HomeMy WebLinkAboutAgenda_MSTAB_08.14.2015Notice of Meeting for the
Main Street Advisory Board
of the City of Georgetown
August 14, 2015 at 8:30 AM
at the Williamson County Courthouse, 2nd Floor North Conference Room, 710 S. Main St.,
Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional
information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized
by the Open Meetings Act, Texas Government Code 551.)
A Call to order/Welcome guests
B Discussion and possible action regarding approval of the July 10th board meeting minutes
C Discussion and possible action regarding progress on Committee Reports
D Discussion and possible action regarding Staff Report:
Legislative Regular Agenda
E Discussion and possible action regarding sign grant applications – Michael Valencia – Mikey’s Host Sauce
Shop – 711 S. Main St.; Ray Young – Main Street Baptist Church – 1001 S. Main St.
F Consideration and possible action to recommend contracting with DecorIQ of Fate, Texas in the amount not
to exceed $87,400 for the leasing, installation, maintenance, and removal of the 2015 holiday lights, the
installation and maintenance of the building cornice lights, and the installation and removal of the holiday
wreaths and tree. – Shelly Hargrove, Main Street Manager; Jack Daly, Executive Assistant; Trish Long,
Facilities Superintendent
G Discussion and possible action on updates for the Historic Preservation Program and Downtown Projects –
Matt Synatschk, Historic Planner
Adjournment
Set agenda items for September 18th board meeting/Adjourn board meeting
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
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City of Georgetown, Texas
Main Street Advisory Board
August 14, 2015
SUBJECT:
Call to order/Welcome guests
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
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City of Georgetown, Texas
Main Street Advisory Board
August 14, 2015
SUBJECT:
Discussion and possible action regarding approval of the July 10th board meeting minutes
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
ATTACHMENTS:
Description Type
July Draft Minutes Backup Material
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MAIN STREET ADVISORY BOARD MTG. MINUTES
8:30 A.M. – FRIDAY, JULY 10, 2015
WILLIAMSON COUNTY COURTHOUSE, 710 S. MAIN ST.
2ND FLOOR NORTH CONFERENCE ROOM, GEORGETOWN, TEXAS
Board Members Present: Cindy Harrington, Vicki Jackimiec, JJ Parker, Amanda Parr, David
Kellerman and Jim Wilson
Board Members Absent: Taylor Kidd
City Staff Present: Laurie Brewer, Asst. City Manager; Shelly Hargrove, Main Street
Manager; Matt Synatschk, Historic Planner
Guest: Amanda Hanes, The Exchange, 109 W. 7th St.
1. The meeting was called to order at 8:30 a.m. by Board Chair David Kellerman.
2. Amanda moved to approve the June 12th board meeting minutes, Cindy seconded. All board
members present approved (6-0).
3. Amanda Hanes with The Exchange presented her sign grant for $500 to add window vinyl
signage and change out main signboard, she bought the store in April and has been in business
for six years. David mentioned the importance of supporting Main Street events and the
possibility of opening on Sundays. Amanda moved to approve the $500 sign grant, Jim
seconded. All board members present approved (6-0).
4. Laurie asked to move agenda item #7 on Main Street fundraising up due to budget meeting
conflicts. Laurie recommended the board clarify the purposes of each Main Street
event/fundraiser and make sure they are mission-relevant. To identify purpose/main goals of
event/fundraiser, budget and final assessment within 60-90 after event/fundraiser.
Subcommitee chairs need to communicate this information to their volunteers so everyone is
on the same page as far as main event/fundraisers purpose. Diane Gaume did The Table on
Main Recap and board liked that format as a template for future event/fundraising
assessments. Discussion that Main Street’s signature events could be The Georgetown Swirl
and Ladies Nite Out with Light Up the Square campaign and The Table on Main as our
fundraisers. Amanda suggested showing before and after photos of façade/sign grant
recipients, and Cindy mentioned metrics like number of retailers participating in event,
number of restaurants involved, number of people downtown, etc. Laurie reviewed the
budgets from previous Main Street events with the board.
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5. Matt Synatschk gave an update on HARC activity including no current downtowns cases on
the July 23 agenda, but 605 University Ave. is looking at demolition to build 300 proposed
residential units on the site. UDC changes start July 1 with staff review for the majority of
applications with any significant changes going for HARC review. Goal is to have a 10-day
turnaround and code enforcement as downtown as a district.
6. Progress on Committee Reports:
a. Economic Restructuring: Jim reported the 3rd Monday Main Street Lunch will be at
LongHorn Steakhouse on July 20; façade and sign grant photos will be taken at the next
Downtown Low Down meeting for Patti Colbert, Sunshine Vintiques and DIVA.
College Town Committee will meet in August, but there will be two shifts to work
handing out goodie bags during SU Parent’s Orientation weekend on August 14, July 29
we’ll be stuffing goodie bags at the Chamber. Next Breakfast Bites date has been moved
to August 20 and will be focusing on downtown residential with a panel discussion.
Committee checked out new mural on back of Chet Garner’s building with jackalopes.
b. Design: Amanda reported a group met with Texas Main Street Design Assistant Sarah
Blankenship to discuss our gateways along Austin Ave. and Main St and University
Ave. (Hwy. 29) and came up with new, artistic ideas. Also discussed updating the 8th St.
Courtyard rendering from 2008 to help get city manager on board with project. Keep
Texas Beautiful event aiming for Earth Day in April and work with SU. Discussion on
holiday forms going through Chisholm Trail Communities Foundation, but concerned
about LNO participation fee having comingling of funds with Light Up the Square
funds.
c. Promotion: Cindy reported that Ladies Nite Out will have 600 goodie bags for sale with
only cash sponsors having their logos on the bags. More volunteers are needed. Call for
art was discussed with a September 4 deadline and judging on September 9 with artists
painting on corners and having a silent auction of their work. Also a discussion of local
food trucks and black jack tournament being involved with the Man Cave area for LNO.
Rusty Winkstern with The Monument Group was recommended by the Promotions
Committee as the recipient for the next Main Street Star Award, after listing his
attributes, Cindy recused herself from the vote, Amanda moved to approve the
nomination with Jim seconding. All board members approved with Cindy abstaining
(5-0).
d. Organization: David discussed the Table on Main recap, and discussion of updating
the numbers, but approximately $9,800 was made on the first-year event. La Bella Casa
and Three-Legged Willie were recommended for the Texas Downtown Association
President’s Awards.
7. Staff Report: Shelly reminded board members of upcoming monthly meetings and event dates
including the art center’s Road Trippin’ exhibit, Quarterly Downtown Low Down Meeting,
Downtown West Public Meeting, TDA President’s Awards application deadline and Music on the
Square every Friday night through August.
8. The next meeting will be on Friday, August 14. David adjourned the meeting at 10:30 a.m.
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Respectfully submitted:
____________________________ ____________________
Jim Wilson, Board Secretary Date
____________________________ ____________________
David Kellerman, Board Chair Date
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City of Georgetown, Texas
Main Street Advisory Board
August 14, 2015
SUBJECT:
Discussion and possible action regarding progress on Committee Reports
ITEM SUMMARY:
a) Promotion (Cindy, Vicki): 3rd Annual Ladies Nite Out – Nov. 19; Extended Hours Marketing
Campaign; 7th Annual Georgetown Swirl; updates on other action plan projects
b) Design (Amanda, JJ, Taylor): Downtown Gateways; Farmer’s Market; Public Art projects;
Keep Texas Beautiful (KTB) application; Light Up the Square fundraising and lighting contest;
2015 Ornament; Downtown Wayfinding Signage Prioritizing; updates on other action plan
projects
c) Economic Restructuring (Jim): Façade/Sign Grant Photos – DIVA ; 3rd Monday Main Street
Lunch- August 17; College Town Committee review; Breakfast Bites – August 20?; Welcome new
businesses; Next Downtown Site Visit to Ft. Worth – Oct. 23-24; Shop Small Spree for Small
Business Saturday – Nov. 28; updates on other action plan projects
d) Organization (David): Updates on other action plan projects
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
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City of Georgetown, Texas
Main Street Advisory Board
August 14, 2015
SUBJECT:
Discussion and possible action regarding Staff Report:
ITEM SUMMARY:
Main Street Monthly Lunch – August 17; Quarterly Breakfast Bites Mtg. – 8 a.m. Thurs, August
20? at Library’s Friends Room; Best of Georgetown, TX contest – shop.georgetown.org – month
of September; “Road Trippin’-Travel Themed Art & Other Adventures” – July 10-August 16 and
“Retrofit by Samantha Parker Salazar” – August 21 – Sept. 27 at Georgetown Art Center; Music
on the Square series (every Friday night through August)
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
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City of Georgetown, Texas
Main Street Advisory Board
August 14, 2015
SUBJECT:
Discussion and possible action regarding sign grant applications – Michael Valencia – Mikey’s
Host Sauce Shop – 711 S. Main St.; Ray Young – Main Street Baptist Church – 1001 S. Main St.
ITEM SUMMARY:
FINANCIAL IMPACT:
Up to $500 from the Facade and Grant Fund for each grant application.
