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HomeMy WebLinkAboutAgenda_PAREB_09.13.2018Notice of Meeting for the Parks and Recreation Adv isory Board of the City of Georgetown September 13, 2018 at 6:00 PM at 1101 N. College Street, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er - Jim Hougno n, P arks and R ec reatio n Ad visory Board Chair B Ro ll Call - Jim Ho ugnon, Parks and Recreation Advis o ry Bo ard Chair C Parks and R ec reatio n s taff memb er introd uc tion and presentatio n - Kimberly Garrett, P arks and Recreation Directo r D Up d ate from the F riends o f Georgetown P arks and Rec reation - Danelle Houck, Parks and Recreation Ad visory Bo ard memb er E Pro ject Updates and S taff Report - Eric Nuner, As s is tant Direc tor o f Parks and Recreatio n F Pres entatio n and d is cus s io n regarding propos ed changes to S ectio n 6.06, C o mmo n Amenity Area, Sectio n 8.02, Tree P res ervatio n and Protec tion, and Sec tion 13.08, Parkland , o f the Unified Development Co d e (UDC) regarding Parkland Dedic atio n req uirements - Kimb erly Garrett, P arks and Rec reation Directo r Legislativ e Regular Agenda G Pres entatio n, dis c us sion and p o s s ib le ac tio n to recommend approval o f the p ro p o s ed c emetery fees. - Kimb erly Garrett, P arks and Rec reation Direc tor H Co nsideration and possible actio n to approve minutes from the Augus t 9, 2018 meeting - Jill Kellum, Ad ministrative Sup ervisor Adjournment Ad jo urn - Jim Ho ugnon, Parks and Recreation Advis o ry Bo ard Chair CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 Page 1 of 27 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 27 City of Georgetown, Texas Parks and Rec Advisory Board September 13, 2018 SUBJECT: Projec t Updates and Staff Rep o rt - Eric Nuner, As s is tant Directo r of Parks and Rec reation ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Eric Nuner, As s is tant Direc tor o f P arks and R ec reatio n ATTACHMENTS: Description Type Project Updates Backup Material Page 3 of 27 Parks and Recreation Capital Improvement Projects –September 2018 Garey Park – The Garey House is complete and had its first event on September 9th. The park is substantially complete with punch list items being completed. The equestrian center day pens are being completed, wash rack is complete and the doors for the restroom are awaiting the hardware for installation. Al punch list items should be complete within the month . Equestrian Center Day Pens Wash Rack San Gabriel Park – Phase 1 ribbon cutting was held on September 6th for Phase I. Phase II has started. Prime Construction has installed all erosion protection and tree fencing. Demolition started last week and will continue for the next two weeks. Pavilion Demolition Playground Demolition Page 4 of 27 Columbarium – The Columbarium project began the last week of August. Currently the footing have been dug in prep for steel reinforcing and concrete. A partial of the road has been stripped. The project has a 60 day duration. Further work is pending weather delays. Footing Excavation Road Preparation Meadows Park –Meadows Park is complete. Sidewalks have been reconstructed to meet ADA requirements, playgrounds have been replaced and the pavilion was redone. Trail Reconstruction – 2018 phase II reconstruction of the San Gabriel River Trail is scheduled to be completed this summer. Staff is assessing current conditions for ADA compliance. The project is being considered as an addition to the Phase II San Gabriel project. No change. McMasters/Village ADA – Both project have been completed. Restroom rehab included change of fixtures, auto flush valves, mirrors and counters/sinks. Page 5 of 27 City of Georgetown, Texas Parks and Rec Advisory Board September 13, 2018 SUBJECT: Presentatio n and dis c us sion regard ing propo s ed c hanges to Sec tion 6.06, Common Amenity Area, Section 8.02, Tree Pres ervatio n and Protectio n, and Sec tion 13.08, Parkland, of the Unified Development Code (UDC) regard ing P arkland Ded icatio n req uirements - Kimberly Garrett, Parks and R ecreatio n Direc tor ITEM SUMMARY: Changes to the parkland d ed icatio n req uirements in the UDC were id entified as a p rio rity for 2018 by the City Counc il. In May 2018, s taff p res ented City Counc il an overview of the p ro p o s ed c hanges in a works hop. There was favo rab le feedbac k from the C o uncil. Staff has been working c lo s ely with b o th the Parks and Rec reation Advis o ry Bo ard and the UDC Advis o ry Bo ard to inc o rp o rate the proposed changes into the amend ment. Proposed Amendments: Proposed changes to the UDC includ e an inc reas e in the fee in lieu of p arkland d ed icatio n fee to reflec t real land values ; inc lus io n o f a p ark imp ro vement fee s o that the cost of b uilding the p ark is on the res id ential d eveloper rather than the City; and allo wing partial c red it fo r private neighbo rhood p arks meeting certain criteria. The parkland d ed icatio n s ub committee met on Sep temb er 5th to d is cus s the proposed amend ment and concerns fro m the UDC Advis ory Committee. T he major c o nc ern disc ussed was that the park imp ro vement fee was ap p lied the s ame ac ro s s the board regardles s of d ens ity. T his fee app lied the s ame across all d evelopments c o uld b e cost p ro hibitive s inc e multi family are alread y req uired to install recreatio n amentities in their develo p ment. Dis c us s io n on a tiered s ystem b as ed o n gro s s dens ity would help ad d res s the c o nc ern as multi family are req uired to p ut in c o mmo n rec reation amenities. The private park credit was als o dis c ussed. Neighborho o d p arks are des igned to s erve res idents in that neighborho od fro m 1/4 to a 1/2 mile. S tand ard s s uc h as s ize and amenities the City is willing to acc ep t if the p ark were to eventually go to the City due to the d efault of the HOA need to be set. For example would the City be willing to ac cep t a 1 or 2 acre park with a p