HomeMy WebLinkAboutAgenda_PAREB_09.12.2019Notice of Meeting for the
P arks and Recreation Adv isory B oard
of the City of Georgetown
September 12, 2019 at 6:00 P M
at 1101 N. College Street, Georgetown, T X 78626
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C all to o rder - Jim Ho ugnon, P arks and R ec reation Ad visory Bo ard C hair
B R oll C all - Jim Ho ugnon, P arks and R ec reation Ad visory Bo ard C hair
C P arks and R ec reatio n s taff memb er intro d uc tion and presentatio n - Kimb erly G arrett, P arks and
R ec reation Directo r
D Update fro m the F riends o f G eo rgeto wn P arks and R ecreatio n - Danelle Ho uc k, P arks and R ec reatio n
Advis o ry Bo ard memb er
E P rojec t Updates and S taff R eport - Kimberly G arrett, P arks and R ecreation Direc tor
L egislativ e Regular Agenda
F C ons id eratio n and p o s s ib le ac tion to rec ommend approval of an Interlo c al Agreement between the C ity
of G eorgeto wn and the West Williamson C o unty Municipal Utility Dis tric t No. 1 for a P ub lic P arkland
Maintenanc e agreement for the O aks at S an G ab riel Hike and Bike Trail. - Kimb erly G arrett, P arks and
R ec reation Directo r
G C ons id eratio n and p o s s ib le ac tion to rec ommend approval of p o ured in plac e playground s afety surfac ing
at the C reative P lays c ap e, S an Jo s e P ark and G arey P ark to R oberts on Indus tries (Buy Board C o ntrac t
# 512-16) in the amo unt o f $162,483.15. - Eric Nuner, P arks and R ec reatio n As s istant Direc tor
H C ons id eratio n and p o s s ib le ac tion to app ro ve minutes fro m the July 11, 2019 meeting - Jill Kellum,
Adminis trative S up ervisor
Adjournment
Adjourn - Jim Hougno n, P arks and R ec reatio n Advis o ry Board C hair
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Page 1 of 29
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2019, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
Page 2 of 29
City of Georgetown, Texas
Parks and Rec Advisory Board
September 12, 2019
S UB J E C T:
P ro ject Updates and S taff R ep o rt - Kimberly G arrett, P arks and R ec reatio n Directo r
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Direc tor o f P arks and R ec reatio n
AT TAC H ME N T S:
D escription Type
Project Report Backup Material
Page 3 of 29
Parks and Recreation
Capital Improvement Projects – September 2019
San Gabriel Park Phase II– Final elements of the design for San Gabriel Park Phase II are being
completed. The springs have been landscaped. The bridge is set but awaiting concrete the week of
September 9th. Wayfinding signage has been installed. Revegetation is ongoing. The project is beyond
scheduled time for contract dates.
Spring landscaping
Wayfinding Signage
Page 4 of 29
Katy Crossing Trail –The trail corridor has been cleared. Culvert boxes and drainage are to start the
week of September 2nd.
Katy Crossing Trail Corridor
Trail Reconstruction – 2018 phase II reconstruction of the San Gabriel River Trail is scheduled to be
completed in summer of 2019. Purchasing is reviewing the bid documents for final preparation for bid in
October. Addressing concerns based on legal review. Reworking bid packet. No change.
Wolf Ranch Trail – Trail corridor is cut. 40% of 10’ wide trail has been poured. Completion is scheduled
for November, 2019.
Page 5 of 29
Recreation Center Temporary Closure
The Georgetown Recreation Center was temporarily closed September 1-8, for proactive facility
maintenance, upgrades, staff training and deep cleaning. The closure allowed us to address facility
needs safely and efficiently to minimize impacts during the rest of the year. Some examples include
fumes from paint and cleaning materials, construction dust, and movement of large equipment. The
indoor pool remains closed until September 15th.
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Page 7 of 29
Page 8 of 29
2019 CIP Projects
VFW Park Parking Lot –Complete
Berry Creek Neighborhood Park –Parks will act as the general contractor for the Golden Bear Park
project with several parts being installed by staff. Parks has taken delivery of the playground units.
Engineering services have been secured. Park design and layout is being completed with engineering
firm and park staff. Design has been sent to TCEQ for approval of WPAP exemption. Project is on
schedule and moving forward.
Kelly Park – Renovations through the Capital Repair and Replacement Fund. Project is on hold.
Page 9 of 29
City of Georgetown, Texas
Parks and Rec Advisory Board
September 12, 2019
S UB J E C T:
C o nsideration and pos s ible actio n to recommend ap p ro val o f an Interlo cal Agreement b etween the C ity of
G eorgetown and the West Williamson C ounty Municipal Utility Dis tric t No. 1 for a P ub lic P arkland
Maintenanc e agreement fo r the O aks at S an G abriel Hike and Bike Trail. - Kimberly G arrett, P arks and
R ecreatio n Direc tor
IT E M S UMMARY:
T here is a 18.429 ac re tract of p ublic parkland in the O aks of S an G abriel S ub d ivis ion out Highway 29
west. T he land is c urrently no t imp ro ved and is o uts id e of the C ity Limits. T he s ub d ivision wo uld like to
maintain a hiking trail along this parkland.
