HomeMy WebLinkAboutAgenda_PAREB_09.08.2016Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
September 8, 2016 at 6:00 PM
at 1101 N. College Street, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Pro ject Update: S an Gab riel Bank Stab ilizatio n, Garey P ark, S an Gab riel Park, VF W P ark, Village Park
and Po o l, Mc Mas ters Park, and Founders P ark
D Up d ate from the F riends o f Georgetown P arks and Rec reation
E Up d ate on the Quarterly Downto wn Board Lunch.
F Up d ate on the Bike Study P lan with UT.
G Up d ate on the Proposed 2016/2017 Budget for Parks and Recreatio n
Legislativ e Regular Agenda
H Co nsideration and possible actio n to approve an agreement with Williams on C o unty to preserve parkland
as p art o f the C o unty’s Regional Hab itat Plan to protect end angered spec ies and allo w fo r a ro ad way
ac commo d ation for Wes tside Park.
I Co nsideration and possible actio n to s up p o rt the rezoning reques t fo r San Gabriel Park from Residential
(RS) to Public F acilities (P F).
J Ap p ro ve minutes from the Augus t 11, 2016 meeting
Adjournment
Ad jo urn
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
Page 1 of 21
____________________________________
S helley No wling, City Sec retary
Page 2 of 21
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2016
SUBJECT:
Projec t Update: San Gabriel Bank Stabilization, Garey Park, San Gabriel Park, VFW Park, Village Park and
Pool, Mc Mas ters P ark, and F o und ers Park
ITEM SUMMARY:
Projec t update attac hed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Project Update Backup Material
Page 3 of 21
Parks and Recreation
Capital Improvement Projects – September 2016
San Gabriel Bank Stabilization – This segment of retaining wall is funded through bond revenue
approved by voters in 2008. It will provide bank stabilization for the section just west of the low water
crossing at the confluence of the North and South Rivers. The wall is approximately 1700 feet long. The
project received approval from the City Council on January 12th.The gates at the dam in San Gabriel Park
were pulled February 29th with construction beginning the same week. The project is scheduled for
completion June 1st.
Status: The physical wall has been completed. Clean up is underway and the site will be revegetated by
mid-September.
Page 4 of 21
VFW Park – The renovations of the current softball complex are moving forward. The walls for the
concession building have been raised and the columns are being poured the first week of September.
The parking lot sub grade is complete and the contractor is building the base. Dug out pads have been
set and the dugouts will be constructed by the end of September.
Garey Park – Design continues to be refined along with probable cost estimates and operations budgets.
Staff has completed the 95% review of drawings. The consultants are continuing to refine the design.
The project is scheduled to begin the bid process in September.
San Gabriel Park –City Council approved selling $1.7 of the 2008 Park bonds for the construction
improvements at their October 27, 2015 meeting. Staff met with RVI Planning on July 8th to review
progress on the design development drawings. The project is still on schedule for bid in late 2016.
Village Park and Pool – Project is in final design stage for compliance of ADA issues. Project will bid in
fall of 2016. No change
McMasters Park – Project is in final design stage for compliance of ADA issues. Project will bid in fall of
2016. No change
Founders Park –A second public meeting was held on July 28th at 4:30 PM at the park. Approximately 25
people attended. The simplified design met the approval of all who were there. The project is now
under final design with the engineers and will be bid later in the fall.
Page 5 of 21
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2016
SUBJECT:
Update on the Quarterly Do wntown Bo ard Lunc h.
ITEM SUMMARY:
The d o wntown related advis o ry b o ard s and non-p ro fits meet q uarterly to dis c us s current projec ts,
initiatives , and c o nc erns . It is also an o p p ortunity for City s taff to give an update on up coming p ro jects
and events.
The City ad vis o ry b o ard s trad itionally rep res ented at this meeting are:
• Main Street Advis o ry Bo ard
• Convention and Vis itors Bureau Advis o ry Board
• Parks and Rec reation Advis o ry Bo ard
• Histo ric and Arc hitectural Review Commis s io n
• Library Advis ory Board
• Arts and Culture Advis o ry Bo ard
The non-p rofits trad itionally rep res ented at this meeting are:
• Geo rgeto wn Art Wo rks
• Palac e Theater
• Williamson Mus eum
• Geo rgeto wn Heritage Soc iety
• Downto wn G eo rgeto wn Assoc iation
This meeting was held on Tuesday, Augus t 30, 2016 at noon at the Art Center. Keith Fruge' and Kimberly
Garrett attended. T hey will be p ro viding an up d ate at the meeting.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 6 of 21
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2016
SUBJECT:
Update on the Bike S tud y Plan with UT.
ITEM SUMMARY:
Update will be provid ed at the meeting.
FINANCIAL IMPACT:
na
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 7 of 21
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2016
SUBJECT:
Update on the P ro p o s ed 2016/2017 Bud get fo r P arks and Rec reation
ITEM SUMMARY:
The p ro p o s ed City Manager's bud get was pres ented to City Co uncil o n Augus t 9, 2016. The first reading
o f the b udget was approved on Augus t 23, 2016. The sec o nd read ing will b e held on S ep tember 13,
2016. The new bud get year starts o n Octo ber 1, 2016.
FINANCIAL IMPACT:
none
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Budget Update Backup Material
Budget detail information Backup Material
Page 8 of 21
Request Description Currently In Priority Requested Increase
Garey Operations yes 1 99,601
Office Specialist no 2 60,789
Recreation Center Natatorium HVAC yes 3 207,600
Repair Tennis Court Light Poles yes 4 9,000
Park Maintenance Worker - Playground no 5 82,143
Bike Master Plan no 6 60,000
P/T Tennis Center Assistant yes 7 14,953
Aquatic Maintenance Worker no 8 37,429
P/T Recreation Assistant yes 9 14,953
Athletic Program Assistant (RN)yes 10 14,006
Special Needs Camp Programming (RN)yes 11 5,000
Replace Wide Area Mower yes 12 -20,214
Landscape Maintenance Contract yes 13 25,000
Parks Supervisor no 14 86,116
Total $696,376
City Manager Proposed Parks and Recreation Budget Detail
Page 9 of 21
On-going amount Revenue Offset Notes
85,993 N Position funded July 1st
57,439 N
13,840 Y Facilities Maintenance
0 N Safety
61,529 N
10,500 N joint request with Transportation
14,953 N 1000 hour max issue
57,101 N pools and splash pads
14,953 N 1000 hour max issue
13,806 Y increase fees and salary saving
5,000 Y match actual exp with rev
8,686 Y replace 1 large with 2 smaller mowers
25,000 N Outer parks
89,896 N
$458,696
City Manager Proposed Parks and Recreation Budget Detail
Page 10 of 21
Parks, Recreation and Facilities 2016/2017 Budget Request Summary
Parks Admin 100-0202
Office Specialist starting 10/1/16 to assist with administrative duties in parks, recreation and facilities.
With 11 new people a day moving to Georgetown they are all calling about parks and recreation
opportunities. Requested last year also. Total SL $60,789
Parks 100-0211
Parks Maintenance Worker ( Playgrounds) starting 1/1/17 Parks maintenance worker dedicated to
inspection and maintenance of playgrounds. In 2015 we had a playground audit of all our playgrounds
and invested in playground inspection software. Due to competing responsibilities, it has been difficult
to keep up with this task of inspections and documentation. Total SL $82,143
Parks Landscape Maintenance
Utilizing landscape maintenance contracts for routine and repetitive tasks is a more cost effective way
to maintain parkland than adding mowing crews with high capital costs. New developed parks have also
been added to our inventory which were unimproved parks last year. Total SL $25,000
Wide Area Mower Replacement (520-0351)
The current 11' wide area mower is up for replacement in the 2017 budget. Staff is requesting that two
8' zero turn mowers be purchased instead. This would allow for more flexibility and efficiency in park
mowing. There is a savings in the purchase price by doing this. The only extra charge would be an
additional $400 for insurance and an additional piece of equipment to our fleet. This SL has a savings in
the fleet budget of $20,214
Parks Supervisor starting 4/1/17
This position would supervise the two parks foreman and assist with planning, managing, and organizing
the maintenance and operations of our parks. Currently our two foreman who manage day to day
operations report to the parks superintendent. He is often have to stop and help respond to issues. This
position would allow him to focus on contract management, budget items, software management (work
order process) and new park development. The parks superintendent also responds to 90% of the
onsite cemetery appointment sales. Total SL $86,116
Facilities 500-0350
Replacement of the Recreation Center Indoor Pool HVAC This unit was installed in 2009 when the indoor
pool was built. It is at its useful life and is having maintenance issues. There is fund balance in facilities
ISF available to be used. SL $207,600
Recreation 100-0212
Aquatic Maintenance Worker starting 4/1/17
We currently have one recreation maintenance specialist who oversees maintenance and operations of
6 pools and 2 splash pads. Last summer we brought on the San Jose splash pad in July and it was
overwhelming successful which meant more patrons, more cleaning and maintenance. We have an
additional splash pad at Tera Vista coming on line in 2017. Last summer we used temp season staff such
as pool managers and head guards to assist with pool maintenance. This is not ideal as they do not have
proper pool maintenance certifications and are not familiar with our systems as a regular staff would be.
Pools are an important amenity to the residents in the summer and they must be operational. SL $
37,429
Page 11 of 21
Recreation Programs 100-0214
Recreation Assistant ( PT regular) starting 10/1/16 Due to recent interpretations by HR of PT employees
and the 1000 hour max now including both hours worked and benefit time our front desk coverage has
been reduced by 27 hours a week. One option is to bring on a regular PT employee at 17 hours or add
TMRS option to all 9 current PT employees. Another option is to add to temp staff, but there is not a
guarantee that temp staff can always cover shifts. To address the issue currently we are pulling in other
staff to cover shifts at the front. These other staff are coordinators over youth programming, athletics
and senior programming and cannot be sustained due to those staff having other duties and
responsibilities. SL $14,953
Special Needs Camp
This service level makes changes to both the revenue and expense account to accurately reflect what is
being spent and received. Revenue Neutral increase.
Program Assistant (Athletic) Annual Temp starting 10/1/2016
This service level addresses the growth in our youth and adult leagues. In the past we have used a
different temp supervisor for each league. This SL would allow us to have one person who would be the
supervisor for all leagues. Consistency with policy and good customer service. Revenue Neutral
Increase from an increase in league fees and a savings in contract staff.
Tennis Center 100-0213
Tennis Center Assistant (Part time -regular) starting 10/1/16 Due to recent interpretations by HR of PT
employees and the 1000 hour max now including both hours worked and benefit time our front desk
coverage has been reduced by 12 hours a week. One option is to bring on a regular PT employee at 17
hours or add TMRS option to the 2 current PT employees. Another option is to reduce hours. Currently
when there are staff that take benefit time, the Special Services Superintendent covers the front desk.
This is not a good use of this person’s time but there are no alternative staff to do the job. The tennis
center only has one staff member at the desk at a time, there is not overlapping coverage. In the
summer we are extremely tight with the summer camp starting earlier than regular opening times. As a
side note, if we were to combine a Rec Center and tennis courts at one location, we could have one
check in desk thus saving staff. (Future facility consolidation) SL $14,953
Repair Tennis Center Court Poles
Funds to replace three light poles that are leaning and posing a safety concern. These lights do not have
sufficient support. It is important that we replace these lights as 30% of our lesson revenue is at night
under the lights. SL $9,000
Garey Park Operations
Program request to bring on a staff person at midyear to start to market for Garey House. Includes
funding for marketing plan. Also requested utility funds, storage unit funds and landscape maint.
$99,601
Bike Master Plan
Joint request with Transportation to do a Bike Master Plan $60,000
Page 12 of 21
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve an agreement with Williamson County to p res erve p arkland
as part of the County’s Regio nal Habitat Plan to p ro tec t endangered s p ecies and allow for a roadway
acc o mmo d atio n fo r Wests id e P ark.
