HomeMy WebLinkAboutAgenda_Council Comp Committee_04.08.2021Notice of Meeting for the
Council Compensation Committee
of the City of Georgetown
April 8, 2021 at 3:00 P M
at Virtual Meeting
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Page 1 of 14
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder -- G reg Eady, C hair
L egislativ e Regular Agenda
B C ons ideration and possible action to approve minutes from the April 1, 2021 C ouncil C ompensation
C ommittee Meeting -- R obyn Dens more, C ity S ec retary
C R eview of c urrent compens ation of the C ity of G eorgetown C ounc ilmembers and a comprehensive
review of similar cities -- R obyn Dens more, C ity S ec retary
D R eview of time c ommitments required of the Mayor and C ounc ilmembers -- R obyn Dens more, C ity
S ec retary
E S et next meeting of the C ounc il C ompens ation C ommittee -- G reg Eady, C hair
Adjournment
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 14
City of Georgetown, Texas
General Board-Commission
April 8, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the April 1, 2021 C ounc il C ompens ation
C ommittee Meeting -- R obyn Densmore, C ity S ecretary
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
--
S UB MIT T E D B Y:
R obyn Dens more, C ity S ec retary
AT TAC H ME N T S:
Description Type
CCC Minutes 04.01.2021 Backup Material
Page 3 of 14
Meeting Minutes of the
Council Compensation Committee of the
City of Georgetown, Texas
Tuesday, April 1, 2021
The Georgetown City Council will meet on Tuesday, April 1, 2021 at 3:00 PM via Teleconference.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as defined
under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled
meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional
information; TTY users route through Relay Texas at 711.
Regina Watson, Karen Darby, Kris Kasper, Greg Eady, Carlos Hernandez, and Dana Hadaway
were all in attendance.
Tommy Aishman joined during Item C.
Judy Butler was absent.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Greg Eady, Chair
Eady called the meeting to order at 3:06 p.m.
Legislative Regular Agenda
A. Consideration and possible action to approve minutes from the March 25, 2021 Council
Compensation Committee Meeting -- Robyn Densmore, City Secretary
Motion to approve by Carlos, second by Regina.
Approved 6-0 (Aishman and Butler absent).
B. Review of current compensation of the City of Georgetown Councilmembers and a
comprehensive review of similar cities -- Robyn Densmore, City Secretary
Page 4 of 14
Densmore reviewed the Compensation Survey and updates that had been made since the last
meeting. The survey now includes the following out of state cities: Nampa, Idaho; Bend,
Oregon; Ft. Myers, Florida; Concord, North Carolina; Mount Pleasant, South Carolina, and
Milpitas, California. So far, only the cities of Nampa and Mount Pleasant have responded
with information.
No official action was taken on this item.
C. Review of time commitments required of the Mayor and Councilmembers -- Robyn
Densmore, City Secretary
Densmore reviewed the responses that were received from Council so far, noting that one
Council member had not yet responded. The committee asked for clarification on some of
the responses from Council. Densmore agreed to follow-up.
Tommy Aisham joined during this item.
No official action was taken on this item.
D. Set next meeting of the Council Compensation Committee -- Greg Eady, Chair
The Committee agreed to meet virtually on Thursday, April 8, 2021 at 3:00 p.m.
Adjournment
Motion by Darby, second by Hernandez.
Approved 7-0 (Butler absent).
Meeting adjourned at 3:50 p.m.
Approved by the Council Compensation Committee on _________________________________
Date
_____________________________ ______________________________
Chair Attest: City Secretary
Page 5 of 14
City of Georgetown, Texas
General Board-Commission
April 8, 2021
S UB J E C T:
R eview of current c ompensation of the C ity of G eorgetown C ouncilmembers and a c omprehens ive review
of similar cities -- R obyn Dens more, C ity S ec retary
IT E M S UMMARY:
T he c ommittee will review the 2017 and 2021 C ompens ation S urveys . T he 2021 S urvey was up to date at
the time of pos ting, but more information may be available at the meeting.
