HomeMy WebLinkAboutAgenda_MSTAB_10.09.2020Notice of Meeting for the
Main Street Adv isory B oard
of the City of Georgetown
October 9, 2020 at 9:00 AM
at Virtual
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Con sist ent with G o v erno r G reg A bb o’s su spen sion of v ariou s pro v ision s of t he O p en M een g s A ct , eff ecv e
A ugu st 1, 2020 and un l furth er no ce, t o red uce t he chan ce o f C OV I D -19 t ransmission , all City o f G eorgeto wn
A dviso ry B oard meengs will b e held v irt ually. P ub lic commen t will be allo wed via telecon feren ce; n o o ne will b e
allo wed to app ear in p erson .
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Page 1 of 22
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to order - Aaron Adams, B oard C hair
B Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the C ommis s ion – K im M cAuliffe, D owntown D evelopment M anager
C C ons ideration and possible action on the minutes of the S eptember 11, 2020 board meeting - Aaron
Adams, B oard C hair
D F ac ade G rant R eques t for 719 S . Main S treet - K im M cAuliffe, D owntown D evelopment M anager
E Disc ussion and possible action on the Annual Main S treet Workplan - Aaron Adams, B oard C hair and
K im M cAuliffe, D owntown D evelopment M anager
F Disc ussion on P rojec t Teams, P artner updates , and BR E Visits
G S taff R eport - K im M cAuliffe, D owntown D evelopment M anager
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 22
City of Georgetown, Texas
Main Street Advisory Board
October 9, 2020
S UB J E C T:
C all to order - Aaron Adams, B oard C hair
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kim Mc Auliffe
Page 3 of 22
City of Georgetown, Texas
Main Street Advisory Board
October 9, 2020
S UB J E C T:
Dis cus s ion on how this virtual conferenc e will be conduc ted, to include options for public comments and
how the public may address the C ommission – K im M cAuliffe, D owntown D evelopment M anager
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Page 4 of 22
City of Georgetown, Texas
Main Street Advisory Board
October 9, 2020
S UB J E C T:
C onsideration and pos s ible ac tion on the minutes of the S eptember 11, 2020 board meeting - Aaron
Adams, B oard C hair
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
KM
AT TAC H ME N T S:
Description Type
Minutes Backup Material
Page 5 of 22
The Main Street Advisory Board met on Friday, September 11, 2020, at 9:00 AM virtually over a Zoom Meeting.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least
three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Street for
additional information; TTY users route through Relay Texas at 711.
Aaron Adams called the meeting to order at 9:01 AM. All members, A Adams, T. Tallman, S. Rodocker, C. Tomasewski,
K. Hill, D. Gaume, and D. Wilks were in attendance.
Staff in attendance: Kim McAuliffe; Downtown Development Manager.
Regular Session
(This regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to order at 9:01 a.m.
B. Discussion on how this virtual conference will be conducted, to include options for public comments and how
the public may address the Commission – Kim McAuliffe, Downtown Development Manager
Staff reviewed the virtual conduct for the meeting, reminded the board that the meeting was open and visible
to the public and would be recorded. There were no guests or public comments.
C. Discussion and possible action regarding approval of the August 14, 2020 board meeting minutes – Aaron
Adams, Board Chair
Motion by C. Tomasewski. to approve the minutes as presented. Second by D. Wilks
Approved: 7-0
D. Discussion and possible action regarding approval of the September 3, 2020 board meeting minutes – Aaron
Adams, Board Chair
Motion by K. Hill to approve the minutes as presented. Second by C. Tomasewski.
Approved: 7-0
E. Discussion and possible action on the Annual Main Street Workplan - Aaron Adams, Board Chair and Kim
McAuliffe, Downtown Development Manager
The board continued their review of the annual Main Street Workplan and specifically reviewed the Promotions
portion of the plan. The consensus was to add the Labor Day weekend promotional campaign and sidewalk
sale to the workplan in addition to the items already on there from past years. The board will make a final
review and consider approval of the 2020-2021 Workplan at the October meeting.
F. Discussion and possible action on the Main Street Sign Grant policy, application, and review process - Kim
McAuliffe, Downtown Development Manager
The board reviewed the Sign Grant guidelines section of the Main Street Façade & Sign Grant Program. With
some feedback from businesses about the current guidelines and needing board approval before installing a
new sign (even with COA approval), the board considered making a change to the process that would allow for
more time for businesses to apply for a grant. They want to be supportive to businesses and this would allow
for flexibility when a new business is trying to open and misses a step in the permit and approval process.