T his pub lic parkland maintenance agreement will allow the O aks at S an G abriel to p ro vide general routine
maintenance for the portio n o f the hike and b ike trail lo cated within the P arkland , inc luding, but not limited
to, mowing, weed ing, tree trimming, regular tras h collec tion and removal of vegetation.
F IN AN C IAL IMPAC T:
No financ ial imp ac t to the C ity.
S UB MIT T E D B Y:
Kimb erly G arrett, P arks and R ecreatio n Direc tor
AT TAC H ME N T S:
D escription Type
Oak at SG location map Backup Material
Parkland Maintenance Agreement Backup Material
Page 10 of 29
Oaks at San Gabrial Location Map
Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO,
USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance
Survey, Esri Japan, METI, Esri China (Hong Kong), (c)
OpenStreetMap contributors, and the GIS User Community, City of
Georgetown ETJ
Georgetown City Limits-Zoomed Out
9/9/2019, 9:18:13 AM
0 0.75 1.50.38 mi
0 1 20.5 km
1:36,112
Georgetown Planning
City of Georgetown | County of Williamson, Texas Parks & Wildlife, Esri, HERE, Garmin, INCREMENT P, USGS, METI/NASA, EPA, USDA |
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{00010874 / v2 / EXT / PARKS / AGMT / 8/30/2019} 1
INTERLOCAL AGREEMENT
BETWEEN
CITY OF GEORGETOWN
AND
WEST WILLIAMSON COUNTY MUNICIPAL UTILITY DISTRICT NO. 1:
PUBLIC PARKLAND MAINTENANCE AGREEMENT
(OAKS AT SAN GABRIEL – HIKE AND BIKE TRAIL)
STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This Interlocal Agreement for Public Parkland Maintenance (this "Agreement") is made
and entered into pursuant to the provisions of the Interlocal Cooperation Act, Chapter 791, Texas
Government Code, effective as of this ____ day of ________________, 2019 (the “Effective
Date”) by and between the CITY OF GEORGETOWN, TEXAS, a home-rule city located in
Williamson County, Texas (the “CITY”), and WEST WILLIAMSON COUNTY MUNICIPAL
UTILITY DISTRICT NO. 1, a body politic and corporate and a governmental agency of the State
of Texas, organized pursuant to the provisions of Article XVI, Section 59 of the Texas Constitution
(the “MUD”) (collectively, the “PARTIES”), and is as follows:
RECITALS:
WHEREAS, the MUD herein desires to maintain the portion of the hike and bike trail
located within Lot 147, Block R, of Oaks at San Gabriel Section One-B, a subdivision in
Williamson County, Texas, according to the map or plat thereof recorded as Document No.
2014046368 of the Official Public Records of Williamson County, Texas (the “Public Parkland”);
such park property further described as Williamson County Appraisal District property identifier
number R530546, and such hike and bike trail further identified in Exhibit A; and
WHEREAS, the MUD acknowledges and agrees that the CITY has exclusive jurisdiction
and control of the Public Parkland.
NOW, THEREFORE, in consideration of the premises; in furtherance of the mutual
benefits to be derived by the general public and the residents of the Oaks at San Gabriel; and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the CITY and the MUD agree as follows:
1. RECITALS ADOPTED
1.1. The recitals set out above in this instrument are hereby adopted in whole as though
each were set out herein.
2. PUBLIC PARKLAND
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2.1. Maintenance by MUD. The CITY authorizes the MUD, at the sole cost and
expense of the MUD, to provide general routine maintenance for the portion of the hike and bike
trail located within the Parkland, including, but not limited to, mowing, weeding, tree trimming,
regular trash collection and removal of vegetation.
3. CITY RIGHTS TO PUBLIC PARKLAND
3.1 This Agreement is expressly subject and subordinate to the present and future right
of the CITY, its successors, assigns, lessees, grantees, and licensees, to construct, install, establish,
maintain, use, operate, and renew any public utility facilities, or franchised public utilities, beneath
or above the surface of the Public Parkland.
3.2 Nothing in this Agreement shall be construed to limit in any way the power of the
CITY to alter or improve the Public Parkland pursuant to official action by the CITY or its
successors. The CITY shall endeavor to provide the MUD with notice of proposed improvements,
but shall be under no obligation to do so prior to commencement of work on such improvements.
