HomeMy WebLinkAboutAgenda_Council Comp Committee_04.01.2021Notice of Meeting for the
Council Compensation Committee
of the City of Georgetown
April 1, 2021 at 3:00 P M
at Virtual Meeting
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Page 1 of 13
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder -- G reg Eady, C hair
L egislativ e Regular Agenda
B C ons ideration and possible action to approve minutes from the Marc h 25, 2021 C ounc il C ompens ation
C ommittee Meeting -- R obyn Dens more, C ity S ec retary
C R eview of c urrent compens ation of the C ity of G eorgetown C ounc ilmembers and a comprehensive
review of similar cities -- R obyn Dens more, C ity S ec retary
D R eview of time c ommitments required of the Mayor and C ounc ilmembers -- R obyn Dens more, C ity
S ec retary
E S et next meeting of the C ounc il C ompens ation C ommittee -- R obyn Densmore, C ity S ecretary
Adjournment
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 13
City of Georgetown, Texas
General Board-Commission
April 1, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the March 25, 2021 C ouncil C ompensation
C ommittee Meeting -- R obyn Densmore, C ity S ecretary
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
--
S UB MIT T E D B Y:
R obyn Dens more, C ity S ec retary
AT TAC H ME N T S:
Description Type
CCC Minutes 03.25.2021 Backup Material
Page 3 of 13
Minutes of a Meeting of the
Council Compensation Committee of the
City of Georgetown, Texas
Tuesday, March 25, 2021
The Georgetown City Council will meet on Tuesday, March 25, 2021 at 3:30 PM via
Teleconference.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as defined
under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled
meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional
information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Robyn Densmore, City Secretary
Densmore called to order at 3:30 p.m. and the following members were present - Carlos
Hernandez, Dana Hadaway, Tommy Aishman, Judy Butler, Greg Eady, Karen Darby, and
Regina Watson.
Members then introduced themselves to the group.
Legislative Regular Agenda
B. Election of Chair and Vice-Chair -- Robyn Densmore, City Secretary
Motion by Watson to nominate Eady to be Chair, second by Hernandez. Eady was agreeable
to being Chair.
Approved 7-0.
Motion by Watson to nominate Hadaway as Vice Chair, second by Darby. Hadaway was
agreeable to being Vice Chair.
Approved 7-0.
C. Review of current compensation of the City of Georgetown Councilmembers and a
comprehensive review of similar cities -- Robyn Densmore, City Secretary
Page 4 of 13
At the start of the item Densmore noted that the initial attachment for this item showed an
incorrect amount and had since been updated. She apologized and added that the original
amounts were much higher than the compensation that the Georgetown City Council actually
received. Densmore reviewed a chart of other Texas cities with the following pieces of
information: 2020 population, number of employees, mayor’s annual compensation, council
member’s annual compensation, number of regular meetings per month, and if the City’s
provide utilities, a public library, and/or a City airport. She had information from Belton,
Cedar Park, College Station, Killeen, Lampasas, Liberty Hill, New Braunfels, Pflugerville,
Round Rock, San Marcos, Taylor, and Waco. Densmore noted that she had also reached out
to Bastrop, Elgin, Hutto, Leander, and Temple, but had not received feedback yet. She noted
that the average annual compensation for those that had responded was $8,685 for Mayors
and $5,562 for council members.
The board discussed the existing comparable cities and noted the possibility of comparing
Georgetown to out of state cities facing similar growth. Densmore offered to research any
cities submitted for comparison and would follow up with the initial respondents that had
not yet replied with information.
D. Review of time commitments required of the Mayor and Councilmembers -- Robyn
Densmore, City Secretary
Hernandez left during this item.
Densmore explained that all members of Council attend Council meetings and board and
commission meetings. She added that the City Council meets a minimum of twice per month
except in December, and that Council is guaranteed at least one special meeting for budget in
July, but possibly two. Densmore added that all members serve on at least one board or
commission and some serve on more. She noted that board and commission meetings can
range anywhere from 30 minutes to 2 hours, or possibly longer. Densmore then noted that
there are other events that Council gets invited to, included, but not limited to
groundbreakings, ribbon cuttings, and cultural events.