SUBMITTED BY:
Jackson Daly
ATTACHMENTS:
Description Type
Mikey V's Grant Application Backup Material
Main Street Baptist Church Grant Application Backup Material
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City of Georgetown, Texas
Main Street Advisory Board
August 14, 2015
SUBJECT:
Consideration and possible action to recommend contracting with DecorIQ of Fate, Texas in the
amount not to exceed $87,400 for the leasing, installation, maintenance, and removal of the 2015
holiday lights, the installation and maintenance of the building cornice lights, and the installation
and removal of the holiday wreaths and tree. – Shelly Hargrove, Main Street Manager; Jack Daly,
Executive Assistant; Trish Long, Facilities Superintendent
ITEM SUMMARY:
The proposed scope of work includes: leasing, installing, maintaining, and removing holiday lights
on 42 trees in the downtown; installing and maintaining the building lights along the cornices of
buildings downtown; and installing and removing the 67 wreaths on the antique light poles
downtown, as well as the Christmas tree on the Courthouse lawn.
Three bids were received for this scope of work. DecorIQ has been selected due to their
cumulative low bid on the items staff has selected to be completed.
Additionally, the Main Street Advisory Board will work this year, in partnership with the
Williamson County Museum, to wrap trees on the Courthouse lawn. Any funding beyond the
$60,000 allocated in the 2016 budget for holiday lighting will be covered by funds raised by the
Main Street Advisory Board and the Williamson County Museum.
FINANCIAL IMPACT:
The funding for the holiday lights comes from several sources:
Holiday Lighting
· Lease, installation, maintenance, and removal of tree lights for 42 trees - $49,000 (pending
budget approval, these will be funded by Georgetown Utility System)
· Lease, installation, maintenance, and removal of tree lights on the 9 large trees around the
Williamson County Courthouse - $13,200 (pending budget approval, $11,000 funded by
Georgetown Utility System; remainder funded by fundraising efforts between Main Street
Advisory Board and the Williamson County Museum)
· Total holiday lighting: $62,200
Other Services
· Purchase, installation, and maintenance of building cornice light - $21,000 (Facilities internal
service funding)
· Installation and removal of Christmas wreaths and tree - $4,200 (Convention & Visitors Bureau
funding)
SUBMITTED BY:
Jackson Daly
ATTACHMENTS:
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Description Type
Bid Tab Backup Material
DecorIQ Bid Backup Material
Invitation to Bid (with Exhibit Maps) Backup Material
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Bid Invitation No.: 201550 - 2015-2016 Christmas Lighting
Division: Downtown & Community Services
Bid Opening Date: 7/15/2015
ITEM#Décor IQ The Christmas Light Co The Christmas Light Guy
Lighting of Square:
1 (lease) OR $15,000.00 $18,780.00 $36,432.00
2 (purchase)$45,000.00 $49,200.00 $53,902.00
3 (install/deinstall)$34,000.00 $46,100.00 $34,776.00
Subtotal (lease)$49,000.00 $64,880.00 $71,208.00
Subtotal (purchase)$79,000.00 $95,300.00 $88,678.00
Optional items:
4 (purchase of lighting for cornices)$12,000.00 $6,995.00 $8,973.96
5 (install of #4)$9,000.00 $14,800.00 $8,466.00
6 (lease of tree lighting)$4,200.00 $2,610.00 $15,630.93
7 (purchase of tree lighting)$11,000.00 $9,630.00 $19,893.96
8 (install/deinstall)$9,000.00 $8,865.00 $14,920.47
9 (purchase of tree uplighting)$21,600.00 $3,150.00 $8,010.00
10 (install)$9,000.00 $4,050.00 $2,250.00
11 (install/deinstall of wreathes)$4,200.00 $6,000.00 $3,960.00
12 (additional charges)$0.00 $0.00 $0.00
Required submittals:
Company resume Yes Yes No
3 commercial refs Yes Yes Yes
Response time Yes Yes No
Problem resolution Yes Yes No
Proj Mgr Yes Yes No
TERMS Net 30 1%10Net 30 2% early Net 30
DEL 10/15/2015 14 d 9/1/2015
FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information which may be located with a brief
examination of the responses and is not intended to replace a complete detailed evaluation.
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1
INVITATION TO BID
SOLICITATION NUMBER: 201550
BID OPENING DATE: July 15, 2015, 2PM , CENTRAL STANDARD TIME
VENDOR NAME: RETURN SEALED BID TO:
ADDRESS: CITY OF GEORGETOWN
PURCHASING DEPARTMENT
PO BOX 409
300-1 INDUSTRIAL AVENUE
PHONE: GEORGETOWN, TX 78627
FAX:
EMAIL:
BID RESPONSE MUST BE MARKED
WITH THE SOLICITATION NUMBER
SIGNATURE AND DATE AND THE BID OPENING DATE.
If not bidding, no response is required.
PRINTED NAME
Failure to manually sign bid response may result in
disqualification. Signature indicates acceptance of all terms,
conditions and specifications.
PAYMENT TERMS: (Please note all discounts that may apply, including those
for prompt payment)
DELIVERY: (Please note earliest date available for service to location(s)
specified)
FOB: (If not specified, FOB will be considered Destination)
TOTAL: (Total of all items including any applicable freight,
handling, etc. charges)
1.0 Background/Objective of Invitation to Bid
The City of Georgetown (the “City”) requests bids on lighting for the downtown area during the holiday
period from October 15th through the second Monday in January (specific installation/deinstallation dates
for 2015/2016 can be found in Sections 4.0 and 7.0). The City requests bids on both the lease of the lights
and the purchase of the lights for some items. This requirement includes installation, 24-hour on call
service, maintenance, and removal of lights. The r equired lights are warm white LED mini lights, which
must be installed on oak trees and crepe myrtles located on the downtown square, as well as several blocks
off of the square in each direction (See Trees 1-48 in Exhibit B).
Optional items include: per manent “uplighting” of the Williamson County Courthouse, and lighting for the
trees at the Williamson County Courthouse (See trees A-I in Exhibit B).
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The City is also considering installation of permanent lights along the street-facing cornice outlines of all
the buildings facing the Williamson County Courthouse, including Austin Avenue, and areas that have
lights along 7th, 8th and Main Streets. Currently, lights are installed along the cornices, but the City is
considering higher-quality, more permanent lights and installation mechanisms.
Prior to submitting a bid, must schedule a mandatory site visit with City staff to ensure complete
understanding of the scope of work. To schedule mandatory site visits, bidders may contact Trish Long,
Project Manager and primary contact for this project, trish.long@georgetown.org or (512) 970-2786 at least
48-hours in advance of the desired appoint time/date.
2.0 General Requirements for Bid
Qualified bidders interested in responding to this Invitation to Bid (hereinafter referred to as the “Bid”)
must submit the following information as part of their bid response. Failure to provide any information
requested in this Bid may result in the disqualification of the bid response.
2.1 Bidder shall furnish complete name, mailing address, email, and telephone number.
2.2 Bidder must designate the individual(s), along with respective telephone numbers and email
addresses, responsible for answering all questions and, if awarded, responding to maintenance
calls.
2.3 The contents of the Bid and any clarification thereto submitted by the successful bidder shall
become part of the contractual obligation and incorporated by reference into any contract,
agreement or purchase order resulting from this Bid.
2.4 The successful bidder may be required to provide an affidavit that they have not conspired with
other potential suppliers in any manner to attempt to control competitive pricing.
2.5 Any requests for clarification or questions regarding this Bid must be submitted to the individual
listed in Section 4. It is the City’s intent to respond to all appropriate questions and concerns;
however, the City reserves the right to decline to respond to any question or concern.
2.6 The bidder certifies that they are a duly qualified, capable and oth erwise bondable business entity
not in Receivership or contemplating same, and has not filed for bankruptcy.
2.7 Officials not to benefit: If a member of the governing body or an appointed board or commission
of a municipality belongs to a cooperative association, the municipality may purchase equipment
or supplies from the association only if no member of the governing body, board, or commission
will receive pecuniary benefit from the purchase, other than as reflected in an increase in
dividends distributed generally to members of the association.
2.8 Please submit one original and one copy of bid response.
3.0 Determination of Award
The City reserves the right to award all line items to one bidder, split the award among two or more bidders
and/or to cancel line items. Award shall be made to the responsible bidder(s) whose bid(s) represent(s) the
best comprehensive value to the City.
Bids will be evaluated using the following best value criteria – bids must include sufficient details to allow
evaluation of th e following:
1. Experience with lighting projects of similar size or scope in a commercial district: 25%
2. Quality of previous commercial work and positive references from previous
commercial clients (minimum of three): 25%
3. Timeliness: demonstrated ability to meet established deadlines, r esponse time
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for maintenance concerns and outages: 20%
4. Communication with, and accessibility to, project manager based
on details of bid: 15%
5. Competitive price proposal: 15%
In the event the highest scoring bidder’s cost exceeds the budget for the project, the City reserves the right to set the
highest scoring bidder aside and move to the next ranked bidder.
4.0 Option to Renew
The initial term for this requirement is from October 15, 2015 through January 11, 2016), with an option to
renew for up to four additional holiday seasons (October 15 through the second Monday in January) upon
mutual agreement under the same terms, conditions and pricing.
