HomeMy WebLinkAboutAgenda_MSTAB_11.02.2018Notice of Meeting for the
Main Street Adv isory Board and the gov erning body
of the City of Georgetown
Nov ember 2, 2018 at 9:00 AM
at Historic Light and Water Works building, Conference Room, 406 W. 8th Street,
Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to ord er
B Dis cus s ion and pos s ible actio n o n the minutes o f the Octo b er 12, 2018 board meeting - Trish a Ta llman,
Boa rd Chair
C Chair Rep o rt - Trish a T a llma n , Board C h a ir
D Pro ject Team & Partner Updates
E Staff Repo rt
Adjournment
Ad jo urnment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 14
City of Georgetown, Texas
Main Street Advisory Board
November 2, 2018
SUBJECT:
Call to o rd er
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
KM
Page 2 of 14
City of Georgetown, Texas
Main Street Advisory Board
November 2, 2018
SUBJECT:
Disc ussion and p o s s ib le ac tion on the minutes of the Oc tober 12, 2018 board meeting - Trisha Tallman,
Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes Backup Material
Page 3 of 14
The Main Street Advisory Board met on Friday, October 12, 2018 at 9:00 AM at the Georgetown Public Library, 402
W. 8th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least
three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional
information; TTY users route through Relay Texas at 711.
Trisha Tallman called the meeting to order at 9:04 AM. Board members in attendance were, T. Tallman, K. Hill, K.
Curry, S. Rodocker, and D. Gaume. A. Adams and B. Nicholson were absent.
No guests in attendance.
Staff in attendance, Kim McAuliffe, Downtown Development Manager.
Regular Session
(This regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to order at 9:04 a.m.
B. Discussion and possible action regarding approval of the September 14, 2018 board meeting minutes – Trisha
Tallman, Board Chair
Motion by K. Hill to approve the minutes as presented. Second by D. Gaume.
Approved: 5-0
C. Discussion and possible action on a Façade Grant Request for 714 S. Austin Avenue – Kim McAuliffe,
Downtown Development Manager
Motion by T. Tallman to postpone action on this item until the November meeting. Second by D. Gaume.
Approved: 5-0
D. Project Team, Block Captains for BR&E, & Partner Updates
K. Curry reported on the Breakfast Bites program that took place on Wednesday. There was a good turnout
with 100 attendees. The next program will be December 12 and will feature Chief Sullivan and Chief Nero.
K. Hill, S. Rodocker, and D. Gaume gave an update for the fundraising project team, collectible Christmas
ornament has been ordered and should be here by the first of November. The fall art coaster has been
postponed but the art will be used in a new way as part of a greeting card set. The fundraising items will be
sold at the Visitors Center and also at a table outside the Visitors Center during special events. A Meet the
Artist event will be held on November 2 at Artisans Connect and all board members are encouraged to attend.
T. Tallman reported on this year’s Small Business Saturday plans. The merchant letter was sent out, at this
time there are 21 sign ups and Aaron and Kim will be going door to door to remind merchants to sign up.
S. Rodocker and T. Tallman reported on the Swirl planning. Kate Hill will serve as Junior Chair 2019. The
team is continuing to work on details for the VIP portion of the event as well as logistics for the event.
E. Staff Report
Staff reported on new business additions and relocations in downtown. She also invited the board to attend
the business appreciation lunch and bowl event at the end of the month. While she still cannot say who is
going into the city buildings, there will be an announcement in the next month about the projects. One of the
Minutes of a Meeting of the
Main Street Advisory Board of the
City of Georgetown, Texas
Friday, October 12, 2018
Page 4 of 14
applicants will be attending the HARC meeting at the end of September and it is likely that their plan will be
discussed during that meeting.
Adjourn
Motion by K. Curry to adjourn the meeting. Second by S. Rodocker. T. Tallman adjourned the meeting at 10:12 AM.
____________________________________________________________________________________________________
Approved by the Main Street Advisory Board on ____________ _________________
Date
_______________________ _ ________________________________ _
Main Street Advisory Board Chair Main Street Advisory Board Secretary
Page 5 of 14
City of Georgetown, Texas
Main Street Advisory Board
November 2, 2018
SUBJECT:
Chair Rep o rt - Trisha Tallman, Boa rd Ch air
ITEM SUMMARY:
Review work p lan p ro gress
FINANCIAL IMPACT:
NA
SUBMITTED BY:
KM
ATTACHMENTS:
Description Type
Workplan Backup Material
Page 6 of 14
Georgetown Main Street Program
Vision Statement:
Georgetown Main Street Program develops and enhances a vibrant, historic, economic center that is attractive,
creative, and evolving.