Members asked that Densmore reach out to the existing Council members and ask them
specifically how many hours they are spending on their Council work. Densmore agreed to
do so.
E. Set next meeting of the Council Compensation Committee -- Robyn Densmore, City Secretary
Members agreed to meet on Thursday, April 1st at 3:00 p.m.
Adjournment
Page 5 of 13
Motion by Aishman, second by Eady.
Approved 7-0.
Meeting adjourned at 4:31 p.m.
Approved by the Council Compensation Committee on _________________________________
Date
_____________________________ ______________________________
Chair Attest: City Secretary
Page 6 of 13
City of Georgetown, Texas
General Board-Commission
April 1, 2021
S UB J E C T:
R eview of current c ompensation of the C ity of G eorgetown C ouncilmembers and a c omprehens ive review
of similar cities -- R obyn Dens more, C ity S ec retary
IT E M S UMMARY:
T he c ommittee will review the 2017 and 2021 C ompens ation S urveys . T he 2021 S urvey was up to date at
the time of pos ting, but more information may be available at the meeting.
T he c ommittee members will als o c onsider the following information:
Number of Council Meeting Items:
Period
# of C C
Meeting
Items - F Y18
# of C C
Meeting
Items - F Y19
# of C C
Meeting
Items - F Y20
# of C C
Meeting
Items - F Y21
O ct 76 71 70 93
Nov 62 62 67 36
Dec 40 48 58 36
Jan 44 58 73 65
F eb 54 79 73
Mar 56 67 69
April 69 57 73
May 66 89 51
Jun 64 52 26
Jul 62 26 44
Aug 86 72 54
S ep 93 120 77
Length and number of Council meetings:
Date P eriod
# of Meetings
C C
Workshop
# of
Meetings
C C Regular
# of
Meetings
C C S pecial
Length of
C C
Meetings
O c t-18 O c t 2 2 1 8.53
No v-18 No v 2 2 1 7.38
Dec -18 Dec 1 1 0 5.58
Jan-19 Jan 2 2 0 7.43
F eb-19 F eb 2 2 1 9.68
Mar-19 Mar 2 2 1 12.79
Page 7 of 13
Apr-19 April 2 2 1 10.98
May-19 May 2 2 2 6.79
Jun-19 Jun 2 2 1 5.58
Jul-19 Jul 2 2 2 5.02
Aug-19 Aug 2 2 1 6.99
S ep-19 S ep 2 2 1 7.49
O c t-19 O c t 2 2 1 4.69
No v-19 No v 2 2 2 8.33
Dec -19 Dec 1 1 1 4.71
Jan-20 Jan 2 2 0 8.51
F eb-20 F eb 2 2 0 6.6
Mar-20 Mar 2 2 1 8.12
Apr-20 April 2 2 1 14.31
May-20 May 2 2 0 4.5
Jun-20 Jun 1 2 0 5.8
Jul-20 Jul 2 2 0 9.94
Aug-20 Aug 1 2 1 6.32
S ep-20 S ep 2 2 0 5.02
O c t-20 O c t 2 2 0 7.06
No v-20 No v 1 1 1 2.74
Dec -20 Dec 1 1 1 2.66
Jan-21 Jan 2 2 0 10.17
Members will als o disc uss time commitments as expressed by current C ity C ouncil members .