5.0 Discussion with Bidders
All discussions with bidders during the bid process must be through the City’s Purchasing Department:
City of Georgetown
Purchasing Department
PO Box 409
300-1 Industrial Avenue
Georgetown, TX 78627
Attn.: Trina Bickford
Trina.bickford@georgetown.org
512-930-3647
Fax: 512-930-9027
No negotiations or modifications to the bids received will be allowed.
6.0 Reservations
5.1 The City expressly reserves the right to:
Waive minor technicalities in any bid response;
Reject or cancel any or all bids, or part(s) of any bid:
Accept bids from one or more bidders; and/or:
Procure services by other means.
5.2 In considering the bids(s), the City reserves the right to select the acceptable bidder(s) who will
offer contractual terms and conditions most favorable to the City.
5.3 Requirements stated in the Bid shall become part of any contract, agreement or purchase order
with the bidder(s), and any deviations from these requirements must be specifically defined by the
bidder in their bid response, request for clarification and the response(s) shall also become part of
any contract, agreement or purchase order resulting from this Bid.
7.0 Other Conditions
Installation is required to begin no earlier than Thursday, October 15, 2015, and must be 100% complete
by Friday, November 13, 2015. Deinstallation is required must be 100% complete by January 11,
2016). Timely installation and deinstallation is of great importance to the City, and failure to comply with
installation and deinstallation requirements may affect bidder’s score on responses to future bid
opportunities. Timely installation and deinstallation is of great importance to the City, and failure to
comply with installation and deinstallation requirements may disallow Bidder from future bid
opportunities. The City will deduct any costs associated with rectifying delayed installation from final
payment, including equipment, materials, and labor supplied by City employees or third-party vendors.
However, the City will make reasonable efforts to limit these costs and provide documentation of
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expenses. The City will also give the vendor 72-hours’ notice before proceeding with activities necessary
to rectify delays or other instances of non -compliance with bid requirements. Notice will be forwarded to
th e address provided in bid response.
8.0 Pricing
Please complete all pricing on the attached specification/pricing sheets. Pricing must include all charges
for complete installation, service and deinstallation (including parts, labor, equipment, materials, rental,
etc.) – the City will not be responsible for charges not included in the original quote and any resulting
purchase order.
9.0 Terms and conditions
The attached terms and conditions (reference Exhibit A) will govern any purchase order resulting from this
Bid. Any exceptions to the standard terms and conditions must be noted in bidder’s response and may be
grounds for disqualification. Any purchase order resulting from this Bid will be governed by the laws and
the Constitution of the State of Texas and the charter and ordinances of the City of Georgetown.
10.0 Specifications
In addition to the specifications for each line item, the following specifications will apply to all equipment
on this Bid.
10.1 Please include any and all discounts the City is entitled to, including those from group purchase
contracts such as the BuyBoard, US Communities and TXMAS.
10.2 All main tree trunks and branches to be wrapped with 4 inch wraps up to 20 feet, and canopies
wrapped with mini lights. Each tree will have an average of 6900 LED lights, an average of 98
sets of lights. The lighting must not pull more than 10 amps per tree off of a 120 amp circuit.
Lighting must be tested after installation – breakers will be flipped as necessary to allow testing.
If used, all extension cords must be rated for extended outdoor use.
10.3 No staples, nails or screws shall be used to penetrate the trees to secure extension cords or lights,
and trees must be treated with adequate care to prevent damage or breakage. Any trimming of
branches must be followed up with pruning seal paint. The City’s urban horticulturist may be
contacted for additional information on allowable installation methods: Heather Brewer,
heather.brewer@georgetown.org, 512-930-6113.
10.4 Installation and deinstallation must be performed by individuals with adequate training in exterior
electrical installations in a commercial district to ensure safe installation and performance. All
safety equipment, training, apparel, etc. must be provided to individual performing services by the
successful bidder. All safety rules, laws, regulations, guidelines and practices must be followed at
all times. Substandard materials or services shall not be acceptable. Adequate power will be
provided in the installation area to allow testing of installation.
10.5 The installation area is an active city square and local commercial district with limited parking and
much pedestrian activity. Local business access cannot be blocked for long periods of time, and
the operations of the Courthouse in the middle of the square may not be impeded, during business
hours. Before 7AM and after 8PM, parking and activity are not as concentrated and installation
activities are less restricted. Work on Fridays and Saturdays must be done before 7AM or after
10PM.
10.6 Proof of insurance adequate for all activities involved with the requirements of this bid must be
included in bid response.
10.7 For permanent lights along the street-facing cornice outlines of all the buildings, roof access will
only be granted on specific buildings, and must be prearranged with project manager (See Exhibit
D)
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11.0 In addition to pricing below, the following items must be submitted with bid response:
A brief resume of the company, including information on previous experience with
installations in commercial (NOT residential) areas or districts similar to the Georgetown
downtown square area;
A minimum of three recent commercial references including contact information (current
phone number and email) and a brief description of each installation including any problems
and the resolutions. References must be for installations within the past five years;
Information must be included on standard response time to notification of any problems – the
City requires a response time of no more than 24 hours, 7 days a week, as rain and wind
commonly cause problems – NO EXCEPTIONS!
Contact process for problem resolution must be detailed in response; and information on
project management process, including examples from past installations of how clients
communicated with project managers to resolve problems.
12.0 Individual line items – please complete pricing below.
Lighting for the holiday season and associated services as specified consisting of the following:
Line
Item
No.
Description Quantity
& Unit Unit Cost Extended Cost
Lighting for the holiday season and associated
services as specified, consisting of the following:
REQUIRED ITEMS:
The City requests bids on both the lease of the
lights and the purchase of the lights for some items.
Bids for both options must include installation, 24-
hour on call service, maintenance and removal of
lights. The required lights are warm white LED
mini lights, installed on oak trees and crepe myrtles
located on the downtown square, as well as several
blocks off of the square in each direction (See Trees
1-48 in Exhibit B).
1 Lease of lighting for holiday season (October 15,
2015 through January 11, 2016. Quantity of
lighting must be sufficient for lighting of
approximately 48 trees located generally in the
downtown area of the City. (See Trees 1-48 in
Exhibit B)
1 lot $ $
2 Same as Item #1 for PURCHASE of lights 1 lot $ $
The City will elect between Items 1 & 2 at the time
of award
3 Installation and deinstallation of lighting described
in Items 1 and 2 - must include all required
equipment, materials and labor – the City will not
provide any equipment or materials for installation.
1 lot $ $
OPTIONAL ITEMS:
Permanent lighting of the building cornice outline
of buildings directly across from the Williamson
County Courthouse including along Austin Avenue,
and to include areas that have lights along 7th, 8th
and Main Streets. The lights and fixture must be of
sufficient quality to withstand year round display.
This option may be exercised by the City pending
permission from the owner (s) for the installation,
which must be performed in accordance with all
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specifications, terms and conditions as the
installation of lighting on City property. Roof
access will only be granted on specific buildings,
and must be prearranged with the City’s Project
Manager. (See Exhibit D)
4 Purchase of lighting – quantity of warm white LED
C9 bulbs must be sufficient for lighting of the street
facing cornice outlines of all buildings surrounding
the Courthouse.
1 lot $ $
5 Installation of lighting described in Item 4 – must
include all required equipment, materials and labor
– the City will not provide any equipment or
materials for installation.
1 lot $ $
Lighting of nine trees located in the lawn
surrounding the Williamson County Courthouse
(See Trees A-I on Exhibit B). Pricing must be
provided on a per tree basis – the City may elect to
light up to a maximum of nine trees. This option
may be exercised by the City pending permission
from the owner for the installation, which must be
performed in accordance with all specifications,
terms and conditions as the installation of lighting
on City property.
6 Lease of lighting for holiday season October 15,
2015 through January 11, 2016. Quantity of lights
must be sufficient for lighting of individual trees
located in the downtown square area surrounding
the Williamson County Courthouse.
9 trees $ $
7 Same as Item #6 for purchase of lighting 9 trees $ $
8 Installation and deinstallation of lighting described
in Items 6 and 7 – must include all required
equipment, materials and labor – the City will not
provide any equipment or materials for installation
9 trees $ $
Lighting to professionally “uplight” or enhance
existing uplighting of nine trees located in the lawn
surrounding the Williamson County Courthouse
(See Trees A-I in Exhibit B). The uplighting must
be commercial grade, fully sealed, waterproof,
warm LEDs. The fixtures must tie into the existing
electrical system without disrupting functionality,
landscaping or the Courthouse lawn. Fixture
specifications, architectural drawings and electrical
plans must be submitted to the City by the
successful bidder prior to installation. The lighting
must be controllable either manually or by a timer.
Pricing must be provided on a per tree basis – the
City may elect to light up to a maximum of nine
trees. This option may be exercised by the City
pending permission from the owner for the
installation, which must be performed in accordance
with all specifications, terms and conditions as the
installation of lighting on City property.
