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HomeMy WebLinkAboutAgenda_MSTAB_10.09.2020Notice of Meeting for the Main Street Adv isory B oard of the City of Georgetown October 9, 2020 at 9:00 AM at Virtual T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Con sist ent with G o v erno r G reg A bb o’s su spen sion of v ariou s pro v ision s of t he O p en M een g s A ct , eff ecv e A ugu st 1, 2020 and un l furth er no ce, t o red uce t he chan ce o f C OV I D -19 t ransmission , all City o f G eorgeto wn A dviso ry B oard meengs will b e held v irt ually. P ub lic commen t will be allo wed via telecon feren ce; n o o ne will b e allo wed to app ear in p erson . To p arcipate, p lease co py an d p ast e t he follo wing web link in t o yo ur b rowser: W eb lin k: https://geor getowntx.zoom.us/j/93168316445? pwd=O E V F R05 E W E 5paj V ha V Yxe G U5bU ZY Q T09 M e eting I D: 931 6831 6445 P assc ode : 215626 D ial by yo ur lo caon 833-548-0276; 833-548-0282; O R 877-853-5257 U S Toll-free Cizen co mments are accep t ed in t hree d iff erent format s: 1. S ub mit wrien commen t s t o kim.mcauliffe@geo rg et own .org b y 5 a.m. o n th e day b efo re t he meen g and t he Reco rdin g S ecret ary will read yo ur commen t s into t he record ing d urin g t he item t hat is b eing d iscu ssed. 2. L o g on t o th e meeng at th e link ab ove an d “raise y ou r han d” du ring th e it em 3. U se y ou r ho me/mo bile p ho ne to call th e t oll-free n umber To jo in a Zo om meeng, click o n th e link p rovid ed an d jo in as an aen dee. You will be asked t o en t er y ou r name an d email add ress (th is is so we can id enfy yo u wh en yo u are called u po n). To speak o n an it em, click o n th e “R aise y ou r H an d” op o n at th e bo o m o f th e Zoo m meen g webp ag e on ce th at it em h as op ened . W hen y ou are called u po n b y t he Reco rdin g S ecret ary, yo ur d ev ice will b e remo t ely un -muted by th e A d min ist rat or an d yo u may sp eak fo r t hree minu t es. P lease st at e y ou r name clearly, and when y ou r me is over, y ou r device will be muted again . U se of pro fan it y, th reat enin g langu ag e, sland erou s remarks o r t hreats o f h arm are n ot allo wed an d will resu lt in yo u b eing immed iat ely remo v ed from t he meen g . Page 1 of 22 Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to order - Aaron Adams, B oard C hair B Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and how the public may addres s the C ommis s ion – K im M cAuliffe, D owntown D evelopment M anager C C ons ideration and possible action on the minutes of the S eptember 11, 2020 board meeting - Aaron Adams, B oard C hair D F ac ade G rant R eques t for 719 S . Main S treet - K im M cAuliffe, D owntown D evelopment M anager E Disc ussion and possible action on the Annual Main S treet Workplan - Aaron Adams, B oard C hair and K im M cAuliffe, D owntown D evelopment M anager F Disc ussion on P rojec t Teams, P artner updates , and BR E Visits G S taff R eport - K im M cAuliffe, D owntown D evelopment M anager Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 22 City of Georgetown, Texas Main Street Advisory Board October 9, 2020 S UB J E C T: C all to order - Aaron Adams, B oard C hair IT E M S UMMARY: F IN AN C IAL IMPAC T: NA S UB MIT T E D B Y: Kim Mc Auliffe Page 3 of 22 City of Georgetown, Texas Main Street Advisory Board October 9, 2020 S UB J E C T: Dis cus s ion on how this virtual conferenc e will be conduc ted, to include options for public comments and how the public may address the C ommission – K im M cAuliffe, D owntown D evelopment M anager IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Page 4 of 22 City of Georgetown, Texas Main Street Advisory Board October 9, 2020 S UB J E C T: C onsideration and pos s ible ac tion on the minutes of the S eptember 11, 2020 board meeting - Aaron Adams, B oard C hair IT E M S UMMARY: F IN AN C IAL IMPAC T: NA S UB MIT T E D B Y: KM AT TAC H ME N T S: Description Type Minutes Backup Material Page 5 of 22 The Main Street Advisory Board met on Friday, September 11, 2020, at 9:00 AM virtually over a Zoom Meeting. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Street for additional information; TTY users route through Relay Texas at 711. Aaron Adams called the meeting to order at 9:01 AM. All members, A Adams, T. Tallman, S. Rodocker, C. Tomasewski, K. Hill, D. Gaume, and D. Wilks were in attendance. Staff in attendance: Kim McAuliffe; Downtown Development Manager. Regular Session (This regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to order at 9:01 a.m. B. Discussion on how this virtual conference will be conducted, to include options for public comments and how the public may address the Commission – Kim McAuliffe, Downtown Development Manager Staff reviewed the virtual conduct for the meeting, reminded the board that the meeting was open and visible to the public and would be recorded. There were no guests or public comments. C. Discussion and possible action regarding approval of the August 14, 2020 board meeting minutes – Aaron Adams, Board Chair Motion by C. Tomasewski. to approve the minutes as presented. Second by D. Wilks Approved: 7-0 D. Discussion and possible action regarding approval of the September 3, 2020 board meeting minutes – Aaron Adams, Board Chair Motion by K. Hill to approve the minutes as presented. Second by C. Tomasewski. Approved: 7-0 E. Discussion and possible action on the Annual Main Street Workplan - Aaron Adams, Board Chair and Kim McAuliffe, Downtown Development Manager The board continued their review of the annual Main Street Workplan and specifically reviewed the Promotions portion of the plan. The consensus was to add the Labor Day weekend promotional campaign and sidewalk sale to the workplan in addition to the items already on there from past years. The board will make a final review and consider approval of the 2020-2021 Workplan at the October meeting. F. Discussion and possible action on the Main Street Sign Grant policy, application, and review process - Kim McAuliffe, Downtown Development Manager The board reviewed the Sign Grant guidelines section of the Main Street Façade & Sign Grant Program. With some feedback from businesses about the current guidelines and needing board approval before installing a new sign (even with COA approval), the board considered making a change to the process that would allow for more time for businesses to apply for a grant. They want to be supportive to businesses and this would allow for flexibility when a new business is trying to open and misses a step in the permit and approval process. Minutes of a Meeting of the Main Street Advisory Board of the City of Georgetown, Texas Friday, September 11, 2020 Page 6 of 22 Motion by T. Tallman to amend the guidelines and allow for up to 30 days after a COA is approved to consider a grant request. Second by K. Hill. Approved: 7-0 G. Discussion on Project Teams, Partner updates, and BRE visits a. Fundraising Team – No major updates, but the ornament art draft is in process. b. Breakfast Bites – Staff reported that the September program is still planned and we will look to have David Morgan speak and Michaela Dollar speak about being PoppyStrong in the Pandemic. We will offer a hybrid program and have a virtual and in-person option at the Council Chambers building. The December topic is still in the works and may be over one of the topics that was scheduled for earlier in the year. c. Swirl Team - C. Tomasewski reported that we have a meeting scheduled for the following week and she will share any updates at the next board meeting. d. Volunteer Lunch – C. Tomasewski planed a lunch for September 21 at Blue Corn Harvest. e. BRE visits – There is a BRE with TrueCore Fitness scheduled today. C. Tomasewski will accompany staff for this visit. H. Staff Report – Kim McAuliffe, Downtown Development Manager Staff gave a very short report on new developments in downtown, including new business openings, and new leads that may announce more details soon. Adjourn Motion by C. Tomaszewski to adjourn the meeting. Second by S. Rodocker. The meeting was adjourned at 10:00 AM. ____________________________________________________________________________________________________ Approved by the Main Street Advisory Board on Date _______________________ _ ________________________________ _ Main Street Advisory Board Chair Main Street Advisory Board Secretary Page 7 of 22 City of Georgetown, Texas Main Street Advisory Board October 9, 2020 S UB J E C T: F acade G rant R equest for 719 S . Main S treet - K im M cAuliffe, D owntown D evelopment M anager IT E M S UMMARY: F IN AN C IAL IMPAC T: F acade F und S UB MIT T E D B Y: KM AT TAC H ME N T S: Description Type Staff Report Cover Memo Application Backup Material Supplemental Materials Backup Material Supplemental Materials 2 Backup Material Page 8 of 22 - COVERSHEET - MAIN STREET PROGRAM – FAÇADE & SIGN GRANT FUND 9:00 A.M. – FRIDAY, OCTOBER 9, 2020 719 S. MAIN STREET AGENDA ITEM DESCRIPTION Discussion and possible action on a Main Street Facade Grant Fund application request for the property located at 719 S. Main Street. The planned improvements include replacing the roof on the building and the metal flashing on the upper copping of the roof. The applicant will be investing $21,500 in facade improvements at this time. The applicant has selected Hometown Roofing Pros. to perform the required work for the improvements. The estimate provided by applicant totals $21,500.00 and applicant seeks a grant for the maximum award they are eligible for of 50% or $10,750. AGENDA ITEM DETAILS • Business Name: Lera B. Hughes Trust • Applicant: Leslie McConnico • Property Owner: Lera B. Hughes Trust • Property Address: 719 S. Main • Historical/Current Building Name: The Dimmitt Building • Legal Description: S3667 - Georgetown City Of, BLOCK 40, Lot 7(SW/PT), ACRES 0.0705 • Historic Overlay: Williamson County Courthouse Historic District • Application History: This is the first review for this application ECONOMIC IMPACT Extended hours of operation: No First Floor Use: Retail and office on 2nd floor Occupy a Vacant Structure: No, the building is not vacant Sales Subject to Sales Tax: Yes – retail tenant collects sales tax Capital Expenditures: The applicant is investing roughly $21,500 into the property for improvements HISTORIC PRESERVATION Date of construction: 1890 2016 Historic Resources Survey Level of Priority: High Priority National Register Designation: Contributes to the Williamson County Courthouse District. Texas Historical Commission Designation: None Page 9 of 22 LOCATION On the Square vs. Off the Square: The property faces the Courthouse and is considered to be on the Square STAFF ANALYSIS Staff has met with applicant and reviewed the application in its entirety and finds that the request is complete and eligible for funding consideration by the Main Street Advisory Board. ATTACHMENTS Exhibit A – Application and backup materials SUBMITTED BY Kim McAuliffe, Downtown Development Manager Page 10 of 22 L:\Division\ms\ed\MAIN STREET\Design & Infrastructure\Facade & Sign Grant Program\Grant Applications\Application Form\2017 Facade Sign Reimbursement Grant Application.doc 9 FAÇADE & SIGN REIMBURSEMENT GRANT PROGRAM PROCESS CHECKLIST Use this form as a cover sheet and checklist to follow all steps needed to complete the Façade & Sign Reimbursement Grant Program application to receive approval. Please return completed with necessary attachments and signatures to the Georgetown Downtown Development office, 809 MLK Jr., no later than the THURSDAY prior to the first Friday of each month. If you have any grant application questions, please contact the Downtown Development Manager at 512/930-2027. If you have any building or sign permit/historic preservation or design questions, please contact the Historic District Planner at 512/930-3581. ‰ Meet with Georgetown Downtown Development Manager (512/930-2027) to determine eligibility and to walk through Façade & Sign Reimbursement Grant and instructions, and to possibly set up appointment for free assistance from the Texas Main Street Center’s Design Assistance Program. ‰ Meet with the City’s Historic District Planner (512/930-3581) if any design work may involve receiving a building or sign permit or dealing with historic preservation and inspection issues. ‰ Attend and present grant project to HARC for their design approval. Receive design approval of proposed work listed on grant application. Get approval signature of the Historic District Planner on last page of application form. ‰ Complete Façade & Sign Reimbursement Grant application form and sign agreement form. (Also include required attachments: color samples of all paint, signage, and fabric awnings, digital photographs of building’s exterior, interior, roof or foundation if applicable to grant project) ‰ Return completed grant application and agreement form with required attachments no later than the Thursday prior to the first Friday of the month to the Georgetown Downtown Development Office at 809 MLK Jr. to be added to the next Main Street Advisory Board meeting agenda. ‰ Attend and present Façade & Sign Reimbursement Grant application project at the Main Street Advisory Board meeting for their approval. ‰ Façade & Sign Reimbursement Grant project construction may commence immediately after board approval. Grant work on the building must commence within 90 days of approval from Georgetown Main Street Advisory Board meeting and be completed within one year. ‰ Upon completion of Façade & Sign Reimbursement Grant project, furnish digital photographs of the building’s exterior, interior, roof and foundation if applicable to the grant; copies of all paid invoices, including copies of credit card receipts and/or cancelled checks, to receive a single payment reimbursement of the approved funding. In addition, the applicant must complete a City of Georgetown Vendor Form to receive payment from the City. DEADLINE: Thursday prior to the 1st Friday of each month Date Received: ______________ Page 11 of 22 L:\Division\ms\ed\MAIN STREET\Design & Infrastructure\Facade & Sign Grant Program\Grant Applications\Application Form\2017 Facade Sign Reimbursement Grant Application.doc 10 FAÇADE & SIGN REIMBURSEMENT GRANT PROGRAM APPLICATION Please return completed with necessary attachments and signatures to Georgetown Downtown Development office, 809 MLK Jr., no later than the THURSDAY prior to the first Friday of each month. If you have any grant application questions, please contact the Downtown Development Manager at 512/930-2027. If