HomeMy WebLinkAboutAgenda_P&Z_04.06.2021 -WorkshopNotice of Meeting for the
P lanning and Zoning Commission P &Z Training/Workshop
of the City of Georgetown
April 6, 2021 at 5:00 P M
at Virtual
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A T he works ho p will c o nvene at 5:00 p .m. o n April 6, 2021 via telec o nferenc e. To p artic ip ate, please co p y
and paste the following web link into your b ro ws er:
Web link: https ://bit.ly/3s I NNBP
Web inar I D: 968 1367 8552
P asswo rd: 031357
To particip ate b y p hone:
C all in numbers : (346)248-7799 or Toll-F ree: 833-548-0282
P asswo rd: 031357
C itizen co mments are acc ep ted in three d ifferent formats :
1. S ubmit written comments to p lanning@georgetown.o rg b y 5:00p .m. on the d ate o f the meeting and
the R ec o rd ing S ec retary will read yo ur comments into the record ing during the item that is being
disc us s ed .
2. Log o nto the meeting at the link above and "raise your hand" d uring the item
3. Use yo ur home/mo b ile pho ne to c all the toll-free numb er
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yo ur name and email ad d res s (this is so we c an id entify you when yo u are c alled upon). To s p eak o n an
item, clic k on the "R ais e yo ur Hand" o ptio n at the bottom o f the Zo o m meeting webpage once that item
has opened. W hen yo u are c alled up o n by the R ecording S ecretary, yo ur d evic e will be remo tely un-
muted b y the Adminis trato r and yo u may s peak for three minutes . P leas e s tate yo ur name clearly, and
when yo ur time is o ver, your device will be muted again.
Use o f pro fanity, threatening language, slanderous remarks or threats of harm are no t allo wed and will
result in yo u b eing immediately remo ved from the meeting.
B P resentation and dis c ussion on the ro le and p ro cedures of the P lanning and Zoning C ommission,
c o mp o nents and overview of the development p ro cess, and develo p ment ap p licatio ns cons id ered by the
P lanning and Zoning C ommission -- Andreina Dávila-Q uintero , AI C P, C urrent P lanning Manager
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Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2021, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
Page 2 of 49
City of Georgetown, Texas
Planning and Zoning
April 6, 2021
S UB J E C T:
P res entation and d is cus s io n o n the role and proc ed ures o f the P lanning and Zo ning C o mmis s io n,
components and o verview o f the d evelopment proc es s , and d evelopment applic ations c o nsidered b y the
P lanning and Zo ning C o mmis s io n -- Andreina Dávila-Q uintero, AI C P, C urrent P lanning Manager
IT E M S UMMARY:
T he purp o s e o f this item is to review with the P lanning and Z oning C ommission their roles and
responsibilities, development review process, and the most common applications considered by the
C ommission. I n addition, this item will provide an opportunity for existing members to share their experience
with new board members.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Andreina Dávila-Q uintero, AI C P, C urrent P lanning Manager
AT TAC H ME N T S:
D escription Type
P&Z Training Pres entation Pres entation
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Planning & Zoning Commission
Training
Page 4 of 49
Table of Contents
•Introduction to Planning Team & Mission of the Department
•Commission Bylaws and Meeting Procedures
•Components of the UDC and Overview of the Development
Process
•Comprehensive Plans and Future Land Use Map
•Zoning
•Subdivision
•Site Development
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Planning Department Mission
The Georgetown Planning Department is committed to
actively preserving the community’s heritage, and shaping
its future by implementing the City’s adopted vision and
promoting a high quality built environment.