Mission Statement:
Georgetown Main Street Program is a preservation-driven, economic development organization. We promote
diverse community engagement to create a destination downtown for everyone.
Page 7 of 14
Project/Activity Lead Timeline Budget Status
Breakfast Bites/Downtown Lowdown Karen & Aaron Quarterly 2,000.00$ Ongoing
Schedule façade grant check presentations in conjunction with Breakfast Bites Staff Quarterly -$ Ongoing
Project/Activity Lead Timeline Budget Status
Business Retention & Expansion Visits by block captains All Monthly 600.00$ Ongoing
Distribute Literature & Encourage Reinvestment through the Façade Grant Program All Monthly 2,000.00$ Ongoing
Collaborate with other preservation-based organizations by attending HARC meetings Staff/Karen Monthly -$ Ongoing
Recruit desireable new businesses to downtown through outreach and site visits Staff/ED Monthly 400.00$ Ongoing
ECONOMIC VITALITY WORKPLAN
For Strategy #: Foster development and historic preservation
For Strategy #: Facilitate communication & collaboration among downtown stakeholders
Page 8 of 14
Project/Activity Lead Timeline Budget Status
3rd Monday Monthly Volunteer Lunch Cheryl Lytle Monthly -$ Ongoing
College Town Meetings with Southwestern University Staff Bi-Monthly -$ Ongoing
Encourage & assist businesses with applying for TDA awards Staff July-Aug 300.00$ In process
Annual Christmas Party Karen November - December 250.00$ In process
Project/Activity Lead Timeline Budget Status
Board Member Training & Site Visits Staff Annually 1,000.00$ Ongoing
Annual Collectible Ornament Fundraiser for Façade Grant Program Diane & Kate July - October 4,000.00$ In process
Art Coaster Fundraiser for Façade Grant Program Diane & Shelley April, October 3,000.00$ Ongoing
Greeting Card Fundraiser for Façade Grant Program Diane, Kate, Shelley October-November 1,500.00$ In Process
ORGANIZATION WORKPLAN
For Strategy #: Foster development and historic preservation
For Strategy #: Facilitate communication & collaboration among downtown stakeholders
Page 9 of 14
Project/Activity Lead Timeline Budget Status
Work collaboratively with City departments involved in improvements; planning, public works, arts and culture, project
management, CVB through Downtown Coordination Meetings Staff Monthly -$ Ongoing
Attend Downtown TIRZ meetings to serve as Main Street liason for reviewing and approving new improvement projects Trisha As needed -$ Ongoing
Project/Activity Lead Timeline Budget Status
Review and update the Façade and Sign Grant Program Process All June-July -$ In process
Collaborate with other preservation-based organizations by attending Preservation Georgetown meetings Kate Monthly -$ Ongoing
Serve as liason to the THC MS design services for business and property owners Staff As needed -$ Ongoing
Review wayfinding options and work with other downtown stakeholders on preferred option Blake and Diane November-May TBD Ongoing
DESIGN WORKPLAN
For Strategy #: Foster development and historic preservation
For Strategy #: Facilitate communication & collaboration among downtown stakeholders
Page 10 of 14
Project/Activity Lead Timeline Budget Status
Main Street Star Award All As needed 200.00$ Ongoing
Shop Small Project Trisha, Aaron, Diane July-Nov 2,000.00$ Complete
Collaborate with other downtown promotional organizations by attending DGA meetings Rotates with Board/Staff Monthly -$ Ongoing
Promote Downtown as a signature destination and encourage collaborative marketing All As needed 5,000.00$ Ongoing
Project/Activity Lead Timeline Budget Status
Georgetown Swirl (Fundraising to support façade grant program)Trisha, Shelley, & Kate Aug-March 15,000.00$ In process
PROMOTION WORKPLAN
For Strategy #: Facilitate communication & collaboration among downtown stakeholders
For Strategy #: Foster development and historic preservation
Page 11 of 14
City of Georgetown, Texas
Main Street Advisory Board
November 2, 2018
SUBJECT:
Projec t Team & P artner Up d ates
ITEM SUMMARY:
Breakfas t Bites
Fundrais ing
Geo rgetown Swirl
Sho p Small
Partner Up d ates
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kim McAuliffe
Page 12 of 14
City of Georgetown, Texas
Main Street Advisory Board
November 2, 2018
SUBJECT:
Staff Rep o rt
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kim McAuliffe
Page 13 of 14
City of Georgetown, Texas
Main Street Advisory Board
November 2, 2018
SUBJECT:
Adjournment
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
KM
Page 14 of 14