you have any building or sign permit/historic preservation or design questions, please contact the Historic District Planner at 512/930-3581. i Applicant Name_______________________________________________________ Date______________________________ i Business Name__________________________________________________________________________________________ i Mailing Address ______________ i Contact Phone___________________________________ Email Address__________________________________________ i Building Owner (if different from applicant)___________________________________________________________________ i Historical/Current Building Name _________________________________________________________________________ i Physical Building Address________________________________________________________________________________ i Type of Work: (check all that apply) Sign Paint Masonry cleaning/paint removal Awning/Canopy Fire Sprinklers or Suppression Systems Uncovering/replacing windows Roof work Foundation work Removal of barriers to public accessibility Other: _________________________________________________________________________________________________ i Details of Planned Improvements for Façade & Sign Reimbursement Grant: (attach additional information if necessary) i How will this project benefit downtown? (Check all that apply) Extended business hours □ First floor usage □ Occupying vacant/underutilized structure □ Subject to sales tax □ Enhance historic significance □ Location is on the square □ Location is off the square □ i List Contractor/Project Architect Proposals and Total Amounts (attach original proposals): 1. 2. 3. i TOTAL COST OF PROPOSED GRANT PROJECT (CAPITAL EXPENDITURES): _____ i AMOUNT OF FAÇADE AND/OR SIGN GRANT REQUESTED (MAY NOT EXCEED 50% OF TOTAL GRANT COSTS: $500 SIGN MAX, $20,000 FACADE MAX): Include all required color samples of paint fabric canopy, sign design, etc., as well as digital photographs of building’s exterior, roof and foundation if applicable to grant. Applicant’s Signature Date Advisory Board Review Approved Rejected Date Page 12 of 22 L:\Division\ms\ed\MAIN STREET\Design & Infrastructure\Facade & Sign Grant Program\Grant Applications\Application Form\2017 Facade Sign Reimbursement Grant Application.doc 11 FAÇADE & SIGN REIMBURSEMENT GRANT AGREEMENT FORM Please return completed with necessary attachments and signature to Georgetown Downtown Development office, 809 MLK Jr. no later than the Thursday prior to the first Friday of each month. If you have any grant application questions, please contact the Downtown Development Manager at 512/930-2027. If you have any historic preservation/design questions, please contact the Historic District Planner at 512/930-3581. I have met with the Georgetown Downtown Development Manager, and I fully understand the Façade & Sign Reimbursement Grant Procedures and Details established by the Georgetown Main Street Advisory Board. I intend to use this grant program for the aforementioned renovation projects to forward the efforts of the downtown revitalization and historic preservation program known as the Georgetown Main Street Program. I have not received, nor will I receive insurance monies for this revitalization project. I have read the Façade & Sign Reimbursement Grant Application Procedures including the Façade & Sign Reimbursement Grant Details. I understand that if I am awarded a Façade & Sign Reimbursement Grant by the Georgetown Main Street Advisory Board, any deviation from the approved project may result in the partial or total withdrawal of the Façade & Sign Reimbursement Grant. If the façade or sign is altered for any reason within one (1) year from construction, I may be required to reimburse the City of Georgetown immediately for the full amount of the Façade & Sign Reimbursement Grant. ____________ Business/Organization Name Applicant’s Signature Printed Name Date Building Owner’s Signature (if different from applicant) Printed Name Date This section to be completed by City Staff: Georgetown HARC’s Design Approval (obtain signature of Historic District Planner or City Planning staff) Date Georgetown Main Street Advisory Board’s Approval Date Page 13 of 22 Page 14 of 22 City of Georgetown, Texas Main Street Advisory Board October 9, 2020 S UB J E C T: Dis cus s ion and pos s ible ac tion on the Annual Main S treet Workplan - Aaron Adams, B oard C hair and K im M cAuliffe, D owntown D evelopment M anager IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: KM AT TAC H ME N T S: Description Type Workplan 2020 Cover Memo Page 15 of 22 Georgetown Main Street Program Vision Statement: Georgetown Main Street Program develops and enhances a vibrant, historic, economic center that is attractive, creative, and evolving. Mission Statement: Georgetown Main Street Program is a preservation-driven, economic development organization. We promote