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Home My WebLink AboutAgenda_MSTAB_09.18.2015Notice of Meeting for the Main Street Advisory Board of the City of Georgetown September 18, 2015 at 8:30 AM at the Williamson County Courthouse, 2nd Floor North Conference Room, 710 S. Main St., Georgetown, Texas. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to order/Welcome guests Legislative Regular Agenda B Discussion and possible action regarding approval of the August 14th board meeting minutes C Discussion and possible action on updates for the Historic Preservation Program and Downtown Projects – Matt Synatschk, Historic Planner D Discussion and possible action regarding sign grant applications – Christie Williams – Mills & Williams, LLP – 1112 S. Rock St.; Diane Gaume – Artisan’s Connect Gallery – 800 S. Austin Ave., Ste.105 E Discussion and possible action regarding progress on Committee Reports F Discussion and possible action regarding Staff Report: Adjournment Set agenda items for October 9th board meeting/Adjourn board meeting CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary Page 1 of 22 City of Georgetown, Texas Main Street Advisory Board September 18, 2015 SUBJECT: Call to order/Welcome guests ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jackson Daly Page 2 of 22 City of Georgetown, Texas Main Street Advisory Board September 18, 2015 SUBJECT: Discussion and possible action regarding approval of the August 14th board meeting minutes ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jackson Daly ATTACHMENTS: Description Type Draft August Minutes Backup Material Page 3 of 22 C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\64C4F008-BD92-46A2-A766-ABD985AD6682\PDFConvert.16993.1.15-8-14_M.docx MAIN STREET ADVISORY BOARD MTG. MINUTES 8:30 A.M. – FRIDAY, AUGUST 14, 2015 WILLIAMSON COUNTY COURTHOUSE, 710 S. MAIN ST. 2ND FLOOR NORTH CONFERENCE ROOM, GEORGETOWN, TEXAS Board Members Present: Cindy Harrington, Vicki Jackimiec, JJ Parker, Amanda Parr, David Kellerman, Taylor Kidd and Jim Wilson City Staff Present: Laurie Brewer, Asst. City Manager; Shelly Hargrove, Main Street Manager; Matt Synatschk, Historic Planner; Jackson Daly, Executive Assistant; Bridget Chapman, City Attorney Guest: Mikey Valencia, Mikey V’s Hot Sauce; Miranda Bradley; Main Street Baptist Church; Tony Hadly, member of the public 1. The meeting was called to order at 8:31 a.m. by Board Chair David Kellerman. 2. JJ asked that the word “comingling” be removed from the minutes and that the board ensures clarity when discussing and accepting Ladies Nite Out funds. Jim moved to approve the July 10th board meeting minutes with the conferred amendment, Cindy seconded. All board members present approved (7-0). 3. Michael Valencia with Mikey V’s Hot Sauce presented his sign grant application for $253.74 to add a main signboard and window sign. Mikey V’s just returned from the World Hot Sauce competition and took first place with Black Pepper Beef Jerky. They are open seven days a week, and opened their doors in March. Their manufacturing facility is also in Georgetown. Taylor moved to approve the sign grant, JJ seconded. Jim recused himself. All board members present approved (6-0). Miranda Bradley with Main Street Baptist Church presented their sign grant application for $500 to all exterior wayfinding and window signage. MSBC has operated in Georgetown for 25 years, and the building is 180 years old. Amanda moved to approve the sign grant, Vicki seconded. Jim recused himself. All board members present approved (6-0). 4. Matt Synatschk gave an update on HARC activity, including: The National Register nomination is with the Texas Historic Commission for review and will be forwarded to the National Park Service pending THC approval in September; the August HARC meeting includes infill construction related to phase II of Tamiro Plaza; Cox McLain has been selected to complete the update to the Historic Resource Survey and is expected to complete the project in Page 4 of 22 C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\64C4F008-BD92-46A2-A766-ABD985AD6682\PDFConvert.16993.1.15-8-14_M.docx 2016. The board discussed concerns regarding Tamiro Plaza related to parking, community support, and conceptual feedback. 