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HomeMy WebLinkAboutAgenda_MSTAB_01.12.2018Notice of Meeting for the Main Street Adv isory Board and the gov erning body of the City of Georgetown January 12, 2018 at 8:30 AM at Georgetown Public Library, Classroom, 402 W. 8th St. The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Dis cus s ion and pos s ible actio n regarding approval of the December 8, 2017, b o ard meeting minutes – Ta ylor Kid d , B oard Chair B Dis cus s ion and pos s ible actio n o n an extens io n req uest for a Main Street Faç ad e Grant ap p licatio n – Stromberg Hoffman Build ing - Kim McAuliffe, Downtown Developmen t Ma n a g er C Facade & S ign Grant Disc ussion and Pos s ible Actio n D Pro ject Team & Partner Updates E Staff Repo rt Adjournment Ad jo urnment CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 1 of 10 City of Georgetown, Texas Main Street Advisory Board January 12, 2018 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing app ro val o f the Dec emb er 8, 2017, board meeting minutes – Taylor K idd, Boa rd Ch a ir ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Kim McAuliffe ATTACHMENTS: Description Type Minutes Backup Material Page 2 of 10 The Main Street Advisory Board met on Friday, December 8, 2017 at 8:30 AM in the Classroom of the Georgetown Public Library located at 402 West 8th St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Taylor Kidd called the meeting to order at 8:30 AM. Board members in attendance were, T. Kidd, V. Jackimiec, T. Tallman, B. Nicholson, and D. Gaume. Board members absent were, K. Curry and K. Warren. Staff in attendance, Michaela Dollar, Economic Development Director, Kim McAuliffe, Downtown Development Manager. Guest in attendance: Kristopher Kasper, Linda McCalla. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Discussion and possible action regarding approval of the October 13, 2017 board meeting minutes – Taylor Kidd, Board Chair Motion by B. Nicholson to approve meeting minutes, second by T. Tallman. Approved: 5-0 B. Discussion and possible action regarding Main Street Façade & Sign Grant application – 706 S. Austin Avenue – Kim Mcauliffe, Downtown Development Manager K. McAuliffe gave the staff report for the Façade Grant request. The board discussed options to proceed and reached the decision to table to request to seek further guidance from City Administration due to a lack of funding available in the façade account. Motion by V. Jackimiec to table the item for the February 9, 2018 meeting to allow Main Street to seek further guidance from City Administration regarding the status of the façade grant account balance. Second by D. Gaume. Approved: 5-0 C. Discussion and possible action regarding Main Street Façade & Sign Grant application – 604 S. Church Street – Kim Mcauliffe, Downtown Development Manager K. McAuliffe gave the staff report for the Façade Grant request. The board discussed options to proceed and reached the decision to table to request to seek further guidance from City Administration due to a lack of funding available in the façade account. Motion by T. Tallman to table the item for the February 9, 2018 meeting to allow Main Street to seek further guidance from City Administration regarding the status of the façade grant account balance. Second by V. Jackimiec. Approved: 5-0 D. Staff Report T. Kidd reported on prior discussion of the façade grant program status. He pointed out that this fiscal year we have awarded nearly $100,000 in funds. With the current status of the grant program having limited funds remaining, this gives us a great opportunity to talk up the Swirl and the impact every ticket makes, and how beneficial that fundraiser is to provide continued funding for the grant program. The success we are having in downtown is making Georgetown a great place to live, and we shouldn’t be disappointed because we have Minutes of a Meeting of the Main Street Advisory Board of the City of Georgetown, Texas Friday, December 8, 2017 Page 3 of 10 done a lot of good with this fund. K. Mcauliffe has reached out to Karl Meixsell of the Stromberg-Hoffman about the status of his project and to find out if he will submit a letter requesting an extension since his project is almost at the 12-month mark. She will report back and hope to bring something to the January meeting for the board to consider. General discussion of the façade grant continued but will be discussed in depth at the January meeting once we have insight from City management. Updates regarding progress with project teams: T. Tallman discussed attending the DGA partner meeting this past month. They are looking to do a year-round Shop Small type of promotion. They also talked about the secret shopper visit and reports that were done through Main Street. a. Swirl Project Team T. Tallman reported that the Swirl e-mail was sent out to past participants, attendees, and sponsors. There are already some wineries committed. We also have a social media plan set up for the event, this will be led by Chair Rachel Hancock and Jr. Chair Miranda Bradley. b. Shop Small Project Team T. Tallman and V. Jackimiec reported on the event. Things went well, but there are always areas for improvement. Some of those include better communication with merchants, a formal sign-up sheet – not just verbal agreements, and sending e-mail reminder before event. Doing better social media postings, more frequently and afterwards, including donors. Removing some of the Sherpa stations and adding volunteers. Next year, the city buildings may not be available if they are sold next year. We need to think about alternative locations for future kick-off events. There were twice as many participants as last year, it was very well attended. The event set a record for attendees. All in all, a successful event! c. Breakfast Bites Project Team The next Breakfast Bites will be in March. Kudos to T. Kidd for giving a plug for the Swirl during the last Breakfast Bites event. Topic details to come in 2018. T. Kidd reported on the HARC meeting he attended last month. 