HomeMy WebLinkAboutAgenda_MSTAB_04.08.2016Notice of Meeting for the
Main Street Adv isory Board
of the City of Georgetown
April 8, 2016 at 8:30 AM
at Historic Light & Water Works Building Large Conference Room, 406 W. 8th St.
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City at leas t
fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Policy Dev elopment/Rev iew Workshop
A Georgetown Main Street Program Annual Board Retreat
Legislativ e Regular Agenda
B Dis cus s ion and pos s ible actio n regarding approval of the board meeting minutes
C Dis cus s ion and pos s ible actio n regarding s ign grant ap p licatio ns – Susan F irth, Georg etown Heritage
Society - 811 S. Main St.
D Dis cus s ion and pos s ible actio n o n updates fo r the Histo ric Preservation Program and Do wntown Projec ts
– Ma tt Syn a tsch k, Historic Pla n n er
E Dis cus s ion and pos s ible actio n to d raft c hanges to the Main S treet Advis ory Board Bylaws , Artic le VI.
Subc o mmittees to reflect the d efinitio n of Wo rking Gro ups
F Dis cus s ion on the d ifferenc es between c ity and non-p ro fit acc o unting prac tic es and the Main Street
Façade Fund
G Dis cus s ion and pos s ible actio n regarding progres s on Co mmittee Reports
H Dis cus s ion and pos s ible actio n regarding S taff Report:
Adjournment
Set agenda items fo r next board meeting/Ad jo urn
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Georgetown Main Street Program Annual Board Retreat
ITEM SUMMARY:
1. Intro duc tio ns
1. Overview of Day
1. Review of Bo ard Member Respons ibilities & Expec tatio ns
1. SWOT Analys is
1. Review mis s ion and vis io n s tatements
1. Review of 2015-16 Ac complishments
1. Strategies fo r 2016-17
1. Ac tion Items fo r eac h committee
1. Ac tion Plan for each c o mmittee based on identified is s ues – person res p o ns ible; deadline; b udget;
meas urab le outc o mes
1. Organizatio n
2. P ro mo tion
3. Des ign
4. Ec ono mic Vitality
1. Adjourn
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelly Hargrove
Page 2 of 13
City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing app ro val o f the b o ard meeting minutes
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shelly Hargrove
ATTACHMENTS:
Description Type
DRAFT October Minutes Backup Material
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MAIN STREET ADVISORY BOARD MTG. MINUTES
8:30 A.M. – FRIDAY, OCTOBER 9, 2015
WILLIAMSON COUNTY COURTHOUSE, 710 S. MAIN ST.
2ND FLOOR NORTH CONFERENCE ROOM, GEORGETOWN, TEXAS
Board Members Present: Cindy Harrington, Vicki Jackimiec, JJ Parker, Amanda Parr, David
Kellerman, Taylor Kidd and Jim Wilson
City Staff Present: Shelly Hargrove, Main Street Manager; Matt Synatschk, Historic
Planner; Jackson Daly, Executive Assistant
1. The meeting was called to order at 8:32 a.m. by Board Chair David Kellerman.
2. Taylor moved that the minutes reflect that he, Shelly and Amanda visited with the farmers
market group, Cindy seconded. All board members present approved (7-0).
Cindy asked that the minutes correct several misspellings and discrepancies, specifically
changing “sever” to “serve” and add the phrase “tax-deductible”.
Cindy moved to approve the September 18th board meeting minutes with corrections, Jim
seconded. All board members present approved (7-0).
3. Matt Synatschk gave an update on HARC activity, including: the Texas Historic Commission
had comments on the National Register nomination, so the application will be reviewed by the
National Park Service in the spring and should be reviewed by the state in January; in October,
HARC will review a master sign plan for the Masonic Lodge and an addition for 209 E. 8th
Street; Tamiro Plaza II was approved last month; the Grace Heritage Center building
assessment will go before council in October; staff will be moving into the Light & Water
Works building; staff is still finalizing the formalization of the plan to renovate the 1987 library
and GCAT building; and the parking lot construction has started at MLK and 8th. The Main
Street Advisory Board asked what the process to sell the current city hall looks like and what
Main Street can do to be involved. Taylor asked that the city determine what it wants the
building to be and to pursue it.
4. David discussed the Chisholm Trail Communities Foundation account. There are on-going
fees associated with the account and the account is dedicated to holiday light fundraising. The
board asked about the fees and timeline to open the account. Vicki moved to close the account,
Cindy seconded. All board members present approved (7-0).
5. Progress on Committee Reports:
a. Promotion: Cindy presented the bids for the Ladies Nite Out photo booth. The Say
Cheese booth costs $649, but the vendor believes two booths will be required and has
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some concerns about the expectations surrounding the event. Tap Snap costs $941, and
can fulfill the requirements with one booth. Cindy moved to approve using Tap Snap at
$941, Vicki seconded. The board discussed considering Picture Austin or Shutter.com
next year. All board members present approved (7-0).