5. Bridget asked the board to move into executive session to review a letter from an attorney representing The Christmas Light Company, and their objection to the bid process. Taylor moved that the board move into executive session under Texas Government Code Section 551.071 Consultation with Attorney, Jim seconded. The motion passed (6-1), JJ opposed. The board moved into Executive Session. The board reconvened in open session. Taylor moved to recommend approval of a contract in an amount not to exceed $87,400 for the leasing, installation, maintenance, and removal of the 2015 holiday lights, the installation and maintenance of the building cornice lights, and the installation and removal of the holiday wreaths and tree, Amanda seconded. All board members present approved (7-0). 6. Progress on Committee Reports: a. Promotion: Cindy mentioned that the Ladies Nite Out proceeds should be discussed of what they should be going toward instead of Light Up the Square holiday lighting campaign. The board also reviewed the Chisholm Trail Communities Foundation report for the Light Up the Square Fund. The board discussed the purpose of event sponsorships, and concerns were raised regarding the perception of the board not contributing to the holiday lighting campaign. The board discussed using excess funds for specific projects and the façade grant fund. Cindy moved to use proceeds from Ladies Nite Out to promote Main Street Program projects and Façade Grant Fund, Taylor seconded. The motion passed (6-1), JJ opposed. Cindy also gave an update on Swirl. Municipal Court lobby will be new location for general admission registration, and VIP will be on the second floor of Gumbo’s with the balcony possibly used for opening reception. The VIP ticket holders will be able to register an hour early and it will close down at 7 p.m. b. Design: Amanda moved to approve the final SU Cullen Building ornament design, which was recommended by the committee, Jim seconded. All board members present approved (7-0). Taylor moved to approve the wayfinding guidelines recommended by the Design Committee, Vicki seconded. All board members present approved (7-0). Taylor asked for an update on the Keep Texas Beautiful bylaws, and Jack mentioned that Legal is concerned about two sets of bylaws. Taylor also met with Jordan, the city recycling coordinator to discuss opportunity to partner for Earth Day. Amanda and Taylor also met with Rusty Winkstern to discuss having a farmer’s market back downtown, and Rusty offered his property with access to water. The committee is also updating the holiday forms to coincide with the changes in holiday lighting funding. The board discussed concerns with continuing to fundraise for Light Up the Square when the city may be paying for lights, including news article in Page 5 of 22 C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\64C4F008-BD92-46A2-A766-ABD985AD6682\PDFConvert.16993.1.15-8-14_M.docx the paper and soliciting donations at Music on the Square without prior board approval. Laurie mentioned her concerns about board members discussing Main Street business individually outside of posted meetings which would be considered a walking quorum. Board needs to make sure they are all on the same page when information is presented to the public. c. Economic Restructuring: Jim reported that the committee is still finalizing the panel and date for the downtown residential Breakfast Bites panel. The committee is planning the Shop Small Spree, in partnership with the Chamber of Commerce and the Downtown Georgetown Association, to promote Small Business Saturday on Nov. 28. The Main Street lunch will be Monday at Roots Bistro. Training will be done regarding the Downtown Diva software. The Ft. Worth site visit is scheduled for October 23 and 24. d. Organization: David reported that the committee is looking to host a Salvation Army bell on the Square during the Lighting of the Square and Christmas Stroll. 7. Staff Report: Shelly reminded board members of upcoming monthly meetings and event dates including the Best of Georgetown, TX contest, Music on the Square, Breakfast Bites. Additionally, the September board meeting will be on September 18th. Cindy stated that she was offended by the quote in the paper that stated no residential donations had ever been made to the Light up the Square campaign. 