9 Purchase of lighting to “uplight” trees located on
lawn of Williamson County Courthouse
9 trees $ $
10 Installation of lighting described in Item 9 - must 9 trees $ $
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include all required equipment, materials and labor
– the City will not provide any equipment or
materials for installation
11 Installation and deinstallation of 67 City owned
wreaths on antique light poles throughout
downtown area (See Exhibit C), and set-up,
decoration and tear -down of an 18’ City owned
Christmas tree on the Courthouse lawn – must
include all required equipment, materials and labor
– the City will not provide any equipment or
materials for this task (NOTE: vehicles may NOT
be driven on the Courthouse lawn)
1 lot $ $
END OF OPTIONAL ITEMS
12 Additional charges (if any) – the City shall not be
responsible for any charges not included in this bid.
Please describe and itemize all additional charges:
1 lot $ $
Bidder must quote response time for maintenance concerns and outages, as well as any limitations, and a description
of process for reporting maintenance concerns and/or outages:
_____________________________________________________________________________________________
Bidder must specify point of contact/project manager assigned to this project if awarded, and details of reporting
problems, if any, from initial installation activities through final deinstallation:
A minimum of three commercial project references must be included with bid response – all references must include
the client’s name and address, the point of contact for the contact and their contact information (current phone
number and email), the date of the project and a brief description of the project. Additional information may be
included to provide sufficient information to evaluate bid based on the best value criteria listed in Section 3.0;
however, a minimum of three commercial project references as described above are required. Additional pages may
be added; promotional materials or other marketing items may be submitted if such materials provide information
requested in this bid.
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Exhibit A:
CITY OF GEORGETOWN
Standard Terms and Conditions
By acceptance of a purchase order or agreement, or response to a solicitation, Vendor agrees the following terms and conditio ns, without
modification, will govern:
I. DEFINITIONS
The following definitions shall be used to identify terms throughout procurement documents:
A. AGREEMENT/CONTRACT – A mutually binding legal document obligating the Vendor to furnish the goods, equipment or
services specified within the solicitation and obligating the City to pay for the goods, equipment, or services specified. .
B. BID/PROPOSAL /RESPONSE/OFFER/QUOTATION– A complete, properly signed response to a solicitation that, if
accepted, would bind the Respondent to perform the resulting contract.
C. BIDDER/PROPOSER/RESPONDENT/OFFERER – The Respondent identified throughout the solicitation that they consider
themselves qualified to provide the goods, equipment or services specified herein, and are interested in making an offer
to provide the goods, equipment or services to the City.
D. CITY – The City of Georgetown, located in Williamson County, Texas.
E. GOODS –Materials, supplies, commodities and/or equipment.
F. PIGGYBACK CONTRACT – A contract or agreement that has been competitively bid in accordance with State of Texas
statutes, rules, policies and procedures and has been extended for the use of state and local agencies and active State of
Texas CO-OP entities.
G. PURCHASE ORDER – An order placed by the City for the purchase of goods or services issued on the City’s standard
purchase order form and which, when accepted by the Vendor, becomes a contract. The purchase order is the Vendor’s
authority to deliver and invoice the City for goods or services specified, and the City’s commitment to accept the goods or
services for an agreed upon price.
H. SERVICES – Work performed to meet the requirements and demand of the purchase order. The furnishing of labor, time,
or effort by the Vendor and their ability to comply with promised delivery dates, specification and technical assistance
specified.
I. SOLICITATION/INVITATION TO BID/REQUEST FOR PROPOSALS/REQUEST FOR QUOTES – The solicitation document
issued by the City containing terms, conditions and specifications for the service or commodity to be procured.
J. SUBCONTRACTOR – Any person or business enterprise providing goods, labor, and/or services to a Vendor if such goods,
equipment, labor, and/or services are procured or used in fulfillment of the Vendor’s obligations arising from a contract
with the City.
K. VENDOR/CONTRACTOR – Person or business enterprise providing goods, equipment, labor and/or services to the City as
fulfillment of obligations arising from an agreement or purchase order.
II. SOLICITATIONS
A. CONFLICT OF INTEREST :
Effective January 1, 2006, Chapter 176 of the Texas Local Government Code (HB 914 ) requires an entity contracting or
seeking to contract for the sale or purchase of property, goods, or services with a local governmental entity to disclose
any affiliation or business relationship which might create a conflict of interest with a local go vernment entity. The
Conflict of Interest Questionnaire is available from the Texas Ethics Commission at www.ethics.state.tx.us, and completed
forms must be submitted to the appropriate records administrator of the City not later than the seventh business day
after the date the entity begins contract discussions or negotiations with the local governmental entity, or submits to the
local governmental entity an application, response to a Request for Proposals or Bi ds, correspondence, or another writing
related to a potential Agreement with the local governmental entity. If responding to a Solicitation, the Conflict of
Interest Form may be submitted with the Response. The completed forms may be mailed or hand deliver ed to the City
Secretary at the following address: The City of Georgetown, Office of the City Secretary, City Hall, 113 East 8 th Street,
Georgetown, TX 78626. This legislation is subject to change and each entity should consult its own attorney regardin g
the current law. Any attempt to intentionally or unintentionally conceal a conflict of interest may result in
disqualification of any response to a solicitation. The validity of the Contract is not affected solely because of failure t o
comply with the conflict of interest disclosure requirements.
B. COMMUNICATIONS WITH THE CITY:
To insure the proper and fair evaluation of a Solicitation, the City prohibits ex parte communication (e.g., unsolicited)
initiated by the Offeror to the City Official or Employe e evaluating or considering the Responses prior to the time an
award has been made. Communication between Offeror and the City will be initiated by the appropriate City Official or
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Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the
Solicitation. Ex parte communication may be grounds for disqualifying the offending Offeror from consideration or award
of the Solicitation then in evaluation, or any future Solicitation.
Unless otherwise specified, all requests for clarification or questions regarding a Solicitation must be directed to the City
of Georgetown Purchasing Department, Attn.: Purchasing Manager, PO Box 409, 300-1 Industrial Avenue, Georgetown,
TX 78627, 512-930-3647, FAX: 512-930-9027, purchasing@georgetown.org.
C. DISCLOSURE OF PENDING LITIGATION:
Each Respondent shall include in its proposal a complete disclosure of any material civil or criminal litigation or pending
investigation which involves the Respondent or in which the Respondent has been judged guilty.
D. CONFIDENTIALITY OF RESPONSES, PUBLIC INFORMATION ACT:
All Responses are subject to release as public information unless the Response or specific parts of the Response can be
shown to be exempt from the Texas Public Information Act. Respondents are advised to consult with their legal counsel
regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary
information. The City assumes no obligation or responsibility for asserting legal arguments on behalf of potential
Respondents.
If a Respondent believes that a Response or parts of a Response are confidential, then the Respondent shall so specify.
The Respondent shall stamp in bold red letters the term "CONFIDENTIAL" on that part of the Response, which the
Respondent believes to be confidential. Vague and general claims as to confidentiality shall not be accepted. All
Responses and parts of Responses that are not marked as confidential will be automatically considered public
information. Notwithstanding, responses to Requests for Proposals shall be opened in a manner that avoids disclosure of
the contents to competing offeror and keeps the proposals secret during negotiations as provided for in Section 252.049
of the Local Government Code.
E. CLARIFICATIONS, WAIVER OF MINOR TECHNICALITIES OR DISCREPANCIES :
The City reserves the right to request clarification or additional information specific to any response after all Responses
have been received and the Solicitation due date has passed. Additionally, the City reserves the right to accept or reject all
or part of any Response, waive any formalities or technical inconsistencies, delete any requirement or specification from
the Solicitation, or terminate the Solicitation when deemed to be in City’s best interest.
F. COST OF PREPARATION OF RESPONSE:
All costs directly or indirectly related to preparation of a Response to this Solicitation or any oral presentation required to
supplement and/or clarify a Response which may be required by the City shall be the sole responsibility of the
Respondent.
G. RESPONSES BECOME PROPERTY OF THE CITY:
Submissions received in response to a Solicitation become the sole property of the City.
H. WITHDRAWAL OF A RESPONSE:
A Response may be withdrawn prior to the submission deadline by submitting a written request for its withdrawal to the
Purchasing Manager. A new Response may be submitted and must be received prior to the submission deadline to be
considered. Modifications offered in any manner will not be considered if submitted after the submission deadline.
I. DETERMINATION OF AWARD, RESULTING AGREEMENT:
In determining award, the City reserves the right to select the acceptable Respondent who will offer contractual te rms
and conditions most favorable to the City. All requirements stated in the Solicitation shall become a part of any Contract,
Agreement or Purchase Order awarded as a result of the Solicitation, and any deviations from these requirements must
be specifically stated and defined by the Respondent in their Response. Requests for clarification and the responses(s)
shall also become a part of any Contract, Agreement or Purchase Order resulting from the Solicitation.
J. AFFIRMATIONS AND CERTIFICATIONS:
By signature on and submission of a Response, Respondent certifies they have not conspired with any other potential
supplier in any manner to attempt to control competitive pricing. By signature on and submission of a Response,
Respondent certifies they are duly qualified, capable and a bondable business entity not in receivership or contemplating
same, and has not filed for bankruptcy. By signature on and submission of a Response, Respondent affirms that they will
not discriminate against any employee or applicant as prohibited by law.