F IN AN C IAL IMPAC T:
--
S UB MIT T E D B Y:
R obyn Dens more, C ity S ec retary
AT TAC H ME N T S:
Description Type
2021 Compens ation Survey Backup Material
History of Council Compens ation through 2017 Backup Material
2017 Council Compens ation Committee Report Backup Material
Page 8 of 13
City
2020 Official
Population # of Employees
Mayor's
Compensation
(annual)
Council
Compensation
(annual)
# of Regular
Meetings per
Month Utilities Public Library Airport Notes
Bastrop
Belton 22,833 170 $1 $1 2 Yes Yes No Utilities - water and sewer
Cedar Park 82,460 480 $0 $0 2 Yes Yes No Utilities - water and wastewater
College Station 124,710 little over 900 $0 $0 2 Yes Yes Yes Travel expenses covered for Mayor and Council
Elgin
Georgetown 75,132 736 $21,600 $16,800 2 Yes Yes Yes 736 - includes full time and part time regular
employees
Hutto
Killeen 130,000 1,300 $2,400 $1,200 2 Yes Yes Yes
2 libraries
2 airport - one commercial and one non-
commercial
Lampasas 7,000 127 $1 $1 2 Yes Yes Yes
Leander
Liberty Hill 3,951 52 $40,000 $12,000 3 Yes Yes No Utilities - water and wastewater
New Branufels 79,438 350 $1,800 $1,200 2 No Yes Yes Annual total based on regular meetings only
Pflugerville 67,796 331 $0 $0 2 Yes Yes No
Utilities - water
Charter Section 3.04: “Members of the city
council shall serve without compensation, but
shall be entitled to payment of or reimbursement
for all necessary expenses incurred in the
performance of official duties, upon approval by
Round Rock 119,605 952 $14,400 $11,400 2 Yes Yes No
Utilities - not electric
Annual total = $1000/month plus $200/month
vehicle allowance (Mayor) and $750/month plus
$200/month vehicle allowance (Council)
All members of Council also receive other benefits
City employees get
San Marcos 66,952 700 $26,400 $23,400 2 Yes Yes Yes
Annual total = 1700/Month +500 for reimbursable
expenses for Mayor and 1450/Month +500 for
reimbursable expenses for Council
Taylor 17,383 166 $300 $300 2 Yes Yes Yes $25/month for both Mayor and council
Temple
Waco 135,858 1,500 $6,000 $6,000
2 plus several
committee
meetings
Yes Yes Yes
Utilities - Water
NO Salary; Council Received stipend of $500 a
month, travel, TML Membership, and provided
with a I-Pad, I-Phone (Mayor and Council)
Mayor and Councilmember Compensation Comparison - March 2021
F:\Division\ms\z-City Secretary's Office\City Council\Council Compensation Committee\2021 Compensation Committee\2021 Compensation Survey/2021 Compensation Survey
Page 9 of 13
Year Mayor Salary
Councilmember
Salary Optional Expense Stipend Notes
1990 $250 / mo $100 / mo Ord 900213 - Established
1992 No Changes Made
1994 No Changes Made
1996
Compensation Committee
recommended Mayor
salary to be raised to $300
and Councilmembers to
$200. Council voted to
deny the increase and
salaries stayed the same.
1997 $350/mo $200/mo
1999 No Changes Made
2001 No Changes Made
2004 No Changes Made
2006 No Changes Made
2008 $450 / mo $300 / mo
Choose at the beginning of the
fiscal year, to accept or reject an
optional $800/mo stipend for
expenses and lost income.
"Personal Expense
Compensation" was added
as an optional monthly
stipend of $800. Personal
expense compensation
was intended to be an
optional stipend for those
Councilmembers and the
Mayor who chose to
accept it as a way to
partially offset the
economic loss they incur
as a result of serving.
2010 $450 / mo $300 / mo
Choose at the beginning of the
fiscal year, to accept or reject an
optional $800/mo stipend for
expenses and lost income.
"Personal Expense
Compensation" was added
as an optional monthly
stipend of $800. Personal
expense compensation
was intended to be an
optional stipend for those
Councilmembers and the
Mayor who chose to
accept it as a way to
partially offset the
economic loss they incur
as a result of serving.
