HomeMy WebLinkAboutAgenda_PAREB_09.10.2015Notice of Meeting for the
Parks and Recreation Advisory Board
of the City of Georgetown
September 10, 2015 at 6:00 PM
at Parks and Recreation Administration Office 1101 N. College Street Georgetown,
TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
B Roll Call
C Presentation and discussion on Recreation Survey results - Robert Gaylor, Recreation
Superintendent
D Update and discussion on Recreation Center Sunday Utilization - Robert Gaylor, Recreation
Superintendent
E Update from the Friends of Georgetown Parks and Recreation
F Project updates for Garey Park, Westside Park, San Gabriel bank stabilization, San Gabriel Park
improvements, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, Emerald
Springs Park, San Gabriel pedestrian bridge repair and staffing updates
G Update on the 2015/2016 Parks and Recreation Budget
Legislative Regular Agenda
H Consideration and possible action to approve a Task Order with RVi for professional design
services for San Gabriel Park improvements in the amount of $566,425.
I Discussion and possible action to approve the minutes from the August 13th, 2015 Parks and
Recreation Board meeting.
Adjournment
Adjourn
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
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of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
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City of Georgetown, Texas
Parks and Rec Advisory Board
September 10, 2015
SUBJECT:
Update and discussion on Recreation Center Sunday Utilization - Robert Gaylor, Recreation
Superintendent
ITEM SUMMARY:
Update to be presented at board meeting.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum
ATTACHMENTS:
Description Type
Rec Ctr Scans Backup Material
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Sunday Operations
Attendance
April 12th-August 30th
City of Georgetown Page 4 of 29
Sunday Scans/Daily
City of Georgetown Page 5 of 29
Daily Average Scan/Daily Visits
April 12th-Current
City of Georgetown Page 6 of 29
Programs/Activities
•Line Dancing: 246 participants
Avg. 10 per class
•Indoor Cycling: 295 participants
Avg. 15 per class
•Adult Volleyball: 7 teams
•Pickleball: 19 enrolled
City of Georgetown Page 7 of 29
City of Georgetown, Texas
Parks and Rec Advisory Board
September 10, 2015
SUBJECT:
Project updates for Garey Park, Westside Park, San Gabriel bank stabilization, San Gabriel Park
improvements, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, Emerald
Springs Park, San Gabriel pedestrian bridge repair and staffing updates
ITEM SUMMARY:
Project update attached
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Sept 10 Backup Material
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Project updates for Garey Park, Westside Park, San Gabriel bank stabilization, San Gabriel Park
improvements, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, Emerald Springs Park,
San Gabriel pedestrian bridge repair and staffing updates
Garey Park – A kick-off meeting was held on Thursday, August 6, 2015, with staff and the Halff
Associates Team. The main purpose of the meeting was to make introductions and go over the schedule
for the project. The schematic design was completed in March 2015 and presented to City Council. The
next step in the process will be to work on Design Development and then move into Construction Plans.
Currently the City Council has a placeholder in the budget to sell $3M of the 2008 Park Bonds related to
Garey Park construction in the Spring of 2016. Halff has begun development of the traffic impact study
to determine the traffic impacts of the park to the surrounding area.
Westside Park – The Geological Assessment for Westside Park has been completed. The master plan is
scheduled to be presented to the Parks Board in October and to the City Council in late October.
San Gabriel Bank Stabilization – The project is currently waiting for clearance from the Texas Historical
Commission due to the historic wall along the river. Once the clearance is received from the THC, the
project can be bid out and construction can begin. No change is status.
San Gabriel Park – Approval of a task order to RVi for services to prepare design plans for phase one of
the San Gabriel Park improvements will be presented to Parks Board in September. The San Gabriel
Park Master Plan was very well received by the City Council during the June 23, 2015 meeting. The
proposed 2015/2016 budget includes the sale of $1.7 million in bonds for the project. There is $1M in
bond funds in the current budget to begin the design.
VFW Park – Construction plans are being finalized for the redevelopment of VFW Park. Bidding is
scheduled to begin in October. Approval of a construction contract is anticipated to be brought to parks
board in November with construction scheduled to start in December. The improvements to 2nd Street
are currently underway.
Village Parks – Construction on Madrone Park and Rowan Park in the Georgetown Village are almost
complete. The parks staff is currently completing the installation of the playgrounds.
Williams Drive Pool – Construction plans are almost finalized. Bidding will be in October with the
construction contract coming to Parks Board in November.
Parkland Dedication Ordinance Update – Staff has been working with the Planning Staff on updating the
ordinance based on the recommendations from the subcommittee. No change in status.
San Gabriel Park Pedestrian Bridge Repair – Staff has begun fabrication the decking. Decking is
anticipated to be installed the week of Labor Day with concrete being completed the following week.
Emerald Springs Park – Renovations are underway to improve ADA accessibility to the park. Two new
play structures are being installed as well. Completion is anticipated for November.
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Staffing Updates – Addison Elliott accepted the Special Events and Marketing Coordinator and begins on
September 8. Staff is currently interviewing for the selection of the recreation supervisor, aquatic
supervisor, and recreation maintenance specialist.
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City of Georgetown, Texas
Parks and Rec Advisory Board
September 10, 2015
SUBJECT:
Update on the 2015/2016 Parks and Recreation Budget
ITEM SUMMARY:
The second reading of the 2015/2016 budget will be held on September 8, 2015. Additional
programs and projects included in the Parks and Recreation Budget include:
Two part time park maintenance staff for the ball fields
Additional funding for ball field maintenance
An additional $50,000 for capital maintenance and replacement
Parks and Recreation software replacement
Unfunded requests include
Administrative Assistant
Automatic vacuum for the indoor pool
Park rule signage
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
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City of Georgetown, Texas
Parks and Rec Advisory Board
September 10, 2015
SUBJECT:
Consideration and possible action to approve a Task Order with RVi for professional design
services for San Gabriel Park improvements in the amount of $566,425.
ITEM SUMMARY:
The master plan for San Gabriel Park was completed by RVi in June 2015. In order not to impact
the entire park at one time, improvements are proposed in phases. This scope includes the
schematic design for both phase one and two of the park. Also included is a topographic survey of
the park and geotechnical investigations. Phase one design and construction is estimated to be
complete by Fall of 2017. Improvements to San Gabriel Park were included in the 2008 parks
bond.
FINANCIAL IMPACT:
Funds for this project are included in the 2014/2015 budget with proceeds from the 2008 Park
Bonds that were sold in May 2013.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Proposed Scope of Services Backup Material
project schedule Backup Material
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Austin Houston Dallas
712 Congress Ave #300 19 Briar Hollow Lane #145 12770 Coit Road #210
Austin, TX, 78701 Houston, TX 77027 Dallas, TX 75251
(512) 480-0032 (713) 621-8025 (972) 233-2033
PROPOSED SCOPE OF WORK AND FEES
FOR SAN GABRIEL PARK IMPROVEMENTS
1. SCOPE OF SERVICES
1.1 RVi proposes to provide professional design services for San Gabriel Park Improvements.
RVi prepared the San Gabriel Park Master Plan, completed in July 2015, which will serve
as a basis for this project. The plan included a phased implementation plan showing park
improvements divided into four phases. The scope for this proposal will include
schematic design for Phases 1 and 2 and full design services (design development,
construction documents and construction observation) for Phase 1 improvements. The
attached exhibit shows the approximate limits of each phase.
The park improvements will include entry monumentation, roadway and parking
improvements, picnic and barbeque pavilions, trails and trailheads, children’s play areas,
restoration of the existing springs, restrooms, signage, open spaces and landscaping.
1.2 The City has a project budget for planning, design and construction of $2,700,000.
1.3 The Consultant will hire the services of the following sub consultants in the performance
of this contract and the feel for the sub consultants:
Kasberg, Patrick & Associates – Civil Engineers
Clayton & Little Architects
Cambrian Environmental
Jaster – Quintanilla & Associates – Structural Engineers
AYS Engineering, LLC - MEP Engineers
EWM – Irrigation
Inland Geodetics – Surveying
Terracon – Geotech
1.4 The City will determine the limits for the Phase 1 improvements at the completion of the
Schematic Design Phase. Phase 1 improvements will be designed, permitted and
constructed as a single phase.
2. BASIC SERVICES
The Consultant shall provide, for the Basic Fee plus reimbursable expenses, services described in
the following phases.