ITEM SUMMARY:
The Williamso n County Cons ervatio n Found ation is req uesting that we set as id e approximately 3 ac res
near Wes tside P ark to p ro tec t endangered s pec ies . This property is in an area that is o uts id e the current
Wes tside Park Mas ter Plan. The land set asid e wo uld remain p arkland , b ut it would be a passive area with
limited use, retaining the p ro p erty’s natural c harac ter. In exchange for s etting as id e the p arkland , there
would be ro adway acc o mmo d ations made for Shell S p ur thus giving the Parks and Rec reation Dep artment
mo re us ab le s p ac e at Wes tside Park. Staff s up p o rts this reques t as it is a win win fo r both the Co unty and
the City.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
wes ts ide park Backup Material
Shell Spur Alignment Backup Material
Land to be pres erved Backup Material
Page 13 of 21
Build Westside! - Preliminary Master Plan
December 30, 2015City of Georgetown
LUCK DESIGN TEAM
3001500
Proposed Collector
ROW (73’ Wide) As Shown
On Thoroughfare Plan
Adult Soccer Field
330’ x 220’ with (6) U6 and
(2) U8 Fields Interior
Existing Concrete
Low Water Crossing
Flood Zone “AE”
High Flood Risk
Youth Baseball/Softball
225’ Fields
Parking Accommodating
398 Vehicles
Multi-Use Flex Space
U6
Soccer
U8
Soccer
U10
Soccer
F7
F8 F3
F2
F1
F5F6
F4
(2) Basketball Courts
Springs
Future Splash Pad
and Playground Area
Community Pavilions
Active Area Program Elements:
• Soccer Fields with Moveable Goals
• Softball Fields with 225’ Outfield Fence
• Parking
• Restrooms
• Exercise Stations Along 10’ Wide Trail
Passive Area Program Elements:
• 8’ Wide Walking Trails (Non-lighted)
Different Surfaces / Different Users
• Natural Areas
• Access to Creek
• Picnic Tables
• Pavilions
• Areas for Permitted Activities
8’ Wide Trail Around
Passive Area Park Amenities
10’ Wide Trail Around
Active Area Park Amenities
Centerline of Berry Creek
Scenic Overlook / Access to
Spring Fed Area of Berry Creek
Shell
R
o
a
d
Restroom/Concession
Building
Restroom Building
Page 14 of 21
Page 15 of 21
Page 16 of 21
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to sup p ort the rezo ning req uest for San G ab riel P ark fro m Res id ential
(RS ) to Public Fac ilities (PF ).
ITEM SUMMARY:
As p art o f the planning p ro cess fo r the renovatio n o f S an Gab riel Park, a rezoning is b eing reques ted.
Currently the park is zo ned res id ential or RS. While this zoning has wo rked in the p as t fo r reno vatio n and
expans io n p rojec ts , the City now has a Public F ac ilities (P F) zo ning which mo re appropriately fits the park
and it's uses. This zoning has appropriate guid elines fo r go vernment and o ther pub lic entities. The
rezo ning req ues t would go to P lanning and Zoning in No vember and then be fo rwarded to City Counc il.
FINANCIAL IMPACT:
none
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Map of SG Park Exhibit
Page 17 of 21
ST
E
P
H
E
N
T
A
N
N
E
R
S
R
O
C
K
S
T
.
E 2ND ST.
WA
L
N
U
T
PI
N
E
S
T
.
JA
N
I
S
LA
N
E
P
A
R
K
L
A
N
E
PARK LANE
CEN
T
R
A
L
F.M. 971
N
O
R
T
H
W
E
S
T
W
I
L
L
I
A
M
S
SHA
N
N
O
N
RIO VIS
T
A
RIO VISTA
BENCH
M
A
R
K
S
T
.
PARQ
U
E
PARQ
U
E
PAR
K
W
A
Y
D
R
.
GA
N
N
S
T
R
E
E
T
COVE
COVE
W MORROW
VALLEY
RIVE
R
S
I
D
E
D
R
I
V
E
CED
A
R
D
R
I
V
E
N
M
A
I
N
S
T
.
N
C
H
U
R
C
H
N
M
Y
R
T
L
E
N C
O
L
L
E
G
E
MOR
R
I
S
ST.
ST.
ST
.
ST
.
ST.
S
T
A
D
I
U
M
D
R
M.K
.
T
.
R
A
I
L
R
O
A
D
N
E
L
M
S
T
.
D
R
I
V
E
STR
E
E
T
CIRCL
E
HO
L
L
Y
S
T
.
A
P
P
L
E
C
R
E
E
K
D
R
.
D
R
.
RIVER HAVEN DR.
W
.
L
.
WAS
H
A
M
D
R
.
W
A
T
E
R
S
SAN GABRIEL VILLAGE
BLVD
.