Minutes of a Meeting of the
Main Street Advisory Board of the
City of Georgetown, Texas
Friday, September 11, 2020
Page 6 of 22
Motion by T. Tallman to amend the guidelines and allow for up to 30 days after a COA is approved to consider
a grant request. Second by K. Hill.
Approved: 7-0
G. Discussion on Project Teams, Partner updates, and BRE visits
a. Fundraising Team – No major updates, but the ornament art draft is in process.
b. Breakfast Bites – Staff reported that the September program is still planned and we will look to
have David Morgan speak and Michaela Dollar speak about being PoppyStrong in the
Pandemic. We will offer a hybrid program and have a virtual and in-person option at the Council
Chambers building. The December topic is still in the works and may be over one of the topics
that was scheduled for earlier in the year.
c. Swirl Team - C. Tomasewski reported that we have a meeting scheduled for the following week
and she will share any updates at the next board meeting.
d. Volunteer Lunch – C. Tomasewski planed a lunch for September 21 at Blue Corn Harvest.
e. BRE visits – There is a BRE with TrueCore Fitness scheduled today. C. Tomasewski will
accompany staff for this visit.
H. Staff Report – Kim McAuliffe, Downtown Development Manager
Staff gave a very short report on new developments in downtown, including new business openings, and new
leads that may announce more details soon.
Adjourn
Motion by C. Tomaszewski to adjourn the meeting. Second by S. Rodocker. The meeting was adjourned at 10:00
AM.
____________________________________________________________________________________________________
Approved by the Main Street Advisory Board on
Date
_______________________ _ ________________________________ _
Main Street Advisory Board Chair Main Street Advisory Board Secretary
Page 7 of 22
City of Georgetown, Texas
Main Street Advisory Board
October 9, 2020
S UB J E C T:
F acade G rant R equest for 719 S . Main S treet - K im M cAuliffe, D owntown D evelopment M anager
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
F acade F und
S UB MIT T E D B Y:
KM
AT TAC H ME N T S:
Description Type
Staff Report Cover Memo
Application Backup Material
Supplemental Materials Backup Material
Supplemental Materials 2 Backup Material
Page 8 of 22
- COVERSHEET -
MAIN STREET PROGRAM – FAÇADE & SIGN GRANT FUND
9:00 A.M. – FRIDAY, OCTOBER 9, 2020
719 S. MAIN STREET
AGENDA ITEM DESCRIPTION
Discussion and possible action on a Main Street Facade Grant Fund application request for the
property located at 719 S. Main Street. The planned improvements include replacing the roof on the
building and the metal flashing on the upper copping of the roof. The applicant will be investing
$21,500 in facade improvements at this time.
The applicant has selected Hometown Roofing Pros. to perform the required work for the
improvements. The estimate provided by applicant totals $21,500.00 and applicant seeks a grant for the
maximum award they are eligible for of 50% or $10,750.
AGENDA ITEM DETAILS
• Business Name: Lera B. Hughes Trust
• Applicant: Leslie McConnico
• Property Owner: Lera B. Hughes Trust
• Property Address: 719 S. Main
• Historical/Current Building Name: The Dimmitt Building
• Legal Description: S3667 - Georgetown City Of, BLOCK 40, Lot 7(SW/PT), ACRES 0.0705
• Historic Overlay: Williamson County Courthouse Historic District
• Application History: This is the first review for this application
ECONOMIC IMPACT
Extended hours of operation: No
First Floor Use: Retail and office on 2nd floor
Occupy a Vacant Structure: No, the building is not vacant
Sales Subject to Sales Tax: Yes – retail tenant collects sales tax
Capital Expenditures: The applicant is investing roughly $21,500 into the property for improvements
HISTORIC PRESERVATION
Date of construction: 1890
2016 Historic Resources Survey Level of Priority: High Priority
National Register Designation: Contributes to the Williamson County Courthouse District.