avilion, p laygro und and b as ketball c o urt. In ad d ition, the amenities that would b e acc ep ted as p rivate credit wo uld need to be o p en to all res idents in a non gated area. This wo uld help d etermine amenities that c o uld be used a c red it, ie not a swimming p ool d ue to gated req uirements. In ad d ition, the ap p ro val p ro cess fo r the b o ard needs to b e c larified . In ad d ition to c hanges to the p arkland requirements , changes to the c ommon rec reation area are p ro p o s ed as well as the p arkland c red it fo r Heritage Trees . The legal d epartment is als o reviewing the pro p o s ed amend ments for enforc ement. T he UDC Advisory Committee is meeting on Wednesday, September 12th. Discussion out of that meeting will be presented at the parks board meeting. Timeline for pub lic comments, meetings , and adoptio n are as fo llo ws: Septemb er - report to the P arks Board and the UDC Advis o ry committee fo r feed b ack, c omments and Page 6 of 27 d is cus s io n Octo b er - p os t the amendments fo r 30 d ays for p ublic c o mment and ho s t a p ublic wo rksho p Novemb er - report to boards o n p ublic c o mment and as k fo r final approval Dec emb er - P lanning and Zo ning Commissio n January - 1st and 2nd reading ad o p tion by City Counc il Staff is looking for feed b ack on the proposed amendments as they go fo rward to the p ublic for comment. FINANCIAL IMPACT: None SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r ATTACHMENTS: Description Type Summary of Propos ed Changes Backup Material Draft Amendment Backup Material Page 7 of 27 Summary of proposed changes to Parkland Dedication Requirements (UDC Section 13.08) As of September 5, 2018 UDC Section General Topic Requirement Current UDC Requirement Proposed UDC Change 13.08 Parkland Dedication Parkland Fee in lieu of land dedication $200/unit for MF $250/unit for SF $500 per unit for both SF and MF 13.08 Parkland Dedication Parkland Improvement Fee Not Applicable SF - $1,500 per unit or install improvements. MF – Fee to be determined based on gross density. 13.08 Parkland Dedication Private Park Credit Not Applicable Up to 50% credit provided certain criteria are met. 13.08 Parkland Dedication Design Standards Parkland may not be accepted when: • Accessed primarily by cul de sac • Encumbered by utility easements • Encumbered by sensitive environmental features 13.08 Parkland Dedication Park Benefit Zones 19 zones 4 benefit zones – direct benefit to service area or used in a community or regional park 13.08 Parkland Dedication Floodplain Along SG River – partial fulfilment – could be 99% All others – up to 50% Up to 50%, with at least 2 acres out of floodplain – must have 200 feet of street frontage 13.08 Parkland Dedication Parkland Fund Expend funds in 5 years Expend funds in 10 years 13.08 Parkland Dedication Dedication of parkland City required to accept parkland if over 3 acres City – 3 acres or more, must dedicate land 2-3 acres, option to ace Less than 2 acres, fee in lieu. ETJ – fee in lieu 13.08 Parkland Dedication Parkland Approval Parks Board recommends to P&Z and City Council Meets requirements, the Director can approve. Add language consistent with current practice. Appeal decision to Parks Board. Page 8 of 27 Parkland Dedication Requirements *** DRAFT *** UDC Amendment No. 3 Printed on Sep. 7, 18 Added language is underlined Page 1 of 8 Deleted language is strikethrough SECTION 6.06. - COMMON AMENITY AREA Sec. 6.06.010. - Applicability. The provisions of this Section apply to: A. Townhouses; B. Attached or detached multifamily development; CB. Manufactured housing parks; and DC. Any development type where more than two dwelling units are located on the same parcel. *** *** SECTION 8.02. - TREE PRESERVATION AND PROTECTION *** Sec. 8.02.050. - Tree Preservation Incentives and Priorities. A. Tree Preservation Incentives. *** 2. Parkland Dedication Credit. The pParkland dedication requirement, detailed in Section 13.0513.08 of this Code, may be reduced if a Heritage Tree is saved within the dedicated Pparkland arealot, subject to approval by the Parks and Recreation Director. The pParkland dedication credit will be a 15-dwelling unit reduction in the number of units used to calculate the pParkland dedication requirement for each Heritage Tree saved within the pParkland lot. Heritage Ttrees counted towards this credit shall have their entire CRZ located within the pParkland arealot. Heritage Trees within the 100-year FEMA or calculated floodplain do not count toward this credit. *** *** SECTION 13.08. – PARKLAND Note: Section 13.08, Parkland, is being revised in its entirety and replaced with a new Section 13.08, Parkland. Page 9 of 27 Parkland Dedication Requirements *** DRAFT *** UDC Amendment No. 3 Printed on Sep. 7, 18 Added language is underlined Page 2 of 8 Deleted language is strikethrough Sec. 13.08.010. - Purpose The purpose of this Section is to provide parks, open spaces, and trails that implement the Georgetown Parks, Recreation and Trails Master Plan. The Georgetown City Council has determined that parks, open spaces and trails are necessary and in the public welfare, and that the adequate procedure to provide for same is by integrating standards into the procedures for planning and developing property. Sec. 13.08.020. - Applicability The provisions of this section shall apply to the development of a tract of land for any residential use of five (5) or more lots or dwelling units within the city limits and the extraterritorial jurisdiction (ETJ). For the purposes of this Section, lots and dwelling units are interchangeable for determining the Parkland dedication requirements. Sec. 13.08.030. - Requirements for Parkland Dedication A. Dedication of Public Parkland Required. 1. A developer of a tract of land for residential use of five (5) or more lots shall set aside and dedicate to the public sufficient and suitable land for the purpose of public Parkland. 