K. REQUIREMENTS FOR SUBMISSION OF RESPONSE:
1. All Responses must be submitted on the form provided by the City, and accompanied by all required attachments.
Each Response shall be placed in a separate envelope and properly identified with Solicitation Number and Opening
Date. Responses must be time-stamped at the Purchasing Department, 300-1 Industrial Avenue, PO Box 409,
Georgetown, TX 78626, on or before due date and time shown on the Solicitation form. Late Responses will not be
considered.
2. If applicable, Respondent will show exact cost to deliver. Responses must specify unit price on the quantity
specified, extend and show total. Unit prices shall govern, including in case of errors. Pricing will be considered firm
for acceptance for a minimum of 60 days after the due date unless otherwise specified in the Solicitation. The
validity period may be extended beyond that date on agreement of parties. Cash discounts will not be considered in
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determining award; all cash discounts offered will be taken if earned. Respondent will list and deduct all discounts
not based on early payment from prices quoted.
3. The City is exempt from all federal excise, state and local taxes unless otherwise stated. The City claims exemption
from under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished
upon request. Do not include taxes in Response to any Solicitation.
4. Unless stated otherwise, any catalog, brand name or manufacturer's reference used in the Solicitation is descriptive
(not restrictive), and is used to indicate type and quality desired. Responses on brands of like nature and quality will
be considered. If quoting on other than referenced specifications, the Response MUST show manufacturer brand or
trade name and description of product offered. Illustrations and complete descriptions of product offered should be
made part of the Response. If Respondent does not identify exceptions to the specifications shown in this Invitation,
Respondent will be required to furnish brand names, numbers, etc., as shown in the Solicitation.
5. Response must show the number of days required to deliver items or provide services to the City’s designated
location under normal conditions. Unrealistically short or long deliv ery promises may cause Response to be
disregarded. Failure to state delivery time obligates Respondent to complete delivery in 14 calendar days.
III. PURCHASE ORDERS
A. GENERAL TERMS AND CONDITIONS
1. ACCEPTANCE:
A Purchase Order is the City’s commitment to make pr ocurement and is subject to Vendor’s acceptance of the City’s
terms and conditions
2. ABSENCES OF PURCHASE ORDER OR AGREEMENT:
The City is not responsible for delivery of any materials or services without a proper Purchase Order
3. VENDOR’S OBLIGATIONS:
The Vendor shall fully and timely provide all deliverables described in the Solicitation and in the Vendor’s Offer in
strict accordance with the terms, covenants, and conditions of the Agreement and all applicable Federal, State, and
local laws, rules, and regulations.
4. EFFECTIVE DATE/TERM:
Unless otherwise specified in the Solicitation, this Agreement shall be effective as of the date the City issues and
signs the Purchase Order, and shall continue in effect until all obligations are performed in accordance wi th the
Agreement.
5. SUBCONTRACTORS:
If the Vendor utilizes Subcontractors in providing the goods and/or services under this Purchase Order, the Vendor
shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the Vendo r is responsible
for the Vendor’s own acts and omissions. The Vendor shall:
a. Require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the
provisions, specifications and terms of the Agreement;
b. Prohibit the Subcontractor from further subcontracting any portion of the Agreement without the prior written
consent of the City and the Vendor. The City may require, as a condition to such further subcontracting, that the
Subcontractor post a payment bond in form, substance and amount acceptable to the City;
c. Require Subcontractors to submit all invoices and applications for payments, including any claims for
additional payments, damages or otherwise, to the Vendor in sufficient time to enable the Vendor to include
same with its invoice or application for payment to the City in accordance with the terms of the Agreement;
d. Require that all Subcontractors obtain and maintain, throughout the term of their contract, insurance in the type
and amounts specified for the Vendor, with the City being a named insured as its interest shall appear;
e. Require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor is
required to indemnify the City; and
f. Shall pay each Subcontractor its appropriate share of payments made to the Vendor not later than ten (10)
calendar days after receipt of payment from the City.
6. DELAYS:
The City may delay scheduled delivery or other due dates by written notice to the Vendor if the City deems it is in its
best interest. If such delay causes an increase in the cost of the work under the Agreement, the City and the Vendor
shall negotiate an equitable adjustment for costs incurred by the Vendor in the Agreement price and execute an
amendment to the Agreement. The Vendor must assert its right to an adjustment within ten (10) calendar days from
the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute
Resolution Process specified in Section Z. However, nothing in this provision shall excuse the Vendor from
delaying the delivery as notified.
7. FORCE MAJEURE:
Neither party shall be liable for any default or delay in the performance of its obligations under this Agreement if,
while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions,
sabotage, sovereign conduct, or any other cause beyond reasonable control. In the event of default or delay in
performance due to any of the foregoing causes, then the time for completion of the services will be extended;
provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually
agreeable period of time reasonably necessary to overcome the effect of such failure to perform.
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8. INSURANCE REQUIREMENTS:
Unless specific insurance requirements are noted, Vendor shall maintain insurance coverage appropriate for the
fulfillment of the Purchase Order. In the event the Vendor, its employees, agents or su bcontractors enter premises
occupied by or under the control of the City, the Vendor agrees to maintain public liability and property damage
insurance in reasonable limits covering the obligations set forth in this Purchase Order, and will maintain Workers’
Compensation coverage (either by insurance or if qualified pursuant to law, through a self -insurance program)
covering all employees performing on premises occupied by or under control of the City. Upon request, Vendor shall
provide a copy of its insurance policies to the City.
9. EXCEPTIONS TO SPECIFICATIONS:
Any deviation from the specifications must be clearly indicated in the Response to the Solicitation or promptly
documented in writing at or before the time of the award. Any deviations or exceptions are subject to review by the
City and may be grounds for rejection.
10. TRAVEL EXPENSES:
All travel, lodging and/or per diem expenses associated with providing the materials, equipment or services specified
must be included in the original Quotation and/or the resulting Purchase Order or Agreement. All travel expenses are
subject to review by the City and documentation of actual itemized expenses may be requested. No reimbursement
will be made without prior authorization, or for expenses not actually incu rred. Airline fares in excess of coach or
economy will not be reimbursed.
11. HUB REQUIREMENTS:
The City complies with the requirements of the State of Texas Local Government Code, Chapter 252, Section
252.0215.
12. SPECIAL TOOLS AND EQUIPMENT:
If the price stated in the Offer includes the cost of any special tooling or special test equipment fabricated or required
by the Vendor to fulfill the Agreement, such special tooling and/or equipment and all process sheets associated
thereto shall become the property of the City and shall be identified by the Vendor as such.
B. SERVICES
1. PLACE AND CONDITIONS OF WORK, ACCESS TO SITE:
If Services are to be performed principally on the City’s premises or in public rights of way, the City shall provide the
Vendor access to the sites where the Vendor is to perform the Services as required in order for the Vendor to perform
in a timely and efficient manner, in accordance with and subject to applicable security laws, rules and regulations.
The Vendor acknowledges that it has satisfied itself as to the nature of the City’s service requirements and
specifications, the location and essential characteristics of the work sites, the quality and quantity of the materials,
equipment, labor and facilities necessary to perform the Services a nd any other conditions or states of fact which
could, in any way, affect performance of the Vendor’s obligations under the Agreement. The Vendor shall promptly
notify the City if the actual site or service conditions differ from the expected conditions a nd failing to do so, hereby
releases and holds the City harmless from and against any liability or claim for damages of any kind or nature.
2. VENDOR TO PROVIDE ALL MATERIAL, EQUIPMENT, LABOR:
Vendor shall provide all goods and labor necessary to perform Serv ices. All material must be new and all equipment
utilized must be in good safe working condition and suitable for Services. Vendor shall employ all personnel for
Services in accordance with the requirements of applicable local, state, and federal law.
3. WO RKFORCE:
If Services are to be performed principally on the City’s premises or on public right -of-ways:
a. Vendor shall employee only orderly and competent workers, skilled in the performance of the Services which
they will perform under the Agreement.
b. Vendor, its employees, subcontractors and subcontractor’s employees while engaged in participating in a
Solicitation or while in the course and scope of delivering goods and services under City Purchase Order or
Agreement may not:
i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as required
by the terms of the Agreement; or
ii. use or posses alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may
such workers be intoxicated or under the influence of alcohol or drugs while on the job.
c. If the City or the City’s representative notifies the Vendor that any work is incompetent, disorderly or
disobedient, has knowingly or repeatedly violated safety regulations, has possessed firearms, or has possessed
or was under the influence of alcohol or drugs on the job, the Vendor shall immediately remove such worker
from Agreement Services and may not employ such worker again on Agreement Services without the City’s
prior consent.
4. COMPLIANCE WITH ALL SAFETY AND ENVIRONMENTAL REQUIREMENTS:
If Services are to be performed principally on the City’s premises or on public rights of way, the Vendor, its
subcontractors and their respective employees, shall comply fully with all applicable federal, state and local health,
safety and environmental laws, ordinances, rules and regulations in the performance of the Services, including but not
limited to those promulgated with the City and the Occupational Safety and Health Administration (OSHA). In the
case of conflict, the most stringent safety requirement shall govern. The Vendor shall defend, indemnify and hold the
City harmless from and against all claims, demands, suits, actions, judgments, fines, penalties and liabilities of any
kind or nature arising from the breach of the Vendor’s obligations under this paragraph.