8. Taylor moved to adjourn the meeting, Amanda seconded. All board members present approved (7-0). David adjourned the meeting at 10:28 a.m. Respectfully submitted: ____________________________ ____________________ Jim Wilson, Board Secretary Date ____________________________ ____________________ David Kellerman, Board Chair Date Page 6 of 22 City of Georgetown, Texas Main Street Advisory Board September 18, 2015 SUBJECT: Discussion and possible action on updates for the Historic Preservation Program and Downtown Projects – Matt Synatschk, Historic Planner ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Page 7 of 22 City of Georgetown, Texas Main Street Advisory Board September 18, 2015 SUBJECT: Discussion and possible action regarding sign grant applications – Christie Williams – Mills & Williams, LLP – 1112 S. Rock St.; Diane Gaume – Artisan’s Connect Gallery – 800 S. Austin Ave., Ste.105 ITEM SUMMARY: FINANCIAL IMPACT: Up to $500 from the Facade and Grant Fund for each grant application. SUBMITTED BY: Jackson Daly ATTACHMENTS: Description Type Artisan Connect Application Cover Memo Mills & Williams, LLP Application Cover Memo Page 8 of 22 Artisans Connect New Location: 800 S. Austin Ave, Suite 105 Signage Storefront Dimensions 19 feet wide by 10 feet 10 inches tall Page 9 of 22 800 South Austin Ave Storefront 800 Suite 105 Total window surface = 134 squared feet Total window sign surface = 18 squared feet Signage = 24% of total storefront windows Arched Window 4’ 8.5” wide 10’ 4” tall Total surface = 48 ft squared Middle Window 6’ 1” wide 10’ 4” tall Total surface = 64 ft squared Door Glass 2’ 10.5” wide 7’ 5.5” tall Total surface = 22 ft squared Page 10 of 22 Front Door Signage 800 Suite 105 Door Glass Surface: 32’10.5” wide by 7’ 5.5” tall Logo dimensions 20” wide by 26” tall Hours: 16” wide by 12” Vendor: Roberts Printing Page 11 of 22 Window Signage Sign dimension: 56.5” wide by 33.5” tall Vendor: Roberts Printing Page 12 of 22 Hanging Sign Double sided frame Artist making the sign – a piece of wood with metal cut out letters and logo mounted on the board. Vendor: Van Read LOCAL ART Total dimensions 55” wide and 15” tall – pretty much the same as Capital Titles sign on Austin Ave. Using existing hanging hardware per landlord requirement Page 13 of 22 Sidewalk sign Dimensions Width: 20” Height: 30” Need to simplify the design go to the blue & gray concept of the window banner. Need to be able to read from 20 feet away: •Artisans Connect •OPEN •Local Art More graphic less images that people don’t see. 3 color maximum Will print 2 of the same Vendor: Roberts Printing OPEN Page 14 of 22 Summary of Costs Sign Information Vendor Amount Design Fees Jessica Flynn $480.00 Hanging Sign Van Read $1,000.00 Window Vinyl Roberts Printing $105.00 Door logo, address & hours Roberts Printing $30.00 Sidewalk Sign Roberts Printing $68.00 Vinyl Sign Installation Roberts Printing $100.00 TOTAL $1,783.00 Page 15 of 22 EORGETOWN Advisory Board Review Approved Rejecterl Date F^c^o" & St"* R*ut*tutENT Gnexr pnocnAM AppLrcAT.roN Please return completed with necessary attachments and signatures to Georgetown ain street office, 614 Main st., ]"""|:T,ffn H:l""ji"?il:::":..""rff"r:.::jriday of,ealh *o1,h:.,{.vo.,iu.," any apprication questions, preasecontact the Main street Manager at512le30-2027. rryo have any buildin;o;;il;:Jffi;,:;;"r"*ll;questions, please contact the Historic Dishict planner at 5121930-35g1. r Applicant Na A e-e-t q-l-trDatc t-t-l) I Business Na (/U i'/ I t'6r-rrt s, Lt t) r Mailing eaar"rs / I S EoJ.86 2b Coniact Phon t ls a- Building Owner (if different front applicant)i a'rns.Cdvl Historical/Current Building Name ls 0 a o Physical Building Address S II that apply) onry cleaning/paint ."-ouu I n replacing windows D Roof repair! evice c-t'l tr Uncov Other: Awning/Canopy Foundation repair! r Details of Planned Improvements for FaEade & Sign Iteimbqrsemerrt Gralt: (attach additional paper if net^essary) t C-L A-t--(/)e/, o 1. 2. J. 0 TorRr Cosr oE PRoposro BurrorNc pnotEcr: I AuouNr or FnqnoE RNoion Srcrv Gnnur REgurslED ($500 srcN MAX, $10,000 racRuE nrex): Attachwithnllrequiredcolorsantplesofpaint,nminglcnnopq,sigttdesign,etc,,astueIInsphotogrt,tsl|ls rorrf arylfoqndatiort.- \ -' '.) ?