2.1 SCHEMATIC DESIGN SERVICES
1. Based on the project parameters, discussions with and direction of the Client,
Consultant will prepare Schematic Design studies for the project components in
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Project Name
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the Phase 1 and 2 areas of the park.
a. Compile and review site data and conduct site visits to collect pertinent
knowledge of the land, its condition and context.
b. The Schematic Design may include initial plan, section and elevation
drawings, illustrating the general scope, scale and relationship of the
landscape architectural elements. A maximum of three design iterations
are included.
c. The following site and landscape improvements will be considered in the
Schematic Design:
Picnic Pavilions – 3 sizes;
Barbeque Pavilion;
Restrooms – 2 sizes;
Children’s play areas;
Restoration of springs;
Roads, parking and service areas;
Pedestrian circulation;
Grading and drainage;
Stormwater convergence alignments;
Stormwater quality elements;
Preservation of existing trees, drainage ways and other features to be left
undisturbed;
Site signage and graphics;
Exterior planting: trees, shrubs, groundcover accent planting, lawns;
Irrigation;
Special paving materials for vehicles and pedestrians;
Site furnishings
2. At Client’s direction, coordinate with other City Departments concerning property
boundaries, mechanical equipment and utilities in relation to project
components.
3. Define regulatory requirements to complete the project.
4. Develop stormwater calculations for the project.
5. Prepare an opinion of probable cost for the construction based on the approved
schematic design and other selections made by Client. Consultant may include
escalation factors and contingencies.
6. Present schematic design to Parks Board and incorporate comments.
7. Present Schematic Design to City Council.
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Project Name
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8. Review schematic design and opinion of probable costs with Client and identify
limits of Phase 1 for the Project. Obtain Client approval and authorization to
proceed with Phase 1.
9. Meetings for this phase are limited to six.
2.2 DESIGN DEVELOPMENT SERVICES
1. Based on the Schematic Design approved by the Client, Consultant will prepare
Design Development Drawings for the Phase 1 of the Project.
a. The Design Development Drawings shall include plans, sections, elevations
and typical details to fix and describe the size and character of the
components approved by the Client for further design.
b. The Design Development Drawings will establish major materials and
finishes, coordination with mechanical, plumbing and electrical systems.
c. The Design Development Drawings and all subsequent phases shall be
limited to those components approved by the Client in the Schematic
Design phase.
2. At Client’s request, prepare refined studies of all items, detailing the architectural
design in terms of size, appearance and materials.
3. Prepare an opinion of probable cost for the construction based on the Design
Development Drawings. Consultant may include escalation factors and
contingencies.
4. Regulatory Agency Preliminary Review for structures: Presentation to design
development documents to local fire building code review authorities. Provide
response to comments.
5. Review design development drawings and opinion of probable cost with the Client
for approval and authorization to proceed.
6. Meetings for this phase are limited to four.
2.3 CONSTRUCTION DOCUMENT SERVICES
1. Based on the Design Development Drawings approved by the Client, prepare
Construction Documents for the project components. The Construction
Documents shall include:
a. Plan, section, elevation, and typical detail drawings, that set forth in
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reasonable detail the requirements for construction of the
landscape components, including depiction of their size, shape,
dimensions, and locations; and
b. Specifications that identify the materials, equipment, workmanship and
quality standards (or performance criteria), for components.
c. Provide BIM Revit model with a level detail (LOD) for architectural
elements similar to LOD300. Mechanical, Electrical, Plumbing and
Structural elements are not included as a part of the architectural model
and are outside this scope of work.
d. Prepare overall demolition plan identifying the existing elements located
in the park that will be removed.
e. Prepare erosion control layout plan detailing location of erosion control
elements and types of erosion controls to be utilized.
f. Develop design for proposed stormwater quality elements based off the
existing impervious cover versus proposed impervious cover and design for
stormwater conveyance.
g. Prepare plan and profile for proposed street improvements horizontally
and vertically.
h. Prepare irrigation plan for establishment of proposed plantings.
Development of alternative water source for irrigation system will be an
additional service.
i. Engineering Construction Documents will include design of power, lighting,
waste, water and vent to accommodate architectural layout. No HVAC
design is anticipated for this project.
2. Prepare an opinion of probable cost based on the Construction Documents.
Consultant may include escalation factors and contingencies. Opinions of cost are
based on the experience and judgment of Consultant and are merely opinions.
Consultant does not warrant that actual costs will not vary from those opinions
because, among other things, Consultant has no control over market conditions.
3. Review the construction documents and opinion of probable cost with the Client
for approval and authorization to proceed.
2.4 REGULATORY SERVICES
1. As requested by the Client, and upon approval and authorization to proceed,
prepare documents, including drawings and calculations related to project
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Project Name
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components, reasonably required for review by applicable
governmental authorities to comply with permitting requirements that are in
effect on the date of this Agreement, including:
a. WPAP Plan – Prepare WPAP plan for the Edwards Aquifer Recharge Zone
and submit proposed plan to TCEQ for approval.
b. City of Georgetown Permitting – Prepare required documentation to
obtain permits from the City of Georgetown including up to three
meetings with the City’s Adaptive Management Working Group. It is
anticipated that permitting will be through the City of Georgetown
process. Should USFW or USACE permitting be required it will be
additional services.
c. Submit to TDLR Registered Accessibility reviewer for review and respond
to comments.
d. Review THC requirements and submit information required. Additional
studies or investigations if required will be additional services.
2. As requested by Client, and as is reasonably necessary to assist Client in
responding to permitting issues, participate in the permitting process with respect
to the project design, including:
a. Evaluate and respond to governmental staff review and comments;
b. Confer with governmental authorities with regard to project components
to verify interpretation of ordinances, statutes and regulations;
c. Attend public hearings to address issues;
d. Review with the Client design modifications requested by applicable
governmental authorities as they apply to project components, and at
Client’s direction, modify the design accordingly for re-submission;
e. Meet with government authorities following permitting, and review
construction procedures for landscape components.
3. Anything in this Agreement to the contrary notwithstanding, Client agrees that
Consultant’s services in relation to any and all accessibility standards, guidelines
and requirements set forth by local, state and/or federal authority are strictly
limited to: 1) submitting the construction documents to the appropriate
governmental authority (or its authorized agent) as required for review and
approval prior to construction; and 2) modifying those portions of the
construction documents that are specifically identified by such governmental
authority (or its agent) during the pre-construction review as being in need of
correction.
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Project Name
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2.5 BIDDING
1. If requested, the Consultant, following the Client’s approval of the Construction
Documents, will assist the Client in obtaining bids and in awarding contracts for
construction for the Project.
2. The services that may be provided in this phase include:
a. Attending pre-bid conference;
b. Assisting the Client in qualifying bidders;
c. Issuing bidding documents;
d. Preparing addenda to the Construction Documents;
e. Attending bid opening;
f. Evaluating bids;
g. Assisting in preparing a Construction Contract Agreement between the
Client and contractor;
h. Distributing required sets of Contract Documents.
2.6 CONSTRUCTION OBSERVATION PHASE SERVICES
1. Consultant shall, as part of the Basic Services, visit the site at Client’s request to
observe particular portions of the work identified by the Client and to answer
questions from the Client as to whether those identified portions are, in general
being performed in accordance with the Construction Documents. Consultant
may also visit the site periodically to determine whether the completed
construction portions of the work is in general conformance with the aesthetic
intent of the Construction Documents. The Consultant will not be required to
make exhaustive or continuous on-site observations to check the quality or
quantity of the work. The total number of all such Client-requested, and periodic,
visits included in the basic services is 20.
2. Perform the following services as they relate to project components:
a. Attend pre-construction conference;
b. Respond to Requests for Information;
c. Review and process shop drawings, product data and samples (submittals);
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d. Assist Client in preparing work descriptions for Change Orders;
e. Assist Client in reviewing applications for payment from contractor;
f. Assist Client in preparing progress memoranda.
3. Assist Client in conducting a Final Observation of the Project to determine, in
general, whether the items contained on the punchlist have been completed or
corrected and are in general conformance with the aesthetic intent of the
Construction Documents.
4. The Construction Observation Phase will terminate when final payment to the
contractor is due, or in the absence of a final Certificate for Payment, sixty days
after the Date of Substantial Completion of the Work, whichever occurs first.
3. SURVEYS
1. Surveying – The project will consist of providing topographic surveys for Phase I
and Phase II of the project. The total acreage of survey is estimated to be
approximately 80 acres. The survey will include tying down all existing park
elements, existing tree identification, spring locations, drainage channels/ways,
edge of bank for the north side of the San Gabriel River, East Morrow Street, and
other elements located within these boundaries. The survey will identify existing
utilities and identify the existing contours in order to perform the engineering
design.