T he c ommittee members will als o c onsider the following information:
Number of Council Meeting Items:
Period
# of C C
Meeting
Items - F Y18
# of C C
Meeting
Items - F Y19
# of C C
Meeting
Items - F Y20
# of C C
Meeting
Items - F Y21
O ct 76 71 70 93
Nov 62 62 67 36
Dec 40 48 58 36
Jan 44 58 73 65
F eb 54 79 73
Mar 56 67 69
April 69 57 73
May 66 89 51
Jun 64 52 26
Jul 62 26 44
Aug 86 72 54
S ep 93 120 77
Length and number of Council meetings:
Date P eriod
# of Meetings
C C
Workshop
# of
Meetings
C C Regular
# of
Meetings
C C S pecial
Length of
C C
Meetings
O c t-18 O c t 2 2 1 8.53
No v-18 No v 2 2 1 7.38
Dec -18 Dec 1 1 0 5.58
Jan-19 Jan 2 2 0 7.43
F eb-19 F eb 2 2 1 9.68
Mar-19 Mar 2 2 1 12.79
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Apr-19 April 2 2 1 10.98
May-19 May 2 2 2 6.79
Jun-19 Jun 2 2 1 5.58
Jul-19 Jul 2 2 2 5.02
Aug-19 Aug 2 2 1 6.99
S ep-19 S ep 2 2 1 7.49
O c t-19 O c t 2 2 1 4.69
No v-19 No v 2 2 2 8.33
Dec -19 Dec 1 1 1 4.71
Jan-20 Jan 2 2 0 8.51
F eb-20 F eb 2 2 0 6.6
Mar-20 Mar 2 2 1 8.12
Apr-20 April 2 2 1 14.31
May-20 May 2 2 0 4.5
Jun-20 Jun 1 2 0 5.8
Jul-20 Jul 2 2 0 9.94
Aug-20 Aug 1 2 1 6.32
S ep-20 S ep 2 2 0 5.02
O c t-20 O c t 2 2 0 7.06
No v-20 No v 1 1 1 2.74
Dec -20 Dec 1 1 1 2.66
Jan-21 Jan 2 2 0 10.17
Members will als o disc uss time commitments as expressed by current C ity C ouncil members .
F IN AN C IAL IMPAC T:
--
S UB MIT T E D B Y:
R obyn Dens more, C ity S ec retary
AT TAC H ME N T S:
Description Type
2017 Compens ation Survey Backup Material
2021 Compens ation Survey - Texas Cities Backup Material
2021 Compens ation Survey - Out of State Cities Backup Material
Page 7 of 14
City
2016 Official
Population # of Employees Mayor's Salary Council Salary
# of Regular
Meetings per
Month Utilities Public Library Airport Notes
Bastrop 8,025 132 $150 / mo.$75 / mo.2 Electric, Water,
Sewer Yes No
Belton 20,517 166 $1 / year $1 / year 2 Water, Sewer Yes No
Cedar Park 65,890 445.5 $0 $0 2 Water, Sewer Yes No
College Station 107,062 978.5 $0 $0 2 Electric, Water,
Sewer Yes Yes
Elgin 10,253 76 $75 / mo.$50 / mo.1
Water, Sewer
contract w/
LCRA
Yes No
Georgetown 61,915 695.25 $1,100 / mo.$800 / mo.2 Electric, Water,
Sewer Yes Yes
Hutto 22,722 93 $0 $0 2 Water, Sewer Yes No
Killeen 140,806 1300 $200 / mo.$100 / mo.2 Water, Sewer Yes Yes
Lampasas 6,681 113 $0 $0 2 Electric, Water,
Sewer Yes No
Leander 37,889 265 $0 $0 2 Water, Sewer Yes No
Liberty Hill 9,341 $0 $0 2 Water, Sewer No No
Marble Falls 6,370 100 $300 / mo.$100 / mo.2 Water, Sewer Yes No
Pflugerville 57,521 355 $0 $0 2 Water, Sewer Yes No
Round Rock 107,158 869 $1,000 / mo.$750 / mo.2 Water, Sewer Yes No Mayor & Council get
$200/mo. car allowance
San Marcos 54,076 681 $1,700 / mo.$1,200 / mo.2 Electric, Water,
Sewer Yes Yes
Taylor 16,233 148 $25 / mo.$25 / mo.2 Water, Sewer Yes Yes
Temple 72,277 836 $0 $0 2 Water, Sewer Yes Yes
Entitled to
reimbursement of all
necessary and
reasonable expenses
incurred in the
performance of their
official duties
Waco 132,356 1586.45 $50 / mo.$500 / mo.2 Water, Sewer Yes Yes
Mayor and Councilmember Compensation Comparison - November 2016
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City
2020 Official
Population # of Employees
Mayor's
Compensation
(annual)
Council
Compensation
(annual)
# of Regular
Meetings per
Month Time Commitment of Council Members/Mayor Council expense accounts?
Compensation
Committee (or
similar)?
Frequency of Review
for Council
Compensation Utilities Public Library Airport Notes
Bastrop
Belton 22,833 170 $1 $1 2 Varies by week.
No, but the City reimburses travel
expenses for City sponsored
travel
No
Rarely. It is set by
Charter at $1 per year.
It was discussed briefly
during the last Charter
review in 2020, but
there was no change
recommended.
Yes Yes No Utilities - water and sewer
Cedar Park 82,460 480 $0 $0 2 Yes Yes No Utilities - water and wastewater
College Station 124,710 little over 900 $0 $0 2 Yes Yes Yes Travel expenses covered for Mayor and Council
Elgin
Georgetown 75,132 736 $21,600 $16,800 2 Yes Yes Yes 736 - includes full time and part time regular
employees
Hutto
Killeen 130,000 1,300 $2,400 $1,200 2 Yes Yes Yes
2 libraries
2 airport - one commercial and one non-
commercial
Lampasas 7,000 127 $1 $1 2 Yes Yes Yes
Leander 78,053 342 $0 $0 2
A Councilmember serve as liaison on the Historical Preservation
Commission, Mayor’s Citizen Action Advisory Committee, and
Public Art Commission. These three boards meet once a month
and average a 2-3 hours. The Mayor, Mayor Pro Tem and one of
our Councilmembers are heavily involved in meeting with
developers. I could not tell you how many hours a week they
spend as they set their own calendar and many times staff is not
involved in the meetings. The Mayor also serves on CAPMetro
executive board that meets monthly; averages 4 hours; Mayor
Pro Tem serves on the CAMPO executive board that meets
monthly; averages 2-4 hours; Councilmember serves on BCRUA
that meets monthly; averages 2 hours; and a councilmember
serves on CAPCOG executive board and Clean Air Coalition that
meets monthly; averages 4 hours.
In our budget we have a
travel/training account; budget
for FY20 $19,700 (shared
between the Mayor and 6
Councilmembers)
No No Yes Yes No
reimburse travel expenses for Mayor and City
Council
Utilities – water/wastewater
Liberty Hill 3,951 52 $40,000 $12,000 3
We are now at 3 Mondays per month of Council meetings.
Weekly hours are probably around 7 for each of the three weeks,
which would include reviewing the packet and attending the
meetings.
No, but there is a training
allowance of $1500 per Council
member annually.
No
No set time but a
cursory annual visit
during budget time.
Yes Yes No Utilities - water and wastewater
New Braunfels 79,438 350 $1,800 $1,200 2 No Yes Yes Annual total based on regular meetings only
Mayor and Councilmember Compensation Comparison - March 2021
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Pflugerville 67,796 331 $0 $0 2
Unknown in its entirety – some members are the council reps for
boards, some on subcommittees, but for the most part spread
out.
Expenses in budget FY20 $30k,
FY21 $25k to cover everything
council related (conferences they
go to, trainings, rentals required
for worksessions, etc.)
No N/A (budget line item
reviewed yearly)Yes Yes No
Utilities - water
Charter Section 3.04: “Members of the city
council shall serve without compensation, but
shall be entitled to payment of or reimbursement
for all necessary expenses incurred in the
performance of official duties, upon approval by
the city council.”
Round Rock 119,605 952 $14,400 $11,400 2 Yes Yes No
Utilities - not electric
Annual total = $1000/month plus $200/month
vehicle allowance (Mayor) and $750/month plus
$200/month vehicle allowance (Council)
All members of Council also receive other
benefits City employees get
San Marcos 66,952 700 $26,400 $23,400 2 Yes Yes Yes
Annual total = 1700/Month +500 for
reimbursable expenses for Mayor and
1450/Month +500 for reimbursable expenses for
Council
Taylor 17,383 166 $300 $300 2 Unknown They have a Council budget but
no individual expense account.No
Unknown - as far as I
can tell they've never
reviewed it.
Yes Yes Yes $25/month for both Mayor and council
Temple 82,987 925 $0 $0 2 Water Only Yes Yes
Waco 135,858 1,500 $6,000 $6,000
2 plus several
committee
meetings
between 30 and 40 hours per week
Yes, they receive a monthly
stipened of $500 for expenses,
reimbursed for travel and
membership cost
No When requested by
Council Yes Yes Yes
Utilities - Water
NO Salary; Council Received stipend of $500 a
month, travel, TML Membership, and provided
with a I-Pad, I-Phone (Mayor and Council)
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City
2020 Official
Population # of Employees
Mayor's
Compensation
(annual)
Council
Compensation
(annual)
# of Regular
Meetings per
Month Utilities Public Library Airport Notes
Nampa, ID 106,860 735 $81,281 $10,931 2 Yes Yes Yes
Council - $420.41 bi-weekly
Utilities = Water, Sewer Trash
Council pays for utilities services in the same way
as citizens.
Bend, OR
Ft. Myers, FL
Concord, NC
Mt. Pleasant, SC 95,000 789 $42,000 $15,000 1 No Yes Yes
196 Part Time Temp; 593 Budgeted
Mayor's Salary - considered part time position
several Committee of Council meetings per
month
3 Library locations all run by Charleston County
Public Library
Mount Pleasant Regional Airport, does not
provide scheduled passenger services but is
geared toward the recreational flyer, with one
flight school located on site. The closest airport
that provides scheduled passenger services is
Charleston International Airport located in the
City of North Charleston.