5. STOP WORK NOTICE:
The City may issue an immediate Stop Work Notice in the event the Vendor is observed performing in a manner that
is in violation of Federal, State or local guidelines, or in a manner that is determined by the City to be unsafe to either
life or property. Upon notification, the Vendor shall cease all work until notified by the City that the violation or
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unsafe condition has been corrected. The Vendor shall be liable for all cost s incurred by the City as a result of the
issuance of such Stop Work Notice.
6. WARRANTY OF SERVICES:
Vendor warrants and represents that all Services to be provided to the City under the Agreement will be fully and
timely performed in good and workmanlike ma nner in accordance with generally accepted industry standards and
practices, the terms, conditions and covenants of the Agreement and all applicable Federal, State and local laws, rules
or regulations. This warranty may not be limited, excluded or disclai med and any attempt to do so will be without
force or effect. Unless otherwise specified, the warranty period shall be a minimum of one year from acceptance by
the City of Services. In the event any applicable warranty is breached, the Vendor shall promptly upon receipt of
demand of performance, perform the Services again in accordance with the above standard at no additional costs to
the City. All costs incidental to such additional performance shall be borne solely by the Vendor. The City shall
endeavor to give the Vendor written notice of the breach of warranty within thirty (30) calendar days of discovery of
the breach of warranty, but failure to give timely notice shall not impair the City’s rights under this section.
In the event the Vendor is unable or unwilling to perform the Services in accordance with the above standards as
required by the City, then in addition to any other available remedy, the City may reduce the amount of Services
originally required to purchase from the Vendor under the Agr eement and procure conforming Services from other
sources. In such event, the Vendor shall pay the City upon demand the increased cost, if any, incurred by the city to
procure such services from an alternative source.
C. COMMODITIES/EQUIPMENT
1. MATERIAL SAFETY DATA SHEETS:
Under the “Hazardous Communication Act,” commonly known as the “Texas Right to Know Act,” a Vendor must
provide to the City WITH EACH DELIVERY Material Safety Data Sheets, which are applicable to hazardous
substances as defined in the Act.
2. GOODS:
Goods furnished shall be the latest improved model in current production, as offered to commercial trade, and shall
be of quality workmanship and material. The Vendor represents that all goods and equipment offered shall be new.
Unless otherwise specified, used, shopworn, demonstrator, prototype or discontinued models are not acceptable.
3. PACKAGING OF DELIVERABLES:
Vendor must package deliverables in accordance with good commercial practice and shall include a packing list
showing the description of each item, the quantity and the unit price. Unless otherwise provided in writing by the
City, each shipping container shall be clearly and permanently marked with the Vendor’s name and address, and the
City’s name, address and Purchase Order number. Vendor shall bear all costs of packaging. Deliverables must be
suitably packed to secure lowest transportation cost, conform with requirements of common carriers and ensure safe
delivery. The City’s count or weight shall be final and conclusive on shi pments not accompanied by packing lists.
4. WARRANTY:
The goods or equipment specified shall be warranted against defects in material or workmanship for a period of not
less than twelve (12) months from date of acceptance by the City. If the manufacturer’s warranty exceeds twelve
(12) months, then the manufacturer’s warranty shall be in effect. Vendor shall furnish a copy of the manufacturer’s
warranty at the time of delivery.
5. NO LIMITATION OF MANUFACTURERS’ WARRANTIES:
Vendor may no limit, exclude or disclaim any warranty provided by manufacturer.
D. DELIVERY
1. DELIVERY TERMS, TRANSPORTATION CHARGES, FOB:
Deliverables shall be shipped FOB point of delivery unless otherwise specified on the Purchase Order or in the
Solicitation. The Vendor’s price shall be deemed to include all delivery and transportation charges. The City shall
have the right to designate what method of transportation shall be used to ship deliverables. The place of delivery
shall be specified in the Purchase Order.
2. NO SUBSTITUTIONS OR CANCELLATIONS:
Unless specifically permitted in writing by the City, no substitutions or cancellations shall be acceptable.
3. NOTICE OF DELAY IN DELIVERY:
If a delay in delivery is anticipated, Vendor shall give written notice to the City. The City ha s the right to extend the
delivery time/service date, or to cancel the Purchase Order or Agreement. Vendor shall keep the City advised at all
times of the status of the order. Default in promised delivery, service or failure to meet specifications author izes the
City to procure the goods or services from an alternate source and charge the full increase, if any, in cost and
handling to defaulting Vendor. Default on delivery may result in legal action and recourse.
4. DELIVERY LOCATION, HOURS, DAYS, HOLIDAYS:
Unless otherwise specified, all deliveries must be made to City of Georgetown, Central Receiving, 300 -1 Industrial
Avenue, Georgetown, TX, between the hours of 8AM and 4PM (CST), Monday through Friday except regularly
observed state and federal holidays (see http://georgetown.org/contact-us/holiday-schedule/ for schedule). Receipt
of goods or materials does not signify acceptance.
5. NO SHIPMENT UNDER RESERVATION:
Vendor is not authorized to ship deliverables under reservation and no tender of bill of lading will operate as a tender
of deliverables.
6. TITLE/RISK OF LOSS:
Title to and risk of loss of the deliverables shall pass to the City only when the City actually receives and accepts the
deliverables (no delivery, no sale).
7. RIGHT OF INSPECTION AND REJECTION:
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The City expressly reserves all rights under law, including but not limited to, the Uniform Commercial Code, to
inspect the deliverables at delivery or at a reasonable time subseque nt to delivery, and to reject defective or non-
conforming deliverables. If the City has the right to inspect the Vendor’s or the Vendor’s subcontractors facilities, or
the deliverables at the Vendor’s or the Vendor’s subcontractors premises, the Vendor shall furnish or shall cause to be
furnished without additional charge all reasonable facilities and assistance to the City to facilitate such inspection.
8. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING GOODS:
If, instead of requiring immediate correction or removal and replacement of defective or non-conforming
deliverables, the City prefers to accept such deliverables, the City may do so. The Vendor shall pay all claims, losses
and damages attributable to the City’s evaluation of and determination to accept such defective or non-conforming
deliverables. If any such acceptance occurs prior to final payment, the City may deduct such amounts as are
necessary to compensate the City for the diminished value of the defective or non -conforming deliverables. If
discovery that the deliverables are defective or non -conforming occurs after final payment, Vendor may be required
to refund such amounts to the City.
E. PAYMENT
1. TAX EXEMPT STATUS:
The City is exempt from all federal excise, state and local taxes unless otherwise stated in this document. The City
claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales
Tax Exemption Certificates are furnished upon request. Vendor will not charge for such taxes. If billed, the City will
not remit payment until a corrected invoice is received.
2. INVOICING REQUIREMENTS:
Unless otherwise specified, all invoices shall be submitted to City of Georgetown, Accounts Payable, PO Box 409,
Georgetown, TX 78627, and issued as required by the Purchase Order or Agreement. Each invoice must reference
the unique Purchase Order number, and include the Vendor’s complete name and remit to address. If applicable,
transportation and delivery charges must be itemized on the each invoice. A copy of the bill of lading and the freight
waybill must be submitted with the invoice if applicable. Invoices for labor must include a copy of all time sheets
with labor rate and Purchase Order or Agreement number clearly identified. Invoices for labor shall also include a
tabulation of hours worked at the appropriate rates and grouped by work order number, if applicable. Time billed for
labor shall be limited to hours actually worked at the work site.
3. PAYMENT TERMS:
All payments will be processed in accordance with Texas Prompt Payment Act, Texas Government Code, Subtitle F,
Chapter 2251. The City will pay Vendor within thirty days after acceptance of goods, supplies, materials, equipment
or the day of performance of services was completed, or th e day of receipt of a correct invoice for goods, supplies,
materials, equipment or services, whichever is later. The Vendor may charge a late fee (fee shall not be greater than
that permitted under the Texas Prompt Payment Act) for payments not made in ac cordance with this prompt payment
policy; however, the policy does not apply to payments made by the City in the event: (a) there is a bona fide dispute
between the City and Vendor concerning the goods, supplies, materials, equipment delivered, or the ser vices
performed, that causes the payment to be late; (b) the terms of a federal agreement, grant, regulation or statute
prevents the City from making a timely payment with Federal funds; (c) there is a bona fide dispute between the
Vendor and a subcontractor and its suppliers concerning goods, supplies, material or equipment delivered, or the
services performed, which caused the payment to be late; or (d) the invoice is not mailed to the City in strict
accordance with instructions on the Purchase Order or Agreement, or other such contractual agreement.
4. RIGHT TO AUDIT:
The Vendor agrees that the representatives of the City shall have access to, and the rights to audit, examine, or
reproduce, any and all records of the Vendor related to the performance under this Agreement. The Vendor shall
retain all such records for a period of four (4) years after final payment on this Agreement or until all audit and
litigation matters that the City has brought to the attention of the Vendor are resolved, whichever is lon ger. The
Vendor agrees to refund to the City any overpayments disclosed by any such audit.