-r -ts Applicant's Signuture (,lbc!NcntsundS!ilrn8s\cnnm\f)csttof\t(!t-4t'acadc&SienRcrnrhurscmcntcrrnllDDtr(Jlrondoc Date Page 16 of 22 EORGETOWN FrCnnB & Stcx RBInTUURSEMENT Gnnrur AcnEnMENr Fonnr Please refurn completed with necessary attachments and signature to Georgetown Main Street office, 614 Main St. no later than the Thursday prior to the first Friday of each month. If you have any application questions, please contact the Main Street Manager at5121930'2027. If you have any historic preservation/design questions, please contact the Historic District Planner at 5121930-3581. I have met with the Georgetown Main Street Manager, and I fuli1, understand iho l,-agade & Sign Reimbursement Grant Procedures atrd Details established by the Ceorgetown Main Strect Advisory Board. I intend to use this grant Program for the aforementioned renovation projects to forward the efforts of the downtown revitalization and historic preservation program known as Georgetown Main Street program. I have not received, nor will I receive insurance monies for this revitalization proiect. I have read the FaEade & Sign Reimbursement Grani Application Procedures includjng the Fagade & Sign Reimbursement Grant Details. I understand that if I am awarded a Faqade & Sign Reimbursement Grant by the Georgetown Main Street Advisory Board, any deviation from the approved project may result in the partial or total withdrar,r,al of the Fagade & Sign Reimbursement Grant. If the faEade or sign is altered for any reason within one (1) year from construction, I may be required to reimburse the City of Georgetown immediately for lhe full amount of tht Faqade & Sign Reimbursement Grant. Applicant's Signature Datc Organization Nqme Building Outner's Signature (if different from npplicnnt)Date Georgetown HARC's Approual (obtnin signature of Historic District Planner or representatiue) Date Georgetozan Main Street Ad.aisory Board's Approaal C J)ocunrcnlsundScilrngs\onrm\l)cskLo|\lUl,lliacarJc&SrgnRcrrrLrrrscmcnrOrnrApplrtrronL,r Date Page 17 of 22 Jenn Earls From: Sent: To: Subject: Rafael Ramirez < raf aelr2j,@yahoo.com > Tuesday, September 01, 20j_5 1:5g pM Jenn Earls Paint bid I will powerwash the entire building po and nail holes will prime the entire buil and walk way for the amount of $7550 take 5 to 7 days to finish project I also would need $2250 for material when I start Thanks Rafael Ramirez Sent from Yahoo Mail on Android Page 18 of 22 & fitt t* {#'t' - $l4t ,4t" ;'f" \;c' ?liitf gi$n*tur* (€ enb tt$llh made as Page 19 of 22 City of Georgetown, Texas Main Street Advisory Board September 18, 2015 SUBJECT: Discussion and possible action regarding progress on Committee Reports ITEM SUMMARY: a) Economic Restructuring (Jim): Breakfast Bites – Sept. 16; 3rd Monday Main Street Lunch at Burger U - Sept. 21; welcome new businesses; Shop Small Spree and Extended Hours Campaign for Small Business Saturday – Nov. 28; Ft. Worth Visit – Oct. 23 & 24; College Town review; updates on other action plan projects b) Promotion (Cindy, Vicki): 3rd Annual Ladies Nite Out – Nov. 19 – graphic designer and bags; 7th Annual Georgetown Swirl; updates on other action plan projects c) Design (Amanda, JJ, Taylor): Farmer’s market; Keep Texas Beautiful (KTB) application; holiday opportunities paperwork; 8th St. courtyard property owners letter; 2015 ornament; downtown gateways; updates on other action plan projects d) Organization (David): Recruit committee members; opportunities of community-wide activities in downtown; updates on other action plan projects FINANCIAL IMPACT: N/A SUBMITTED BY: Jackson Daly Page 20 of 22 City of Georgetown, Texas Main Street Advisory Board September 18, 2015 SUBJECT: Discussion and possible action regarding Staff Report: ITEM SUMMARY: Discussion and possible action regarding Staff Report – Downtown property owner letters for holiday lights; SU “Bring the Heat” for SU Pirates You Tube video; Best of Georgetown, TX online contest in September – bestof.georgetown.org ; SU Football Shows at 8 p.m. every Wed. at Uptown Social; Georgetown Art Center’s “Paint Out on the Square” – Sept. 19; 3rd Monday Main Street Lunch – Sept. 21; Georgetown Wine and Music on the Square – Sept. 26; “Retrofit by Samantha Parker Salazar” – August 21 – Sept. 27 at Georgetown Art Center FINANCIAL IMPACT: N/A SUBMITTED BY: Jackson Daly Page 21 of 22 City of Georgetown, Texas Main Street Advisory Board September 18, 2015 SUBJECT: Set agenda items for October 9th board meeting/Adjourn board meeting ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jackson Daly Page 22 of 22