2. The acreage of Public Parkland required shall be equal to one (1) acre for each fifty (50) dwelling units, or fraction thereof. 3. The land to be dedicated shall form a single lot with a minimum area of three (3) acres. 4. Exemptions. a. When two (2) or more acres of land would be required to satisfy the Public Parkland dedication requirements, the Parks and Recreation Director may approve parkland less than three (3) acres if it is determined that it would be in the public interest, and/or accept a financial contribution in lieu of dedication of public Parkland to meet the dedication requirements of this Section. b. A developer shall make a financial contribution in lieu of dedication of public Parkland when: i. The tract of land is located completely within the ETJ. ii. A developer proposes to develop one hundred (100) or fewer lots and where no future phasing is proposed. Page 10 of 27 Parkland Dedication Requirements *** DRAFT *** UDC Amendment No. 3 Printed on Sep. 7, 18 Added language is underlined Page 3 of 8 Deleted language is strikethrough iii. Less than two (2) acres of land would be required to satisfy the Parkland dedication requirements. c. The rate required for the financial contribution shall be in accordance with the adopted fee schedule. The fee shall be reviewed on annual basis to ensure accuracy and value. C. Park Development Fee 1. In addition to the dedication of Public Parkland or fee-in-lieu, a developer shall pay a Park Development Fee to ensure that the public Parkland will be sufficiently developed for park use. 2. The amount for the Park Development Fee shall be in accordance with the adopted fee schedule and based on the level of service for the public Parkland. 3. Exemptions. a. The Parks and Recreation Director may consider a proposal from an applicant to construct recreational amenities on Public Parkland in lieu of paying, in whole or in part, the Park Development Fee. b. Recreational amenities shall include four (4) or more of the following facilities: i. Age appropriate playground equipment with adequate safety surfacing around the playground. ii. Unlighted practice fields for baseball, softball, soccer, and football. iii. Unlighted tennis courts. iv. Lighted or unlighted multi-purpose courts for basketball and volleyball. v. Active areas for unorganized play. vi. Picnic areas with benches, picnic tables and cooking grills. vii. Shaded pavilions and gazebos. viii. Jogging and exercise trails. Page 11 of 27 Parkland Dedication Requirements *** DRAFT *** UDC Amendment No. 3 Printed on Sep. 7, 18 Added language is underlined Page 4 of 8 Deleted language is strikethrough c. When construction of recreational amenities is proposed, all recreational amenities shall comply with the Parks Master Plan, Section 13.08.040, and applicable City regulations. D. Credit for Private Parks 1. Where privately-owned and maintained parks or other recreational facilities with non- exclusive private amenities are proposed for a single-family, two-family, townhome, or detached multi-family residential subdivision, the Parks and Recreation Board, after recommendation from the Parks and Recreation Director, may grant a credit of up to fifty percent (50%) of the required Public Parkland dedication and Park Development Fee. 2. Privately-owned and maintained parks or other recreational facilities shall meet the following minimum standards: a. The park or recreational facility shall have a minimum lot area of two (2) acres; and b. The park or recreational facility shall include two (2) or more of the facilities outlined in subsection 13.08.030.C; and c. The park or recreational facility shall comply with the Parks Master Plan, subsection 13.08.040, and other applicable City regulations. 3. Privately-owned and maintained parks or other recreational facilities for a single-family, two-family, or townhome subdivision shall be identified on the Subdivision Plat as a private open space lot. 4. Privately-owned parks or recreational facilities shall be owned and managed by a mandatory Homeowners Association (HOA), or similar permanent agency, and subject to restrictive covenants that state the following: a. The land shall be utilized for Parkland or open space in perpetuity. b. Each property owner within the subdivision encumbered by the restrictive covenants shall be required to pay dues and/or special assessments for the maintenance of the private park or recreational facility. c. If the responsible agency dissolves, cannot fulfill its obligations or elects to sell, transfer or otherwise divest itself of the land, the City shall have the right of first refusal on acquiring the property. If the City elects to acquire the land, said land shall be transferred at no cost to the City and in accordance with Section 13.08.050, Method of Dedicating Parkland, below. Page 12 of 27 Parkland Dedication Requirements *** DRAFT *** UDC Amendment No. 3 Printed on Sep. 7, 18 Added language is underlined Page 5 of 8 Deleted language is strikethrough d. The cessation of the privately-owned park or recreational facility shall be prohibited until such time as the declarant cedes control of the responsible agency to purchasers of properties within the subdivision, and then only upon amendment to the restrictive covenants approved by ¾ of the members of the responsible agency. E. Credit for Heritage Trees The parkland dedication requirement may be reduced if a Heritage Tree is saved within the dedicated Parkland lot in accordance with Section 8.02.050.A.2 of this Code; however, in no circumstance shall the required Parkland lot be less than three (3) acres. Sec. 13.08.040. – Location, Site and Development Standards for Public Parkland. A. Any land to be dedicated to meet the requirements of this Section shall be suitable for public parks and recreational activities as determined by the Parks and Recreation Director, and comply the following standards and requirements: 1. The Parkland lot shall be centrally located within the development, when practicable. Where existing or accepted public Parkland is located adjacent to the development, the Parkland lot may abut the existing or accepted public Parkland provided it results in the creation of a larger park as approved by the Parks and Recreation Director. 