5. FIRM PRICING:
The price shall remain firm for the duration of the Purchase Order or Contract, or extension periods. No separate line
item charges shall be permitted for either bidding or invoice purposes, which shall include equipment rental,
demurrage, fuel surcharges, delivery charges, and cost associated with obtaining permits or any other extraneous
charges. Vendor further certifies that the prices in the Offer have been arrived at independently without consultation,
communication, or agreement for the purpose of restricting competition, as to any matter relating to such fees with
any other firm or with any competitor.
6. PRICE WARRANTY:
The Vendor warrants the prices quoted are not materially higher than the Vendors current prices on orders by others
for like deliverables under similar terms of purchase. In addition to any other remedy available, the City may deduct
from any amounts owed to the Vendor, or otherwise recover, any amounts paid for items materially in excess of the
Vendor’s current prices on orders by others for like deliverables under similar terms of purchase.
7. VENDOR OWING TAXES OR FEES TO THE CITY :
Payment will not be made to any person, firm or in arrears in taxes or fees to the City.
IV. TERMS, CONDITIONS AND ADDITIONAL REQUIREMENTS
A. VENDOR’S OBLIGATION:
Vendor shall fully and timely provide all deliverables described in Solicitation, Vendor’s Offer in strict accordance with
the terms, covenants and conditions of the Agreement and all applicable federal, state and local laws, rules and regulations.
B. DEFAULT:
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Vendor shall be in default under the Agreement if the Vendor (a) fails to fully, timely and faithfully perform any of its
material obligations under the Agreement, (b) becomes insolvent or seeks relief under the bankruptcy laws of the United
States or (c) makes a material misrepresentation in Vendor’s Offer, or in any report or deliverable required to be submitted
by Vendor to the City.
C. ABANDONMENT OR DEFAULT :
A Vendor who abandons or defaults the work on the Agreement and causes the City to purchase the services elsewhere
may be charged the difference in service if any and may not be considered in the re -advertisement of the service and may
be rejected as an irresponsible bidder and not considered in future Solicitations for the same type of service unless the
scope of work is significantly modified.
D. TERMINATION/CANCELLATION:
1. TERMINATION FOR CAUSE :
In the event of default by the Vendor, t he City shall have the right to terminate the Agreement for cause, by written
notice effective ten (10) calendar days, unless otherwise specified, after the date of such notice, unless the Vendor,
within such ten (10) day period cures such default, or provides evidence sufficient to prove to the City’s satisfaction
that such default does not, in fact, exist. In addition to any other remedies available under law or in equity, the City
shall be entitled to recover all actual damages, costs, losses and expenses incurred by the City as a result of the
Vendor’s default, including without limitation, cost of cover, reasonable attorneys’ fees, court costs and prejudgment
and post-judgment interest at the maximum lawful rate. Additionally, in the event of default by the Vendor, the City
may remove the Vendor from the City’s Vendor List and any Offer submitted by the Vendor may be disqualified for
up to three (3) years. All rights and remedies under the Agreement are cumulative and not exclusive of any other
right or remedy provided by law.
2. TERMINATION WITHOUT CAUSE:
The City shall have the right to terminate the Agreement, in whole or in part, without cause any time upon thirty (30)
calendar days’ prior written notice. Upon receipt of a notice of termination, th e Vendor shall promptly cease all
further work pursuant to the Agreement, with such exceptions, if any, specified in the notice of termination. The City
shall pay the Vendor, to the extent of funds appropriated or otherwise legally available for such purp oses, for all
goods delivered and services performed and obligations incurred prior to the date of termination in accordance with
the terms hereof.
3. NON-APPROPRIATION:
The resulting Agreement is a commitment of the City’s current revenues only. It is und erstood and agreed that the
City shall have the right to terminate the Agreement at the end of any City fiscal year (September 30 th) if the
governing body of the City does not appropriate funds sufficient to purchase the estimated yearly quantities, as
determined by the City’s budget for the fiscal year in question. The City may effect such termination by giving the
Vendor a written notice of termination at the end of its then current fiscal year.
4. CANCELLATION:
The City reserves the right to cancel the Agreement for default all or any part of the delivered portion of the
deliverables if the Vendor breaches any term hereof including warranties, or becomes insolvent or commits acts of
bankruptcy. Such right of cancellation is in addition to and not in lieu of any remedies which the City may have in
law or in equity.
E. FRAUD:
Fraudulent statements by the Vendor on any Offer or in any report or deliverable required to be submitted by the Vendor to
the city shall be grounds for termination of the Agreement for cause by the City and may result in legal action.
F. INDEMNITY:
VENDOR SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL SUITS, ACTIONS, LEGAL
PROCEEDINGS, CAUSES OF ACTION, CLAIMS, DEMANDS, DAMAGES, JUDGMENTS, LOSSES, LIENS,
COSTS, EXPENSES, ATTORNEYS’ FEES AND ANY AND ALL OTHER COSTS, FEES AND/OR CLAIMS OF ANY
KIND OR DESCRIPTION ARISING OUT OF, IN CONNECTION WITH OR RESULTING FROM THE AGREEMENT
OR THE GOODS OR SERVICES PROVIDED UNDER THE AGREEMENT.
IF THE VENDOR AND THE CITY ARE CONCURRENTLY NEGLIGENT, EACH PARTY’S LIABILITY SHALL BE
LIMITED TO THAT PORTION OF NEGLIGENCE ATTRIBUTABLE TO IT AS DETERMINED UNDER THE
APPLICABLE PROPORTIONATE RESPONSIBILITY RULES OF THE STATE OF TEXAS.
G. LIABILITY:
Any person, firm or corporation performing services pursuant to this Agreement or Purchase Order shall be liable for all
damages incurred while in the performance of such services. Vendor assumes full responsibility for the work to be
performed hereunder and hereby releases, relinquishes, and discharges the City, its officers, agents and employees from all
claims, demands and causes of action of any nature including the cost of defense thereof, for any injury to, including death
of, any person whether that person be a third party, supplier or an employee of either of the parties hereto, and any loss of
or damage to property, whether the same be that of either of the parties, caused by or alleged to have been caused by,
arising out of or in connection with the issuance of the Agreement or Purchase Order to the Vendor and the negligence of
the Vendor, whether or not said claims, demands and causes of action in whole or in part are covered by insurance.
Certificates of insurance may be required for, but not limited to, Commercial General Liability, Business Auto Liability,
Workers Compensation and Professional Liability Insurance.
H. INFRINGEMENT:
Vendor represents and warrants to the City that: (a) Vendor shall provide the City good and indefea sible title to the
deliverables and (b) the deliverables supplied by the Vendor in accordance with the specifications of the Agreement shall
not infringe, directly or contributory, any patent, trademark, copyright, trade secret or any other intellectual pr operty right
of any kind of any third party; that no claims have been made by an person or entity with respect to the ownership or
operation of the deliverables and the Vendor does not know of any basis for any such claims. Vendor shall, at its sole
expense, defend, indemnify and hold the City harmless from and against all liability, damages and costs (including court
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costs and reasonable fees of attorneys and other professionals) arising out of or resulting from: (a) any claim that the
City’s exercise anywhere in the world of the rights associated with the City’s ownership, and if applicable, license rights,
and its use of the deliverable infringes the intellectual property rights of any third party; or (b) Vendor’s breach of any of
the Vendor’s representations or warranties stated in this Agreement. In the event of any such claim, the City shall have the
right to monitor such claim or, at its option, engage its own separate counsel to act as co -counsel on the City’s behalf.
Further, Vendor agrees that the City’s specifications regarding the deliverables shall in no way diminish Vendor’s
warranties or obligations under the Section, and the City makes no warranty that the products, development or delivery of
such deliverables will not impact such warranti es of Vendor.
I. DAMAGE TO CITY PROPERTY:
Vendor shall be responsible for any and all damage to the City’s equipment and/or property, the workplace and its
contents, by its work, negligence in work, its personnel and equipment. Vendor shall be responsible and liable for the
safety, injury and health of its working personnel while its employees are performing service work.
J. OVERCHARGES:
Vendor hereby assigns to the City any and all claims for overcharges associated with this Agreement which arise under the
antitrust laws of the United States, 15 USCA Section 1 et seq., and/or which arise under the antitrust laws of the State of
Texas, Business and Commerce Code Ann., Section 15.01, et seq.
K. CONFIDENTIALITY:
In order to provide the deliverables to the City, Vendor may require access to certain of the City’s and/or its licensors’
confidential information (including, but not limited to, inventions, employee information, trade secrets, confidential know -
how, confidential business information and other informatio n which the City or its licensors consider
confidential)(collectively, “Confidential Information”). Vendor acknowledges and agrees that the Confidential
Information is the valuable property of the City and/or its licensors, and any unauthorized use, discl osure, dissemination or
other release of the Confidential Information will substantially injure the City and/or its licensors. The Vendor (including
its employees, subcontractors, agents or representatives) agrees that it will maintain the Confidential In formation in strict
confident and shall not disclose, disseminate, copy, divulge, recreate or otherwise use the Confidential Information without
the prior written consent of the City, or in a manner not expressly permitted under this Agreement, unless the Confidential
Information is required to be disclosed by law or as a result of an order of any court or other governmental authority with
proper jurisdiction, provided the Vendor promptly notifies the City prior to disclosing such information so as to permi t the
City reasonable time to seek an appropriate protective order. The Vendor agrees to use protective measures no less
stringent than the Vendor uses within its own business to protect its own most valuable information, which protective
measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the
Confidential Information.