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Pl
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Long Range
Planning Manager
Nathaniel Waggoner
Historic &
Downtown Planner
Britin Bostick
Senior Planner
Cesar Acosta
Current
Planning Manager
Andreina Dávila-Quintero
Senior Planner
Ethan Harwell
Landscape Planner
Steve McKeown
Associate Planner
Vacant
Planner
Michael Patroski
Planner
Ryan Clark
Planning Specialist
Tammy Glanville
Neighborhood & Housing
Program Manager
Susan Watkins
Management Analyst
Mirna Garcia
Development Account
Specialist
Brandy Heinrich
Planning Specialist
Stephanie McNickle
CDBG Funds, Home Repair Program,
Tax Credit Resolutions, 2030 Plan
Housing Element, Neighborhood
Association registration, workforce
housing agreements, Housing
inventory, HAB
Tree Preservation, Landscape
plan review, Plot Plan reviews,
Pre-con meetings, CO/Final site
inspections, UDC Amendments
Planner for historic districts, CoA reviews, Pre-Application
meeting (historic districts), historic property and
neighborhood research, coordinates with Main Street
program and collaborates on Downtown projects, HARC
Pre-Application meetings, TRC
support, CPM and Planner
support
Intake, public notices, budget
support, travel/training
arrangements, office supplies,
front desk support
Intake, public notices, open
records request, front desk
support
Planner for all districts and ETJ (save for
historic districts), Case Managers and
reviewers for land use and subdivision
applications, UDC amendments,
Building Permits, Pre-Application
meetings, P&Z, ZBA, UDCAC
Manage 2030 Plan, Plan Elements,
Small area planning efforts,
Demographic projections
Manage land-use and subdivision
applications, development review
process, UDC Amendments, TRC
Manage administrative support,
Performance Measures, website
updates, Board & Commissions
secretary and liaison
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POD, CO and Tenant Finish out
Building Permits, Plat Certification
and Zoning Verification letters
2030 Plan public outreach and implementation,
population estimates, annexation
Acronyms:
CC = City Council
P&Z = Planning & Zoning Commission
ZBA = Zoning Board of Adjustment
HARC = Historic & Architectural Review
Commission
HAB = Housing Advisory Board
UDCAC = UDC Advisory Committee
DPRC = Development Policy & Review
Committee
TRC = Technical Review Committee
CMO = City Manager’s Office
POD = Planner of the Day
CoA = Certificate of Appropriateness
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Bylaws & Meeting
Procedures
Page 8 of 49
Bylaws
•Meets twice monthly (1st and 3rd Tuesdays)
•Seven (7) members four (4) alternate members appointed by City
Council for two-year terms, eligible for two (2) terms
•Officers serve one (1) year terms
•Chair may call special meetings
•May form subcommittees, may include non-members with City Council
consent
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Responsibilities
Final approval body for:
•Subdivision plats
•Subdivision variance
•Floodplain, stormwater and water quality (spring and stream buffers) variances
•Site Development Plans
•Construction plans
•Stormwater permits
•Driveway permits
•Traffic Impact Analysis (TIA)
•Heritage Tree Removal/Pruning
Recommending body for:
•Zoning Map Amendments
•Special Use Permits
•Comprehensive Plan Amendments
•UDC Text Amendments
•2030 Plan Elements
•Development Agreements (land use)
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Public Hearing Procedures
Chair and/or commission can ask questions, clarifications of Staff, Applicant and/or Representative
Public Hearing
The Commission asks questions of both Staff and applicant/representative
Chair invites Applicant and/or Representative to address the Commission
Staff makes presentation to Commission
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Public Signed Up to Speak
•Speaker registration forms should be turned into the Board Liaison and/or
Chairman prior to the start of the meeting.
•Speakers limited to 3 minutes unless an additional 3 minutes have been ceded
to speaker.A speaker may only have up to 6 minutes.
•Chair reminds speaker of their 3 minutes and they are on the clock.
•3 minute time limit –Board liaison will notify speaker, time is up.If, speaker
continues, it’s the discretion of the chair to allow extended time.
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Motions & Deliberations
•MOTION is made and seconded (Chair should not make the motion)
•Chair will ask comments from Commission –(Deliberate on
MOTION). Chair may choose to structure comments so they move
across the dais either left to right or right to left with each
Commissioner speaking, commenting or questioning once and then
moving on to the next.
•VOTE is taken on the motion presented -Chair clearly states who
made the motion and Second.Chair will ask for a show of hands,
then states the vote for the record (i.e.unanimous, 5 –2, etc.)
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Commission Action
•On most cases the Commission will…
•Approve
•Deny
•Continue action to another meeting. This can be done if the Commission has a valid reason not to take action.
•On some cases the Commission can make a recommendation to the Council to modify the approval with conditions –PUDs, SUPs, Development Agreements.
•Subdivision plats, SDPs, and other subdivision related applications should be approved unless the Commission can point to a specific UDC requirement where the application is non-compliant.
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Commission Action
•Approval typically requires a simple majority to approve
•Subdivision Variances require a super majority (3/4) to approve.
•A motion to approve that does not receive a super majority = denial.