2012 $550/mo $400/mo
ORD 2012-44
2015 $1,100 / mo $800 / mo
Ord 2015-35
2017 $1,800/mo $1,400/mo Ord 2017-30
HISTORY OF CITY COUNCIL COMPENSATION 1990-2017
Page 10 of 13
COUNCIL COMPENSATION COMMITTEE REPORT TO THE
GEORGETOWN MAYOR AND CITY COUNCIL
APRIL 2017
The Council Compensation Committee, according to Sec. 2.15 of the City of Georgetown Charter, was
appointed by Mayor Ross to review the salaries of the Mayor and Councilmembers and make
recommendations regarding those salaries. Committee members included Chair, Jerry Hammerlun,
Nancy Gribble-Tay, Richard Glasco, Liz Hobbs, Bob Glandt, Rick Williamson and Llorente Navarrette
The Committee met on December 19, 2016, February 1, 2017 and February 22, 2017. Attached to this
summary are copies of the minutes for all those meetings.
The focus of those three meetings were:
December 19, 2016 – After introductions, the City Secretary walked the Committee through binders she
had prepared that included information on the City Charter, Compensation Comparison and time
commitments of the Mayor and Council. The Committee included two former Council Members who
shared their perspectives and experiences. The primary focus of the first meeting was to identify
additional information that the Committee had a desire to review. At the end of the meeting the
Committee again discussed the reality of the time commitment to serve, the importance of a diverse
Council and the typical schedule for a Council meeting day. There was also significant discussion related
to the diversity and complexity of the issues Council is responsible to oversee.
February 1, 2017 – Prior to the Committee’s second meeting the City Secretary provided material in
response to requests posed in the first meeting. That information included:
• List of Boards & Commissions with Council Member appointments
• List of Events Required of Councilmembers
• List of Events Voluntary for Councilmembers
• List of Cities with Electric Utilities
• List of Cities with Water Utilities
• List of Cities where Councilmembers have paid aides other than the City Secretary staff
• History of Council compensation at the City of Georgetown
• List of Cities with strong/weak mayor government
• List of current Councilmembers working full time outside of civil service position
Each member of the Committee was given an opportunity to ask follow-up questions and comment on
the information. The significant volume of documentation that had been provided by the City Secretary
made the Committee comfortable to begin a dialogue focused on a compensation recommendation.
Feeling there was some consensus for the basis of a recommendation the Chair requested that the
Committee meet one more time and that prior to the next meeting each member send their thoughts on
a recommendation to the City Secretary.
At the second meeting, the entire Committee was excited about the potential of a suggestion of Member
Glasco. Member Glasco’s suggestion related to the possibility of having interns from Southwestern
University work with the Council and Mayor.
Page 11 of 13
February 22, 2017 – This meeting began with a discussion of the estimated hourly rate the Mayor and
Council currently receive for their service in relation to the lump sum amount. The Committee’s
deliberations focused on the following concerns:
• Must continue the positive direction and success of the City.
• Must continue to attract a diverse, professional group of quality individuals willing to serve.
• Must continue to have representation willing to connect with their constituents.
After much discussion, the Committee unanimously (5-0) approved recommending an increase in the
lump sum compensation for a Council member to $1,400 per month and for the Mayor to $1,800 per
month.
Page 12 of 13
City of Georgetown, Texas
General Board-Commission
April 1, 2021
S UB J E C T:
R eview of time commitments required of the Mayor and C ouncilmembers -- R obyn Densmore, C ity
S ecretary
IT E M S UMMARY:
T he c ommittee will review and dis cus s the time commitments of C ouncil members during and outside of
regular C ounc il meetings .
W hile still awaiting res ponses from all C ouncil members , s o far, the respons es have been:
- About 20 hours per week or 80 hours per month.
- About 30 to 40 hours a week, or roughly 150 hours a month.
- S eldom les s than 30 hours per week. S eldom more than 60 hours per week.
- Tried to trac k my time but it has been impossible. C hec k email c onstantly no matter the hour of the day
or day of the week; manage city counc il F ac ebook page 24/7; phone c alls with c onstituents or city s taff
almos t daily; typic ally have multiple in pers on meetings weekly; hos t town halls; attend HO A meetings;
none of this includes c ouncil meetings and preparation for counc il meetings ; average over 40 hours a week
very easily.
F IN AN C IAL IMPAC T:
--
S UB MIT T E D B Y:
R obyn Dens more, C ity S ec retary
Page 13 of 13