HomeMy WebLinkAboutAgenda_MSTAB_04.09.2021Notice of Meeting for the
Main Street Adv isory B oard
of the City of Georgetown
April 9, 2021 at 9:00 AM
at Virtual
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Con sist ent with G o v erno r G reg A bb o’s su spen sion of v ariou s pro v ision s of t he O p en M een g s A ct , eff ecv e
A ugu st 1, 2020 and un l furth er no ce, t o red uce t he chan ce o f C OV I D -19 t ransmission , all City o f G eorgeto wn
A dviso ry B oard meengs will b e held v irt ually. P ub lic commen t will be allo wed via telecon feren ce; n o o ne will b e
allo wed to app ear in p erson .
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Page 1 of 14
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to order - C hristine Tomaszewski, B oard C hair
B Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the C ommis s ion – K im M cAuliffe, D owntown D evelopment M anager
C Introduc tion of new board members : Lauren Mendoza, Mic hele Jaros zewski-webb, Bobby Weisbrod -
C hristine Tomaszewski, B oard C hair
D C ons ideration and possible action to elect a Vic e-chair and S ec retary - C hristine Tomaszewski, B oard
C hair
E R eview of Main S treet Advisory Board bylaws - C hristine Tomaszewski, B oard C hair
F R eview of the C ity C ounc il’s Boards and C ommissions Attendance P olicy – C hristine Tomaszewski,
B oard C hair
G Disc uss dates/times for future Main S treet Advisory Board Meetings – C hristine Tomaszewski, B oard
C hair
H C ons ideration and possible action on the minutes of the F ebruary 12, 2021 board meeting - C hristine
Tomaszewski, B oard C hair
I Disc ussion on P rojec t Teams, P artner updates , and BR E Visits
J S taff R eport - K im M cAuliffe, D owntown D evelopment M anager
Adjournment
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 14
City of Georgetown, Texas
Main Street Advisory Board
April 9, 2021
S UB J E C T:
R eview of Main S treet Advis ory Board bylaws - C hristine Tomaszewski, B oard C hair
IT E M S UMMARY:
R eview of Main S treet Advis ory Board bylaws - C hristine Tomaszewski, B oard C hair
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Main Street Advis ory Board Bylaws Backup Material
Page 3 of 14
Main Street Advisory Board Bylaws
Revised March 2015
Page 1 of 6
CITY OF GEORGETOWN
MAIN STREET ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The Main Street Advisory Board (the “Board”).
Section 1.2. Purpose. The Board is created to work with the Main Street Manager.
The Board will assist the Main Street Manager in a number of ways including the
following: (1) expand interest base/support group; and (2) fund raising for the Main
Street Program or for special projects organized through Main Street, including
identifying and utilizing local, state, federal, and private sources including grants and
contributions; (3) make recommendations as to Main Street program policy; (4)
developing a strategic plan and setting goals of the Main Street Program; (5)
administering monies from the Main Street Façade Fund; and (6) providing a report to
the City Council on its programs on a timely basis.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of seven (7)
Members.
Section 2.2. Eligibility. Members of the Board shall represent public and private sector
interests. Additionally, through public advertising, nominations will be requested from
downtown commercial property owners and downtown business owners.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5 Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Page 4 of 14
Main Street Advisory Board Bylaws
Revised March 2015
Page 2 of 6
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice-Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally
manage the business of the Board. The Chairman shall perform the duties
delegated to the Chairman by the Board.
Page 5 of 14
Main Street Advisory Board Bylaws
Revised March 2015
Page 3 of 6
b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman
by the Board. The Vice-Chairman presides at Board meetings in the
Chairman’s absence. The Vice-Chairman shall perform the duties of the
Chairman in the Chairman’s absence of disability.
c. The Secretary shall perform the duties delegated to the Secretary by the
Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) of the Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman, or
if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice-
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Page 6 of 14
Main Street Advisory Board Bylaws
Revised March 2015
Page 4 of 6
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member’s option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A tape recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
Page 7 of 14
Main Street Advisory Board Bylaws
Revised March 2015
Page 5 of 6
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non-Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
Page 8 of 14
Main Street Advisory Board Bylaws
Revised March 2015
Page 6 of 6
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board’s proposed amendments to the Bylaws must be
approved by City Council. Bylaw amendments are not effective until approved by City
Council.
Approved and adopted at a meeting of the City Council on the _____ day of
____________________, 2015.
ATTEST: THE CITY OF GEORGETOWN
_____ _____
City Secretary Mayor
Approved and adopted at a meeting of the Board on the ______ day of
_________________, 2015.
ATTEST: BOARD
_____ _____
Board Secretary Board Chairman
Page 9 of 14
City of Georgetown, Texas
Main Street Advisory Board
April 9, 2021
S UB J E C T:
R eview of the C ity C ouncil’s Boards and C ommis s ions Attendanc e P olic y – C hristine Tomaszewski,
B oard C hair
IT E M S UMMARY:
R eview of the C ity C ouncil’s Boards and C ommis s ions Attendanc e P olic y – C hristine Tomaszewski,
B oard C hair
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Boards and Commissions Attendance Policy Backup Material
Page 10 of 14
SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
Page 11 of 14
City of Georgetown, Texas
Main Street Advisory Board
April 9, 2021
S UB J E C T:
C onsideration and pos s ible ac tion on the minutes of the F ebruary 12, 2021 board meeting - C hristine
Tomaszewski, B oard C hair
IT E M S UMMARY:
C onsideration and pos s ible ac tion on the minutes of the F ebruary 12, 2021 board meeting - C hristine
Tomaszewski, B oard C hair
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Minutes Backup Material
Page 12 of 14
The Main Street Advisory Board met on Friday, February 12, 2021, at 9:00 AM virtually over a Zoom Meeting.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least
three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Street for
additional information; TTY users route through Relay Texas at 711.
