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HomeMy WebLinkAboutAgenda_MSTAB_03.10.2017Notice of Meeting for the Main Street Adv isory Board of the City of Georgetown March 10, 2017 at 8:30 AM at Georgetown Public Library, Classroom, 402 W. 8th St. The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Legislativ e Regular Agenda A Dis cus s ion and pos s ible actio n regarding approval of the F eb ruary 10 board meeting minutes – Taylor Kid d , Board Chair B Dis cus s ion and pos s ible actio n regarding Main S treet F açade Fund Grant ap p licatio n – Ken Horak – 7 0 4 S. Au stin Ave. - Taylor Kidd, Board Chai C Dis cus s ion and pos s ible actio n o n updates fo r the Histo ric Preservation Program and Do wntown Projec ts – Matt Synats c hk, His toric P lanner D Dis cus s ion and pos s ible actio n o f Main Street Ad visory Board p urpose and by-laws - Taylor Kidd, Bo ard Chair E Dis cus s ion and pos s ible actio n o f the City C o uncil Attendance Polic y for Bo ard Members - Taylor Kid d , Board Chair F Dis cus s ion and pos s ible actio n regarding the nomination and elec tion of Board Vice-Chair and Sec retary - Taylor Kid d , Bo ard Chair G Dis cus s ion and pos s ible actio n regarding s etting the time and date for 2017 Main Street Ad visory Board meetings and recommend ed meeting proc edures - Taylo r Kid d , Bo ard Chair H Dis cus s ion and pos s ible actio n regarding Main S treet F açade & Sign Grant update – Taylo r Kid d , Board Chair I Dis cus s ion of an o verview o f the Main S treet F o ur-P o int Approac h – Sarah Mars hall, Texas Main Street Pro gram As s is tant S tate Co o rd inato r J Review and d is cus s io n o f Georgetown Texas Main Street Bo ard Missio n and Vis io n Statements and C o re Values – Taylo r Kid d , Bo ard Chair K Dis cus s ion and pos s ible actio n regarding progres s on Co mmittee Reports : L Dis cus s ion and pos s ible actio n regarding S taff Report M Annual Texas Main Street Bo ard Training Adjournment Ad jo urn CERTIFICATE OF POSTING Page 1 of 22 I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing app ro val o f the February 10 board meeting minutes – Taylor Kidd, Board C hair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove ATTACHMENTS: Description Type February 10, 2017 Board Mtg. Minutes Cover Memo Page 3 of 22 Page 1 of 2 Notice of Meeting for the Main Street Advisory Board of the City of Georgetown February 10, 2017 at 8:30 AM Georgetown Public Library, Classroom, 402 W. 8th St The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Board Members Present: Karen Curry; Vicki Jackimiec; JJ Parker; Taylor Kidd, Board Chair; Blake Nicholson and Jim Wilson Board Member Absent: Cindy Harrington City Staff Present: Shelly Hargrove, Main Street Manager; Matt Synatschk, Historic Planner; Wayne Reed, Assistant City Manager Taylor Kidd, Board Chair, called meeting to order at 8:32 a.m. with the exception of Wayne Reed who arrived during the discussion of Item B. Legislative Regular Agenda A Discussion and possible action regarding approval of the February 10th board meeting minutes – Taylor Kidd, Board Chair Motion by B. Nicholson to approve meeting minutes, second by J. Wilson. Approved 6-0. (Harrington absent). B Discussion of and possible action regarding Main Street Façade & Sign Grant update –Taylor Kidd, Board Chair Discussion on potential review process criteria for grants including: Economic Impact, Historic Preservation, Location and Other. Categories should be measureable, so historic preservation could be rated through historic survey, location reviewed through Downtown Master Plan areas. Possibly not approve grant until building permit submitted. No action required. C Discussion and possible action on updates for the Historic Preservation Program and Downtown Projects – Matt Synatschk, Historic Planner M. Synatschk gave an update tie-rod canopy for Sincerely Yours 1848 was approved, Palace Theatre’s Smith Performance Center was approved, other discussion on fixed route bus system and Downtown West progress. No action required. Page 4 of 22 Page 2 of 2 D Discussion of City Board FAQ – Shelly Hargrove, Main Street Manager Overview of the draft FAQ from previous board meeting discussions with City Attorney Charlie McNabb. No action required. E Discussion and possible action regarding progress on Committee Reports – Taylor Kidd, Board Chair Progress on Committee reports was discussed. a) V. Jackimiec discussed Promotions Committee progress with Swirl in Lucas creating PowerPoint for façade and sign grant in VIP. Gratis Swirl tickets offered to city manager, mayor and city council members. No action required. b) K. Curry gave an update on the Economic Vitality Committee with J. Wilson discussing February 22 Breakfast Bites to focus with male entrepreneurs, 3rd Monday Main Street Happy Hour at Mesquite Creek Outfitters. No action required. c) B. Nicholson reported on Organization Committee that Diane Gaume will present her marketing program concept at next meeting. No action required. d) T. Kidd reported that the Design Committee did not meet in February. No action required. F Discussion and possible action regarding Staff Report – Shelly Hargrove, Main Street Manager S. Hargrove gave the board an update on the downtown gateway project that TxDOT would not approve attached signage to traffic signals so the project will have to have separate poles. No action required. Adjournment Motion to adjourn meeting at 9:58 a.m. by V. Jackimiec, second by K. Curry. Approved 6-0. ___________________________________ ____________ Taylor Kidd Date Board Chair ____________________________________ _____________ JJ Parker Date Board Secretary Page 5 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing Main Street Faç ad e F und Grant applic ation – Ken Hora k – 7 04 S . Austin Ave. - Taylo r Kid d , Bo ard Chai ITEM SUMMARY: FINANCIAL IMPACT: Fac ad e Fund SUBMITTED BY: Shelly Hargrove ATTACHMENTS: Description Type 704 S. Aus tin Ave. Grant Application Cover Memo Page 6 of 22 Page 7 of 22 Page 8 of 22 Page 9 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion on up d ates for the His toric P res ervatio n Pro gram and Downto wn Pro jects – Matt Synats c hk, His to ric Planner ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 10 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion of Main Street Advis o ry Bo ard purp o s e and b y-laws - Taylo r Kid d , Bo ard Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 11 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion of the City Counc il Attend anc e P o licy for Board Memb ers - Taylo r Kid d, Bo ard Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 12 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing the no minatio n and electio n o f Bo ard Vic e-Chair and S ecretary - Taylo r Kid d , Board Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 13 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing setting the time and d ate fo r 2017 Main S treet Advis o ry Bo ard meetings and rec o mmended meeting p ro cedures - Taylor Kidd, Board Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 14 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing Main Street Faç ad e & S ign Grant up d ate – Taylor Kidd, Board Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 15 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion of an overview of the Main Street Four-Point Ap p ro ach – Sarah Mars hall, Texas Main Street Program Assis tant State Coordinator ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 16 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Review and dis c us s ion of Geo rgeto wn Texas Main S treet Board Mis s io n and Vis ion S tatements and Co re Values – Taylor Kidd, Board Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 17 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing pro gres s o n Committee Reports : ITEM SUMMARY: a) Promotion (Vicki Jackimiec, Chair): · Organizing and p ro d uc ing annual G eo rgeto wn S wirl - comp lete Ma rch · Determine S wirl s p o nsorship levels and p rint broc hure – complete Septemb er · Pres ent Main S treet S tar Award as needed – ch eck-in a s n eed ed · Coo rd inate S hop Small/holiday hours c amp aign and S mall Bus ines s S aturd ay event o n Nov. 25 with DGA and C hamber: d ecide theme and c oordinate graphics, advertising, s o c ial med ia, giveaways and med ia exp o s ure – complete S ep tember · Explore and p ro d uc e c o o p erative ad vertis ing opportunities s uc h as a downto wn c o upon book and extended/weekend ho urs campaign – ch eck-in month ly · Upd ates o n o ther ac tion plan projec ts b ) Economic Vitality (Karen Curry, Committee Chair): · Breakfas t Bites – Wed , Feb . 2 2 on A Gu y’s Gu ide to Business on th e Square · Up d ated Do wntown Guide – printed a n d distrib u ted q u a rterly · 3rd Mond ay Main Street HH? – 5 :3 0 p .m. on Mon d a y, March · Façade & S ign Grant p hoto s at Do wnto wn Lo w-Do wn – Ja n u a ry 18 · Partner with CVB, HARC and Arts & Culture Boards to visit succ es s ful Texas d o wntowns - ch eck- in q u a rterly · Evaluate pilot s tudent p ro gram and make c hanges - complete S ep tem b er · Co llege To wn Co mmittee – a tten d bi-mon thly meetings and ma rket S U sp ecial events · Up d ates on other actio n p lan p ro jects c) Organization (Blake Nicholson, Committee Chair): · Review Tab le on Main on Oc tober 2 · Continue vo lunteer recruitment for b o ard and c o mmittees – ch eck-in mon thly · Inc reas e invo lvement with o ther do wntown/community o rganizatio ns – check-in mon thly · Explore o p p o rtunities to have more c ommunity-wid e ac tivities downto wn – ch eck-in month ly · Communicate and c o llab o rate with other city b o ard and loc al organization liaisons /c hairs – ch eck-in mon thly · Ad s up p o rt p ilo t p ro gram p ro p o s al and b udget – comp lete July · Maintain GMS P web s ite – ch eck-in mon thly · Review and up d ate s o cial med ia strategy – complete Novemb er/December · Upd ates o n o ther ac tion plan projec ts d) Design (Taylor Kidd, Committee Co-Chair): · Review exis ting wayfind ing signage and update as needed – check-in month ly · Organize a light walk for b o ard memb ers to identify areas o f improvement – start Novemb er · Utilize exis ting ADA Study and develop o utreach plan – ch eck-in mon thly Page 18 of 22 · Stay informed ab o ut the Austin Ave. Bridge projec t – check-in month ly · Ins tall uniform s ignage in vac ant downtown b uildings – check-in month ly · Determine final o rnament d es ign and numb er ordered to p lace o rd er – comp lete Au g u st · Ad vertis e, market and cross p ro mo te 2016 o rnament – comp lete Decemb er · Revise online entry fo rm for holiday wind o w lighting contest – comp lete Septemb er · Dis trib ute forms – start Octob er · Review Faç ad e and S ign Grant p ro gram proc es s – ch eck-in monthly · Develo p plan for p lacement o f downtown gateways – ch eck-in monthly · Up d ates on other actio n p lan p ro jects FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 19 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing Staff R ep o rt ITEM SUMMARY: Down town Low Down – Ap ril 5 th; Qu a rterly B rea kfast B ites – May 2 4 th FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 20 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Annual Texas Main S treet Board Training ITEM SUMMARY: I. Main Street 101- Overview of the Main Street Four P oint Approach and the national Refresh process- new possibilities for carrying out our work – Sarah Marshall, Texas Mai n Street Program Assi stant State Coordi nator II. P res entation · Board Development · Board Member, Bo ard Chair and Manager Res pons ib ilities III. R eview and Clo s e FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 21 of 22 City of Georgetown, Texas Main Street Advisory Board March 10, 2017 SUBJECT: Adjourn ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelly Hargrove Page 22 of 22