L. CODES, PERMITS, LICENSES:
Vendor shall comply with all federal, state and local standards, codes and ordinances and the terms and conditions of the
services of the electric utility, as well as other authorities that have jurisdiction pertaining to equipment and materials u sed
and their application. None of the terms or provisions of the specification shall be construed as waiving any rules,
regulations or requirements of these authorities. Vendor shall be responsible for obtaining all necessary permits,
certificates and/or licenses to fulfill contractual obligations to the City.
M. ADVERTISING/PUBLICITY:
Vendor shall not advertise or otherwise publicize, without the City’s prior written consent, the fact that the City has entered
into the Agreement, except to the extent required by applicable law.
N. INDEPENDENT CONTRACTOR:
The Agreement shall not be construed as creating an employer/employee relationship, a partnership or joint venture. The
Vendor’s services shall be those of an independent contractor. The Vendor agrees and understands that the Agreement
does not grant any rights or privileges established for employees of the City. Vendor shall not be within protection or
coverage of the City’s Worker Compensation insurance, Health Insurance, Liability Insurance or any other insurance that
the City, from time to time, may have in force.
O. LIENS:
Vendor shall defend, indemnify and hold the City harmless from and against any and all liens and encumbrances for all
labor, goods and services provided under this Agreement. At the City’s request, the Vendor or its subcontractors shall
provide a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City.
P. ASSIGNMENT/DELEGATION :
The Agreement shall be binding upon and endure to the benefit of the City and the Vendor, and their respective successors
and assignees, provided however, that no right or interest in the Agreement shall be assigned and no obligation shall be
delegated by the Vendor without the prior written consent of the City. Any attempted assignment or delegation by the
Vendor shall be void unless made in conformity with this Section. The Agreement is not intended to confer any rights or
benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there be no third party
beneficiaries to the Agreement.
Q. INTERPRETATION:
The Agreement is intended by both parties as the final, complete and exclusive statement of the terms of their agreement.
No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to
supplement or explain any term used in the Agreement. Although the Agreement may have been substantially drafted by
one party, it is the intent of the parties that all provisions be construed in a manner fair to both parties, reading no prov ision
more strictly against one party of the other. Wh enever a term defined by the Uniform Commercial Code (the “UCC”), as
enacted by the State of Texas, is used in the Agreement, the UCC definition shall control unless otherwise defined in the
Agreement.
R. GOVERNING LAW AND VENUE:
This Agreement is made under and shall be governed by the laws of the State of Texas, including when applicable, the
UCC as adopted in Texas, VTCA, Business & Commerce Code, Chapter 1, excluding any rule or principle that would refer
to and apply the substantive law of another state or jurisdiction. This Agreement is fully performable in Georgetown, TX,
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and the venue for any action related to this Agreement shall be Georgetown, TX. All issues arising from this Agreement
shall be resolved in the courts of Williamson County, Texas and the parties agree to submit to the exclusive personal
jurisdiction of such courts. The foregoing, however, shall not be construed or interpreted to limit or restrict the right or the
ability of the City to seek and secure injunctive relief from any comp etent authority as contemplated herein and does not
waive the city’s defense of sovereign immunity.
S. INTERLOCAL COOPERATIVE PURCHASING/PIGGYBACK CONTRACTS:
Other governmental entities may be extended the opportunity to purchase from Solicitations of the C ity, with the consent
and agreement of the awarded Vendor(s) and the City. Such consent and agreement shall be conclusively inferred from
lack of exception to this clause in Vendor’s Response. However, all parties indicate their understanding and all par ties
hereby expressly agree that the City is not an agent of, partner to or representative of those outside agencies or entities a nd
that the City is not obligated or liable for any action or debts that arise out of such independently negotiated piggyback
procurements.
T. SURVIVABILITY OF OBLIGATIONS:
All provisions of the Agreement that impose continuing obligations on the parties, including but not limited to the
warranty, indemnity and confidentiality obligations of the parties, shall survive the expiration or termination of the
Agreement.
U. CLAIMS:
If a claim, demand, suit or other action is asserted against the Vendor which arises under or concerns the Agreement, or
which could have a material adverse effect on the Vendor’s ability to perform thereunder, the Vendor shall give written
notice to the City within ten (10) calendar days after receipt of notice by the Vendor. Such notice to the City shall state the
date of notification of any such claim, demand, suit or other action; the names and address of t he claimant(s); the basis
thereof; and the name of each person against whom such claim is asserted. Such notice shall be delivered to the
Purchasing Department as set forth below and to the City Attorney at PO Box 409, Georgetown, TX 78627. .
V. NOTICES:
Unless otherwise specified, all notices, requests or other communications required or appropriate to be given under the
Agreement shall be in writing and deemed delivered three (3) business days after postmarked if sent by US Postal Service
Certified or Registered Mail, Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon
receipt by the addressee. Routine communications may be made by first class mail, fax, or other commercially accepted
means. Notices to the Vendor shall be sent to the address specified in the Vendor’s Offer or at such other address as a
party may notify the other in writing. Notices to the City shall be addressed to: City of Georgetown, Purchasing Office,
PO Box 409, Georgetown, TX 78627 and marked to the attention of the Purchasing Manager.
W. GRATUITIES:
The City may, by written notice to the Vendor, cancel the Agreement without liability if it is determined by the City that
gratuities were offered or give by the Vendor or any agent or represe ntative of the Vendor to any officer or employee of the
City with the intent of securing the Agreement or securing favorable treatment with respect to awarding or amending or the
making of any determinations with respect to performing of the Agreement. In the event the Agreement is cancelled by
the City pursuant to this Section, the City shall be entitled, in addition to any other rights and remedies, to recover the
benefits or payments to the Vendor, as a result of the gratuities.
X. PERSONAL INTEREST PROHIBITED:
No officer, employee, independent consultant or elected official of the City who is involved in the development, evaluation
or decision-making process of the performance of the any Solicitation shall have a financial interest, direct or indirect, in
the resulting Agreement. Any willful violation of this Section shall constitute impropriety in office, and any officer or
employee guilty thereof shall be subject to disciplinary action up to and including dismissal. In the event a member of the
governing body or an appointed board or commission of the City belongs to a cooperative association, the City may
purchase equipment or supplies for the association only if no member of the governing body, board or commission will
receive pecuniary benefit from the purchase, other than as reflected as in increase in dividends distributed generally to
members of the association. Any violation of this provision with the knowledge, expressed or implied, by the Vendor shall
render the Agreement voidable by the City. Nevertheless, the City may obtain the equipment or service if a conflict of
interest affidavit is filed and the Council member recuses his/herself.
Y. WAIVER:
No claim or right arising out of a breach of the Agreement can be discharged in whole or in par t by a waiver or
renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed
by the aggrieved party. No waiver by either the Vendor or the City of any one or more events of default by the oth er party
shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Agreement, or an express
or implied acceptance of any other existing or future default(s), whether of similar or different character.
Z. DISPUTE RESOLUTION:
If either the Vendor or the City has a claim, dispute or other matter in question for breach of duty, obligations, services
rendered or any warranty that arises under this Agreement, the parties shall first attempt to resolve the matter through thi s
dispute resolution process. The disputing party shall notify the other party in writing as soon as practicable after
discovering the claim, dispute or breach. The notice shall state the nature of the dispute and list the party’s specific rea sons
for su ch dispute. Within ten (10) business days of receipt of the notice, both parties shall make a good faith effort, in
person or through generally accepted means, to resolve any claim, dispute, breach or other matter in question that may arise
out of, or in connection with, this Agreement. If the parties fail to resolve the dispute within sixty (60) days of the date of
receipt of the notice of the dispute, then the parties may submit the matter to non -binding mediation upon written consent
of authorized repr esentatives of both parties in accordance with the Arbitration Rules of the American Arbitration
Association or other applicable rules governing mediation than in effect. If the parties cannot resolve the dispute through
mediation, then either party shall have the right to exercise any and all remedies available under law regarding the dispute.
AA. INVALIDITY:
The invalidity, illegality or unenforceability of any provision of this Agreement shall in no way affect the validity or
enforceability of any other portion or provision of the Agreement. Any void provision shall be deemed severed from the
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Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement did not contain the
particular portion or provision held to be void. The parties further agree to reform the Agreement to replace the stricken
provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of
this section shall not prevent the entire Agreement from being void should a provision which is the essence of the
Agreement be determined to be void.
BB. RIGHT TO ASSURANCES:
In the event the City, in good faith, has reason to question the intent of the Vendor to perform, the City may demand
written assurances of the intent to perform. In the event no written assurance is given within the time specified, the City
may treat this failure as an anticipatory repudiation of the Agreement.
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City of Georgetown, Texas
Main Street Advisory Board
August 14, 2015
SUBJECT:
Discussion and possible action on updates for the Historic Preservation Program and Downtown
Projects – Matt Synatschk, Historic Planner
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
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City of Georgetown, Texas
Main Street Advisory Board
August 14, 2015
SUBJECT:
Set agenda items for September 18th board meeting/Adjourn board meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jackson Daly
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