HomeMy WebLinkAboutAgenda_MSTAB_03.13.2015Notice of Meeting for the
Main Street Advisory Board
of the City of Georgetown
March 13, 2015 at 8:30 AM
at the Williamson County Courthouse, 2nd Floor North Conference Room, 710 S.
Main St., Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to order/Welcome guests
B Discussion and possible action regarding approval of the February 13th board meeting minutes.
C Review and discussion of the Main Street Advisory Board By-laws.
D Review and discussion of the City Council Attendance Policy for Board Members.
E Discussion and possible action regarding to set time and date of for 2015 Main Street Advisory
Board meetings and recommended meeting procedures
F Discussion and possible action regarding the nomination and election of Board Vice-Chair and
Secretary
G Discussion and possible action regarding primary and secondary committee choices for each board
member.
H Discussion and possible action regarding progress on Committee Reports
I Discussion and possible action regarding Staff Report
J Annual Texas Main Street Board Training
K Set agenda items for April 10th board meeting/Adjourn board meeting.
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Call to order/Welcome guests
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Discussion and possible action regarding approval of the February 13th board meeting minutes.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
ATTACHMENTS:
Description Type
February 2014 Minutes Cover Memo
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MAIN STREET ADVISORY BOARD MTG. MINUTES
8:30 A.M. – FRIDAY, FEBRUARY 13, 2014
WILLIAMSON COUNTY COURTHOUSE, 710 S. MAIN ST.
2ND FLOOR NORTH CONFERENCE ROOM, GEORGETOWN, TEXAS
Board Members Present: Cindy Harrington, Vicki Jackimiec, Julie Laderach, David
Kellerman, Amanda Parr, Marcy Urban and Jim Wilson
Board Members Absent: None
City Staff Present: Shelly Hargrove, Main Street Manager; Jack Daly, Exec. Assistant;
Matt Synatschk, Historic Planner
1. The meeting was called to order at 8:30 a.m. by Board Chair David Kellerman.
2. Amanda moved to approve the January 7th board meeting minutes, Jim seconded. All board members
present approved (7-0).
3. Matt Synatschk gave the monthly HARC report. For the February HARC meeting, Kenz Guitars will be
coming for signage and 600 Degrees will be coming for paint and signage. City Council postponed the
proposed HARC related UDC amendments until April, to accommodate additional public hearings.
The public meeting will be March 12th at 5:30 in the Council Chambers. There will also be a workshop
to discuss state and federal tax credits on March 17th at the Union on Eighth. The parking consultants
who are completing the downtown parking study will be in town again in March and during the Red
Poppy Festival. At the end of their study, they will provide an analysis of existing parking and develop
conceptual designs for a City-owned garage. The statements of qualifications for design work related to
phase I of the City Center project are due on February 13th. The architect for the Grace Heritage Center
rehabilitation has been selected and the project is scheduled to begin next year.
4. Committee Reports:
a. Organization: David reported that the committee is still finalizing plans for the Table on Main.
Cost estimates have been received from Almighty Rentals and a menu has been drafted.
Restaurants include Gumbos, The Hollow, Nancy’s Skygarden, Monument Café, Eats on 8th, and
Wildfire. The number of tables has increased to twenty. Several $2,500 title sponsorships are
available, as well as $750 table patron sponsorships. Wine tags will be provided for sponsors at
the Swirl. Tickets are tentatively $125 and three glasses of wine will be served to attendees.
Cindy moved to set the ticket price at $125 and accept the initial cost estimates (less the table
and chairs quote yet to be received from A to Z rental), Vicki seconded. All board members
present approved (7-0).
David reminded the board that advisory board members will only serve on one subcommittee
and will spearhead one major project or fundraiser. He is looking for quality, not quantity. He
also reminded the board about the board retreat on April 10th.
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b. Promotion: Cindy reported that ten wineries, fourteen retail locations, and seven restaurants
have committee to Swirl. Kim Wolfman is doing great work on securing sponsorships, and
approximately $10,000 of funds have been raised. VIP Realty will donate an additional $1,000
for each contact from Swil that buys or sells a property. 317 tickets have been sold and 50 VIP
tickets have been sold. Wine for the wine auction needs to be at the museum by Monday. Each
board member is responsible for ten bottles. A static ad will be shown at City Lights for Swirl.
Chet Garner will emcee the event, including the Mayoral ceremony. Advisory board members
will need to help with set-up from 10 am until noon on March 7th. There will be a volunteer
appreciation event for Swirl and Ladies Nite Out.
c. Design: Amanda reported that a Keep Texas Beautiful representative spoke to the Committee.
There is a $100 fee, plus annual trainings, reporting, and events that must be completed.
Opportunities exist if the City applies to incorporate existing events. An eight step process must
be completed to become accredited, including identifying partners in the community. Amanda
moved to become a Keep Texas Beautiful affiliate, Julie seconded. All board members present
approved (7-0).
Amanda asked that the board revisit the selection of the 2015 holiday ornament. The committee
suggested having the Cullen Building be on the ornament this year. Southwestern would
prepay for 175 ornaments. Cindy moved to rescind the motion that the old Post Office be used
as the 2015 ornament, Vicki seconded. All board members present approved (7-0). Amanda
moved to accept the Cullen Building the 2015 ornament, Vicki seconded. All board members
present approved (7-0).
Staff is still visiting with property owners related to the 8th Street Project. Ownership is still
changing in the current Handcrafts Unlimited Location.
d. Economic Restructuring: Jim reported that 45 people attended Breakfast Bites. People were
very interested in the Wilco Funding Portal. Jim would be interested in seeing questionnaire
responses from Breakfast Bites to develop ideas for future events. The board discussed
potentially discussing buying and/or leasing historic commercial and residential properties.
The committee recently completed a site visit to Denton, TX. The highlights include: UNT on
the Square increasing visibility for the College of Visual Arts and Design; less emphasis on
historic preservation; lots of patios; the Courthouse lawn is used a lot; the different stakeholders
all communicate effectively; the downtown task force has 21 members; the blocks around the
square are 30% longer; almost 100% occupancy of 2nd Floors; businesses invest in properties they
do not own; and, Denton does a good job drawing people off the square.
The Main Street lunch will be on Monday, February 16. The Southwestern 175th celebration was
done well. The Pirate Bikes fundraiser will kick off on March 25th. Staff is working to get Pirate
Bikes Downtown. The Brown Symposium is March 26th – 27th. February 25th is also the
downtown database training.
6. Staff Report: Shelly reported that the groundbreaking for the Sheraton is 2pm on February 19th. The
City purchased a table at the Texas Travel Industry Association Unity Dinner to talk to legislators about
tourism. Annual board training will occur on March 13th and the board retreat will be on April 10th
from 10 am to 4 pm.
This is Marcy and Julie’s last meeting as board members. The board celebrated at lunch at 11:30 at
Wildfire.
7. The next meeting will be on Friday, March 13th. David adjourned the meeting at 9:50 a.m.
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Respectfully submitted:
____________________________ ____________________
Marcy Urban, Board Secretary Date
____________________________ ____________________
David Kellerman, Board Chair Date
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Review and discussion of the Main Street Advisory Board By-laws.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Review and discussion of the City Council Attendance Policy for Board Members.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Discussion and possible action regarding to set time and date of for 2015 Main Street Advisory
Board meetings and recommended meeting procedures
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Discussion and possible action regarding the nomination and election of Board Vice-Chair and
Secretary
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Discussion and possible action regarding primary and secondary committee choices for each board
member.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Discussion and possible action regarding progress on Committee Reports
ITEM SUMMARY:
a) Promotion (Cindy, Vicki): 6th Anniversary Swirl; updates on other action plan projects
b) Economic Restructuring (Jim): Breakfast Bites; 3rd Monday Main Street Lunch; College
Town Committee; updates on other action plan projects
c) Design (Amanda): Keep Texas Beautiful community; updates on other action plan projects
d) Organization (David): The Table on Main fundraiser for Beautification/Public Art project;
discuss of preferred committees for 2015-16; discussion of committee co-chairs; updates on other
action plan projects
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Discussion and possible action regarding Staff Report
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Annual Texas Main Street Board Training
ITEM SUMMARY:
I. Introduction to THC’s Annual Main Street Board Training – Catherine Sak, Executive Director
Texas Downtown Association
II. Presentation
· Short History of Main Street Program
· Board Member, Board Chair and Manager Responsibilities
· The Four Points of Main Street: Individual Committee Responsibilities and Projects
III. Review and Close
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
March 13, 2015
SUBJECT:
Set agenda items for April 10th board meeting/Adjourn board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly