HomeMy WebLinkAboutAgenda_PAREB_06.08.2017Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
June 8, 2017 at 6:00 PM
at 1101 N. College Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Up d ate from the F riends o f Georgetown P arks and Rec reation
D Pro ject Update: Garey P ark, S an Gab riel Park, Village Park and Po o l, Mc Mas ters Park, Founders Park,
Williams Drive P o o l and the Community C enter
E Up d ate on the Parkland Dedic ation proc es s and s ched ule.
Legislativ e Regular Agenda
F Co nsideration and possible recommendatio n o n ap p ro val o f c hange o rder #2 to Wes tstar Co nstruc tion,
Inc. of Georgetown, TX in the amo unt of $137,589.92. for ADA trail improvements in S an Gab riel Park.
G Co nsideration and possible actio n to approve a BuyBo ard c o ntract with T F Harper and As s o ciates LP o f
Austin Texas , for the ins tallatio n o f playgro und equip ment and surfacing at Garey P ark in the amount o f
$140,640.50.
H Co nsideration and possible actio n to approve minutes from the May 11, 2017 meeting
Adjournment
Ad jo urn
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
Page 1 of 16
S helley No wling, City Sec retary
Page 2 of 16
City of Georgetown, Texas
Parks and Rec Advisory Board
June 8, 2017
SUBJECT:
Update from the Friend s of Geo rgeto wn Parks and R ecreatio n
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 3 of 16
City of Georgetown, Texas
Parks and Rec Advisory Board
June 8, 2017
SUBJECT:
Projec t Update: Garey Park, San Gabriel Park, Village P ark and Pool, Mc Mas ters P ark, F o und ers Park,
Williams Drive Pool and the Co mmunity Center
ITEM SUMMARY:
Projec t update attac hed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Project Report Backup Material
Page 4 of 16
Parks and Recreation
Capital Improvement Projects - June 2017
Garey Park –Prime Construction continues demolition of the Garey House. Planning and design is
ongoing for water, electrical and fire protection for the house. Due to many unforeseen issues,
structural modifications are anticipated. All road ways have been cut in, water, electrical and fiber
conduits are being installed. All pavilion pads and building foundations have been surveyed and set for
form work. Progress this month is moving very quickly on the site.
San Gabriel Park –The San Gabriel Park Master Plan was completed in June 2015. The Master Plan
suggests phasing the project for several reasons; funding, spring restoration and keeping some of the
park open at all times. Phase 1 and 2 schematics were completed, with the funding for Phase 1 design
and construction drawings approved. A Ground Breaking Ceremony was held March 24th. Construction
has begun with most demolition of existing facilities completed. Pavilion pad construction has begun
with six pads being poured to date. The large restroom foundation has been poured and vertical
construction has begun. The west end parking lot has been surveyed, excavated and prepared for
paving. Entry columns on Morrow Street has been erected and are prepared for stone façade. Trails are
being constructed to the playground area and along the river. The project completion is estimated in
early 2018.
Page 5 of 16
Village Park and Pool – Exterior ADA work is complete. Interior of the pool house is pending bidding.
McMasters Park – Exterior ADA work is complete. Interior of the concession/restroom is pending
bidding.
Founders Park –The renovations for Founders Park are part of a larger sidewalk project the City is
undertaking. The project was approved by City Council in March and construction start is scheduled for
September.
Williams Drive Pool – Additional sidewalk work has been completed for ADA compliance.
Community Center – ADA modifications have been completed.
Page 6 of 16
City of Georgetown, Texas
Parks and Rec Advisory Board
June 8, 2017
SUBJECT:
Update on the P arkland Ded icatio n p ro cess and s c hedule.
ITEM SUMMARY:
The p arkland d ed ic atio n update has been pus hed bac k 30 days due to low s taffing levels in the planning
d ep artment.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 7 of 16
City of Georgetown, Texas
Parks and Rec Advisory Board
June 8, 2017
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation on approval of change order #2 to Wes ts tar Cons tructio n,
Inc . o f Georgeto wn, T X in the amount of $137,589.92. fo r ADA trail impro vements in San Gabriel Park.