4. INSURANCE
4.1 Prior to the commencement of any work under this Agreement, the MUD shall
furnish copies of all required endorsements and an original completed Certificate(s) of Insurance
to the CITY's City Manager, which shall be clearly labeled with the legal name of the Oaks at San
Gabriel Public Parks project in the Description of Operations block of the Certificate. The
Certificate(s) shall be completed by an agent and signed by a person authorized by that insurer to
bind coverage on its behalf. The CITY will not accept Memorandum of Insurance or Binders as
proof of insurance. The Certificate(s) or form must have the agent's signature, including the
signer's company affiliation, title and phone number, and be mailed, with copies of all applicable
endorsements, directly from the insurer's authorized representative to the CITY. The CITY shall
have no duty to perform under this Agreement until such Certificate and endorsements have been
received and approved by the CITY s City Manager. No officer or employee, other than the CITY's
City Manager, shall have authority to waive this requirement.
4.2 Notwithstanding the provisions of Section 4.3 below, the CITY reserves the right
to review the insurance requirements of this Article during the effective period of this Agreement
and any extension or renewal hereof and to modify insurance coverages and their limits when
deemed necessary and prudent by CITY's City Manager based upon changes in statutory law, court
decisions, or circumstances surrounding this Agreement. In no instance will the CITY allow
modification at the request of the MUD whereupon the CITY may incur increased risk.
4.3 MUD’s financial integrity is of interest to the CITY; therefore, subject to the
MUD's right to maintain reasonable deductibles, the MUD shall obtain and maintain in full force
and effect for the duration of this Agreement, and any extension hereof, at the MUD 's sole
expense, insurance coverage written on an occurrence basis, by companies authorized and
admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A-
(VII), in the following types and for an amount not less than the amount listed:
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TYPE AMOUNTS
1. Commercial General Liability Insurance
to include coverage for the following:
a. Premises operations
b. Products/completed operations
c. Personal Injury
d. Contractual Liability
f. Sudden events involving pollution
g. Broad form property damage, to
include fire legal liability
2. Business Automobile Liability
a. Owned/leased vehicle
b. Non-owned vehicle
c. Hired Vehicles
Bodily Injury and Property Damage
$1,000,000 per occurrence; $2,000,000 General
Aggregate, or its equivalent in Umbrella or
Excess Liability Coverage
Combined Single Limit for Bodily Injury and
Property Damage of $1,000,000 per
occurrence
4.4 The CITY shall be entitled, upon request and without expense, to receive copies of
the policies, declaration page and all endorsements thereto as they apply to the limits required by
the CITY as may be required to comply with the terms of this Agreement. The MUD shall be
required to comply with any such requests and shall submit a copy of the replacement Certificate
of insurance to the CITY at the address provided below within 30 days of the requested change.
The MUD shall pay any costs incurred resulting from said changes.
City of Georgetown
Attn.: City Manager
P.O. Box 409
Georgetown, TX 78627
4.5 The MUD agrees that with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following provisions:
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• Name the CITY, its officers, officials, employees, volunteers, and elected
representatives as additional insured's by endorsement, as respects operations and activities
of, or on behalf of, the named insured performed under contract with the CITY, with the
exception of the workers' compensation and professional liability policies;
• Provide for an endorsement that the “other insurance” clause shall not apply
to the CITY when the CITY is an additional insured shown on the policy;
• Workers’ compensation and employers’ liability policies will provide a
waiver of subrogation in favor of the CITY.
4.6 The MUD agrees to give the CITY written notice of any suspension, cancellation,
non-renewal or material change in coverage of any of the insurance policies required to be obtained
and maintained by the MUD under the terms of this Agreement. Within five (5) calendar days of
a suspension, cancellation or non-renewal of coverage, the MUD shall provide a replacement
Certificate of Insurance and applicable endorsements to the CITY. The CITY shall have the option
to suspend the MUD’s authorization and liability under this Agreement should there be a lapse in
coverage at any time during this Agreement. Failure to provide and to maintain the required
insurance shall constitute a material breach of this Agreement.
4.7 Nothing herein contained shall be construed as limiting in any way the extent to
which the MUD may be held responsible for payments of damages to persons or property resulting
from the MUD’s performance of the work covered under this Agreement.
4.8 It is agreed that the MUD's insurance shall be deemed primary and non-contributory
with respect to any insurance or self-insurance carried by the CITY for liability arising out of
operations under this Agreement.
4.9 It is understood and agreed that the insurance required is in addition to and separate
from any other obligation contained in this Agreement.
5. INDEMNIFICATION
5.1 MUD INDEMNIFIES THE CITY ONLY FOR CLAIMS ATTRIBUTED TO
MUD AND MUD ASSUMES ENTIRE RESPONSIBILITY AND LIABILITY FOR ANY
CLAIM OR ACTIONS BASED ON OR ARISING OUT OF INJURIES, INCLUDING DEATH,
TO PERSONS OR DAMAGES TO OR DESTRUCTION OF PROPERTY, SUSTAINED OR
ALLEGED TO HAVE BEEN SUSTAINED IN CONNECTION WITH OR TO HAVE ARISEN
OUT OF OR INCIDENTAL TO THE PERFORMANCE OF THE MAINTENANCE SERVICES
DESCRIBED IN PARAGRAPH 2.1 BY THE MUD, ITS AGENTS AND EMPLOYEES, AND
ITS SUBCONTRACTORS, THEIR AGENTS AND EMPLOYEES.
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6. TERMINATION
6.1 Termination by the MUD. This Agreement may be terminated by the MUD no
sooner than one (1) year after the effective date of this Agreement by delivering written notice of
termination to the CITY not later than 30 days before the effective date of termination.
6.2 Termination by the CITY. This Agreement may be terminated by the CITY no
sooner than one (1) year after the effective date of this Agreement by delivering written notice of
termination to the MUD not later than 30 days before the effective date of termination.
7. ASSIGNMENT
7.1 The MUD shall not assign, sublet or transfer its interest in this Agreement without
the prior written consent of the CITY, which may be withheld for any reason. If such consent is
granted, its shall then be the duty of the MUD, its successors and assigns, to give prompt written
notice to the CITY of any assignment or transfer of any of the MUD's rights in this Agreement.
8. MISCELLANEOUS PROVISIONS
8.1 Laws Observance. The MUD shall not do, nor suffer to be done, anything on the
Public Parkland during the term of this Agreement in violation of the laws of the United States,
the State of Texas, or any of the ordinances of the CITY.
8.2 No Waiver. No waiver by the CITY of any default or breach of any covenant,
condition, or stipulation herein contained shall be treated as a waiver of any subsequent default or
breach of the same or any other covenant, condition, or stipulation hereof.
8.3 Severability. In case any one or more of the provisions contained in this Agreement
shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision thereof, and this Agreement shall
be considered as if such invalid, illegal, or unenforceable provision had never been contained
herein.
8.4 Notice. Any notices required or appropriate under this Agreement shall be given
in writing to the MUD at West Williamson County Municipal Utility District No. 1, c/o Armbrust
& Brown, PLLC, 100 Congress Avenue, Suite 1300, Austin, TX 78701, and to the CITY at City
of Georgetown; Attn.: City Manager; P.O. Box 409; Georgetown, TX 78627.
8.5 Headings. The paragraph headings contained herein are for convenience of
reference and are not intended to define, extend, or limit any provisions of this Agreement.
8.6 Jurisdiction and Venue. This Agreement will be interpreted according to the
Constitution and laws of the State of Texas. Venue of any court action brought directly or
indirectly by reason of this Agreement shall be in Williamson County, Texas. This Agreement is
made and is to be performed in Williamson County, Texas, and is governed by the laws of the
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State of Texas.
8.7 Authorization. The signers of this Agreement each hereby represents that he or she
has full authority to execute this Agreement on behalf of the party for which he or she is acting.
8.8 Entire Agreement. This Agreement and addenda contain the final and entire
agreement between the PARTIES hereto and contains all of the terms and conditions agreed upon,
and supersedes all other agreements, oral or otherwise, regarding the maintenance of the Public
Parkland, none of which shall hereafter be deemed to exist or to bind the PARTIES hereto; it being
the intent of the PARTIES that neither shall be bound by any term, condition, or representation
not herein written.
8.9 Term. This Agreement shall be effective for one year from the last signature hereto,
and shall automatically renew for additional one-year terms, unless otherwise terminated in
accordance herewith. Termination of this Agreement shall automatically result in termination of
the Revocable License Agreement of even date entered into between the parties hereto.
EXECUTED effective as of the date of final signature below.
THE MUD:
WEST WILLIAMSON COUNTY MUNICIPAL
UTILITY DISTRICT NO. 1,
a political subdivision in Williamson County, Texas
By:
Its: ____________________________________
THE STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me this _____ day of ________________, 2019
by _________________, __________________ of West Williamson County Municipal Utility
District No. 1, a political subdivision in Williamson County, Texas, on behalf of said municipal
utility district.
My Commission Expires:
NOTARY PUBLIC, STATE OF TEXAS
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THE CITY OF GEORGETOWN:
CITY OF GEORGETOWN, TEXAS,
a Texas home-rule city
By:
Dale Ross, Mayor
ATTEST
__________________________________________
Robyn Densmore, City Secretary
APPROVED AS TO FORM
__________________________________________
Charlie McNabb, City Attorney
THE STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me this _____ day of ________________, 2019
by Dale Ross, Mayor of the City of Georgetown, Texas, a home-rule city, on behalf of the CITY.
My Commission Expires:
NOTARY PUBLIC, STATE OF TEXAS
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EXHIBIT A
Page 19 of 29
City of Georgetown, Texas
Parks and Rec Advisory Board
September 12, 2019
S UB J E C T:
C o nsideration and pos s ible actio n to recommend ap p ro val o f poured in plac e p laygro und safety s urfac ing
at the C reative P lays cape, S an Jose P ark and G arey P ark to R o b ertson Ind us tries (Buy Bo ard C ontrac t #
512-16) in the amo unt o f $162,483.15. - Eric Nuner, P arks and R ec reation As s is tant Direc tor
IT E M S UMMARY:
T he playground s afety s urfac ing, at the C reative P lays cape, S an Jose P ark and G arey P ark (s p ring rider
lo catio n), is c urrently engineered wo o d fiber (EW F ). T he P arks Department is proposing the removal of
E W F and replac ing with poured in plac e (P I P ) s urfac ing. E W F req uires a c ons id erab le amount of
maintenance through raking and replac ement to ens ure that the p ro p er depths are maintained fo r fall s afety.
E W F is a lo os e fill material whic h tend s to d is p lac e eas ily d ue to heavy p layground use. S taff has seen a
negative impac t at S an Jose P ark and G arey P ark s p las h p ad s as a result of this dis plac ement. Drains and
s p ray features b ec ome clogged creating sys tem failure whic h res ults in splas h p ad c lo s ures. R eplac ing the
E W F at thes e two areas will d ecrease the amo unt o f maintenanc e need ed at thes e s plash pads, increase
s p las h p ad eq uipment life, and red uc e c lo s ures . Dis p laced E W F als o affec ts the acc es s ib ility of a
p laysc ap e by c reating uneven areas and reduc ing mobility within playground areas . Installation of P I P
p ro vides a c ons is tent unitary surface that meets all s afety standards and acc es s ibility req uirements. It is
fully ac cessib le s urfacing fo r c hildren and c aregivers that may utilize mobility devices . Ad d itionally, ro utine
maintenance on P IP is lower than EW F providing a s avings of s taff time.
R o b ertson R ec reatio nal S urfac es ins talled the o riginal P I P at G arey P ark as well as fo r c o mmunities
across the state. R o b ertson Indus tries warrants their workmanship and materials fo r a p erio d of five years ,
fro m c o mp letio n d ate, against unreasonab le rubber d eterioratio n and s urfac e b rittleness res ulting in
crac king. S taff rec ommend s the ap p ro val of this c o o p erative Buy Bo ard c ontrac t fo r the installation of
p o ured in p lac e s afety s urfac ing at G arey P ark, S an Jo s e P ark and C reative P lays cape in the amount of
$162,483.15 to R oberts o n Ind ustries .
F IN AN C IAL IMPAC T:
F und s for this p ro ject are b udgeted in 229-5-0211-51-820 and 120-9-0280-90-046.
S UB MIT T E D B Y:
Eric Nuner, P arks and R ecreatio n Assistant Direc to r
AT TAC H ME N T S:
D escription Type
Playground Safety Surfacing Backup Material
Page 20 of 29
PROPOSAL # 19-28099
Page 1 of 3
Robertson Industries, Inc.
2414 West 12th Street, Suite 5
Tempe, AZ 85281
(800) 858-0519
FAX: (602) 340-0402
www.totturf.com
Date Issued: August 15, 2019
Project Name:City of Georgetown
Sales RepresentativeAddress:1003 N Austin Ave Georgetown, Texas 78628 Name:Lisha Butler
Contact:Jamie Beran Phone:(512) 931-6013 Phone:(210) 385-8261 Fax: (602) 340-0402
Email:jamie.beran@georgetown.org Email:lbutler@totturf.com
PRICE EXPIRES: 11/13/2019
PRODUCT NAME DESCRIPTION QTY UNIT PRICE TOTAL
TotTurf Poured in Place
Safety Surfacing IPEMA Certified PIP 100% Color for River Design 1,670 $17.75 $29,642.50
TotTurf Poured in Place
Safety Surfacing IPEMA Certified PIP 50/50 Color Mix @ Creative Playscape 4,520 $15.53 $70,195.60
TotTurf Poured in Place
Safety Surfacing Install IPEMA Certified PIP @ San Jose Park 3,785 $14.73 $55,753.05
TotTurf Poured in Place
Safety Surfacing Install IPEMA Certified PIP @ Garey Park 1,500 $12.08 $18,120.00
TotTurf ReFresh Maintenance Roll Coat 8,410 $3.54 $29,771.40
Mobilization Mobilization & Shipping 1 $2,668.00 $2,668.00
Co-Op/Best Customer
Discount BuyBoard Discount #512-16 1 ($27,452.73)($27,452.73)
GRAND TOTAL $178,697.82
CONTRACT TYPE: Buy Board WAGE TYPE: Non-Prevailing UNION:CA GRANT:
DETAILED SCOPE:
PLAYGROUND SAFETY SURFACING:
Furnish and install new IPEMA Certified PIP Rubberized Safety Surfacing per ADA, ASTM and IPEMA Standards.
Proposals based on drawings, details and specifications provided by customer and site visit
3 Park Sites - Georgetown
(1) Creative Playscapes
2 pads, 1 location, Total 6190 SF
Area 1 - Install 5623 SF @ 11' CFH in 2 areas; 1670 sf 100% Standard Blue for river design; 3953 sf 50/50 Standard Beige/Black for areas
on both sides around river design, Aromatic binder, to include TTA @ 8 single slides, 1 double slide, 100% beige and blue depending on
location
Area 2 - Swing Area 50/50 std blue/black - Install 567 sf @ 8' CFH, includes 32 lf turndown, to include TTA @ swing bay 100% blue,
Aromatic binder
(2) San Jose Park
2 pads, 1 location Total 3785 sf, 50/50 std color EPDM/black, Aromatic binder, TTA @ 4 slide exits and 2 swing bays
Pad 1 - Install 2558 @ 8' CFH
Pad 2 - Install 1227 @ 8' CFH
(3) Garey Park Spring Rider
Install 1500 sf @ 4' CFH in spring rider section, 50/50 std color EPDM/black, Aromatic binder, no design, flush to curb, no TTA
(4) Garey Park Roll Coat
Aromatic roll coat for 3 pads, total 8410 sf - 2 layer checker board application, includes blow/sweep clean (power washing not included)
City to excavate all existing EWF and re-purpose, excavate to correct depth and add 4" aggregate sub base per Robertson detail sheet 1-
Sub Base Site Prep on all pads
Curbing/Borders, Drainage, Sub Base, Security/Fencing - By Others
City to close parks for installation, to be installed in consecutive order
Scheduling/Site Contact:Jamie Beran ESTIMATED INSTALL DATE:
Phone:(512) 931-6013 Email:jamie.beran@georgetown.org 11-2019
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PROPOSAL # 19-28099
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INITIALS
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PROPOSAL # 19-28099
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TERMS & CONDITIONS:
1.Quote is based on the information provided here within and is subject to change based on final installation unless otherwise
indicated in writing. Any changes or additions to this proposal will affect pricing.
2.Changes to the proposed scope not agreed to here within or separately in writing may result in additional charges (change
order). Work cannot commence until Change Order(s) are fully executed.
3.ANY additional site work not included here within, including sub base, is the responsibility of the owner.
4.Job site access must be at a maximum of 25' for trucks and mixer, with no stairs. Irrigation, sprinkler, and/or water systems
must be shut off 24 hours before install and remain off until 24 hours after the installation has completed.
5.Charges for downtime/stand-by may be assessed in the event that installation is delayed due to the site not being ready as
scheduled or if installation is interrupted for reasons other than those related to weather or general public emergencies.
6.Security during install and upon completion is the responsibility of the owner, unless specified otherwise in Project Scope.
7.Excess material at the job site upon completion is property of Robertson Industries, Inc., unless otherwise noted here within.
8.Installations scheduled after 90 days of proposal acceptance may be subject to price adjustments.
9.Scheduling and crew deployment is subject to local weather conditions.
10.Warranty will NOT be issued unless "Completion Sheet" is signed.
11.All projects over $2,500.00 will be issued a preliminary lien.
PROPOSAL ACCEPTANCE:
I agree to the scope and details as provided for the abovementioned proposal as well as the terms outlined in this agreement. I
am duly authorized approve and accept this proposal as stated.
☐ CONTRACT to follow ☐ PURCHASE ORDER to follow
PAYMENT TERMS:
Payment may be made via Check, Cash, or Credit Card. Customers requesting a line of credit must submit a credit
application and/or a 50% deposit. Credit applications can be obtained from your sales representative.
Please attach a copy of your TAX EXEMPT CERTIFICATE if you or your company is claiming tax exemption.
TOTAL PURCHASE AMOUNT: $178,697.82
SIGNATURE:DATE:
Printed Name:Title:
Company Name:
Address:
BILLING Contact Name:
BILLING Email:Phone:Fax:
Issue all POs, Contracts, and payments to ROBERTSON INDUSTRIES, INC.
Send ALL completed forms back to your Sales Representative:
Lisha Butler: lbutler@totturf.com or Fax: (602) 340-0402
CLICK HERE TO PAY WITH A CREDIT CARD: …PAY NOW!...
Robertson Industries, Inc: 2414 West 12th Street, Suite 5, Tempe, AZ 85281 ~ (800) 858-0519, FX: (602) 340-0402
AZ: ROC091920, CLASS L-05 ~ CA: 667261, CLASS C/61 D/12 ~ FL: CGC 038554 ~ NV: 42331, CLASS C25 C40
CALIFORNIA PWC REGISTRATION NUMBER: 1000002700 (DIR#)
The PlayCore Surfacing Division Includes: Robertson Recreational Surfacing (Robertson Industries, Inc.),
Sports Surface Specialties, Rubber Designs and American Recycling Center
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City of Georgetown, Texas
Parks and Rec Advisory Board
September 12, 2019
S UB J E C T:
C o nsideration and pos s ible actio n to ap p rove minutes from the July 11, 2019 meeting - Jill Kellum,
Ad ministrative S upervis o r
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Ad minis trative S up ervisor
AT TAC H ME N T S:
D escription Type
July 11, 2019 Minutes Backup Material
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Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
July 11, 2019
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Jim Hougnon, Parks and Recreation Advisory Board Chair
The meeting was called to order at 6:03 pm by Scott Macmurdo, Vice Chair.
