HomeMy WebLinkAboutAgenda_MSTAB_11.13.2015Notice of Meeting for the
Main Street Advisory Board
of the City of Georgetown
November 13, 2015 at 8:30 AM
at the Williamson County Courthouse, 2nd Floor North Conference Room, 710 S.
Main St., Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to order/Welcome guests
B Introduction of and discussion with David Morgan, City Manager
C Discussion and possible action regarding approval of the October 9th board meeting minutes
D Discussion and possible action on updates for the Historic Preservation Program and Downtown
Projects – Matt Synatschk, Historic Planner
Legislative Regular Agenda
E Discussion and possible action regarding progress on Committee Reports
F Discussion and possible action regarding Staff Report:
Adjournment
Set agenda items for December 10th board meeting/Adjourn board meeting
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2015, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 1 of 11
City of Georgetown, Texas
Main Street Advisory Board
November 13, 2015
SUBJECT:
Call to order/Welcome guests
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
Page 2 of 11
City of Georgetown, Texas
Main Street Advisory Board
November 13, 2015
SUBJECT:
Introduction of and discussion with David Morgan, City Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
Page 3 of 11
City of Georgetown, Texas
Main Street Advisory Board
November 13, 2015
SUBJECT:
Discussion and possible action regarding approval of the October 9th board meeting minutes
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
ATTACHMENTS:
Description Type
DRAFT October Minutes Backup Material
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MAIN STREET ADVISORY BOARD MTG. MINUTES
8:30 A.M. – FRIDAY, OCTOBER 9, 2015
WILLIAMSON COUNTY COURTHOUSE, 710 S. MAIN ST.
2ND FLOOR NORTH CONFERENCE ROOM, GEORGETOWN, TEXAS
Board Members Present: Cindy Harrington, Vicki Jackimiec, JJ Parker, Amanda Parr, David
Kellerman, Taylor Kidd and Jim Wilson
City Staff Present: Shelly Hargrove, Main Street Manager; Matt Synatschk, Historic
Planner; Jackson Daly, Executive Assistant
1. The meeting was called to order at 8:32 a.m. by Board Chair David Kellerman.
2. Taylor moved that the minutes reflect that he, Shelly and Amanda visited with the farmers
market group, Cindy seconded. All board members present approved (7-0).
Cindy asked that the minutes correct several misspellings and discrepancies, specifically
changing “sever” to “serve” and add the phrase “tax-deductible”.
Cindy moved to approve the September 18th board meeting minutes with corrections, Jim
seconded. All board members present approved (7-0).
3. Matt Synatschk gave an update on HARC activity, including: the Texas Historic Commission
had comments on the National Register nomination, so the application will be reviewed by the
National Park Service in the spring and should be reviewed by the state in January; in October,
HARC will review a master sign plan for the Masonic Lodge and an addition for 209 E. 8th
Street; Tamiro Plaza II was approved last month; the Grace Heritage Center building
assessment will go before council in October; staff will be moving into the Light & Water
Works building; staff is still finalizing the formalization of the plan to renovate the 1987 library
and GCAT building; and the parking lot construction has started at MLK and 8th. The Main
Street Advisory Board asked what the process to sell the current city hall looks like and what
Main Street can do to be involved. Taylor asked that the city determine what it wants the
building to be and to pursue it.
4. David discussed the Chisholm Trail Communities Foundation account. There are on-going
fees associated with the account and the account is dedicated to holiday light fundraising. The
board asked about the fees and timeline to open the account. Vicki moved to close the account,
Cindy seconded. All board members present approved (7-0).
5. Progress on Committee Reports:
a. Promotion: Cindy presented the bids for the Ladies Nite Out photo booth. The Say
Cheese booth costs $649, but the vendor believes two booths will be required and has
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some concerns about the expectations surrounding the event. Tap Snap costs $941, and
can fulfill the requirements with one booth. Cindy moved to approve using Tap Snap at
$941, Vicki seconded. The board discussed considering Picture Austin or Shutter.com
next year. All board members present approved (7-0).
Cindy reported that both opportunities pursued for Ladies Nite Out sponsorship
declined. The LNO bags will only have the event logo. The bags cost $1,756. The save
the date and sponsorship cards are out. The poster design is approved. Posters were
added because some businesses requested them. The Main Street program sponsored
an ad in Austin Monthly magazine.
b. Cindy updated that the committee is looking for a professional fundraiser for Swirl. She
showed the board the preliminary design for the poster. The committee is securing bids
for the VIP site and finalizing the honorary event chair. The board discussed honorary
event chair options and considerations. Vicki moved to approve Dr. Burger as the
honorary event chair. The motion failed. Vicki moved to approach the Bohls as
potential honorary event chairs, JJ seconded. All board members present approved (7-
0).
c. Design: Amanda reported that the Main Street Holiday Opportunities form is out and
ready. A 5th category, “Green Christmas”, has been added to acknowledge the utility
system’s sponsorship of the holiday lights. The committee met with Virginia Stubbs
regarding the 8th Street Courtyard. She is having a 3rd party review the form. The
ornament sales are beginning. One hundred seventy-five (175) ornaments will be sold
to Southwestern University. Articles should be published in The Sun and The View.