ITEM SUMMARY:
Wes tar Cons truc tion, Inc . is the general c o ntrac tor fo r the San Gabriel Park Phas e 1 c o nstruc tion projec t.
In the o riginal b id for the projec t there was trail work to be completed . As part of the ADA transitio n p lan,
fund s were allo c ated in the 2016/2017 b udget for trail cons tructio n related to ADA in S an Gab riel Park.
S inc e the o riginal b id with Westar has a unit pric e for concrete trail c o nstruc tio n, the City is able to utilize
an existing c ontrac tor o n s ite to p erfo rm the wo rk. T his allo ws a more effic ient and ec o nomic al method of
cons tructio n due to the contrac tor alread y being o n s ite and having previous ly gone through the
competitive b id proc es s .
Cons tructio n on the trail will not start until after July 4th. This item will be forward ed to the City Counc il
fo r their ap p roval at the June 27th meeting.
FINANCIAL IMPACT:
Funds are available in the ADA P arks acc t #120-9-0280-90-060. This c hange order d o es no t affect the San
Gab riel Park reno vatio n b udget.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Change Order Propos al Backup Material
Page 8 of 16
EJCDC C-941 Change Order – Revised 2/2013
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.
Page 1 of 2
Change Order
No. 1
Date of Issuance: June 1, 2017 Effective Date: June 1, 2017
Owner: City of Georgetown Purchase Order No. Owner's Contract No.: 2017-504-C
Contract: San Gabriel Park Improvements, Phase 1 Date of Contract: NTP 3-8-2017
Contractor: Westar Construction, Inc Engineer's Project No.: 144288
The Contract Documents are modified as follows upon execution of this Change Order:
Description:
Lower Park Road parking, Suddenlink cable, and hose bibs at restrooms
Attachments (list documents supporting
change): Summary of Additional Work Exhibit A
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: Original Contract Times: Working days Calendar days
Substantial completion (days or date): 1/5/2018
$ 2,492,226.10 Ready for final payment (days or date): 1/20/2018
[Increase] [Decrease] from previously approved
Change Orders No. to No. :
[Increase] [Decrease] from previously approved Change Orders
No. to No. :
Substantial completion (days): N/A
$ N/A Ready for final payment (days):
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial completion (days or date): N/A
$ N/A Ready for final payment (days or date):
Increase of this Change Order: Increase of this Change Order:
Substantial completion (days or date): 14 Days
$23,132.75 Ready for final payment (days or date): 14 Days
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial completion (days or date): 1/19/2018
$2,515,358.85 Ready for final payment (days or date): 2/2/2018
RECOMMENDED: ACCEPTED: ACCEPTED:
By: By: By:
Landscape Architect (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature)
Date: 6/1/2017 Date: Date:
Page 9 of 16
Exhibit A - Change Order #1
Make the following additions, modifications, or deletions to the work describe in the Contract Documents:
Item No.Est Qty Unit Description Unit Price Total
CO1-1 -1585 SY
DEDUCT BID ITEM NO. 29- Mill Existing Morrow St. &
Lower Park Road Parking Area $6.05 ($9,589.25)
CO1-2 1585 SY
ADD BID ITEM NO. 10- Removal & Haul Off of
Existing Asphalt $2.00 $3,170.00
CO1-3 368 CY
ADD BID ITEM NO. 15- Unclassified Parking
Excavation $14.00 $5,152.00
CO1-4 1585 SY
ADD BID ITEM NO. 33- Furnish & Install 6" Moisture
Conditioned Subgrade $3.00 $4,755.00
CO1-5 1585 SY
ADD BID ITEM NO. 31- Furnish & Install 8" Crushed
Limestone Base $10.00 $15,850.00
CO1-6 2.5 HR
ADD- 2.5 hours for a 2 man crew to hand dig & clean
up ditch to prepare for flowable backfill installation.
