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HomeMy WebLinkAboutAgenda_PAREB_08.09.2018Notice of Meeting for the Parks and Recreation Adv isory Board of the City of Georgetown August 9, 2018 at 6:00 PM at 1101 N. College Street, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er - Jim Hougno n, P arks and R ec reatio n Ad visory Board Chair B Ro ll Call - Jim Ho ugnon, Parks and Recreation Advis o ry Bo ard Chair C Introduction and P res entation of Parks and Rec reation Intern, Blane Chambles s - Eric Nuner, As s is tant Directo r o f P arks and Rec reation D Introduction and P res entation of Parks and Rec reation Intern, Cameron Speegle - Eric Nuner, Assistant Directo r o f P arks and Rec reation E Pres entatio n and d is cus s ion of the City’s 2030 Comprehensive Plan Up d ate P ro cess – Nat Waggo ner, AICP, Long R ange P lanning Manager F Up d ate from the F riends o f Georgetown P arks and Rec reation - Danelle Houck, Parks and Recreation Ad visory Bo ard memb er Legislativ e Regular Agenda G Co nsideration and possible actio n to approve minutes from the July 12, 2018 meeting - Jill Kellum, Ad ministrative Sup ervisor Adjournment Ad jo urn - Jim Ho ugnon, Parks and Recreation Advis o ry Bo ard Chair CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ Page 1 of 10 S helley No wling, City Sec retary Page 2 of 10 City of Georgetown, Texas Parks and Rec Advisory Board August 9, 2018 SUBJECT: Presentatio n and dis c us sion o f the City’s 2030 Comprehensive Plan Up d ate P ro cess – Nat Waggoner, AICP, Lo ng Range Planning Manager ITEM SUMMARY: In April 2018 the C ity initiated an update to the 2030 Comp rehens ive P lan. T he purp o s e o f the Update is to align c urrent development proc es s es includ ing the rec ently ad o p ted Fisc al Impac t Mo d el, departmental mas ter plans , and deliver an up d ated Future Land Use Map , Ho using Element, Hous ing Toolkit and Gateway Plan. Includ ed in the Up d ate are s trategies to sup p o rt Counc il’s for the Comprehensive Plan imp lementatio n p lan in a format that is useful to s taff, the b o ard s /c o mmis s ions and the general pub lic alike. The Up d ate includ es s ix (6) p hases, initiation, projec t alignment, tec hnical studies, imp lementatio n s trategies, plan ap p ro val and p ro ject c lo s eout and is antic ip ated to b e c o mplete in the fall of 2019. At this meeting, city s taff will p ro vide an overview of the projec t includ ing a d etailed disc ussion of the majo r tas ks involved and pub lic engagement s trategies . Additio nal info rmation on the Update c an be fo und online at 2030. Geo rgetown.Org. FINANCIAL IMPACT: None SUBMITTED BY: Nat Waggoner, AICP, Long Range Planning Manager Page 3 of 10 City of Georgetown, Texas Parks and Rec Advisory Board August 9, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to approve minutes fro m the July 12, 2018 meeting - Jill Kellum, Adminis trative S upervis o r ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jill Kellum, Adminis trative Sup ervisor ATTACHMENTS: Description Type July 12, 2018 minutes Backup Material Page 4 of 10 Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas July 12, 2018 The Parks and Recreation Advisory Board met Thursday, July 12, 2018 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order - Jim Hougnon, Parks and Recreation Advisory Board Chair The meeting was called to order by Jim Hougnon at 6:00 pm. B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair Board Present: Jim Hougnon, Katherine Kainer, Larry Gambone, Wayne Byer, Michael Simpson Absent: Danelle Houck, Scott Macmurdo Staff present: Kimberly Garrett, Eric Nuner, Jill Kellum, Heather Brewer C Parks and Recreation staff member introduction and presentation - Kimberly Garrett, Parks and Recreation Director Kimberly Garrett introduced Heather Brewer, Urban Forester for the City of Georgetown. Heather Brewer stated she works under 3 departments: Planning and Development enforcing the tree ordinance for every new development and subdivision, Parks and Recreation taking care of the trees in the parks and doing new tree plantings and for Facilities Maintenance taking care of trees at city buildings and property. Kimberly Garrett stated that Heather Brewer recently gave a presentation on how the tree code works. Heather Brewer stated last year was the first time she organized an Arbor Day tree giveaway. It was a big success. 