2. Geotechnical – This element shall consist of performing bored and testing on the
material to develop a pavement design for East Morrow Street and the proposed
parking lots. Bores will also be performed near the restroom facility in order to
develop a proposed foundation design for the facility.
4. ADDITIONAL SERVICES
All services requested by the Client that are not listed in Article 2 of this Agreement are
considered Additional Services. Additional Services are not included in the Basic Fee, and shall
be paid for by the Client as set forth in Article 5.2 of this Agreement.
4.1 Additional Services include, without limitation, the following:
1. Revisions to drawings previously provided by Consultant due to: changes in the
Project’s scope, budget or schedule; instructions that are inconsistent with
written approvals or instructions previously given; or enactment or revision of
codes, laws, or regulations subsequent to the preparation of such documents;
2. Preparation of as-built drawings;
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3. Public or other presentations beyond those described in Basic Services;
4. Site visits in excess of the quantity of visits stipulated in Construction Phase
Services and/or providing prolonged administration of construction contract
should the construction contract time be exceeded by more than sixty (60) days
through no fault of the Consultant;
5. Additional site visits following the Final Observation;
6. Consultation and other services, including site visits and construction warranty
matters, following issuance of the final Certificate for Payment to the contractor,
or in the absence of such certificate, more than sixty (60) days after the Date of
Substantial Completion of the work;
7. Review and processing of permits, approvals and ordinances with agencies or
municipalities having regulatory controls over the development not described in
Basic Services;
8. Preparation of information required by this Agreement to be provided by the
Client;
9. Providing services to investigate existing conditions and to make measured
drawings hereof, or to verify the accuracy of drawings or other information,
including survey information, furnished by the Client;
10. Preparing drawings, specifications, supporting data and providing other services in
connection with change orders to the extent that the adjustment in the basic
compensation resulting from the adjusted construction costs is not
commensurate with the services required of the Consultant, providing such
change orders are required by causes not solely within the control of the
Consultant;
11. Providing consultation concerning replacement of any work damaged by
vandalism or other cause during construction and furnishing services as may be
required in connection with the replacement of such work;
12. Providing services made necessary by the default of the contractor, or by major
defects or deficiencies in the work of the contractor;
13. LEED or Sustainable SITES application, research, documentation, and certification
services;
5. INFORMATION TO BE PROVIDED BY CLIENT
5.1 Client shall provide, in a timely manner, all criteria and full information regarding Client’s
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requirements for, and limitations on, the Project, including without
limitation:
1. Legal description and to-scale boundary survey of the property;
2. All deed restrictions and covenants;
3. Environmental analysis and surveys, including endangered species presence
and/or habitat and known City of Georgetown environmental features;
4. CAD files, as appropriate and available, in an AutoCAD format to be mutually
determined;
5. Existing or pending municipal, county, state and federal permits or approvals, and
other pertinent information as required during the process;
6. Financial/economic information setting forth the budget limitations for the
Project; and
6. COMPENSATION
6.1 BASIC SERVICES
The Client shall compensate the Consultant as follows:
Consultant’s compensation shall include the lump sum of $461,691.00 dollars for Basic
Services (the “Basic Fee”), plus the total for surveys for a lump sum of $94,735.00 and the
total for Additional Services performed on an hourly basis at the rates set forth in Section
6.4, plus reimbursable expenses as set forth in Section 6.5. Consultant’s total
compensation for Basic Services shall be allocated among the various phases of the Project
as set forth below, and will be billed monthly based on percent of work complete for each
phase of the Project, along with Additional Services and reimbursable expenses incurred
during the billing period. The amounts indicated do not include amounts resulting from
substantial change in scope of the Project or services. The Client agrees to pay the
Consultant the following fees for the Basic Services:
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Basic Services
Schematic Design Phase Services $98,685.00
Design Development Phase Services $83,944.00
Construction Document Phase Services $157,871.00
Regulatory Services $32,300.00
Bidding Phase Services $11,570.00
Construction Observation Phase Services $77,320.00
Surveys
Topographic Survey $82,555.00
Geotechnical Investigation $12,180.00
Reimbursable Expense
Reimbursable expense not to exceed $10,000 without further authorization.
6.2 ADDITIONAL SERVICES
The Client shall pay the Consultant for authorized Additional Services performed, including
fees and reimbursable expenses. Fees for Additional Services will be included as a separate
item on the monthly billing statement.