B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair
Board members present: Katherine Kainer, Michael Simpson, Larry Gambone, Danielle Houck,
Scott Macmurdo, Jim Hougnon
Board members absent: Wayne Beyer
Staff present: Kimberly Garrett, Leland Hill, Jill Kellum
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Robert Gaylor, Recreation Superintendent. Robert Gaylor stated
he has been with the City of Georgetown since March 2009 and started as a Recreation
Supervisor and in the last 3.5 years has served in the Recreation Superintendent capacity. He is
over the Recreation Center, Pools and Athletics; programs and operations at all those facilities.
He graduated from Texas State University in 2006 with his undergrad degree in Psychology and
in the last three years decided he wanted to go back and get his master degree in business. He
stated he saw a shift in Parks and Recreation to more of a business model. He stated he
supervises the Aquatic Supervisor, Program Supervisor, who runs camps at the Recreation
Center, Recreation Center Supervisor who is over operations and a Recreation Center
Supervisor over Athletics and Fitness. All these individuals are Robert Gaylor’s direct reports.
Robert Gaylor stated staff looked at the maintenance at the Recreation Center and states staff
takes pride in this wanting to make sure everything is running well and are doing all the
upgrades and preventative maintenance that needs to be done. He stated over a period of a
year staff recognized that certain areas were being closed for maintenance. Staff spoke to other
recreation centers and decided that it would be in our best interest to close for a certain duration
of time to complete everything. All the contractors would be hired at once instead of piecing it
throughout the year. He explained that an annual facility closure will start this year and it is
scheduled September 1 – 8 for the recreation center and the indoor pool will be closed
September 1 – 15 and will require a little extra time. All the contractors are being coordinated
and this gives staff time to tell the story of all the improvements that are being done and the
maintenance that is being done to the facility so it can be the best facility that it can be. For the
future, the overall department has a cost recovery goal and staff will dive deeper into this and
make sure all the programs are doing their best job as far as what we are offering and what the
public wants and we are not keeping programs over a long period of time that are not
successful that are taking up spaces in the recreation center. Staff wants to make sure they are
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doing the best job they can to offer what the public wants and needs but being financial
stewards of taxpayer dollars and being frivolous with that. In addition, Quick Tap surveys are
at all the entrances at the Recreation Center. This is a way to gauge everybody’s satisfaction
immediately. In the past surveys were sent out and now the focus is on getting immediate
feedback. There have been 5,000 – 6, 000 responses so far. There is a 97% - 98% satisfaction rate.
It was asked if there was something that stands out either being good or bad. Robert Gaylor
stated that the most thing that comes out that is negative are things that are a little bit out of our
control such as space being occupied or pool sharing. The positives are for the staff; the
welcoming nature and good customer service. He stated the recreation center is working on a
customer service standards initiative. Every three months they bring up a new topic for
everyone to focus on. Robert Gaylor stated there is a brief gap at the end of summer when
programs slow down and there are constant programs going on at the recreation center. They
picked this time for closure as it is least impactful. He stated they paired it up with Labor Day
weekend as the recreation center would be closed one day anyway. The major repairs are the
gym floor replacement in the 2nd gymnasium, indoor pool plaster and indoor pool deck.
Kimberly Garrett stated there will also be a deep clean done. She stated when people enter the
building they will be able to tell the difference. Robert Gaylor stated that other centers they
spoke to said it was beneficial and as long as they did a good job reinforcing the reason behind
it and what was completed, overall they got positive feedback. He stated the library does this
as well for inventory and restocking purposes. He stated he anticipates the initial shock factor
but overtime it will be valuable. It was asked what the revenue hit would be or would you
overall see increased cost because of having to shut down. Robert Gaylor stated that staff will
be working on the deep clean and it will not be all contracted out. He stated there will be a
financial hit but feels in the long run it will be beneficial in keeping the equipment up and not
inconvenience members by doing the different projects throughout the year. Kimberly Garrett
stated most members have annual memberships and we might lose a little revenue from the
monthly memberships and people that walk in. She stated Williams Drive Pool may be open
during this time to provide an alternative. Robert Gaylor stated there will still be staff to
answer phones and clients can register for programs and rentals. It was asked what the
percentage of online registration was vs. walk in. Robert Gaylor stated it depended on the
programs; with camps it is about 40% online and memberships are done mostly in person
because they are already there. Kimberly Garrett stated we will learned from the process this
first year. We want people to notice that there was work done and improvements made.
D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Boardmember
Danelle Houck stated there have been some camp sign up but this is the busiest month for
Georgetown Swims. Normally they only do lessons on Tuesdays and Thursdays with the Boys
and Girls Club. Now, on Mondays and Wednesdays, at River Ridge, they also do lessons with
EGA who represent individuals with a range of disabilities. There are 15 participants in this
program and there are 4 instructors. There is a waitlist for the EGA program.
The annual meeting of the Friends will be in September. It was asked about the Heritage
Community Garden and the Friends group working together but nothing has happened yet.