•Failure to approve a motion to approve = denial, per 2.24.140
(H) Boards and Commission ordinance
•Applicant may still take a recommendation for denial to City
Council
•Requires Council to approve with a super majority vote.
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Questions to Applicants
Appropriate:
•Land use impact
•Compatibility
•Infrastructure
•Consistency with 2030 Plan
•Consistency with adjacent zoning
•Connectivity with subdivisions/streets
Inappropriate:
•Forms of ownership,
occupancy tenure
•Financial status of applicant
or tenants
•Singling out a particular use
if a zoning district allows
multiple uses
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Attendance
•Alternate members are welcome to sit anywhere in the audience but
asked to check in with the Board Liaisons prior to the start of
meeting.
•City Council policy requires each member to attend a minimum of
75% of regularly scheduled meetings, including subcommittee
meetings.
•Commissioners are encouraged to notify the Board Liaisons and
Chair if they are unable to attend prior to the meeting.
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Agendas and Staff Reports
•The agenda, along with staff reports, will be available online at
agendas.georgetown.org after 5:00 p.m. the Friday before the meeting.
Page 18 of 49
Staff Reports
•Overview of Applicant’s Request
•Site Information
•Comprehensive Plan Guidance
•Utility Information
•Transportation Information
•Requested district, designation or use
•Approval Criteria
•Meeting Schedule
•Public Notification
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Conflict of Interest Basics
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Conflict of Interest
•Ordinance
•Fill out forms prior each meeting, if there is a conflict of interest.
Page 21 of 49
Development Process
Page 22 of 49
Unified Development Code (UDC)
udc.georgetown.org
•Adopted March 11, 2003
•Primary tool to regulate land development
•Applies to all development in City limits and
ETJ
•Establishes procedures for development
review
•Governed by multiple departments
Unified Development
Code
=
Zoning Ordinance
+
Subdivision Ordinance
+
Sign Ordinance
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UDC Elements
•Procedures for
development
•Zoning districts
•Land uses
•Historic preservation
•Subdivision design
•Setbacks & height
•Building design
•Lighting
•Tree preservation
•Landscaping
•Buffering & screening
•Fencing
•Parking
•Signage
•Impervious cover
•Stormwater
management
•Streets & sidewalks
•Driveway access
•Parkland dedication
•Water & wastewater
Page 24 of 49
UDC Amendments
•Annual update process
•Unified Development Code Advisory Committee (UDCAC)
•General Amendments
•Executive Amendments
Page 25 of 49
Development Process Overview
Building Permit
Site Development
Subdivision
Entitlements (Zoning, Development Agreements)
Page 26 of 49
2030 Plan
Elements
•Future Land Use
•Downtown Master Plan
•Transportation (OTP, Sidewalks, and Bike Masterplan)
•Parks & Trails Master Plan
•Economic Development
•Public Safety
•Utilities
•Citizen Participation
•Housing
•Airport
Page 27 of 49
2030 Plan
Page 28 of 49
2030 Plan
•Planning Area = City + Extraterritorial Jurisdiction
•11 Future Land Use areas establish a vision for development.
•Development Type
•Product Type
•Configuration of uses
•Land Use Ratio
•NOT ZONING
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Comprehensive Plan Amendments (CPA)
•2030 Plan Amendments (CPAs)
•Facilitate a proposed zoning change
•Development trends unanticipated by plan
•Annual cycle or supermajority vote
•5-10 Year Revision
•Keep the goals/objectives fresh
•Re -commit or redo
•Update codes and open the toolbox
•Realistic goals affirmed by the community
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Zoning
•Establishes standards for development and the allowable uses
•Location, size, bulk, or height of buildings, other structures, yards, open spaces
•Lot coverage
•Population Density
•Alterations, reconstruction, razing of historic buildings/structures
•In some cases, sets required parking, landscaping, lighting, fencing, etc.
•Zoning regulations are comprised of two components:
•The zoning text establishes zoning districts and sets forth development regulations.
•The zoning map shows the adopted locations of the zoning districts.