2. In unique circumstances, as approved by the Parks and Recreation Director, a developer may propose dedication of land located outside the development boundary to meet the provisions of this Section. In this event, the land proposed to be dedicated shall be located within the same Benefit Zone as the development, and the value of the land shall be equal to the land or fee-in-lieu of land that would be dedicated within the development. 3. Where a residential subdivision is proposed to be developed in phases, the Parkland lot shall be located within the first phase of the development. When the required public Parkland is not included in the first phase, the first phase may be approved provided that fee-in-lieu of dedication is paid for the number of lots within that phase. In this event, the fee paid may be credited towards the required Park Development Fee for the subsequent phase(s) of the development. 4. The Parkland lot shall have a minimum lot width and street frontage of two hundred (200) feet. When practicable, the Parkland lot shall be a corner or multi-frontage lot with a minimum street frontage of two hundred (200) feet on two (2) streets. 5. The Parkland lot shall only be located along street(s) where on-street parking may be accommodated on both sides of the street. Page 13 of 27 Parkland Dedication Requirements *** DRAFT *** UDC Amendment No. 3 Printed on Sep. 7, 18 Added language is underlined Page 6 of 8 Deleted language is strikethrough 6. A minimum of fifty percent (50%) of the Parkland lot shall not exceed a twenty percent (20%) grade. A slope analysis exhibit shall be provided to the Parks and Recreation Director. 7. Areas within the FEMA or calculated 100-year floodplain may be dedicated in partial fulfillment of the dedication requirement not to exceed fifty percent (50%). When area within the floodplain is proposed to be dedicated, a minimum of two (2) acres of land, with a minimum width of one hundred (100) feet, shall be located outside the floodplain to satisfy the Parkland dedication requirements. 8. Parkland lots with the following conditions shall not be accepted unless approved by the Parks and Recreation Board: a. The lot is primarily accessed by a cul-de-sac. b. The lot is hindered by utility easements or similar encumbrances that make development of the land unfeasible. This does not include required public utility easements located along the property lines. c. The lot is encumbered by sensitive environmental species or habitat areas. d. The lot contains stormwater facilities. Where stormwater facilities are proposed, stormwater facilities must be designed as a park amenity. 9. Utilities. A minimum of two-inch water service line and six-inch gravity wastewater service line shall be provided at one of the property lines in a location approved by the Parks and Recreation Director. 10. Access. Sidewalks in accordance with Section 12.07 of this Code shall be provided along all street frontages. B. Alternative Site and Development Standards 1. Alternative design standards for public Parkland may be proposed and submitted to the Parks and Recreation Director, provided the intent of the requirements of this Section are met. 2. Prior to submitting an application for development, the Applicant shall complete the following: a. Provide a letter to the Parks and Recreation Director that details the alternative design for Parkland dedication and why it is equal to or better than the minimum standards; and Page 14 of 27 Parkland Dedication Requirements *** DRAFT *** UDC Amendment No. 3 Printed on Sep. 7, 18 Added language is underlined Page 7 of 8 Deleted language is strikethrough b. Conduct a site visit with the Parks and Recreation Director to review the proposal. 3. The Parks and Recreation Director shall review the alternative design based on Section 13.08.030, Requirements for Parkland Dedication, and Section 13.08.040, Design Standards for Parkland, and make a recommendation to the Parks and Recreation Board. 4. The Parks and Recreation Board shall consider the alternative design and approve, approve with conditions, or deny the request. 5. The applicant may appeal the decision of the Parks and Recreation Board to the City Council. The decision of the City Council shall be considered final. 13.08.050. Method of Dedicating Parkland A. Land to be dedicated for public Parkland shall be identified on the Preliminary Plat, Final Plat, and Subdivision Construction Plans. When construction of recreational amenities and/or private parks is proposed, all amenities shall be identified on the Site Development Plan. Fiscal surety in the amount equal to the Park Development Fee shall be provided prior to approval of Site Development Plan for the recreational amenities on public Parkland. B. Prior to acceptance of the public Parkland, the following conditions shall be met: 1. Land shall be in good condition, including the removal of all debris and dead plant materials, and utility services, sidewalks and other public improvements installed. Any land disturbed by activities not related to park development shall be restored and the soil stabilized in a method approved by the Parks and Recreation Director in accordance with the requirements of this Code. 2. Parkland Development Fee shall be paid. When construction of recreational amenities is approved, recreational amenities shall be constructed and accepted by the City. C. Prior to recordation of the Final Plat, the following conditions shall be met: 1. Land accepted for dedication under the requirements of this Section shall be conveyed by warranty deed, transferring the property in fee simple to the City of Georgetown, Texas, and shall be free and clear of any mortgages or liens at the time of such conveyance. 2. A copy of the warranty deed and other Parkland dedication documents as outlined in the Development Manual shall be provided to the Parks and Recreation Director. Page 15 of 27 Parkland Dedication Requirements *** DRAFT *** UDC Amendment No. 3 Printed on Sep. 7, 18 Added language is underlined Page 8 of 8 Deleted language is strikethrough D. When financial contribution in lieu of dedication of public Parkland is approved as meeting the requirements of this Section, no Final Plat may be recorded or Site Development Plan approved, as applicable, until payment has been accepted by the City. 13.08.060. Park Fund Established A. A separate fund entitled "Park Fund" has been created to hold in trust money paid to be used solely and exclusively for the purpose of purchasing and/or improving public parks and recreational lands, and shall not be used for maintaining or operating park facilities or for any other purpose. B. Where fees are received in lieu of land dedication, the fees shall be expended on a neighborhood park located in the Benefit Zone where the development is located. In the event there is not a suitable neighborhood park within the benefit zone, the fees collected shall be expended on the closest community park or regional park. C. The City Council, based upon the recommendations of the Parks and Recreation Board, shall determine whether there are sufficient funds to acquire public Parkland and/or construct improvements. In making a determination for the acquisition of land, the conditions of Section 13.08.040 shall be taken into consideration. D.Benefit Zones. Funds shall be expended within the eligible Benefit Zones for each park type as shown in Table 13.08.040.B and Figure 13.08.040.C. [Insert Table 13.08.040.B Park Types] [Insert Figure 13.08.040.C Parkland Benefit Zones] E. Any fees paid in-lieu of the Parkland dedication requirements must be expended by the City within ten (10) years from the date received. If the City does not expend the fee by the required deadline, the owners of the property may request a refund in the following manner: 1. The owners of such property must request in writing to the City such refund within one (1) year of the entitlement or such right shall be waived. Refunds shall be paid by the City within ninety (90) days of the filing of the request. 2. A refund may only be provided for the unbuilt lots for which a fee-in-lieu of dedication was paid. Page 16 of 27 City of Georgetown, Texas Parks and Rec Advisory Board September 13, 2018 SUBJECT: Presentatio n, d is c us s io n and possible action to rec o mmend ap p ro val o f the propos ed cemetery fees . - Kimberly Garrett, Parks and Recreatio n Direc to r ITEM SUMMARY: The p urpose of this item it to get feed b ack and d irectio n o n the proposed fees fo r c emetery lots and to set fees for the new c o lumbarium that is b eing c ons tructed . The c o nc ern b y C ity C o uncil in 2012 related to o ngo ing c o s ts for c emetery maintenance and that eventually all lo ts will b e s o ld , p ro mp ted the need to loo k fo r alternatives . Des ign for a c o lumbarium was ap p ro ved in 2018 whic h wo uld o ffer optio ns fo r burial as well as help es tablis h a fund for lo ng term maintenance. T he columb arium is expec ted to b e ready the end o f 2018. In preparatio n fo r the o p ening, fees mus t b e estab lis hed. Fees for traditio nal cemetery lo ts have not been reviewed s ince 2007 so as part of this fee proc es s , all fees were reviewed. Staff has researc hed fees c harged b y many c ities fo r both in ground burials and c o lumbariums . S taff is proposing that the fee fo r a d o uble burial be the same as the fee for a nic he in the c o lumbariuim that would ho ld two urns . Fees for all in-ground burials were also reviewed and an increase is recommended. Current and proposed fees are as follows : Lo t Size Current Res id ent F ee Current Non-Res ident Fee Proposed F ee Doub le Lo t $1,550 $1,800 $2,500 Single Lot $1,025 $1,175 $1,500 Urn Lo t $575 $625 $900 Nic he NA NA $2,500 Included in the fees above is an administrative fee of $50 and a maintenance fee of $300. Additional fees would include $600 for the inscription plate for the columbarium (adjusted periodically due to actual cost). A fee for marking a burial lot for a service, headstone setting or curbing is also proposed at $100. An attachment is included detailing the fee analysis comparison with other cemeteries. In ad d ition, s taff is recommend ing one fee for all c emetery lots ins tead o f a res ident/non resident fee. Many times the c emetery lo t is for a long time res ident who did not have a lo t, the family fro m outside the City comes to buy the lot and they are not res id ents . Staff will be pres enting a wo rksho p to City Counc il on Oc tober 9th regarding the cemetery fees . FINANCIAL IMPACT: NA SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r ATTACHMENTS: Page 17 of 27 Description Type Fee Comparis on Analys is Backup Material Page 18 of 27 Fee Analysis Comparison City of Georgetown Location #per Niche Niche *double space lot Traditional Single Lots COG -Current 2 N/A $1,025 -$1,175 COG -Proposed 2 $2,500 *$1,200 City of San Angelo 1-2 $2,400 *$2,500 City of Marble Falls 2 $1,100 -$1,600 *$900 -$1,110 City of Austin 1 $900 $1,000 -$2,775 City of College Station 1 $875 $1,450 City of San Marcos 1 $876 $1,476 -$2,576 City of Boerne 1 $1,300 $3,000 Zion Lutheran Church, Walburg 1 $1,000 member; $3,500 nonmember $1,000 member; $3,500 nonmember The Lady of the Rosary, Georgetown 1 $1,900 $3,500 -$4,400 Page 19 of 27 City of Georgetown, Texas Parks and Rec Advisory Board September 13, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to approve minutes fro m the August 9, 2018 meeting - Jill Kellum, Adminis trative S upervis o r ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jill Kellum, Adminis trative Sup ervisor ATTACHMENTS: Description Type Augus t 9, 2018 meeting Backup Material Page 20 of 27 Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas August 9, 2018 