HomeMy WebLinkAboutAgenda_PAREB_09.08.2022Notice of Meeting for the
P arks and Recreation Adv isory B oard P arks and Recreation Administration Office
of the City of Georgetown
September 8, 2022 at 6:00 P M
at 1101 N. College Street, Georgetown, T X 78626
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder - C had Holz, P arks and R ec reation Advisory Board C hair
B R oll C all - C had Holz, P arks and R ecreation Advis ory Board C hair
C C ons ideration and possible action to approve minutes from the June 9, 2022 meeting - Jill Kellum,
Adminis trative S upervis or
D P arks and R ec reation staff member introduc tion and presentation - Kimberly G arrett, P arks and
R ec reation Direc tor
E Update and P resentation from the G eorgetown Trails F oundation - Kimberly G arrett, P arks and
R ec reation Direc tor
F Update from the F riends of G eorgetown P arks and R ecreation - P eter Bahrs, P arks and R ec reation
Advis ory Boardmember Liais on
G C apital P rojec t Updates - Kimberly G arrett, Director of P arks and R ecreation
H Direc tor R eport - Kimberly G arrett, P arks and R ec reation Direc tor
I Disc ussion to set date and time for the P arks and R ec reation Advisory Board Annual P arks Tour -
Kimberly G arrett, P arks and R ecreation Director
J C ons ideration and possible action to recommend approval of the R ags dale R anch MUD parkland
proposal -- Kimberly G arrett, P arks and R ecreation Director
P ublic Wishing to Address the B oard
O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the
Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the
S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board
cons iders that item.
O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written
request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the
s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the
public . F or Board Liaison c ontact information, pleas e logon to
Page 1 of 24
http://government.georgetown.org/c ategory/boards -commissions /.
K At the time of this posting, no one had signed up to speak.
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 24
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the June 9, 2022 meeting - Jill Kellum,
Administrative S upervisor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
Minutes Backup Material
Page 3 of 24
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
June 9, 2022
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Chad Holz, Parks and Recreation Advisory Board Chair
The meeting was called to order by Chad Holz at 6:00 p.m.
B Roll Call - Chad Holz, Parks and Recreation Advisory Board Chair
Chad Holz, Lindsay Cooper, Peter Bahrs, Keith Fruge
Absent: Brazos Fielder, Jack Flatau, Jolene Melancon
Staff: Kimberly Garrett, Eric Nuner, Traci Stengle, Robert Gaylor, Courtney Butler, Jill Kellum
C Consideration and possible action to approve minutes from the April 14, 2022 meeting - Jill
Kellum, Administrative Supervisor
Motion made by Lindsay Cooper, seconded by Keith Fruge to approve minutes from the April 14,
2022 meeting.
Approved 4 – 0 – 3
D Parks and Recreation staff member introduction and presentation - Kimberly Garrett, Parks
and Recreation Director
Kimberly Garrett introduced Courtney Butler, Community Engagement Coordinator. Courtney Butler
gave an introduction of her education and her roles in the Parks and Recreation Department. She is
responsible for the volunteers, sponsorships, and partnerships, as well as special events. She talked
about the Summer Movie Series, upcoming Pop-up Events, and events for National Parks and Rec
month. They discussed the enterprise system that will help with the volunteer program. She stated
there are over 300 active volunteers currently in the system.
E Update from the Friends of Georgetown Parks and Recreation - Peter Bahrs, Parks and
Recreation Advisory Boardmember Liaison
Peter Bahrs gave an update. He stated for the dance they had 30 registered and 40 walk-ins. They will
not be doing the event this year due to the venue not being available. Peter Bahrs gave information
about the music festival that is planned for April 2023 in San Gabriel Park. The Friends group will be the
contract holder for the event and will be in partnership with the parks and the city. The goal is 25,000
tickets sold, 3 music venues, food, drink, and gated area with tickets. They are planning on doing it for 5
years in a row and minimum revenue for the Friends to hold the contract is $100,000, plus 8 – 10% of the
profits. He stated the discussion was around who is liable from a TABC perspective if they are serving
alcohol; is it the contract holder, the city, or C3. There was a legal review, and they approved the non-
profit to sign the contract.
Page 4 of 24
F Capital Project Updates - Kimberly Garrett, Director of Parks and Recreation
Eric Nuner went over the project updates. He discussed the skate park input meeting that took place
Wednesday, June 8 and there were 31 people present. There is a San Gabriel Park Phase III design
meeting scheduled for June 30th.
G Director Report - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett presented the director report.