Kate Hill called the meeting to order at 9:03 AM. Members, T. Tallman, K. Hill, D. Gaume, S. Rodocker and D. Wilks
were in attendance. A Adams and C. Tomaszewski were absent.
Staff in attendance: Kim McAuliffe, Downtown Development Manager, Sharon Parker, Board Liaison.
Guests in attendance: Nathan Garcia, Interning with Economic Development and Amanda Still, Arts & Culture
Coordinator
Regular Session
(This regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to order at 9:03 a.m.
B. Discussion on how this virtual conference will be conducted, to include options for public comments and how
the public may address the Commission – Kim McAuliffe, Downtown Development Manager
Staff reviewed the virtual conduct for the meeting, reminded the board that the meeting was open and visible
to the public and would be recorded.
C. Discussion and possible action regarding approval of the January 8, 2021 board meeting minutes – Kate Hill,
Motion by T. Tallman to approve the minutes as presented. Second by D. Wilks.
Approved: 5-0
A. Adams and C. Tomaszewski absent
D. Sign application request for Hydrate, LLC – 711 S. Main Street - Kim McAuliffe, Downtown Development
Manager
Staff reported on the request for a sign grant with planned improvements to include creation and installation of
a 1’x3” MDO digitally-printed blade sign and a 3”x6” primary wall sign. The applicant has Affordable Signs to
perform the required work for the improvements. The estimate provided by applicant totals $1,183.71 and
applicant seeks a grant for the maximum award they are eligible for of 50% or $500.
Motion by D. Gaume to approve an award of $500, as determined by the maximum award. Second by K. Hill.
Approved: 5-0
A. Adams and C. Tomaszewski absent
E. Discussion and possible action regarding a façade grant request for 711 S. Main Street - Kim McAuliffe,
Downtown Development Manager
Staff reported on the request for a grant with planned improvements to include replacing second-floor
windows, replacing the interior double doors with a single aluminum door, and painting the front façade of the
building. The applicant has selected Cris Cash Contracting to manage the project and perform the required
Minutes of a Meeting of the
Main Street Advisory Board of the
City of Georgetown, Texas
Friday, February 12, 2021
Page 13 of 14
work. The applicant will be investing $24,415.71 in façade and sign related improvements at this time and
seeks a grant for the maximum award they are eligible for of 50% or $11,616.00.
Motion by D. Wilks to approve an award of $10,000, as determined by the maximum eligible award based on
scoring criteria, with the approval of the window repair and replacement contingent on the Texas Historical
Commission’s recommendation. Second by K. Hill.
Approved: 5-0
A. Adams and C. Tomaszewski absent
F. Consider transferring mural administration of The Square mural from the Main Street Program to Arts &
Culture – Kim McAuliffe, Downtown Development Manager and Amanda Still, Arts & Culture Coordinator
The mural was sponsored by the City of Georgetown’s Main Street Program, before the creation of the Arts &
Culture Program. Main Street no longer does much administration of public art now it may be appropriate to
transfer the administration to the Arts & Culture program.
Motion by D. Gaume to transfer mural administration of The Square to the Arts & Culture program. Second by
D. Wilks.
Approved: 5-0
A. Adams and C. Tomaszewski absent
G. Discussion on Project Teams, Partner updates, and BRE visits
a. Fundraising Team – K. McAuliffe reported that revenues from the sales of the ornaments and
holiday cards has been deposited in the grant fund account. D. Gaume – we are looking for
additional fundraisers and exploring using Pixil.com to have prints of buildings available for
purchase. There are several buildings that are having significant anniversaries this year. We are
diving in to get more details.
b. Breakfast Bites – scheduled for March 25th. We are still looking to do a hybrid event where the
council chambers would be utilized for up to 40 in person attendees and then a virtual option
would be available. Guest speaker will be Sydney Decker from Hello Georgetown.
c. Georgetown Swirl – K. McAuliffe reported we are working on “Swirl To-Go” and should have
everything together in May. What we are looking into now is the packaging piece of things.
d. BRE visits – We did visits with To Have & To Hold and Fuego Latino Gastropub, they both went
well. Rescheduled Divine Treasures due to the weather. Also trying to get an appointment
scheduled with Sweet Lemon and 6 Whiskey.
H. Acknowledgement and appreciation for outgoing board members, Trisha Tallman and Diane Gaume for their
service to the City of Georgetown Main Street Program – Kim McAuliffe, Downtown Development Manager
I. Staff Report – Kim McAuliffe, Downtown Development Manager
Department Changes – Convention and Visitors Bureau and the Arts & Culture Program are now under Economic
Development. Introduced Nathan Garcia, Economic and Development Spring Intern.
New developments: Hydrate is hoping to open by the 1st or 2nd week of March. City Post is looking to open their
event venue. Poppy Fest has been moved to October 3rd.
Adjourn
Motion by T. Tallman to adjourn the meeting. Second by, D. Wilks. The meeting was adjourned at 10:13 AM.
____________________________________________________________________________________________________
Approved by the Main Street Advisory Board on
Date
_______________________ _ ________________________________ _
Main Street Advisory Board Chair Main Street Advisory Board Secretary
Page 14 of 14