Cindy reported that both opportunities pursued for Ladies Nite Out sponsorship
declined. The LNO bags will only have the event logo. The bags cost $1,756. The save
the date and sponsorship cards are out. The poster design is approved. Posters were
added because some businesses requested them. The Main Street program sponsored
an ad in Austin Monthly magazine.
b. Cindy updated that the committee is looking for a professional fundraiser for Swirl. She
showed the board the preliminary design for the poster. The committee is securing bids
for the VIP site and finalizing the honorary event chair. The board discussed honorary
event chair options and considerations. Vicki moved to approve Dr. Burger as the
honorary event chair. The motion failed. Vicki moved to approach the Bohls as
potential honorary event chairs, JJ seconded. All board members present approved (7-
0).
c. Design: Amanda reported that the Main Street Holiday Opportunities form is out and
ready. A 5th category, “Green Christmas”, has been added to acknowledge the utility
system’s sponsorship of the holiday lights. The committee met with Virginia Stubbs
regarding the 8th Street Courtyard. She is having a 3rd party review the form. The
ornament sales are beginning. One hundred seventy-five (175) ornaments will be sold
to Southwestern University. Articles should be published in The Sun and The View.
The committee is working on an event for Earth Day. The Holiday Lighting Contest
judges will include members from the media.
d. Economic Restructuring: Jim reported that the Breakfast Bites panel on downtown
housing was excellent. The next breakfast bites will be about the Sheraton Hotel &
Convention Center. The Downtown Lowdown will be held on Wednesday, and façade
checks will be presented. There will also be a photo-op with pirate patches to promote
Small Business Saturday at 8:15 a.m. The committee has already taken pictures with
public safety and city council. The Shop Small Spree planning is still going well, and the
extended holiday hours is getting good media coverage. A brief update regarding the
Downtown Diva software was given. The Ft. Worth site visit is planned for October 23rd
and 24th.
Jim provided additional updates regarding the College Town Committee and
Southwestern’s homecoming. A proclamation for Small Business Saturday will be read
at city council on November 10th.
e. Organization: David reported that the committee is recruiting members and updating
the list of available properties. The Salvation Army bell will be rung downtown at Stroll
and Shop Small Saturday. Cindy reported on the weather contingency plan and ticket
price for the Main Table dinner in Ft. Worth. Girl Scouts will be selling cookies on the
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Square. The committee is looking to develop a running calendar of events to avoid
double-bookings.
6. Staff Report: Shelly reminded board members of upcoming monthly meetings and event dates
including: the November 13th board meeting.
JJ wanted it noted that she requested to add the “Green Energy” category for the holiday lighting
contest on the holiday form and to remove the phrase “Light Up the Square”. Additionally, the
phrase “tax-deductible contribution” is not appropriate. JJ mentioned that this form was not
approved by the board, and it is difficult to find on the website.
7. Jim moved to adjourn the meeting, Vicki seconded. All board members present approved (7-0).
David adjourned the meeting at 9:47 a.m.
Respectfully submitted:
____________________________ ____________________
Jim Wilson, Board Secretary Date
____________________________ ____________________
David Kellerman, Board Chair Date
Page 6 of 13
City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing sign grant applic ations – S u san Firth , Georgetown Herita g e
S ociety - 811 S . Ma in S t.
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelly Hargrove
Page 7 of 13
City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion on up d ates for the His toric P res ervatio n Pro gram and Downto wn Pro jects
– Matt S yn atschk, Historic P lanner
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shelly Hargrove
Page 8 of 13
City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion to draft c hanges to the Main Street Ad visory Bo ard Bylaws, Article VI.
Sub committees to reflec t the definition of Working Group s
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelly Hargrove
Page 9 of 13
City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Disc ussion on the differences b etween city and no n-profit ac counting prac tic es and the Main S treet Façad e
Fund
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelly Hargrove
Page 10 of 13
City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing pro gres s o n Committee Reports
ITEM SUMMARY:
Disc ussion and p o s s ib le ac tion regard ing pro gres s o n Committee Reports
a) Design (Taylor, JJ): Lig h t wa lk fin d ings; fa rmer’s market; downtown gateways; 8th St.
Alley p roject; u p d a tes on other action p lan p rojects
b) Promotion (Vicki): Review of 7 th Annual Georg etown S wirl; u p d a tes on other action plan
projects
c ) Economic Restructuring (Jim, Karen): Breakfa st Bites; P op-up P erforma n ces concept;
3rd Monday Ma in S treet L u n ch ; Dow n town F t. Worth Visit – April 15-17; Colleg e T own
Comm ittee; n ew b u sin esses/p roperty owners; u p d a tes on other action p lan p rojects
d) Organization (Cindy, Blake): T h e Ta b le on Ma in u p d a te; discuss committee volunteer
recruitment and committee action plan review for a n n u a l b oard retreat; updates on oth er a ction
pla n p rojects
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shelly Hargrove
Page 11 of 13
City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing Staff R ep o rt:
ITEM SUMMARY:
Down town Sta keh old er S u rvey; Down town West P u b lic Mtg . – 5:30-7 p.m. on Thursday, April 7;
Qu a rterly Dow n town Low Down Mtg . – 8:3 0 a.m., Wed, Ap ril 1 3 ; Down town F t. Worth Visit – Ap ril
1 5 -1 7 ; 3rd Mon d a y Main Street Lunch – 11 :3 0 a.m. on April 18; Red Poppy F estival Ap ril 2 2 -2 4 ;
Nation a l Preservation Mon th Procla ma tion at C ounty Commission ers and C ity C ouncil – Ap ril 2 6 ;
Nation a l Main Streets Conferen ce in Milwaukee - May 2 2 -2 5
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shelly Hargrove
Page 12 of 13
City of Georgetown, Texas
Main Street Advisory Board
April 8, 2016
SUBJECT:
Set agenda items for next b o ard meeting/Adjourn
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shelly Hargrove
Page 13 of 13