W
A
L
D
E
N
D
R
.
N A
U
S
T
I
N
A
V
E
E M
O
R
R
O
W
S
T
.
E SPRING ST.
W 2ND ST.
LOW
E
R
P
A
R
K
R
D
LO
W
E
R
PAR
K
R
D
E M
O
R
R
O
W
S
T
.
SMITH CRE
E
K
R
D
BLUE HOLE
PARK RD
San Gabriel Park
Owner: City of Georgetown
PIN & WCADR: R089953
4.7899 acres
San Gabriel Park
Owner: City of Georgetown
PIN: R089953
WCADR: R040401
12.312 acres
San Gabriel Park
Owner: City of Georgetown
PIN & WCADR: R319954
142.8013 acres
San Gabriel Park
Owner: City of Georgetown
PIN & WCADR: R417136
0.6817 acres
San Gabriel Park
Owner: City of Georgetown
PIN & WCADR: R417137
5.07 acres
Page 18 of 21
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2016
SUBJECT:
Approve minutes fro m the August 11, 2016 meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
Augus t 11, 2016 meeting Backup Material
Page 19 of 21
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
August 11, 2016
The Parks and Recreation Advisory Board met Thursday, August 11, 2016 at 6:00 pm at 1101 N. College
Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session
at the request of the Keith Fruge for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551.)
Regular Session
A Call to Order
The meeting was called to order by Keith Fruge at 6:00 pm.
B Roll Call
Members present: Keith Fruge, Glenn Holzer, Robert Palko, Scott Macmurdo, Danelle
Houck, and Jim Hougnon
Members absent: Sharon Reed
Staff present: Eric Nuner, Jill Kellum and Robert Gaylor
C Presentation from Parks and Recreation Student Intern - Madison Haynie
Robert Gaylor introduced Madison Haynie and she gave a brief presentation on her
internship with Georgetown Parks and Recreation.
D Discussion on the proposed parkland dedication for Hidden Oaks at Berry Creek.
Eric Nuner presented information on a proposed parkland dedication for the Hidden
Oaks at Berry Creek subdivision. All Parks and Recreation Board members were in
agreeance of the proposal as presented which is to pay a fee in lieu of land since there is
a 2.7 acre park that is 1/3 mile away from their subdivision. Fee collected would be
$56,500 and put into zone 17 for future park development.
E Project Update: San Gabriel Bank Stabilization, Garey Park, San Gabriel Park, VFW
Park, Village Park and Pool, McMasters Park, and Founders Park
Eric Nuner went through the parks projects updates.
F Update from the Friends of Georgetown Parks and Recreation
Danelle Houck stated the Friends of Georgetown Parks and Recreation are looking to
partner with the Exceptional Georgetown Alliance to apply for a $3,000.00 to add to the
$2,500.00 from the Daddy Daughter Dance for the McMaster swing. Through
Page 20 of 21
Georgetown Swims this summer, they funded 13 kids from the Georgetown Boys and
Girls Club, 8 kids for regular swim less and did 4 weeks of free swim lesson to 17 kid of
varying special needs from the Exceptional Georgetown Alliance. They collected
swimsuits for use at all the city pools and a Sun City group donated to the Friends to
hold for Kid City next year $975.00. The Friends of Georgetown Parks and Recreation
general meeting and officer elections will be September 26th at 7:00 pm.
G End of summer pool schedule.
Eric Nuner shared the summer pool schedule and when the outdoor pools will be
closing for the summer pool season.
H Update on the Bike Master Plan.
Eric Nuner explained that the Bike Master Plan is not in the City Manager’s budget.
There will be more information as it becomes available.
Legislative Regular Agenda
I Approve minutes from the July 14, 2016 meeting
Motion made by Glenn Holzer, and second by Jim Hougnon to approve the minutes
from the July 14, 2016 meeting. Approved 6 – 1
Adjournment
Adjourn
Motion made by Keith Fruge, second by Bob Palko to adjourn the meeting. Approved
6 – 1
Adjournment
Meeting adjourned at 6:46 pm.
______________________________________
Keith Fruge, Board Chair
_____________________________________
Scott Macmurdo, Secretary
______________________________________
Jill Kellum, Board Liaison
Page 21 of 21