Milpitas, CA
Georgetown 75,132 736 $21,600 $16,800 2 Yes Yes Yes 736 - includes full time and part time regular
employees
Average $48,294 $14,244
Mayor and Councilmember Compensation Comparison - March 2021
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City of Georgetown, Texas
General Board-Commission
April 8, 2021
S UB J E C T:
R eview of time commitments required of the Mayor and C ouncilmembers -- R obyn Densmore, C ity
S ecretary
IT E M S UMMARY:
T he c ommittee will review and dis cus s the time commitments of C ouncil members during and outside of
regular C ounc il meetings .
F IN AN C IAL IMPAC T:
--
S UB MIT T E D B Y:
R obyn Dens more, C ity S ec retary
AT TAC H ME N T S:
Description Type
2021 Compens ation Survey - Council B&C Appointments Backup Material
2021 Compens ation Survey - Council Member Feedback Backup Material
Page 12 of 14
Council District Name Board Recommendation
1 Council - Calixtro Housing Advisory Board Reappoint
1 Council – Calixro South GT TIRZ Reappoint
2 Council - Hood Transportation Enhancement Corporation (GTEC)Reappoint
2 Council - Hood Wolf Lakes TIRZ Appoint
3 Council - Triggs GT Electric Utility Advisory Board Reappoint
4 Council - Fought Economic Development Corporation (GEDCO)Reappoint
4 Council - Fought Transportation Enhancement Corporation (GTEC)Reappoint
4 Council - Fought GT Water Utility Advisory Board Reappoint
5 Council - Pitts Animal Shelter AB Appoint
5 Council - Pitts Governance and Finance Committee (GGAF)Reappoint
6 Council - Jonrowe Economic Development Corporation (GEDCO)Appoint
6 Council - Jonrowe Transportation Advisory Board (GTAB)Reappoint
6 Council - Jonrowe Downtown TIRZ Reappoint
6 Council - Jonrowe Williams Dr TIRZ Reappoint
7 Council - Gonzalez Governance and Finance Committee (GGAF)Reappoint
Mayor Mayor - Schroeder Downtown TIRZ Appoint
Mayor Mayor - Schroeder Rivery Park TIRZ Appoint
Mayor Mayor - Schroeder South GT TIRZ Appoint
Mayor Mayor - Schroeder Williams Dr TIRZ Appoint
Mayor Mayor - Schroeder Wolf Lakes TIRZ Appoint
Page 13 of 14
District Average (per week)Council Time Commitment
Mayor 30
I am currently spending about 20 hours per week or 80 hours per month.
2nd email - Maybe 30 hours per week. It’s kind of hard to differentiate between
“governing” and “politics”, and I’m not counting purely political activities.
District 1 9 My rough estimate 35 hrs.
District 2 17
Please realize I’m new @ this and still learning my way. Estimated Monthly total: +/-68
hours
16 hours a month minimum in e-mail.
20 hours a month in phone calls...1 hr. A day.
16 hours... 4 hrs. a week in meetings.
16 hours for 2 days @ CC noon to 8:00pm.
Note: in Jan. 2021, I logged 40 hours in
City Council On-Boarding workshops in addition to all other activities.
District 3 40
This is a hard one. I spent a lot of time thinking, and I have come to the conclusion it is
about 30 to 40 hours a week, or roughly 150 hours a month. A lot of those hours are
from the comfort of my own home answering emails, doing research, or now zoom
meetings for the two boards I'm on. I also like to drive out to sites that have zoning
changes up for request. This can often accompany personal trips etc. So it is a very rough
estimate.
District 4 60 Seldom less than 30 hours per week. Seldom more than 60 hours per week.
District 5 40
I have tried to track my time but it has been impossible for me. I check email constantly
no matter the hour of the day or day of the week. I manage my city council Facebook
page 24/7. I have phone calls with constituents or city staff almost daily. I typically have
multiple in person meetings weekly. I host town halls. I attend HOA meetings. None of
this includes council meetings and preparation for council meetings. I’d say I average
over 40 hours a week very easily.
District 6 15
While the time I devote to council duties can vary quite a bit from week to week, I would
say that I spend, on average, about 60 hours per month on council-related items. This
includes council meetings, workshops, special called meetings, meetings with staff,
citizen board meetings, reviewing agendas, researching items, time on social media
outreach, constituent communication via email/phone call/messages/meetings.
There are weeks where the time goes quite a bit higher, especially when there is an
emergency situation, like Winter Storm Uri or developments with COVID, as recent
examples.
District 7 40
I spend an average of 25 hours a week on City business. Usually no less than 15 hours
sometime as much as 40 hours a week.
Average 31.38
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