600 Degrees is expanding and opening a Market concept that will offer take-out pizza as well as other to-go items. The development proposed for 204 E. 8th Street was discussed and was ultimately not approved by the commission. The vote was 7-0 with several members of the public speaking against the development on that site. The Wish Well project also received approval from City Council to then go before HARC. Staff report: K. McAuliffe reported that there were 30,000+ views, 166 shares, and 273 likes on a Facebook posting about the snow in downtown. The monthly volunteer luncheon will be on the 18th at Wildfire and will include an ugly sweater competition. Upcoming partner meetings: Arts and Culture, next week at 4:30 in the library. DGA will meet in January with the date TBD. Adjourn Motion by V. Jackimiec, second by B. Nicholson to adjourn the meeting. T. Kidd adjourned the meeting at 9:49 AM. ____________________________________________________________________________________________________ Approved by the Main Street Advisory Board on _____________________________ Date _______________________ _ _________________________________ Taylor Kidd, Board Chair Kim McAuliffe, Downtown Development Manager Page 4 of 10 City of Georgetown, Texas Main Street Advisory Board January 12, 2018 SUBJECT: Disc ussion and p o s s ib le ac tion on an extens ion reques t fo r a Main Street F aç ade Grant applic ation – Stro mb erg Ho ffman Building - Kim McAuliffe, Dow n town Develop men t Manager ITEM SUMMARY: FINANCIAL IMPACT: Fac ad e Grant Ac c ount SUBMITTED BY: Kim McAuliffe ATTACHMENTS: Description Type Letter Cover Memo Page 5 of 10 December 9th 2017 Dear Main Street Board, First, Thank you again for awarding us two (2) of the Main Street Façade Grants that you award. We sincerely appreciate and support that you are providing to help us bring the Stromberg Hoffman building back to live in a way that is breathing new life into an 18th century building. I am writing you this letter to request an extension on the grants that you awarded me last December 9 th 2016. We have made tremendous progress with our project a good deal of which is visible despite meeting barriers throughout the year that have delayed our completion of this project. We have largely completed repairs to the exterior of the building including re-stuccoing the exterior of the building and repainting of same. We have also completed installation of the building’s first ever plumbing system and have also completed the building’s first ever concrete floor including the elevator pit that will service access to the second floor of the building. The elevator pit was actually the largest cause of our slowdown and delays this year. When we dug the pit, we unexpectedly hit ground water at a little more than a depth of 5’ which is shallower than the depth of the elevator pit. Because we encountered water at a shallow de pth, this also caused us to have to abandon the plan of drilling piers for the new steel structure of the building to set upon. This caused us to almost completely halt work for the majority of the summer months of the year while we completely re-engineered our design for the steel structure, the pit and slab to a design compatible with the extremely shallow water table. We also have had to put considerable time and effort into how to redesign both the interior of the building and some of its exterior to make it compatible with current ADA standards without having to install obnoxious looking ramps that would be tall, long and an obstacle and eyesore to every pedestrian passing the building. We ultimately decided to go back and reengineer the interior of the building a 3rd time so that we could bring its interior down to the current street level and completely avoid having to add any ramps to the building thus preserving its current look without modification. At this moment, I believe we are back to moving at good speed. In addition to completing the slab, new infrastructure and exterior repairs, we have also progressively demoing the old wood roof and supports while simultaneously replacing it with the new steel structure. It must be done in this slow and tedious way so that we do not disturb or cause the old 150+ year old walls to begin moving. We are currently between 1/3 and ½ completed with the erection of the new steel structure and demo. We expect to be completed with the new steel structure by the end of this month (Dec 2017). Yet to be completed is the installation of the roof, pouring of the 2nd floor concrete slab, installation of the new elevator and installation of the new 2nd floor access and replacing the restored old storefront. We are tracking to complete all of these things by late January or February 2018 barring any more unforeseen difficulties. At that point, all structural and façade improvements will be complete and we will then be handing the building over to our “The Well” to begin it’s tenant improvements and its anticipated opening in the summer of 2018. As I hope you understand, 2017 was been full of many setbacks, delays and frustrations. But we are committed to seeing the project through to a successful completion and making it a great success and asset to the square. I would be happy to open the building to the board as a group or individually to provide a tour of our progress and status. I thank the board for your consideration and patience and look forward to your continued support. I would be happy to answer any questions that you might have. Thank you again. Sincerely, Karl E. Meixsell General Partner Page 6 of 10 City of Georgetown, Texas Main Street Advisory Board January 12, 2018 SUBJECT: Fac ad e & Sign Grant Dis cus s io n and Possib le Ac tion ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Kim McAuliffe Page 7 of 10 City of Georgetown, Texas Main Street Advisory Board January 12, 2018 SUBJECT: Projec t Team & P artner Up d ates ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Kim McAuliffe Page 8 of 10 City of Georgetown, Texas Main Street Advisory Board January 12, 2018 SUBJECT: Staff Rep o rt ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Kim McAuliffe Page 9 of 10 City of Georgetown, Texas Main Street Advisory Board January 12, 2018 SUBJECT: Adjournment ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Kim McAuliffe Page 10 of 10