Texas Historical Commission Designation: None
Page 9 of 22
LOCATION
On the Square vs. Off the Square: The property faces the Courthouse and is considered to be on the
Square
STAFF ANALYSIS
Staff has met with applicant and reviewed the application in its entirety and finds that the request is
complete and eligible for funding consideration by the Main Street Advisory Board.
ATTACHMENTS
Exhibit A – Application and backup materials
SUBMITTED BY
Kim McAuliffe, Downtown Development Manager
Page 10 of 22
L:\Division\ms\ed\MAIN STREET\Design & Infrastructure\Facade & Sign Grant Program\Grant Applications\Application Form\2017 Facade Sign Reimbursement Grant Application.doc
9
FAÇADE & SIGN REIMBURSEMENT GRANT
PROGRAM PROCESS CHECKLIST
Use this form as a cover sheet and checklist to follow all steps needed to complete the Façade & Sign Reimbursement
Grant Program application to receive approval. Please return completed with necessary attachments and signatures to
the Georgetown Downtown Development office, 809 MLK Jr., no later than the THURSDAY prior to the first Friday
of each month. If you have any grant application questions, please contact the Downtown Development Manager at
512/930-2027. If you have any building or sign permit/historic preservation or design questions, please contact the
Historic District Planner at 512/930-3581.
Meet with Georgetown Downtown Development Manager (512/930-2027) to determine eligibility and to
walk through Façade & Sign Reimbursement Grant and instructions, and to possibly set up appointment
for free assistance from the Texas Main Street Center’s Design Assistance Program.
Meet with the City’s Historic District Planner (512/930-3581) if any design work may involve receiving a
building or sign permit or dealing with historic preservation and inspection issues.
Attend and present grant project to HARC for their design approval. Receive design approval of proposed
work listed on grant application. Get approval signature of the Historic District Planner on last page of
application form.
Complete Façade & Sign Reimbursement Grant application form and sign agreement form. (Also include
required attachments: color samples of all paint, signage, and fabric awnings, digital photographs of
building’s exterior, interior, roof or foundation if applicable to grant project)
Return completed grant application and agreement form with required attachments no later than the
Thursday prior to the first Friday of the month to the Georgetown Downtown Development Office at 809
MLK Jr. to be added to the next Main Street Advisory Board meeting agenda.
Attend and present Façade & Sign Reimbursement Grant application project at the Main Street Advisory
Board meeting for their approval.
Façade & Sign Reimbursement Grant project construction may commence immediately after board
approval. Grant work on the building must commence within 90 days of approval from Georgetown Main
Street Advisory Board meeting and be completed within one year.
Upon completion of Façade & Sign Reimbursement Grant project, furnish digital photographs of the
building’s exterior, interior, roof and foundation if applicable to the grant; copies of all paid invoices,
including copies of credit card receipts and/or cancelled checks, to receive a single payment reimbursement
of the approved funding. In addition, the applicant must complete a City of Georgetown Vendor Form to
receive payment from the City.
DEADLINE:
Thursday prior to
the 1st Friday
of each month
Date Received:
______________
Page 11 of 22
L:\Division\ms\ed\MAIN STREET\Design & Infrastructure\Facade & Sign Grant Program\Grant Applications\Application Form\2017 Facade Sign Reimbursement Grant Application.doc
10
FAÇADE & SIGN REIMBURSEMENT GRANT PROGRAM APPLICATION
Please return completed with necessary attachments and signatures to Georgetown Downtown Development office,
809 MLK Jr., no later than the THURSDAY prior to the first Friday of each month. If you have any grant application
questions, please contact the Downtown Development Manager at 512/930-2027. If you have any building or sign
permit/historic preservation or design questions, please contact the Historic District Planner at 512/930-3581.
i Applicant Name_______________________________________________________ Date______________________________
i Business Name__________________________________________________________________________________________
i Mailing Address ______________
i Contact Phone___________________________________ Email Address__________________________________________
i Building Owner (if different from applicant)___________________________________________________________________
i Historical/Current Building Name _________________________________________________________________________
i Physical Building Address________________________________________________________________________________
i Type of Work: (check all that apply)
Sign Paint Masonry cleaning/paint removal Awning/Canopy Fire Sprinklers or Suppression Systems
Uncovering/replacing windows Roof work Foundation work Removal of barriers to public accessibility
Other: _________________________________________________________________________________________________
i Details of Planned Improvements for Façade & Sign Reimbursement Grant: (attach additional information if necessary)
i How will this project benefit downtown? (Check all that apply)
Extended business hours □ First floor usage □ Occupying vacant/underutilized structure □
Subject to sales tax □ Enhance historic significance □ Location is on the square □ Location is off the square □
i List Contractor/Project Architect Proposals and Total Amounts (attach original proposals):
1.