The Parks and Recreation Advisory Board met Thursday, August 9, 2018 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order – Katherine Kainer, Parks and Recreation Advisory Board Secretary The meeting was called to order by Katherine Kainer at 6:00 pm. B Roll Call – Katherine Kainer, Parks and Recreation Advisory Board Secretary Present: Katherine Kainer, Larry Gambone, Wayne Byer, Michael Simpson, Danelle Houck Absent: Jim Hougnon, Scott Macmurdo Staff present: Eric Nuner, Jill Kellum, Robert Gaylor C Introduction and Presentation of Parks and Recreation Intern, Blane Chambless - Eric Nuner, Assistant Director of Parks and Recreation Robert Gaylor introduced Blane Chambless and Eric Nuner explained our intern program. He stated we normally have a summer intern and August is usually their finally project. A requirement from the Parks and Recreation Department is that they give a presentation to the Parks and Recreation Advisory Board. Blane Chambless explained he worked with Camp Goodwater this summer and he stated he went to Texas State University, part of the OWLS program; Occupational, Workforce and Leadership Studies program. It is an Arts and Applied Sciences degree plan. He designed a program on what he is wanting to do and his interest is going into teaching PE. He stated he worked at Frost Elementary in Georgetown last year and this year he will be at a charter school in Leander. He is wanting to encourage healthy behaviors in children and adolescent; mainly physical activity and some nutrition as well. He stated he was a camp counselor at Camp Goodwater. He was wanting to observe the kid’s physical activity levels, nutrition and their attitudes toward physical activity. He wanted to make them aware of not just the quantity of the years of life but the quality of those years. He stated the lower camp; the younger kids were more willing to participate in physical activities. They had more energy and were more excited. There were only a few complaints and mostly about the heat. They did the energizers in the morning. The upper camp had lower participation. They had a bad attitude toward any outdoor activity; they wanted to be inside. In observation of the lunch; he was surprised that most of the kids had healthy lunches. He stated a lot of the kids skipped breakfast. He encouraged kids to eat breakfast and get physically activity. Eric Nuner asked what Camp Goodwater could do in future years. He stated more of a physical activity routine such as morning energizers. Also, come up with Page 21 of 27 activities when gym space was available. He stated that kids don’t think they enjoy physical activity because they don’t have a lot of people around them doing the same. If they have friends or family participating as well they will have the encouragement. He stated there are a lot of physical activities in the camp already, but he would like to see a variety of activity. He also encouraged an interactive health class. It was asked if the kids were able to go to the pool and he stated they were. D Introduction and Presentation of Parks and Recreation Intern, Cameron Speegle - Eric Nuner, Assistant Director of Parks and Recreation Robert Gaylor introduced Cameron Speegle. Cameron Speegle was our Parks and Recreation intern and his internship was to give him broad exposure to the entire department. Cameron Speegle has worked for the City of Georgetown as a lifeguard, head guard and pool manager and he already had a lot of skill sets that the department utilized. He goes to Texas A&M and will graduate in December. He explained some of his duties in the Parks department. He was a camp counselor for Camp Goodwater and Tennis Camp. He also helped with the Aquatics department with pool maintenance. He actually got to see how all the pools operate. He also helped with the grounds crew lining fields. He also helped the Special Events Marketing Coordinator with the Sunset Movie Series. He was in charge of organizing the Pirate Party at the Georgetown Recreation Center. Cameron Speegle thanked the department and board for allowing him the internship. E Presentation and discussion of the City’s 2030 Comprehensive Plan Update Process – Nat Waggoner, AICP, Long Range Planning Manager (1:15:13) Eric Nuner introduced Nat Waggoner to present the 2030 Comprehensive Plan Update. Nat Waggoner asked the board, what does the park system looks like in 2030. Board members stated the trail system and connectivity in Williamson County and to Austin, Westside Park, a 2nd recreation center as the community grows and being able to serve all the community, more parks and keeping up with the maintenance of current parks. Larry Gambone stated he hates to see green space black topped over. The more parkland the city can get the better. He states he is also concerned about water. Nat Waggoner stated his second question is, what is the connection to the transportation system and it was discussed about the bike trails and connectivity between cities. He also stated at the most macro view this is about setting a vision for the city by 2030. That is what comprehensive plans are supposed to do. 2008 was the last comprehensive plan and in 2014 the council said to update what was done in 2008 and there was no need to recreate the wheel and they had certain aspects they wanted to focus on. He stated it was still aspirational for the goals that were set in 2008. Those goals are not off limits in terms of Open Space, Preservation, Efficient Transportation, Cultural and Historical Preservation. There are internal staff that are the lead for this project and there is also a consultant and another group of volunteers that are helping from an awareness and outreach perspective. There is a group of people helping with Outreach and Awareness Perspective. There is a land consultant; and the city is directing them away from a generic plan but a more defined plan. There is a housing market consultant; looking at housing market and what that means for the future growth