6.3 INVOICING AND PAYMENT
Consultant will invoice Client monthly for Basic Services and Additional Services
performed, and for reimbursable expenses incurred in accordance with the Terms and
Conditions of this Agreement. Amounts invoiced are due and payable thirty days
following the date of the invoice, at the office of RVi, 712 Congress Avenue, Suite 300,
Austin, Texas 78701. Amounts remaining unpaid sixty days following the date of the
invoice shall bear interest at the rate of 12.0% per annum, or at the maximum legal rate
allowable, which shall be calculated from the date of the invoice. In no event shall
Consultant’s failure to bill monthly constitute default under the Terms and Conditions of
this Agreement. Consultant retains the right to halt work pending receipt of any overdue
payments, and the right to withhold delivery of final work product if Client does not
comply with the payment terms above. Client shall pay all costs and expenses, including
without limitation, reasonable attorney’s fees and expenses incurred by RVi in connection
with the collection of overdue accounts of Client.
6.4 HOURLY RATES
The following hourly rates shall apply to the fees described herein and any additional
services requested of the Consultant. The rates set forth below shall be adjusted in
accordance with the normal salary review practices of the Consultant.
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Principal $175.00 - $250.00
Project Director $125.00 - $200.00
Project Manager $100.00 - $175.00
Landscape Architect, Planner, Designer $80.00 - $150.00
Production, Technical, Administrative $70.00 - $100.00
6.5 REIMBURSABLE EXPENSES
Reimbursable expenses are in addition to compensation for Basic Services and Additional
Services and include expenses incurred by the Consultant in the interest of the Project.
Reimbursable expenses include such items as telecommunications, reprographics,
computer plots/mapping, deliveries, photography, reproductions; postage; automobile
transportation; expenses in connection with out-of-town travel; special consultants; cost
of maps, surveys, drawings and reports necessary to conduct the work and not otherwise
furnished by the Client; fees paid for securing approval of authorities having jurisdiction
over the project; expense of any additional insurance coverage or limits including
professional liability insurance requested by the Client in excess of that normally carried
by the Consultant and the Consultant’s sub-consultants and third-party consultant
charges. Reimbursable expenses will be billed at 1.15 times direct cost to the Consultant.
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Exhibit A
Limit of Work
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SAN GABRIEL PARK IMPROVEMENTS
PROJECT SCHEDULE
MONTHS
Pre-Design
Topographic Survey
Base Map Preparation / Site Analysis
Project Kick Off Meeting *
Schematic Design
Presentation to Parks Board *
Presentation to City Council *
Design Development
Construction Documents
Regulatory Reviews
Bidding / Award
Construction-10 months
September 2, 2015
**
131211123465789 14-24
*
10
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City of Georgetown, Texas
Parks and Rec Advisory Board
September 10, 2015
SUBJECT:
Discussion and possible action to approve the minutes from the August 13th, 2015 Parks and
Recreation Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jill Kellum
ATTACHMENTS:
Description Type
August 13, 2015 minutes Backup Material
Page 26 of 29
Minutes of the Meeting of the
Parks and Recreation Board
City of Georgetown, Texas
August 13, 2015
The Parks and Recreation Board met on Thursday, August 13, 2015 at 6:00 pm at 1101 N. College Street,
Georgetown, TX 78626.
MEMBERS PRESENT: Robert Johnson, Keith Fruge, Katherine Kainer, Jason Shurley, Chuck Bridges, Robert
Palko, Glenn Holzer
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551.)
Regular Session
A. Call to Order
The meeting was called to order by Robert Johnson at 6:04 pm.
B. Roll Call
Robert Johnson, Keith Fruge, Katherine Kainer, Jason Shurley, Chuck Bridges, Robert Palko,
Glenn Holzer
C. Update from the Friends of Georgetown Parks and Recreation
Kimberly Garrett stated the Friends of Georgetown Parks and Recreation will have a planning
meeting on August 31st and their annual meeting will be on September 28th. The annual
meeting will be at 7 pm at the Parks and Recreation Administration Community Room. They are
also working with the Parks and Recreation Department on obtaining the sand table.