5 gallon trees were given away and she is hoping to increase the number to 500 free trees. The money comes from the tree mitigation fund that developers pay into when they can’t plant on site. She invited the parks board to participate in this event. She stated Texas Arbor Day is celebrated in November and that is when the event is. Jim Hougnon asked what background Heather Brewer has to be an urban forester. Heather Brewer stated she has a forestry degree from Stephen F. Austin University in Nacogdoches. She stated her first job was in Houston selling residential tree work and then worked in Austin for the power company, clearing power lines. She then worked for the City of Round Rock for the urban forestry department. Michael Simpson asked about the silver dots with numbers on the trees. Heather Brewer stated this is done in land subdivision, whoever the developer hires to do the survey they typically pick up every tree that is there even if our code only protects 12 inches and greater. They pick up everything for their own inventory. She stated the tags get left on trees. She stated there are different ones they use; some that never come off and some that come off after silt fence is Page 5 of 10 installed for construction. Michael Simpson asked if we are still inventorying the trees in the park. Kimberly Garett stated our first urban forester did inventory trees. He asked about who makes the decision which trees need to be removed and replaced. Heather Brewer stated she decides which trees need to come out unless it is tied to a bond improvement project and that is tied to a tree planting on its own. There are numerous parks where she has planted with mitigation money. Some of these plantings are done in house and some are done as public tree plantings. Kimberly Garrett explained that when developers can’t plant on site and remove trees they pay into the tree mitigation fund and that money is to be used to improve public areas. It can be used to prune trees or plant new trees at parks or city buildings. Some of that money is being used on the new Rivery Boulevard extension; there will be a median in the center of that road and Heather Brewer worked with the design to put irrigation and trees there. Heather Brewer explained there will be ornamental trees that won’t heave the curb and there are some shade trees. There will be a roundabout and there will be a large tree put in there. Wayne Beyer asked about the gift trees for the memorial tree. Heather Brewer stated there is a pre-approved list that they can pick from and there are certain areas that they can be planted. Jim Hougnon asked if Heather Brewer is happy with the tree code and the compliance. Heather Brewer stated when you talk about rewriting ordinances there are sections in the code that can be reworked. City Council has to decide that we are rewriting a chapter. She stated there are things that need to be massaged in the code and it has not been opened up in about 7 years. Wayne Beyer asked about oak wilt. Heather Brewer stated we don’t have an oak wilt ordinance and most cities don’t. Oak Wilt can bankrupt a municipality very quickly. As far as the compliance, Heather Brewer stated she doesn’t release construction plans to developers until all the mitigation is worked out. There is a lot of back and forth during platting and site plan review. Kimberly Garrett stated Heather Brewer helped start and develop the Heritage Tree code. D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks and Recreation Advisory Boardmember Kimberly Garrett gave a report from the Friends of Georgetown Parks and Recreation. They started swimming lessons for the Exceptional Georgetown Alliance which is a resource for families with special needs. The Friends are providing 19 swimmers with special needs with city swim lessons in July at River Ridge. The parents are appreciative of the opportunity. One mother commented that it is rare for children with special needs to ever receive any services for free. The Boys and Girl Club Swim lessons with Georgetown Swims also continue. Requests for assistance for summer membership at the Recreation Center is up in numbers. The daddy daughter dance normally held in June is being moved to October 27. E Update on San Gabriel Park Renovation - Kimberly Garrett, Parks and Recreation Director Kimberly Garrett stated Phase 1 is complete and they are going through a punch list. The pavilion, playground and restrooms are done. It worked out great for the 4th of July. In Phase 2 the