diverse community engagement to create a destination downtown for everyone. Page 16 of 22 Project/Activity Lead Timeline Budget Status Breakfast Bites/Downtown Lowdown Aaron Quarterly 2,000.00$ Ongoing Schedule façade grant check presentations in conjunction with Breakfast Bites Staff Quarterly -$ Ongoing Coordinate annual small business workshops in conjuction with Economic Development Goals Aaron May 2,500.00$ In Development Project/Activity Lead Timeline Budget Status Business Retention & Expansion Visits All, Dave, Christine Monthly 600.00$ Ongoing Distribute Literature & Encourage Reinvestment through the Façade Grant Program All Monthly 2,000.00$ Ongoing Coordinate reinvestment projects with Historic & Downtown Planner Staff Monthly -$ Ongoing Recruit desireable new businesses to downtown through outreach and site visits Staff/ED Monthly 400.00$ Ongoing ECONOMIC VITALITY WORKPLAN For Strategy #: Foster development and historic preservation For Strategy #: Facilitate communication & collaboration among downtown stakeholders Page 17 of 22 Project/Activity Lead Timeline Budget Status 3rd Monday Quarterly Volunteer Lunch Christine Quarterly -$ Ongoing College Town Meetings with Southwestern University Staff, Trisha Bi-Monthly -$ Ongoing Encourage & assist businesses with applying for TDA awards Staff, Shelley July-Aug 300.00$ In process Annual Christmas Party Trisha, Christine & Staff November - December 250.00$ In process Project/Activity Lead Timeline Budget Status Board Member Training & Site Visits All Annually 1,000.00$ Ongoing Annual Collectible Ornament Fundraiser for Façade Grant Program Kate, Diane, Shelley July - October 4,000.00$ In process Greeting Card Fundraiser for Façade Grant Program Kate, Diane, Shelley October-November 1,500.00$ In Process ORGANIZATION WORKPLAN For Strategy #: Foster development and historic preservation For Strategy #: Facilitate communication & collaboration among downtown stakeholders Page 18 of 22 Project/Activity Lead Timeline Budget Status Work collaboratively with City departments involved in improvements; planning, public works, arts and culture, project management, CVB through Downtown Coordination Meetings Staff Monthly -$ Ongoing Attend Downtown TIRZ meetings to serve as Main Street liason for reviewing and approving new improvement projects Aaron As needed -$ Ongoing Work with the Arts & Culture Coordinator on potential public art improvement locations; murals and sculptures Amanda, All As needed -$ Ongoing Project/Activity Lead Timeline Budget Status Review and update the Façade and Sign Grant Program Process All June-July -$ In process Collaborate with other preservation-based organizations by attending Preservation Georgetown meetings Kate, Aaron Monthly -$ Ongoing Serve as liason to the THC MS design services for business and property owners Staff As needed -$ Ongoing Review wayfinding options and work with other downtown stakeholders on preferred option Diane, Staff November-May TBD Ongoing Work with Historic & Downtown Planner on updates to the Downtown Design Guidelines Britin, All October - September Planning In process DESIGN WORKPLAN For Strategy #: Foster development and historic preservation For Strategy #: Facilitate communication & collaboration among downtown stakeholders Page 19 of 22 Project/Activity Lead Timeline Budget Status Main Street Star Award All As needed 200.00$ Ongoing Shop Small Project Aaron, Diane July-Nov 2,000.00$ Complete Collaborate with other downtown promotional organizations by attending DGA meetings Rotates with Board/Staff Monthly -$ Ongoing Promote Downtown as a signature destination and encourage collaborative marketing All As needed 4,000.00$ Ongoing Labor Day Weekend Sidewalk Sale - Promotional Campaign Diane, Christine, Dave, Kate July - Sept 1,000.00$ 2021 Project/Activity Lead Timeline Budget Status Georgetown Swirl (Fundraising to support façade grant program)Kate, Shelley, Christine, Trisha Aug-March 15,000.00$ 2021 Blazin' Beer Crawl (Fundraising to support façade grant program)Aaron, Christine, Dave, Kate April-Aug 10,000.00$ 2021 PROMOTION WORKPLAN For Strategy #: Facilitate communication & collaboration among downtown stakeholders For Strategy #: Foster development and historic preservation Page 20 of 22 City of Georgetown, Texas Main Street Advisory Board October 9, 2020 S UB J E C T: Dis cus s ion on P roject Teams , P artner updates, and BR E Vis its IT E M S UMMARY: Fundraising Team Breakfast Bites S wirl Team Volunteer Lunc h BR E Visits F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Kim Mc Auliffe Page 21 of 22 City of Georgetown, Texas Main Street Advisory Board October 9, 2020 S UB J E C T: S taff R eport - K im M cAuliffe, D owntown D evelopment M anager IT E M S UMMARY: F acade grant budget update Bus iness & development updates F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Page 22 of 22