The committee is working on an event for Earth Day. The Holiday Lighting Contest
judges will include members from the media.
d. Economic Restructuring: Jim reported that the Breakfast Bites panel on downtown
housing was excellent. The next breakfast bites will be about the Sheraton Hotel &
Convention Center. The Downtown Lowdown will be held on Wednesday, and façade
checks will be presented. There will also be a photo-op with pirate patches to promote
Small Business Saturday at 8:15 a.m. The committee has already taken pictures with
public safety and city council. The Shop Small Spree planning is still going well, and the
extended holiday hours is getting good media coverage. A brief update regarding the
Downtown Diva software was given. The Ft. Worth site visit is planned for October 23rd
and 24th.
Jim provided additional updates regarding the College Town Committee and
Southwestern’s homecoming. A proclamation for Small Business Saturday will be read
at city council on November 10th.
e. Organization: David reported that the committee is recruiting members and updating
the list of available properties. The Salvation Army bell will be rung downtown at Stroll
and Shop Small Saturday. Cindy reported on the weather contingency plan and ticket
price for the Main Table dinner in Ft. Worth. Girl Scouts will be selling cookies on the
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Square. The committee is looking to develop a running calendar of events to avoid
double-bookings.
6. Staff Report: Shelly reminded board members of upcoming monthly meetings and event dates
including: the November 13th board meeting.
JJ wanted it noted that she requested to add the “Green Energy” category for the holiday lighting
contest on the holiday form and to remove the phrase “Light Up the Square”. Additionally, the
phrase “tax-deductible contribution” is not appropriate. JJ mentioned that this form was not
approved by the board, and it is difficult to find on the website.
7. Jim moved to adjourn the meeting, Vicki seconded. All board members present approved (7-0).
David adjourned the meeting at 9:47 a.m.
Respectfully submitted:
____________________________ ____________________
Jim Wilson, Board Secretary Date
____________________________ ____________________
David Kellerman, Board Chair Date
Page 7 of 11
City of Georgetown, Texas
Main Street Advisory Board
November 13, 2015
SUBJECT:
Discussion and possible action on updates for the Historic Preservation Program and Downtown
Projects – Matt Synatschk, Historic Planner
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Page 8 of 11
City of Georgetown, Texas
Main Street Advisory Board
November 13, 2015
SUBJECT:
Discussion and possible action regarding progress on Committee Reports
ITEM SUMMARY:
a) Promotion (Cindy, Vicki): 3rd Annual Ladies Nite Out – Nov. 19; 7th Annual Georgetown
Swirl – March 5; updates on other action plan projects
b) Organization (David): Opportunities of community-wide activities in downtown – Salvation
Army; discussion of board meeting dates for December and January; new committee members;
updates on other action plan projects
c) Economic Restructuring (Jim): Holiday Hours Campaign and Shop Small Spree for Small
Business Saturday – Nov. 28; Small Business Saturday Resolution and Proclamation at County
Commissioners and City Council – Nov. 10; Ft. Worth Visit – April 15-17; 3rd Monday Main
Street Lunch– Nov. 16; welcome new businesses; College Town review; updates on other action
plan projects
d) Design (Amanda, JJ, Taylor): 2015 ornament and sales; farmer’s market; 8th St. alley project;
downtown gateways; updates on other action plan projects
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
Page 9 of 11
City of Georgetown, Texas
Main Street Advisory Board
November 13, 2015
SUBJECT:
Discussion and possible action regarding Staff Report:
ITEM SUMMARY:
TDA Conference review; Best of Georgetown, TX review; City Offices Move – Nov. 17 & 18;
Monthly Main Street Lunch – Nov. 16; 3rd Annual Ladies Nite Out “Paint the Town Red” – 5-9
p.m. on Thurs, Nov. 19; Lighting of the Square – Dusk on Friday, Nov. 27; Small Business
Saturday’s Shop Small Spree Treasure Hunt – Nov. 28; Breakfast Bites on Sheraton Hotel &
Convention Center – 8 a.m. on Wed, Dec. 9 @ Library
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
Page 10 of 11
City of Georgetown, Texas
Main Street Advisory Board
November 13, 2015
SUBJECT:
Set agenda items for December 10th board meeting/Adjourn board meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
Page 11 of 11