of the city. They are also looking at the retail market and Page 22 of 27 healthcare perspective. Wayne Beyer as about the Emergency Response Team. Nat Waggoner explained that this has been discussed with Chief Sullivan and his efforts on how they relate to Emergency Response Team and also his efforts as he deals with the Commission on Aging. There is an initiative called Aging Communities, Livable Communities and that is an AARP statistic that looks at how livable your city is for everyone. That is not a direct effort of this project, and the city charter, which is the same charter that called for our parks and open space, it also calls for a health and human service component and this has been identified as a need that needs to come next. He stated they are also working with the Georgetown Police Department as they go out into the community for National Night Out as part of this public input process. These are the groups that are leading the project: Technical Advisory Committee Steering Committee Joint Sessions P&Z/Council General Public Nat Waggoner stated there are 6 sessions with these groups about very specific policies and the general public. The idea is to start with one group to the end and work back around. They start with very technical data and share that with the public. Then the public feedback is brought all the way back through to the technical side of things. He stated there are 14 major tasks that are associated with this. Some of the Major Tasks: • Alignment – what is the parks master plan need from the overall city growth plan and vice versa. • Updated Demographics – age, income, education level, disabilities • Housing Elements Update – this is a crucial component. What we are facing in Georgetown is no different than what we are facing in Central Texas and the Nation. Cost of living is increasing and part of that is housing and median wages are staggered. The question posed by the City Council was, what is the housing situation for the low income, for our work force and for our seniors. This is where the parkland dedication process comes in and where we plan our neighborhood parks is important. • Housing Toolkit – this is policy decision. After the housing situation has been described they will present to the different groups and ask now what do we want to do about it. • Gateway Development Strategies – There are 14 different ways that have been identified in the city that you can travel; IH 35, HWY 29, Williams Drive. What are the goals and strategies for this project? It was discussed about when the growth going to stop. Danelle Houck stated that on the steering committee the majority moved here within the past 5 – 10 years. She stated that the members on the committee did ask when the growth would end but how to have responsible growth. Nat Waggoner stated the city now has a new tool called the Fiscal Impact Model. It is a cost serve; everything from the number of trucks it takes to service the Parks to the number of Police it takes to Page 23 of 27 respond to emergencies, we now have a tool where we can look at the cost of a project specific to the city and it also allows us to look overall at the city. The city will use that tool for the Growth Scenarios. • Williams Drive Subarea Plan • Growth Scenarios - The questions are how much should we grow our residential subdivisions and how much should we grow our commercial tax base. This goes back to responsible growth. We do have policies to how we manage our growth. • Future Land Use Map Update – Another thing that we have that relates to how we grow and whether or not that track should have been residential is the Future Land Use Map. This Map shows how we want to look at 2030. It is different than zoning. This is not a regulatory document. At the end of the 2030 plan, this map will change. • Public Engagement • Implementation Strategies • Adoption Nat Waggoner explained that we have a city charter and that is like a constitution that says you have to have a plan to regulate and manage the future development. A comprehensive plan is a visionary document; not a regulatory document, not the final answer. It does set forth a lot of “dominoes”. It sets forth how we do our capital improvement plan; where we spend money on roadways, parks. It sets forth expectations for developers. It was asked if the plan includes schools, fire stations and hospitals. Nat Waggoner explained that reserving land in this map, no, only reserving types of categories hospitals would go into. It may be appropriate in certain areas designated on the map for institutions or community commercial; but there is no guarantee that it will go there. It was stated by a board member that it might be a little short sighted. It was stated by another board member that hospitals are getting bigger but there are more and more clinics. It was stated that the market will drive it. Nat Waggoner stated that the charter does require a health and human services element and so us further defining what those future needs might be, be a result of that study and as we look at these demographics and how our population is going to age in the next 12 years and forecast some of those needs. I think we should be drawing some very serious conclusions about what that means for our population that wants to stay here and not want to move somewhere else because their services are not met from transportation, or access to medical or recreation. Nat Waggoner stated this plan supports the boards and commissions and sets policy for consideration by the city council. He stated we work closely with the school district and their forecasting of their needs from a demographics and land use stand point. The city has grown 40% since the time this plan was done. Nat Waggoner stated we have new goals and strategies that the council has developed and they need to own this plan. He stated that he knows it is a public input plan but council has to have ownership of it because they make some real decisions every day that