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Zoning
Maximum Height Setbacks
side
front
rear
Page 32 of 49
Zoning Map
•Property owners may request rezoning
•When a request does not conform to the comprehensive plan, a property owner has three options:
•Amend the zoning request to a request that is consistent with the plan
•Request a Comp. Plan Amendment
•Withdraw the request and develop in accordance with the existing zoning
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Rezoning Process (Zoning Map Amendment)
Second Reading at City Council
Public Hearing & First Reading at City Council
Public hearing at P&Z
Sign placed on property
Notification sent to properties, registered HOAs within 300 ft
Staff reviews the request
Property owners apply to rezone
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Rezoning Process (Zoning Map Amendment)
•Your vote on a rezoning case is a recommendation to City Council
•Some of the factors to take into consideration:
•Consistency with 2030 Plan
•Land use/development pattern in area
•Impact on adjacent properties
•Vacancy/current utilization of site
•Alternatives
•Traffic, parking and infrastructure
•Consistency (“spot zoning”)
•Health, safety and welfare of the community
Page 35 of 49
Common Types of Rezoning
•Change of base zoning
•Example: Agriculture (AG) to Local Commercial (C-1)
•No site plan required
•Allows all uses in the new district requested
•Planned Unit Development (PUD)
•Project specific. Tied to a development plan.
•Expected to not fit within standard districts or provide additional benefit.
•Examples: Wolf Ranch, Georgetown Village,
•Special Use Permit (SUP)
•Allows a use where otherwise not permitted by right
•Allows opportunity to consider specific conditions around a certain use at a specific location
•Usually tied to a site plan
•Change of zoning with a Comprehensive Plan Amendment
•P&Z must act on the CPA prior to the rezone request
•Not a common submittal
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Overlay Districts
•Historic Districts
•Downtown
•Old Town
•*Nat’l. Register Districts are NOT zoning
•Gateway Overlays
•Highway
•Scenic/Natural
•Downtown
•Courthouse View Overlay
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Subdivision (Platting)
•Regulated by Chapter 212 of the Texas Local Government Code
•A plat is a complete and exact map representing a tract of land,
indicating boundaries, location of lots, easements and streets.
•Serves as:
1.Permanent Property Record
2.Dedicatory Instrument –ROW, Public Utility Easements, Restrictions
3.Permit to Subdivide and Construct Public Improvements
•Dimensional standards of zoning district
•Utility requirements
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Subdivision Regulations
•Intended to provide an understandable public record of a property’s size
and shape:
•An identification tool for real property for purposes of taxation and resale.
•For example “Lot 1, Block 1 of the ABC subdivision” versus “0.335 acres out of the XYZ survey,
Abstract #24”
•Platted lots are easily transferable between parties and provides the
buyer with assurance that the property is developable for the uses
allowed by the zoning.
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Subdivision Regulations
•Allows the City and County to establish standards for the construction of
infrastructure facilities over which the City, County or other public entity
will have the responsibility to operate and maintain.
•Protects future purchasers from inadequate emergency response access,
unsafe grading and ensures sanitary living conditions due to the
provision of utilities.
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Types of Plats
•Preliminary Plat
•Preliminary/Final Plat
•Final Plat
•Replat
•Amending Plat
•Minor Plat
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Site Plans
•“Skin of the building to the property boundary”
•All non-residential development (including multi-family)
•A detailed site & design layout of project
•Required before Building Permit issuance
•Includes construction plans
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Site Plan Elements
•Site layout
•Driveways
•Parking
•Drainage
•Setbacks
•Landscaping
•Buffers
•Tree Preservation
•Architecture
•Lighting
•Utilities
Page 46 of 49
HB 3167 Applicable Development Applications
•Planning applications
•Site Development Plans
•Subdivision Plats (Preliminary Plat, Preliminary Final Plat Combo, Final Plat,
Replat)
•Subdivision Variance
•Heritage Tree Removal or Pruning Permit
•Engineering applications
•Construction Plans –Subdivision, Infrastructure
•Stormwater Permits
•Driveway Access Permits
•Traffic Impact Analysis
Page 47 of 49
Approval Criteria -Land Use vs Subdivision
Applications
Land Use
•Discretionary
•Approval criteria is used for
consideration and guidance when
deciding
•Reasonable determination must be
made when making a
recommendation
Subdivision
•Non-discretionary
•Approval criteria must be met
•Compliance with applicable
standards =approval
•To disapprove a request,specific
Ordinance/UDC section must be
cited as reason for disapproval
Page 48 of 49
Helpful Information
Websites
•planning.georgetown.org
•maps.georgetown.org
•agendas.georgetown.org
Contact Information
Andreina Dávila-Quintero, AICP
Current Planning Manager
andreina.davila@georgetown.org
512.931.7686
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