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E Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett stated the San Gabriel Park Improvements Phase II is winding down. Staff
did a really hard push before the 4th of July to get a lot of the items completed. The restrooms
are 98% complete. The parks maintenance workers installed all the 2 playgrounds and swings
prior to the 4th of July event. She stated the springs are almost complete. There is site cleanup
being done. On the Katy Crossing Trail, we did receive the paperwork on the grant to start the
project and on Tuesday the City Council accepted the grant. The contractors were given notice
to proceed and they are ready to start. Kimberly Garrett stated she didn’t expect it to take more
than 90 days from start, but you never know. It will be a 10 foot wide trail. The grant is
$200,000 which account for almost half of the cost of the trail. Kimberly Garrett stated at the last
meeting, Dave Melaas talked about the trail reconstruction, the ADA work and staff was
looking at different options on how to bid a project not knowing how far the money is going to
go. The Berry Creek Neighborhood Park that we are calling Golden Bear, the playground is on
order and hope to have this project finished by late fall. Kelley Park is on hold with ownership
issues.
F Update on the July 9th council workshop CIP sizing exercise. - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett stated she thought City Council was going through the CIP projects but they
went through and talked about the City’s revenues, tax rate and debt. They went through a
scenario on property values and how much was still in protest. The city manager will go over
the CIP during Council workshop next week on the budget. She stated there was much talk
about Heritage Gardens. The other project that has come up is the Tennis Center pool closure
and demo. Kimberly Garrett stated she has worked with staff to come up with a FAQ about the
Tennis Center pool and is it on the parks and recreation website. The masterplan was favorable,
in addition to the trail behind Wolf Crossing, the design of San Gabriel Park Phase III, and
continuing the ADA improvements.
Legislative Regular Agenda
G Consideration and possible action to recommend approval for replacement of indoor
pool plaster and renovation of indoor pool deck to Progressive Commercial Aquatics
of Manor, TX using Buyboard contract #533-17 in the amount of $114,897. - Kimberly
Garrett, Parks and Recreation Director
Background information: The plaster at the Recreation Center Indoor Pool is over 11 years old
and is the original plaster that was installed in 2008. It needs to be replaced to ensure no
unscheduled pool closure occurs due to failure. The typical lifespan of plaster is 8-12 years.
Additionally, the existing pool deck coating has begun to chip and flake and needs to be
replaced. The deck coating has proven not to be a viable long term option due to the nature of
the indoor pool environment. Progressive has provided a proposal to remove the existing deck
coating and stamp the concrete to provide a slip-resistant and ascetically pleasing alternative to
the existing coating. This process adds texture and slip resistance to the existing pool deck and
does not rely on coatings or additives. As a result, there is no impact from the indoor
environment.
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Progressive Commercial Aquatics has successfully completed many pool projects for the City
including the Williams Drive Pool renovations, River Ridge Pool renovations, San Jose Splash
Pad and multiple pool plaster projects. Staff recommends the approval of this cooperative
BuyBoard contract for the plaster replacement and deck renovation at the Recreation Center
Indoor Pool in the amount of $114,897 to Progressive Commercial Aquatics.
Robert Gaylor stated that the indoor pool’s current plaster is the existing plaster from 2008
when the facility was expanded and typical lifespan is 10 -12 years and we are at 11 years right
now. With the opportunity of the recreation center closure it would be a good time to replace.
They will also be replacing the fire suppression system in the indoor pool area as well. He
stated every 3 years they like to drain the pool. In addition, the existing coating on the deck is
chipping significantly and he stated it is unsightly. It looks far dirtier than what it is. It is
extremely hard to clean. To clean it you have to use a pressure washer and it chips it up. If you
get all the way down to the concrete there is then a slip hazard. Staff is looking at solving all
those issues with the presented proposal. The existing coating will be removed, and the
concrete will be stamped to offer slip resistance, it looks good and is easy to clean. A layer of
concrete will be added and a design will be put in the concrete. Kimberly Garrett stated this is
something that has been saved for in the special revenue fund. It was asked if Progressive is the
only company that can do this type of work. Robert Gaylor explained that Progressive is on the
BuyBoard and staff has worked with them on numerous renovations in the past and they have
done good work. This will go to council the beginning of August.
Motion made by Scott Macmurdo, second by Larry Gambone to recommend approval for
replacement of indoor pool plaster and renovation of indoor pool deck to Progressive
Commercial Aquatics of Manor, TX using Buyboard contract #533-17 in the amount of
$114,897.
Approved 6-0-1(absent)
H Consideration and possible action to approve minutes from the June 13, 2019 meeting
- Jill Kellum, Administrative Supervisor
Motion made by Danelle Houck, second by Larry Gambone to approve minutes from the
June 13, 2019 meeting.
Approved 6-0-1(absent)
Adjournment
Motion made by Katherine Kainer, second by Larry Gambone to adjourn the meeting.
Approved 6-0-1(absent)
The meeting adjourned at 6:53 pm.
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_____________________________________
James Hougnon, Board Chair
_____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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