construction project was approved in May. Kimberly Garrett stated that staff decided to wait on the notice to proceed until after the 4th of July. A pre-construction meeting was this Page 6 of 10 week with Prime Construction. They will start construction later this month. Mike Simpson asked if you will still be able to drive through the park. Eric Nuner stated that you will and there will also be some closings periodically. Eric Nuner stated the construction time is 303 days substantial, and the goal is to have Phase 2 open before the 4th of July next year. There is a better understanding of how the schedule will work due to the Phase 1 project. Some of the items that can be done, go ahead and get them done such at wayfinding signs. It was asked when the demo will start and how they are going to demo. Eric Nuner explained that the construction schedule is still under review. Kimberly Garrett stated the Mayor may want to do a Grand Opening of Phase 1 and a Groundbreaking of Phase 2 doing the celebrations at the same time. Jo Ellen Lyons spoke to the board concerning the Rodeo Arena. F Update on Garey Park operations. -- Kimberly Garrett, Parks and Recreation Director Kimberly Garrett Jim Hougnon stated was not able to attend and he has heard great things about the park. Kimberly Garrett stated the park has exceeded all the staffs’ expectations. She stated Eric Nuner was on the news and they interviewed a lady from Hutto, a non-resident and she had nothing but great things to say. She also stated we are still working out the kinks. The splash pad went down and the part is on order and hope to open back by the weekend. Eric Nuner stated he spoke to the parents of the person being interviewed; they were from out of state visiting and they were very impressed. He stated that other people he spoke to were all nonresident and they asked about renting the pavilions and stated the interest is definitely there. Kimberly Garrett stated the horse trails are being used. Wayne Beyer asked about the equestrian area. Eric Nuner stated it will be about 3 weeks when it will be complete. There are punch list items that are being addressed. Eric Nuner stated some people have asked or made comments about the number of trails and shade. He stated they have been tracking visitation; people and cars, every day. Eric Nuner showed a graph. It showed that the park is very busy in the mornings. They are looking for trends so staff can see what times are most visited. This will help with staffing. Eric Nuner stated they are looking at closing some holidays. There was discussion about having food trucks, special events, and programs at the park. This is being worked on by gathering information on what people want to do. There are approximately 300 - 350 people per day and 500 on the weekends. 53 nonresident passes and 26 resident passes have been sold. Equine day passes are selling and a few annual passes have been sold. Kimberly Garrett stated we started taking bookings for Garey House in May. The first event is scheduled August 30. For 2018 there are 13 events scheduled and for 2019 there are 16 events scheduled to date. Grand opening pricing will discontinue October 1. Michael Simpson stated the advertising was outstanding. Kimberly Garrett handed out a commemorative coin to the parks and recreation board members from the mayor for the opening of Garey Park. Wayne Beyer asked about the annexation. Kimberly Garrett stated there was approval from council and it is about a 90 day process. It will probably be October. Page 7 of 10 G Update on proposed changes to the Unified Development Code regarding Chapter 13.08 Parkland - Kimberly Garrett, Parks and Recreation Director Kimberly Garrett passed out a summary proposal that was passed out to the UDC committee in June. They were supportive of the fees. Kimberly Garrett stated staff has charged the UDC committee with the proposals for the private parkland guideline and what that would look like in the UDC. Kimberly Garrett stated she is still working through the credits and all the technical items. She does not want to use a point system. The Andreina Davila, Planning Manager, is working on the draft proposal. Then there will be a public comment period. Kimberly Garrett stated there was just a high level summary given to the UDC committee. The Parkland Dedication Subcommittee can make recommendations and then submit to the UDC committee. Legislative Regular Agenda H Consideration and possible