HomeMy WebLinkAboutAgenda_MSTAB_04.10.2015Notice of Meeting for the
Main Street Advisory Board
of the City of Georgetown
April 10, 2015 at 8:30 AM
at at Gumbo’s North restaurant, 701 S. Main St., 7th St. entrance, 2nd floor meeting
space, Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to order/Welcome guests
B Discussion and possible action regarding Staff Report:
C Discussion and possible action regarding a HARC update - Jack Daly
Legislative Regular Agenda
D Discussion and possible action regarding approval of the February 13th board meeting minutes.
E Georgetown Main Street Program Annual Board Retreat
F Discussion and possible action regarding progress on Committee Reports
Adjournment
Set agenda items for April 8th board meeting/Adjourn board meeting.
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Main Street Advisory Board
April 10, 2015
SUBJECT:
Call to order/Welcome guests
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
April 10, 2015
SUBJECT:
Discussion and possible action regarding Staff Report:
ITEM SUMMARY:
Update from National Main Streets Conference in Atlanta; Quarterly Downtown Low Down Mtg.
– 8:30 a.m., Wed, April 15; The Table on Main – 6-9 p.m. on Sun., May 17
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
April 10, 2015
SUBJECT:
Discussion and possible action regarding a HARC update - Jack Daly
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
City of Georgetown, Texas
Main Street Advisory Board
April 10, 2015
SUBJECT:
Discussion and possible action regarding approval of the February 13th board meeting minutes.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
ATTACHMENTS:
Description Type
3-13-2015 Minutes Backup Material
C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\1DEA1060-CB75-457C-A7BF-18A1A908D3B1\PDFConvert.15423.1.15-3-13_M.doc
MAIN STREET ADVISORY BOARD MTG. MINUTES
8:30 A.M. – FRIDAY, MARCH 13, 2015
WILLIAMSON COUNTY COURTHOUSE, 710 S. MAIN ST.
2ND FLOOR NORTH CONFERENCE ROOM, GEORGETOWN, TEXAS
Board Members Present: Cindy Harrington, Vicki Jackimiec, JJ Parker, David Kellerman,
Amanda Parr, Taylor Kidd and Jim Wilson
Board Members Absent: None
City Staff Present: Shelly Hargrove, Main Street Manager; Jack Daly, Exec. Assistant;
Matt Synatschk, Historic Planner
1. The meeting was called to order at 8:34 a.m. by Board Chair David Kellerman. David provided Taylor
and JJ name tags.
2. Matt Synatschk gave the monthly HARC report. Contracts for the MLK & 8th Lot are being issued. The
work will be completed after Poppy Fest. The old library’s parking lot is now open for public parking.
The HARC UDC amendments workshop will be on March 24th. The first reading of the ordinance will
be April 14th and second reading will be on April 28th. Generally, the changes allow for more staff
review. The changes can be viewed at HARCAmendments.Georgetown.org. Staff is finalizing the
architectural selection for the work to be done at Grace Heritage Center. There will be a Historic Tax
Credit Workshop on March 17th and a historic marker rehab project on March 18th. The sidewalk
accessibility ordinance was approved on first reading at Council.
3. Jim moved to approve the February 14th board meeting minutes, Vicki seconded. All board members
present approved (7-0).
4. David led a review and discussion of the Main Street Advisory Board By-laws. Changes regarding
membership, duties, and definitions were explained by staff. The 75% attendance rule was noted, and
board members can miss two meetings and two committee meetings. David clarified that everyone has
to vote unless there is conflict of interest. Meetings are open to the public and must be posted 72-hours
in advance. Special meetings, though rare, do occur and are typically for façade and sign grants.
5. David reiterated the City Council Attendance Policy for Board Members. This includes subcommittee
meetings.
6. David led a discussion regarding setting the time and date of for 2015 Main Street Advisory Board
meetings. Vicki moved to continue meeting on the 2nd Friday of the month at 8:30 in Courthouse,
Amanda seconded. All board members present approved (7-0).
7. David explained that the vice-chair acts as the chair in the chair’s absence. The secretary signs the
minutes. David moved to nominate Vicki as Vice-Chair and Jim as Secretary, Cindy seconded. All
board members present approved (7-0).