$45.00/HR per man
$90.00 $225.00
CO1-7 2.5 HR
ADD- 2.5 hours for New Holland Skid Steer
Tractorutilitzed to clean up ditch and new base of
parking lot.
$110.00 $275.00
CO1-8 7 CY
ADD - Flowable Backfill for Repair of trench
acrossparking lot $235.00 $1,645.00
CO1-9 1 EA
ADD-Hose Bib under lavatory in Men's Side of
LargeRestroom. Hose bib to be chrome and tamper
proof keyed for secutity.
$650.00 $650.00
CO1-10 1 EA
ADD-Hose Bib under lavatory in Men's Side of
SmallRestroom. Hose bib to be chrome and tamper
proof keyed for secutity.
$500.00 $500.00
CO1-11 1 EA
ADD-Hose Bib under lavatory in Women's Side of
Small Restroom. Hose bib to be chrome and tamper
proof keyed for secutity.
$500.00 $500.00
Total Base Bid Add:$23,132.75
Page 10 of 16
City of Georgetown, Texas
Parks and Rec Advisory Board
June 8, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a BuyBoard contrac t with TF Harp er and Assoc iates LP of
Aus tin Texas, fo r the ins tallation of p layground eq uipment and s urfac ing at Garey Park in the amo unt o f
$140,640.50.
ITEM SUMMARY:
Garey Park inc ludes a destinatio n p lay s p ace within the ac tive rec reation area. T he p lay eq uipment
p urc hase was approved at the February 28, 2017 City Counc il meeting. This item is fo r the installation of
the previo usly o rd ered play equip ment through T F Harper. T F Harper is c ertified through the p laygro und
manufacturer to ens ure the equip ment and surfac ing are installed as s p ecified .
Pric ing is b as ed o n BuyBo ard pric ing for ins tallatio n which has been c o mpetitively b id .
FINANCIAL IMPACT:
Funds are budgeted in acc o unt 120-9-0280-90-046 from p revious ly is s ued general o b ligatio n b o nds in 2016
and b o nds earlier is s ued in 2017 assoc iated with the 2008 vo ter ap p ro ved park bond along with $5 M given
b y Mr. Jack G arey o n Ap ril 26, 2016.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Ins tall Quote Backup Material
Page 11 of 16
QUOTE 103 Red Bird Lane
Austin, Texas
78745-3122
TO: Buy Board #512-16 QUOTE #: 060217-111-tfh
Attn: DATE:June 2, 2017
Address:Equipment Install
Install Site:6450 FM 2243, Georgetown, Texas 78628 Garey Park City of Georgetown
Phone: Email: eric.nuner@georgetown.org
QTY UNIT PRICE TOTAL COST
1 Gametime Custom 2-5 PowerScape Structure
1 Gametime GFRC Mother Tree (Gametime to furnish staff to touchup & assist)
1 Gametime Custom 5-12 PowerScape Structure
1 Gametime GFRC 5' Hay Bale w/crawl thru (Gametime to furnish staff to touchup & assist with install)
1 GameTime GFRC Custom Barrier 5' rise (Gametime to furnish staff to touchup & assist with install)
1 GameTime GFRC Themed uprights - 28 (Gametime to furnish staff to touchup & assist with install)
4 GameTime Stallion Spring Rider w/ C Spring
1 GameTime 5 bay PrimeTime swing 2 zero G, 2 Expression Swings, 6 belt seats
1 GameTime Tree Swing w/ 2 enclosed tot seats
2 GameTime Spinning Leaf Seat
3 GameTime Spinning Leaf Seat - Tilted
1 GameTime Custom GFRC Freestanding Horse Climber (Gametime to furnish staff to touchup & assist with install)
1 GameTime Fossil and Sand Table
1 GameTime Merry-go-All
1 GameTime Custom GFRC Horseshoe Balance Beam (Gametime to furnish staff to touchup & assist with install)
1 GameTime Tire Swing 5" O.D.
1 GameTime freestanding Space Loop Climber
1 GameTime GFRC Snake Seat (Gametime to furnish staff to touchup & assist with install)
3 GameTime Hopper Rock - 3
1 GameTime Double Arch Swing
1 GameTime Sky Run Zip Line 100'
2 GameTime Sky Run Zip Line 75'
10 GameTime Geo Text Fabric Rolls Rate Per Man Hour $35.75 +- 9.835 weeks with 10 men, 40 hours week = 3934+- hours
934 Install Customer Provided EWF Surfacing (934 CY). Borders & drainage system provided & installed by others $140,640.50
NOTES:Customer will deliver equipment to the job site and coordinate this delivery with us so that we can schedule unloading,
We are not responsible for storage & protecting this equipment on site
Customer must give a minimum 2 week notice prior of equipment delivery. Bond not Required per customer N/C
TOTAL $140,640.50
Accepted by:
Date:P.O. # (if applicable):
Thank you for giving us the opportunity to quote this work, Tommy Harper
NOT INCLUDED: Sales Tax (RESALE OR EXEMPTION CERTIFICATE REQUIRED), Permits/Fees (if required), Rain Days,
Site Work in Excess of Normal Installation (example: site prep - excavation/infill, leveling of any surfacing, concrete slab/walks,
french drains, excess rock removal, landscaping, spoils will be removed by others).
QUOTE IS VALID FOR 45 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION
DESCRIPTION OF EQUIPMENT
Any installation charges quoted are based upon a soil work site (not rocky) that is freely accessible by truck, no fencing, tree/landscaping or utility obstacles, etc.), and level (+/- 1-2% max
slope). Any site work not expressly described is excluded. All underground utilities must be located and clearly marked before any work can begin. Installation of all products
(equipment, borders, ground cover, amenities) are as quoted and approved by acceptance of quote/drawings. The installer is not responsible for any damages or re-work resulting from
after-hours events or activities during the work in progress period. The customer is responsible for maintaining the integrity of completed installation work until components have
seated and/or cured (concrete footings, etc.). Additional cost for rock excavation will be determine at the time of the install.
INSTALLATION ONLY OF OWNER FURNISHED ITEMS
City of Georgetown Parks & Recreation
Eric Nuner
1101 N. College Street, Georgetown, Texas 78628
254-424-5211
Estimated Installation: 10 weeks pending 2 week notinfication of the delivery of equipment
Payment Terms: Two week Progress payment due upon receipt of invoice.
equip install - garey park R.xls
Commercial Play and Recreational Equipment
www.tfharper.com - - 800.976-0107 - - local: 512.440.0707 - - fax: 512.440.0736
Page 12 of 16
City of Georgetown, Texas
Parks and Rec Advisory Board
June 8, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes fro m the May 11, 2017 meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
Minutes Backup Material
Page 13 of 16
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
May 11, 2017
The Parks and Recreation Advisory Board met Thursday, May 11, 2017 at 6:00 pm at 1101 N.
College Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The meeting was called to order at 6:00 pm by Jim Hougnon.
B Roll Call
Present: Wayne Beyer, Danelle Houck, Katherine Kainer, Scott Macmurdo, Jim
Hougnon, Larry Gambone, Michael Simpson
Staff: Kimberly Garrett, Jill Kellum
C Update from the Friends of Georgetown Parks and Recreation
Danelle Houck gave an update on the Friends of Georgetown Parks and Recreation. The
Daddy Daughter dance is Friday, June 23rd , 7 -9 pm. The Friends of Georgetown Parks
and Recreation received a check from The Georgetown Running Club from the Turkey
Trot for about $3,500. Kimberly Garrett asked if the board applied for the grant from
HEB. Danelle Houck stated that they did apply and that HEB responded and HEB has
already allotted their money for this year. The funds from the Daddy Daughter dance
will go to the climbing wall for the pool. They also received $1,000 from the San Gabriel
Women’s Club.