action to recommend approval of a BuyBoard cooperative purchase contract for pool replaster at the Recreation Center Outdoor Pool and the Village Pool with Progressive Commercial Aquatics of Manor, TX in the amount of $71,991.62. -Eric Nuner, Assistant Director of Parks and Recreation The existing plaster at the Recreation Center is over 10 years old. The typical lifespan of plaster is 8-12 years. The plaster at the Recreation Center was installed prior to the opening of the Recreation Center in February of 2009. The Village Pool was replastered in 2009. The plaster at these pools is budgeted for replacement in the parks capital repair and replacement schedule. Progressive Commercial Aquatics has successfully completed many pool projects for City including the Williams Drive Pool renovations, River Ridge Pool renovations, and the San Jose Splash Pad. Staff recommends approval of this cooperative BuyBoard contract for the plaster replacement at the Recreation Center Outdoor Pool and the Village Pool in the amount of $71,991.62 to Progressive Commercial Aquatics. Eric Nuner stated both of these pools were plastered or re-plastered in 2009 or 2012. He stated in the CIP there is funding in the budget. After this pool season is when the work will be done. Jim Hougnon asked if we are looking at $84,000.00. Eric Nuner stated it is within the 25 % of the contract and we have the funding to do this. Larry Gambone then asked if a change order would be done and Eric stated that is correct. Motion made by Michael Simpson second by Larry Gambone to recommend approval of a BuyBoard cooperative purchase contract for pool replaster at the Recreation Center Outdoor Pool and the Village Pool with Progressive Commercial Aquatics of Manor, TX in the amount of $71,991.62. Approved: 5 – 0 – 2 Page 8 of 10 I Consideration and possible action to recommend approval a five year lease renewal with the United States Corp of Engineers for the Georgetown Challenge Course and Lake Georgetown Trail located at Booty’s Road Park at Lake Georgetown -- Kimberly Garrett, Parks and Recreation Director Kimberly Garrett review the lease renewal with the board with the following information. The City of Georgetown has had a long term lease with the Corp of Engineers at Lake Georgetown since 2003. This item is to approve a renewal of the lease for an additional 5 years. The Parks and Recreation Department operates and maintains the Challenge Course, hike and bike trail, restrooms and pavilion at Lake Georgetown. The Parks and Recreation Department has had a very positive relationship with the Corp of Engineers over the years. As part of the lease requirements, the Parks and Recreation Department is required to submit a management and development plan of the leased area, budgeted revenues and expenses, and annual certification that all water and sanitary systems meet Federal, state and local standards. In addition, a statement of compliance with the Rehabilitations Act and Americans with Disabilities Act must be submitted. The lease renewal will be from June 15, 2018 until June 14, 2023. This renewal is retroactive from last day of the previous lease. The terms of the renewal lease are consistent with the original lease. Staff notified the Corp of Engineers in writing on April 12, 2018 that the Parks and Recreation Department would like to renew the lease. Staff has been working with the Real Estate Division in Fort Worth, Texas on the renewal since that time. A final lease should be received by the meeting date. Motion made by Larry Gambone second by Wayne Beyer to recommend approval a five year lease renewal with the United States Army Corp of Engineers for the Georgetown Challenge Course and Lake Georgetown Trail located at Booty’s Road Park at Lake Georgetown. Approved: 5 – 0 – 2 J Consideration and possible action to approve minutes from the May 10, 2018 meeting - Jill Kellum, Administrative Supervisor Motion made by Katherine Kainer second by Michael Simpson to approve the minutes from the May 10, 2018 meeting. Approved: 5 – 0 – 2 Adjournment Adjourn - Jim Hougnon, Parks and Recreation Advisory Board Chair Motion made by Katherine Kainer second by Larry Gambone to adjourn the meeting. Page 9 of 10 Approved: The meeting adjourned at 7:32 pm. ____________________________________ James Hougnon, Board Chair _____________________________________ Katherine Kainer, Secretary ______________________________________ Jill Kellum, Board Liaison Page 10 of 10