are driven by this. He stated it has to have a lot of public input and make sense in terms of the numbers and we have to be able to report on our progress every year. Page 24 of 27 He stated from a technical standpoint, when looking at the Parks masterplan we will be looking a new data points. He stated speaking to Eric Nuner and Kimberly Garrett that we want to be more engaged with the community and what they need from an outreach standpoint. Nat Waggoner explained that we are hamstrung on bonding from a debt capacity standpoint. We have a great plan that the voter’s approved but then you have to compete with the tax rate. This hamstrings the ability to get grant funding. Eric Nuner added that the city manager’s budget has moved through the process and in that on the Parks CIP side it was reduced somewhat from what was planned so the masterplan has moved into 2020. Mike Simpson stated that the 2030 Plan is not very long from now and they need to be looking beyond that. He gave input on the water needs and educating people on xeriscaping and the San Gabriel Rivers that run through the city and protecting them and being able to enjoy nature and wildlife. He also expressed concerns about housing, parks, and mobility. He asked to be looking past 2030 and that is not looking far enough. Wayne Beyer stated it needs to be looked at from a county view; a plan for the county. He stated we need to look at the other cities in Williamson County and what they are doing. Jill Kellum asked if there was a survey being done from the higher dense communities such as Austin and why people moved out of the area; was it due to transportation or they couldn’t afford to live there any longer. Nat Waggoner stated that we are not directly surveying other cities, but some of the housing stuff they are looking at is historic and they are looking at trends in the real estate market from surrounding cities in the Austin metro area and trends specific to Georgetown too. They are looking at literature from a national standpoint. They have some good data related to property tax and they can know look at, this is the median income, this is how much they pay in property taxes and take the trend date, what does that mean for that median income. Wayne Beyer added another thought is the city looking at people that live here on a partial time basis and the footprint that leaves here. Nat Waggoner stated in 2008 they didn’t look at the density of homes. He stated we are seeing a lot more units per acre now. From that the city will draw some conclusions to lot size and density related to the types of product. He stated they will present some data to help draw some conclusions on what the housing stock is and what housing type is. Nat Waggoner continued stating the city is engaged with the real estate community and have had a round table event already and will have another one in the spring. The economic development plan is from 1986 and the urban design plan is from 1986. Those are the efforts they have to date and this is the alignment and time to update some of these things. The participation plan from 2010 will be changing the model. There is nothing on the books for historic preservation, health and human services, or conservation and environmental resources. There are some things related to water conservation but not a plan. He stated this will be important as council said to align all of our efforts and if our city charter requires it we should be doing it. Wayne Beyer stated you don’t see large companies coming in and asked do we want to see that. Nat Waggoner stated, I think we do and stated we recently completed strategic plans that target industry and target work force. Also, completed the recruitment and retail strategy from a commercial development standpoint. He stated we want high paying jobs that are in the IT field and professional classes and also identified manufacturing as a target Page 25 of 27 industry but all asked where are those manufacturing jobs going to live and we have to be able to support the mid to low wage workers. • Utility demand • Align council goals Nat Waggoner also stated there is a good website that has the goals of the entire project, and there are goals in how we are engaging the public. You can register to get updates from the city and you can request someone speak to your organization. There is an engagement event called On the Table. To get more information you can go to the webpage: 2030.Georgetown.org. They are working with the Georgetown PD National Night Out. He stated they are going to council the end of August, visiting with the Youth Advisory Board and then the National Night Out on October 2, and then the first time to sit down and talk to council about policy is the end of October or the first part of November. F Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks and Recreation Advisory Board member Danelle Houck stated the Friends of Georgetown Parks and Recreation met. They are having their general meeting Monday, 9/17/2018 at 7 pm. They are doing their Daddy Daughter Dance 10/27/2018 and are looking for volunteers. They were busy this summer with assistance with soccer registration. It was asked how many Boys and Girls Club members have they served since they started Georgetown Swims and they have taught over 500 and they have passed through the level 1 and 2 swim lessons. Legislative Regular Agenda G Consideration and possible action to approve minutes from the July 12, 2018 meeting - Jill Kellum, Administrative Supervisor Motion made by Danelle Houck second by Wayne Beyer to approve the minutes from the July 12, 2018 meeting. Approved: 5-0-2 Adjournment Motion made by Katherine Kainer second by Larry Gambone to adjourn the meeting. Meeting adjourned at 7:57 pm. Approved 5-0-2 Page 26 of 27 ____________________________________ James Hougnon, Board Chair _____________________________________ Katherine Kainer, Secretary ______________________________________ Jill Kellum, Board Liaison Page 27 of 27