2.
3.
i TOTAL COST OF PROPOSED GRANT PROJECT (CAPITAL EXPENDITURES): _____
i AMOUNT OF FAÇADE AND/OR SIGN GRANT REQUESTED (MAY NOT EXCEED 50% OF TOTAL GRANT COSTS: $500 SIGN
MAX, $20,000 FACADE MAX):
Include all required color samples of paint fabric canopy, sign design, etc., as well as digital photographs of
building’s exterior, roof and foundation if applicable to grant.
Applicant’s Signature Date
Advisory Board Review
Approved
Rejected
Date
Page 12 of 22
L:\Division\ms\ed\MAIN STREET\Design & Infrastructure\Facade & Sign Grant Program\Grant Applications\Application Form\2017 Facade Sign Reimbursement Grant Application.doc
11
FAÇADE & SIGN REIMBURSEMENT GRANT AGREEMENT FORM
Please return completed with necessary attachments and signature to Georgetown Downtown Development office,
809 MLK Jr. no later than the Thursday prior to the first Friday of each month. If you have any grant application
questions, please contact the Downtown Development Manager at 512/930-2027. If you have any historic
preservation/design questions, please contact the Historic District Planner at 512/930-3581.
I have met with the Georgetown Downtown Development Manager, and I fully understand the Façade & Sign
Reimbursement Grant Procedures and Details established by the Georgetown Main Street Advisory Board. I
intend to use this grant program for the aforementioned renovation projects to forward the efforts of the
downtown revitalization and historic preservation program known as the Georgetown Main Street Program. I
have not received, nor will I receive insurance monies for this revitalization project.
I have read the Façade & Sign Reimbursement Grant Application Procedures including the Façade & Sign
Reimbursement Grant Details.
I understand that if I am awarded a Façade & Sign Reimbursement Grant by the Georgetown Main Street
Advisory Board, any deviation from the approved project may result in the partial or total withdrawal of the
Façade & Sign Reimbursement Grant. If the façade or sign is altered for any reason within one (1) year from
construction, I may be required to reimburse the City of Georgetown immediately for the full amount of the
Façade & Sign Reimbursement Grant.
____________
Business/Organization Name
Applicant’s Signature Printed Name Date
Building Owner’s Signature (if different from applicant) Printed Name Date
This section to be completed by City Staff:
Georgetown HARC’s Design Approval (obtain signature of Historic District Planner or City Planning staff) Date
Georgetown Main Street Advisory Board’s Approval Date
Page 13 of 22
Page 14 of 22
City of Georgetown, Texas
Main Street Advisory Board
October 9, 2020
S UB J E C T:
Dis cus s ion and pos s ible ac tion on the Annual Main S treet Workplan - Aaron Adams, B oard C hair and
K im M cAuliffe, D owntown D evelopment M anager
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
KM
AT TAC H ME N T S:
Description Type
Workplan 2020 Cover Memo
Page 15 of 22
Georgetown Main Street Program
Vision Statement:
Georgetown Main Street Program develops and enhances a vibrant, historic, economic center that
is attractive, creative, and evolving.
Mission Statement:
Georgetown Main Street Program is a preservation-driven, economic development organization.
We promote diverse community engagement to create a destination downtown for everyone.
Page 16 of 22
Project/Activity Lead Timeline Budget Status
Breakfast Bites/Downtown Lowdown Aaron Quarterly 2,000.00$ Ongoing
Schedule façade grant check presentations in conjunction with Breakfast Bites Staff Quarterly -$ Ongoing
Coordinate annual small business workshops in conjuction with Economic Development Goals Aaron May 2,500.00$ In Development
Project/Activity Lead Timeline Budget Status
Business Retention & Expansion Visits All, Dave, Christine Monthly 600.00$ Ongoing
Distribute Literature & Encourage Reinvestment through the Façade Grant Program All Monthly 2,000.00$ Ongoing
Coordinate reinvestment projects with Historic & Downtown Planner Staff Monthly -$ Ongoing
Recruit desireable new businesses to downtown through outreach and site visits Staff/ED Monthly 400.00$ Ongoing
ECONOMIC VITALITY WORKPLAN
For Strategy #: Foster development and historic preservation
For Strategy #: Facilitate communication & collaboration among downtown stakeholders
Page 17 of 22
Project/Activity Lead Timeline Budget Status
3rd Monday Quarterly Volunteer Lunch Christine Quarterly -$ Ongoing
College Town Meetings with Southwestern University Staff, Trisha Bi-Monthly -$ Ongoing
Encourage & assist businesses with applying for TDA awards Staff, Shelley July-Aug 300.00$ In process
Annual Christmas Party Trisha, Christine & Staff November - December 250.00$ In process
Project/Activity Lead Timeline Budget Status
Board Member Training & Site Visits All Annually 1,000.00$ Ongoing
Annual Collectible Ornament Fundraiser for Façade Grant Program Kate, Diane, Shelley July - October 4,000.00$ In process
Greeting Card Fundraiser for Façade Grant Program Kate, Diane, Shelley October-November 1,500.00$ In Process
ORGANIZATION WORKPLAN
For Strategy #: Foster development and historic preservation
For Strategy #: Facilitate communication & collaboration among downtown stakeholders
Page 18 of 22
Project/Activity Lead Timeline Budget Status
Work collaboratively with City departments involved in improvements; planning, public works, arts and culture, project management, CVB
through Downtown Coordination Meetings Staff Monthly -$ Ongoing
Attend Downtown TIRZ meetings to serve as Main Street liason for reviewing and approving new improvement projects Aaron As needed -$ Ongoing
Work with the Arts & Culture Coordinator on potential public art improvement locations; murals and sculptures Amanda, All As needed -$ Ongoing
Project/Activity Lead Timeline Budget Status
Review and update the Façade and Sign Grant Program Process All June-July -$ In process
Collaborate with other preservation-based organizations by attending Preservation Georgetown meetings Kate, Aaron Monthly -$ Ongoing
Serve as liason to the THC MS design services for business and property owners Staff As needed -$ Ongoing
Review wayfinding options and work with other downtown stakeholders on preferred option Diane, Staff November-May TBD Ongoing
Work with Historic & Downtown Planner on updates to the Downtown Design Guidelines Britin, All October - September Planning In process
DESIGN WORKPLAN
For Strategy #: Foster development and historic preservation
For Strategy #: Facilitate communication & collaboration among downtown stakeholders
Page 19 of 22
Project/Activity Lead Timeline Budget Status
Main Street Star Award All As needed 200.00$ Ongoing
Shop Small Project Aaron, Diane July-Nov 2,000.00$ Complete
Collaborate with other downtown promotional organizations by attending DGA meetings Rotates with Board/Staff Monthly -$ Ongoing
Promote Downtown as a signature destination and encourage collaborative marketing All As needed 4,000.00$ Ongoing
Labor Day Weekend Sidewalk Sale - Promotional Campaign Diane, Christine, Dave, Kate July - Sept 1,000.00$ 2021
Project/Activity Lead Timeline Budget Status
Georgetown Swirl (Fundraising to support façade grant program)Kate, Shelley, Christine, Trisha Aug-March 15,000.00$ 2021
Blazin' Beer Crawl (Fundraising to support façade grant program)Aaron, Christine, Dave, Kate April-Aug 10,000.00$ 2021
PROMOTION WORKPLAN
For Strategy #: Facilitate communication & collaboration among downtown stakeholders
For Strategy #: Foster development and historic preservation
Page 20 of 22
City of Georgetown, Texas
Main Street Advisory Board
October 9, 2020
S UB J E C T:
Dis cus s ion on P roject Teams , P artner updates, and BR E Vis its
IT E M S UMMARY:
Fundraising Team
Breakfast Bites
S wirl Team
Volunteer Lunc h
BR E Visits
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Kim Mc Auliffe
Page 21 of 22
City of Georgetown, Texas
Main Street Advisory Board
October 9, 2020
S UB J E C T:
S taff R eport - K im M cAuliffe, D owntown D evelopment M anager
IT E M S UMMARY:
F acade grant budget update
Bus iness & development updates
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Page 22 of 22