10
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
March 12, 2020
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Danelle Houck, Parks and Recreation Advisory Board Chair
The meeting was called to order by Danelle Houck at 6:01 pm.
B Roll Call - Danelle Houck, Parks and Recreation Advisory Board Chair
All 7 members are present: Danelle Houck, Wayne Beyer, Larry Gambone, Jolene Melacon, Jack
Flatau, Chad Holz, and Katherine Kainer.
Staff present: Kimberly Garrett, Pete Polkinghorn
C Welcome new members of the Parks and Recreation Advisory Board - Kimberly
Garrett, Parks and Recreation Director
Kimberly Garrett introduced herself and welcomed the new members. Each board member
introduced themselves.
D Discussion to set time and date for the Parks and Recreation Advisory Board tour of
parks. - Kimberly Garrett, Parks and Recreation Director
The board discussed setting the tour on April 22 at 3:30 pm.
E Review and discussion of the Parks and Recreation Advisory Board by-laws and
attendance policy for board members. - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett reviewed the board by-laws.
F Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Pete Polkinghorn, Tennis Pro, at the Georgetown Tennis Center.
Pete Polkinghorn gave a brief history of the facility and current programs offered.
G Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Board Chair
Danelle Houck stated she is the board liaison for the Friends group. She explained the Friends
group role, some of their events and how their assistance program works.
H Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
Page 8 of 10
Kimberly Garrett explained that staff does a 5-year capital improvement program budget. Staff
will come to the board in May with that. Kimberly Garrett gave an update on the projects.
I City of Georgetown City's Secretary's Office will hold a boards and commissions
appreciation on March 25th at 6 pm. - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett stated the appreciation has been postponed.
Legislative Regular Agenda
J Consideration and possible action to set date and time for 2020 Parks and Recreation
Advisory Board meetings - Kimberly Garrett, Parks and Recreation Director
Motion made by Katherine Kainer, second by Larry Gambone to set date and time for 2020
Parks and Recreation Advisory Board meetings at 6 pm, the second Thursday of the month.
Approved: 7 – 0
K Consideration and possible action to elect the Vice-Chair of the Parks and Recreation
Advisory Board - Kimberly Garrett, Parks and Recreation Director
Motion made by Chad Holz, second by Katherine Kaine to elect Larry Gambone as the Vice-
Chair of the Parks and Recreation Advisory Board.
Approved: 7 – 0
L Consideration and possible action to elect the Secretary of the Parks and Recreation
Advisory Board - Kimberly Garrett, Parks and Recreation Director
Motion made by Larry Gambone, second by Jack Flatau to elect Katherine Kainer as the
Secretary of the Parks and Recreation Advisory Board.
Approved: 7 – 0
M Consideration and possible action to approve minutes from the February 13, 2020
meeting - Jill Kellum, Administrative Supervisor
Motion made by Katherine Kainer, second by Wayne Beyer to approve minutes from the
February 13, 2020 meeting.
Approved: 7 – 0
Adjournment
Motion made by Larry Gambone, second by Chad Holz to adjourn the meeting at 7:37 pm.
Approved: 7 – 0
_____________________________________
Danelle Houck, Board Chair
Page 9 of 10
____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
Page 10 of 10