D Project Update: Garey Park, San Gabriel Park, Village Park and Pool, McMasters
Park, Founders Park, Williams Drive Pool and the Community Center
Kimberly Garrett gave the project update.
• Garey Park there has been demo to the house and most activity is around the
house. They have stated taking up the original road and started laying out
where the amenities will go based on the surveys. All vegetation around the
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house has been removed. They have started filling in the pool and removed
some of the vegetation around the house and pool area.
• San Gabriel Park renovation is in progress.
• Village Park ADA is complete on the outside and the interior is being built out.
• McMasters Park the exterior is complete and the interior projects will be bid
together and built out.
• Founders Park will be done in conjunction with a sidewalk improvement project
and Grace Heritage will also be under construction. We do not have a start date.
• Williams Drive Pool they are working on a sidewalk there and some of the ADA
was not completed last year.
• Community Center is scheduled for ADA modifications.
Katherine Kainer asked how far we are on the ADA plan. Kimberly Garrett stated on
the Facilities transition plan we are in year 3 and in Parks we are in year 2. In about 10
years we will go through another ADA audit.
E Update on the Parkland Dedication process and schedule.
Kimberly Garrett stated the city is down 3 planners. The consultant that was helping
was pulled to another project. There is a deadline for the end of May for a preliminary
draft. The committee will schedule a meeting in June. Scott Macmurdo asked if there
would be a delay and Kimberly Garrett stated it would probably be October before it
goes to City Council.
F Community Center fee and rate review update
Kimberly Garrett stated she met with the City Manager about reviewing the fees and
prior she had met with the Assistant City Manager. She told them staff was reviewing
the fees and were looking at increasing them to cover the costs and staff would come
back with options and City Council would make the decision on the cost recovery.
Kimberly Garett stated she will go to City Council the second week in June. She stated
she will present where we are; the revenue, fee, expenses and cost recovery and then
show them options. Kimberly Garrett showed that with projected fee increases we
would be recovering almost 91% of expenses, based on the exact same kind of rentals.
Legislative Regular Agenda
G Consideration and possible action to recommend approval of the parkland dedication
proposal for the Stillwater Subdivision.
Kimberly Garrett introduced Jason Reece and David Peak with Gray Engineering. There
are 230 single family units. They will have a 3 heritage tree credit. They are allowed a
15 unit deduction for each heritage tree credit. They are proposing 3 acres and paying
the in lieu off. There will be detention in conjunction with the park. There will be a wet
pond that stays at constant level and it will have aquatic vegetation. There will not be
fencing in this area. It would be like the Rivery Park. Kimberly Garrett stated this
subdivision is located off inner loop and behind Katy Crossing. This would be a city
Page 15 of 16
park and the parks and recreation would develop the park. Scott Macmurdo asked if
there is any area of the parkland that isn’t eligible to be built upon, because it is in a
plain or an easement to build whatever structure you want. David Peak stated there is a
stream buffer and is limited to trails and benches but no structures. Kimberly Garrett
stated a 2 – 5 year old playground, small pavilion, trail around the perimeter, and
benches could be installed at this park. Kimberly Garrett stated they would be able to
use parkland dedication funding from that area to develop the park.
Larry Gambone asked about the fee and if that rate was worth the land. Jim Hougnon
explained that that rate is set in the code and that is what the Parkland Dedication
Committee is working on updating the ordinance.
Motion made by Scott Macmurdo second by Wayne Beyer to recommend approval of
the parkland dedication proposal for the Stillwater Subdivision.
Approved: 7-0
H Consideration and possible action to approve minutes from the April 13, 2017 meeting
Motion made by Michael Simpson second by Danella Houck to approve minutes
from the April 13, 2017 meeting.
Approved: 7-0
Adjournment
Motion made by Katherine Kainer second by Larry Gambone to adjourn the meeting.
The meeting adjourned at 6:56 pm.
Adjourn
______________________________________
James Hougnon, Board Chair
_____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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