H Presentation and possible recommendation on proposed capital projects to be included in the
Parks 5 Year CIP - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett presented the Parks 5 Year CIP and explained the projects as identified in the master
plan and their priorities. This will be presented to council, and they will provide feedback how to fund
the projects. Kimberly Garrett asked the board what their high priorities would be. Peter Bahrs said
Westside Park. Keith Fruge stated he felt like the Recreation Center decision needs to be made and go
forward soon. Eric Nuner stated the feasibility study is tied to the Recreation Center Renovation and the
New Recreation Center. Kimberly Garrett went through the regional trail projects and priorities.
I Presentation, discussion, and possible recommendation on proposed fees for FY23 - Kimberly
Garrett, Parks and Recreation Director
Robert Gaylor presented recommendation on the proposed fees for FY23. He stated they used the cost
recovery model to adjust the fees. He stated this is a draft. Keith Fruge stated this draft looks acceptable
yet knows there will be some friction.
Kimberly Garrett presented the parkland dedication fees. It was proposed to consider a 20% increase for
the parkland dedication fees.
J At the time of this posting, no one had signed up to speak.
Adjournment
Motion made by Peter Bahrs, seconded by Keith Fruge to adjourn the meeting. The meeting
adjourned at 9:03 pm
Approved 4 – 0 – 3
_____________________________________
Chad Holz, Board Chair
____________________________________
Lindsay Cooper, Secretary
______________________________________
Jill Kellum, Board Liaison
Page 5 of 24
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2022
S UB J E C T:
Update and P res entation from the G eorgetown Trails F oundation - Kimberly G arrett, P arks and
R ecreation Director
IT E M S UMMARY:
T he G eorgetown Trail F oundation will provide an update to the P arks Board on their recent activity related
to the mountain bike trails they are building.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
Page 6 of 24
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2022
S UB J E C T:
C apital P roject Updates - Kimberly G arrett, Direc tor of P arks and R ec reation
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Director of P arks and R ecreation
AT TAC H ME N T S:
Description Type
Project updates Backup Material
Page 7 of 24
Parks and Recreation
Capital Improvement Projects – September 2022
University Park – Staff has completed the installation of the new play equipment and is awaiting the installation of the
integrated shade for the equipment. All concrete work has been completed. Irrigation repairs and renovation of the
pavilion have been scheduled. Grading work continues. The old play equipment will be removed by the end of the
month.
Wolf Crossing Trail – The contractor has poured concrete from the I-35 bridge to the east for approximately 1800 feet.
Trail has also been poured from the University Bridge to the east. All retaining walls have been installed and the
contractor has begun forming remaining sections of the trail for concrete. Additional drainage work is being completed.
The project is moving forward and is on schedule.
Page 8 of 24
Pinnacle Park, Raintree Park – Both parks will see improvements to include ADA compliance and playground structure
replacement. Parks staff will complete installation and finish out both parks. Play equipment is in process of being
ordered with installation for both parks being completed this winter.
Pinnacle Park Public Input – 193 neighborhood households responded to the survey that was distributed to the
community. 15 of those were represented at the in-person meeting. Based on input, choices were made regarding
playground styles, inclusion of a 2-5 yr. old unit with the 5-12 yr. old and a request for the addition of swings.
Raintree Park Public Input – Four households responded to the survey. Five adults and 10 children turned out for the in-
person meeting. Staff gathered a lot of input from neighbors regarding specific use of the park. Decisions were made to
include a new play structure, swings, and a small shelter with picnic table at the park.
Page 9 of 24
San Gabriel Park Phase 3 – Design of Phase 3 will include one large multi-use performance pavilion, splash pad plaza,
entry monuments, roadway and parking improvements, three shade shelters, one new restroom building, one lighted
skate park, directional and interpretive signage, open spaces and landscaping, and a low water crossing across the San
Gabriel River. Planning is underway. Revised concept plans have been reviewed. A public input meeting for the skate
park was held on June 8th with valuable information provided to designers. Additionally, a design update for Phase 3 was
presented on June 30th. 60% design development drawings have been provided to staff for review. Design work
continues to progress.
Regional Trail Development – Staff is evaluating links to existing trail systems. Design beganin early 2022.
Southeast Community Park – Purchase of additional park property in the southeast area of Georgetown.
La Conterra Park, Westhaven Linear Park, Westhaven Park, Vista Vera Park, Crystal Knoll Park, Waypoint Park,
Madison Oaks Park – Seven undeveloped parks are being designed with funding through Parkland Dedication.
Anticipated projects to be constructed with current Parkland Dedication funds include Crystal Knoll, Westhaven Linear
Park, and La Conterra Park. Public input meetings will be held to gather input and inform of proposed improvements.
The design process and public input will take six months. Concept drawings are being created for each site to present at
public meetings. Westhaven Park, Vista Vera Park, Waypoint Park, and Madison Oaks will be completed when additional
Parkland Dedication funding becomes available.
Page 10 of 24
Crystal Knoll Conceptual Drawing
La Contera/Westhaven Conceptual Trail Layout
Page 11 of 24
South Main Arts District (SOMA) – Parks staff is overseeing the construction of the new South Main Arts District located
adjacent to Founders Park and Grace Heritage Church. The project consists of the creation of an art park and three
additional parallel parking spaces along 9th Street. Currently the contractor has completed all demolition work of the
existing parking area. The project is scheduled to be completed in September 2022.
Page 12 of 24
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2022
S UB J E C T:
Director R eport - Kimberly G arrett, P arks and R ecreation Director
IT E M S UMMARY:
Director R eport is attached.
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
AT TAC H ME N T S:
Description Type
Director Report Backup Material
Page 13 of 24
Director’s Monthly Report
Parks and Recreation
September 2022
K9 Kerplunk is scheduled for Saturday, September 17th. We have sold out the 100 spots that we had allocated.
Staff is proposing a Trick or Treat Trail Halloween Event with a movie on Thursday, October 27th on the San
Gabriel Trail. The trick or treat trail is proposed from 5:30-7:30 pm with the moving starting at 7:30 pm.
Based on the recommendation of the Parks Board, the parkland dedication fees for both land and development
will increase by 20%. The City Council approved the resolution adopting the new fee schedule at their August
23, 2022 meeting. The new fees will be applicable for new residential projects submitted after October 1, 2022.
All other projects are grandfathered into the old fees in place at the time of their submittal.
Parkland Dedication fee schedule
o One or two dwelling units on a lot or parcel $650 per unit goes to $780 per unit
o Three or more dwelling units on a lot or parcel $475 per unit goes to $570 per unit
Parkland Development fee schedule
o One or two dwelling units on a lot or parcel $1000 per unit goes to $1200 per unit
o Three or more dwelling units on a lot or parcel $750 per unit goes to $900 per unit
Jack Flatau has resigned from the Parks Board. He is moving back to New York. A replacement member is on
the City Council agenda for September 13th to finish out Jack’s term.
Splash Pad Schedule:
Open through September 30th (weather permitting)
Rabbit Hill Splash Pad
San Jose Splash Pad
Downtown Splash Pad
Open through October 31st (weather permitting)
Garey Park Splash Pad
The Recreation Center will be closed Sept. 5 – 11 to complete preventative maintenance and upgrades to the
facility. The following items will be of focus during this year’s closure:
o Deep cleaning of floors and surfaces in the facility.
o Removal and replacement of the existing strength and cardio equipment in the weight room, pending
delivery.
o Removal of current spin bikes and installation of new spin bikes in the loft, pending delivery.
o New divider curtains to be installed in both basketball gyms as well as electronic height adjusters for the
basketball goals in Gym #2.
o Refinishing of wood floors in aerobics room and racquetball courts.
o Staff training, mission creation, and team building opportunities.
o Administrative tasks and organization.
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Page 14 of 24
City of Georgetown, Texas
Parks and Rec Advisory Board
September 8, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to rec ommend approval of the R agsdale R anc h MUD parkland
propos al -- Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
R agsdale R anc h is a propos ed MUD in the ET J. T he c onc ept was pres ented to C ity C ouncil on Augus t
23rd. C ity S taff were directed to c ontinue to work with the applic ant in all areas of the projec t.
T here are 1,161 S F lots proposed. T he required parkland dedication is 14.5 acres. T hey are propos ing
17.1 ac res of parks which would be open to the public with non exc lusive amenities. S inc e this is an ET J
MUD, the parks would be owned by the HO A but open to the public. In addition, all maintenance would
be done by the HO A. T he proposed parks would be eligible for private park credit. S taff is requesting
the parks board approve a 75% parkland dedic ation c redit for the parkland that is open to the public with
non exclus ive amenities . T he developer would pay 25% of the required fees for exceeding the parkland and
improvement requirement. T his deviation from the parkland dedication code is allowed due to the MUD
agreements. T he c ontribution to the regional park fund is calc ulated as follows:
25% fee would be calc ulated on 1161/4=290.25 units
290.25 units * $1000 = $290,250 - development fee
290.25 units * $650 = $188,662.50 – parkland dedication fee
Total is $478,912.50 to go towards the regional park fund.
S taff is supportive of the park proposal and the 25% contribution to the regional park fund.
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
AT TAC H ME N T S:
Description Type
Conceptual Land Plan Backup Material
Parkland Summary and Plan Backup Material
Location Map Backup Material
Page 15 of 24
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Page 23 of 24
11
Current Service Area
Ragsdale Ranch
Development
Page 24 of 24