D. Update on Downtown Boards Quarterly Meeting.
Kimberly Garrett and Keith Fruge attended the quarterly downtown boards meeting. The
downtown related board chairs and staff meet to discuss items related to downtown. Boards
included in the discussion are Arts and Culture, Mainstreet, CVB, HARC, Parks and Recreation,
Library and other non-profits in the downtown. This item is to update the board on the
collaborations of all these different groups. The parking lot across from the library is beginning
construction and will have 150 spaces. There have been 2 public meetings. The next downtown
boards quarterly meeting will be in October.
E. Project Updates for Garey Park, Westside Park, San Gabriel Bank Stabilization, San Gabriel
Park Master Plan, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, Intern
Final Report and Staffing Updates
Garey Park – A kick-off meeting was held on Thursday, August 6, 2015, with staff and the Halff
Associates Team. The main purpose of the meeting was to make introductions and go over the
schedule for the project. The schematic design was completed in March 2015 and presented to
City Council. The next step in the process will be to work on Design Development and then move
into Construction Plans. Currently the City Council has a placeholder in the budget to sell $3M
of the 2008 Park Bonds related to Garey Park construction in the Spring of 2016.
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Westside Park – The Geological Assessment for Westside Park has been completed. The master
plan is scheduled to be presented to the Parks Board in September and to the City Council in
October. The native plant society recently held a field trip to Westside Park. Their report can be
found at the following link. http://npsot.org/wp/wilco/2015/07/07/field-trip-report-westside-
park-georgetown/
San Gabriel Bank Stabilization – The project is currently waiting for clearance from the Texas
Historical Commission due to the historic wall along the river. Once the clearance is received
from the THC, the project can be bid out and construction can begin.
San Gabriel Park Master Plan – Staff is currently working RVi on a scope of services to prepare
design plans for phase one of the San Gabriel Park improvements. The San Gabriel Park Master
Plan was very well received by the City Council during the June 23, 2015 meeting. The proposed
2015/2016 budget includes the sale of $1.7 million in bonds for the project. There is $1M in
bond funds in the current budget to begin the design.
VFW Park – Construction plans are being finalized for the redevelopment of VFW Park. Bidding
will be in September. Construction is scheduled to start in November. The improvements to 2nd
Street are currently underway.
Village Parks – Construction on Madrone Park and Rowan Park in the Georgetown Village are
almost complete. The parks staff is currently completing the installation of the playgrounds.
Williams Drive Pool – Construction plans are almost finalized. Bidding will be in September with
the construction contract coming to Parks Board in October.
Parkland Dedication Ordinance Update – Staff has been working with the Planning Staff on
updating the ordinance based on the recommendations from the subcommittee.
Intern Final Report – Melodie Coleman, our summer intern, completed her internship on Friday,
August 7th with the Pirate Party. She created a website as part of her final project.
http://colemanmelodie.weebly.com/
Staffing Updates – Parks and Recreation has had some staffing changes. Robert Gaylor was
promoted to Recreation Superintendent, Glenn Moss is now the Athletic Supervisor, Stephanie
Darimont has resigned to take a job with the American Red Cross, staff is interviewing for the
Special Events and Marketing Coordinator and Dave Melaas started in July as the Project
Manager for Parks and Recreation.
Additional – Walk across bridge will begin construction the end of August. The Boy Scouts
cleaned the debris by the walk across bridge.
Legislative Regular Agenda
F. Consideration and possible action to recommend approval of interlocal agreements with GISD
and local charter schools for recreational programming.
In order for one local government to contract with another local government for service, an
interlocal agreement must be in place. The Parks and Recreation Department works with GISD
and various charter schools in the area. Under the agreements, the City will charge for service
provided. Generally services include tennis instruction, facility rentals, memberships, camps and
outdoor programming. These agreements will be forwarded to City Council for approval.
Motion made by Keith Fruge, second by Robert Palko to recommend approval of interlocal
agreements with GISD and local charter schools for recreational programming. Approved 7 –
0
G. Discussion and possible action to approve the minutes from the July 9th, 2015 Parks and
Recreation Board meeting.
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Motion made by Glen Holzer, second by Robert Palko to approve the minutes from the July
9th, 2015 Parks and Recreation Board meeting. Approved 7- 0
Adjournment
Adjourn
Motion made by Keith Fruge, seconded by Robert Palko to adjourn the meeting. The meeting
adjourned at 7:12 pm.
_____________________________________
Robert Johnson, Board Chair
_____________________________________
Katherine Kainer, Secretary
_____________________________________
Jill Kellum, Board Liaison
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