8. The committee choices were clarified at the February board meeting.
C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\1DEA1060-CB75-457C-A7BF-18A1A908D3B1\PDFConvert.15423.1.15-3-13_M.doc
9. Committee Reports:
a. Promotion: Cindy reported that there was over $20,000 in sponsorship for Swirl and only $7,000
last year. There are 16 cases of wine for the wine auction. The committee will be eliminating the
wine auction next year and asking for donations from the board. The restaurants appeared to
like the event and George’s on the Town is already requesting to be at the Table on Main. One
incident was handled with a retailer, wherein Rusty Winkstern covered the cost of cleaning at
the Screen Door. The wineries struggled with the wristbands and asked that the plates be
brought back. The Mayor and VIP events were successful. Approximately 100 VIP tickets were
sold. The event was short on volunteers. The band was worried about getting cold out front,
but the strolling band was a great success. The committee is still consolidating feedback. The
volunteer celebration will be held on March 24th and the Swirl winner will be announced. 650
people attended and there was coverage in The Sun. Sale numbers will be available next month.
b. Economic Restructuring: Jim reported that committee meetings will be moved to the 3rd
Thursday at 9am in the CVB. Several new members have joined the board. Again, 45 people
attended breakfast bites and the committee is finalizing the new topic. Possible topics include
2nd Floor spaces and promoting those spaces, promoting arts and culture downtown, Keep Texas
Beautiful, and extended downtown hours. The 3rd Monday lunch will be at Gumbo’s. The
College Town Committee will meet on March 26th. Pirate bike promotion is going on. The CVB
location raised $200.
c. Design: Amanda reported that vacant storefront signage is still available. The Chupa Rosa
building is being leased. Holiday ornament bids are being secured. The board will approach
Council for the full funding of the holiday lighting event. JJ is already soliciting donors. Taylor
is working on the application for Keep Texas Beautiful. The committee has an architect looking
at the gateway at Main and University. The 8th Street Courtyard project’s next steps are having
Eric Lashley meet with Eric Visser. Julie Laderach is still on the committee.
d. Organization: David reported that the Table on Main sales are going well. 25% of the tickets
have already been sold. The event is on Sunday, May 17th. All board members will need to
attend, volunteer, and promote the event. Five cases of wine have already been donated by
Grape Creek. One $750 sponsor has been secured, and one major sponsor. Wine tags on glasses
at Swirl promoted the event. Tags are being distributed as restaurants as well.
March 25th is the board liaison training and 6PM is the board appreciation event at the library.
David then clarified some dates: the August meeting will be on August 14th; December’s date is
flexible due to the board appreciation dinner; May 17th is the Table on Main, November 19 is
Ladies Nite Out; December 5 is Stroll; and March 5, 2016 is Swirl. David then reminded the
board that serving is a privelidge and member are positive ambassadors for the City. Next
month’s meeting will be the board retreat. The meeting will not be at the Courthouse and lunch
will be provided. The emphasis will be quality, not quanity.
6. Staff Report: Shelly reported that she will be at the National Main Street conference March 26 – April 2.
The board retreat will be all day. The downtown stakeholder survey neds to be completed by then.
Members are only required to serve on one subcommittee, but welcomed to serve on more. The City
Center architect will be selected in April, the parking study plan is still progressing, Council is still
looking for a City Manager, and the Library will kick off its 50th Anniversary celebration in March.
7. The next meeting will be on Friday, April 10th. David adjourned the meeting at 9:36 a.m.
C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\1DEA1060-CB75-457C-A7BF-18A1A908D3B1\PDFConvert.15423.1.15-3-13_M.doc
Respectfully submitted:
____________________________ ____________________
Jim Wilson, Board Secretary Date
____________________________ ____________________
David Kellerman, Board Chair Date
City of Georgetown, Texas
Main Street Advisory Board
April 10, 2015
SUBJECT:
Georgetown Main Street Program Annual Board Retreat
ITEM SUMMARY:
1. Introductions
2. Overview of Day
3. Review of Board Member Responsibilities & Expectations
4. Review of 2014-15 Accomplishments
5. Review Downtown Stakeholder Survey Results
6. Goals for 2015-16
7. Objectives for each committee
8. Action Plan for each committee based on identified issues – person responsible; deadline;
budget
a. Organization
b. Promotion
c. Design
d. Economic Restructuring
9. Adjourn
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
April 10, 2015
SUBJECT:
Discussion and possible action regarding progress on Committee Reports
ITEM SUMMARY:
a) Organization (David): The Table on Main update; updates on other action plan projects
b) Economic Restructuring (Jim): Breakfast Bites-May 20; 3rd Monday Main Street Lunch @
Monument Café – April 20; College Town Committee; updates on other action plan projects
c) Design (Amanda, JJ, Taylor): Main Street Ornament; Keep Texas Beautiful (KTB) application;
updates on other action plan projects
d) Promotion (Cindy, Vicki): Profit from 6th Anniversary Swirl; updates on other action plan
projects
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
City of Georgetown, Texas
Main Street Advisory Board
April 10, 2015
SUBJECT:
Set agenda items for April 8th board meeting/Adjourn board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly