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HomeMy WebLinkAboutAgenda_HARC_06.25.2015Notice of Meeting for the Historic and Architectural Review Commission of the City of Georgetown June 25, 2015 at 6:00 PM at Council and Courts Building, 101 East 7th Street Georgetown, TX 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A The Historic and Architectural Review Commission, appointed by the Mayor and the City Council, is responsible for hearing and taking final action on applications, by issuing Certificates of Design Compliance based upon the City Council adopted Downtown Design Guidelines and Unified Development Code. Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551. Welcome and Meeting Procedures: Staff Presentation Applicant Presentation (Limited to ten minutes unless stated otherwise by the Commission.) Questions from Commission to Staff and Applicant Comments from Citizens * Applicant Response Commission Deliberative Process Commission Action * Those who speak must turn in a speaker form, located at the back of the room, to the recording secretary before the item they wish to address begins. Each speaker will be permitted to address the Commission one time only for a maximum of three minutes. Legislative Regular Agenda B Review and possible approval of the minutes of the May 28, 2015 meeting. C Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for exterior alterations and signage for the property located at 122 East 8th Street, bearing the legal description of City of Georgetown, Block 52, Lot 1 (NEC/PT), 0.026 acres (CDC-2015-016) D Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for exterior alterations and addition for the property located at 1804 Ash Street, bearing the legal Page 1 of 100 description of Hughes Addition, Block 15 (NE/PT), 0.33 acres (CDC-2015-017) E Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for infill construction for the property located at 605 East University Avenue, bearing the legal description of Dimmit Addition, Block 84-85 (PT), 0.631 acres; Dimmit Addition, Block 84-85 (PT), 0.3939 acres; and Dimmit Addition, Block 84, SE Corner (CDC-2015-020) F Discussion and possible action to support the City's application for an update of the National Register Districts - Matt Synatschk, Historic Planner G Consideration and possible action to appoint the members of the Historic Resource Survey Subcommittee - Matt Synatschk, Historic Planner H Consideration and possible action to appoint Demolition Subcommittee and establish a meeting date. I Discussion on revisions proposed to certain application checklists, review processes and other department operations to conform to the May 2015 UDC Amendments and new Certificate of Appropriateness process. J Presentation of revised bylaws, as approved by City Council on June 23, 2015. K Questions and comments from Commissioners in Training. L Updates from Staff and reminder of future meetings Adjournment CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary Page 2 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: The Historic and Architectural Review Commission, appointed by the Mayor and the City Council, is responsible for hearing and taking final action on applications, by issuing Certificates of Design Compliance based upon the City Council adopted Downtown Design Guidelines and Unified Development Code. Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551. Welcome and Meeting Procedures: Staff Presentation Applicant Presentation (Limited to ten minutes unless stated otherwise by the Commission.) Questions from Commission to Staff and Applicant Comments from Citizens * Applicant Response Commission Deliberative Process Commission Action * Those who speak must turn in a speaker form, located at the back of the room, to the recording secretary before the item they wish to address begins. Each speaker will be permitted to address the Commission one time only for a maximum of three minutes. ITEM SUMMARY: FINANCIAL IMPACT: na SUBMITTED BY: Karen Frost, Recording Secretary Page 3 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Review and possible approval of the minutes of the May 28, 2015 meeting. ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Karen Frost, Recording Secretary Page 4 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for exterior alterations and signage for the property located at 122 East 8th Street, bearing the legal description of City of Georgetown, Block 52, Lot 1 (NEC/PT), 0.026 acres (CDC-2015-016) ITEM SUMMARY: The City of Georgetown is in receipt of a request for a CDC for exterior alterations for the commercial structure located at 122 East 8th Street. According to the submitted letter of intent, the applicant wishes to paint the exterior to coordinate the façade with the expanded business next door. Staff recommends approval of the request based on the findings that the request meets the approval criteria of Section 3.13.030 of the Unified Development Code (UDC), as outlined in the attached Staff Report. The affirmative vote of the majority of the HARC members is required to approve the CDC request. FINANCIAL IMPACT: The applicant paid the required fees. SUBMITTED BY: Matt Synatschk, Historic Planner ATTACHMENTS: Description Type CDC-2015-016 Staff Report Exhibit CDC-2015-016 Exhibit 1 Exhibit Page 5 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-016 – 122 East 8th Street Page 1 of 4 Meeting Date: June 25, 2015 File Number: CDC-2015-016 AGENDA ITEM DESCRIPTION Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for exterior alterations and signage for the property located at 122 East 8th Street, bearing the legal description of City of Georgetown, Block 52, Lot 1 (NEC/PT), 0.026 acres AGENDA ITEM DETAILS Project Name: Exterior alterations for 600 Degrees Pizzeria and Draft House Applicant: Davin Hoyt Property Owner: Joseph Aubin Property Address: 122 East 8th Street Legal Description: City of Georgetown, Block 52, Lot 1 (NEC/PT), 0.026 acres Historic Overlay: Downtown, Area 1 Case History: This is the first public hearing for this project HISTORIC CONTEXT Date of construction: 1925 Historic Resources Survey Level of Priority: 1984 – Medium 2007 – Medium National Register Designation: Contributing Structure in NR district Texas Historical Commission Designation: None APPLICANT’S REQUEST The applicant is requesting exterior paint for the structure located at 122 East 8th Street. The current business occupying 124 East 8th Street is expanding their operation to include the structure at 122 East 8th Street. The proposed project allows the two buildings to coordinate their exterior paint scheme, creating a cohesive look for the business. No additional signage is proposed at this time. Page 6 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-016 – 122 East 8th Street Page 2 of 4 APPLICABLE DESIGN GUIDELINES The following guidelines are applicable to the proposed scope of work in accordance with the adopted Downtown and Old Town Design Guidelines: GUIDELINES FINDINGS 11.1 Develop a color scheme for the entire building that coordinates all the façade elements Complies 11.2 Paint colors should enhance individual building elements while creating a unified, coordinated appearance for the entire structure Complies 11.3 A muted color is preferred for the base color of most buildings Complies 11.5 In general, use bright colors for accents only Complies 11.6 Paint colors should highlight architectural details Complies STAFF ANALYSIS The applicant is proposing new paint for the Medium priority structure located in Area 1 of the Downtown Overlay District. The proposed paint scheme is designed to highlight the character defining features of the building, primarily the transom windows, storefront windows and the doors. The proposed paint is for the 8th Street façade only and creates a cohesive exterior scheme for the business. The structure will be painted as outlined in the attached rendering. The muted base color and accent color is appropriate for the structure, utilizing colors from the unpainted brick on the Church Street façade, blending the two facades together. CRITERIA FOR APPROVAL In accordance with Section 3.13.030 of the Unified Development Code, the HARC must consider the following criteria: SECTION 3.13.030 CRITERIA FINDINGS A. The application is complete and the information contained within the application is correct and sufficient enough to allow adequate review and final action; Staff received the application on December 22, 2014. Additional information was provided on January 30, 2015 and the application was deemed complete. B. Compliance with any design standards of the Unified Development Code; The design standards of the UDC do not apply to this project. C. Compliance with the adopted Downtown Design Guidelines, as may be amended from time to time, specific to the applicable Historic or Overlay District; The project complies with the Downtown and Old Town Design Guidelines as detailed in this report. D. The integrity of an individual historic structure is preserved. The proposed paint does not significantly impact the historic integrity of the structure. Page 7 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-016 – 122 East 8th Street Page 3 of 4 SECTION 3.13.030 CRITERIA FINDINGS E. New buildings or additions are designed to be compatible with surrounding historic properties. No new buildings or additions are proposed with this project. F. The overall character of the Historic or applicable Overlay District is protected. The project preserves the overall historic integrity of the district and allows an active business the opportunity to increase their visibility, enhancing the overall character of the district. G. Signs that are out of keeping with the adopted design standards, and are not in character with the site or landmarks within the Historic or applicable Overlay District in question will not be permitted. No Signage is proposed with this project. H. The following may also be considered by the HARC when determining whether to approve a Certificate for Design Compliance: 1. The effect of the proposed change upon the general historic, cultural, and architectural nature of the site, landmark, or District. 2. The appropriateness of exterior architectural features, including parking and loading spaces, which can be seen from a public street, alley, or walkway. 3. The general design, arrangement, texture, material, and color of the building or structure and the relation of such factors to similar features of buildings or structures in the District, contrast or other relation of such factors to other landmarks built at or during the same period, as well as the uniqueness of such features, considering the remaining examples of architectural, historical, and cultural values. The proposed paint has a limited effect on the overall character of the historic district. The proposed paint is a color change for a currently painted structure and is not out of character for the district. STAFF RECOMMENDATION Based on the findings listed above, staff recommends the approval for CDC-2015-016 as presented by the applicant. As of the date of this report, staff has received no written comments regarding the project. PUBLIC COMMENTS Page 8 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-016 – 122 East 8th Street Page 4 of 4 ATTACHMENTS Exhibit 1 – Paint Specifications SUBMITTED BY Matt Synatschk, Historic Planner Page 9 of 100 Page 10 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for exterior alterations and addition for the property located at 1804 Ash Street, bearing the legal description of Hughes Addition, Block 15 (NE/PT), 0.33 acres (CDC-2015-017) ITEM SUMMARY: The City of Georgetown is in receipt of a request for a CDC for exterior alterations to a historic structure located in the Old Town District. According to the submitted letter of intent, the applicant wishes to redesign the structure for the new property owner. Staff recommends approval with conditions of the request based on the findings that the request meets the approval criteria of Section3.13.030 of the Unified Development Code (UDC), as outlined in the attached Staff Report. The affirmative vote of the majority of the HARC members is required to approve the CDC request. FINANCIAL IMPACT: The applicant paid the required fees. SUBMITTED BY: Matt Synatschk, Historic Planner ATTACHMENTS: Description Type CDC-2015-017 Staff Report Exhibit CDC-2015-017 Plan Review Exhibit Page 11 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-017 1804 South Ash Street Page 1 of 4 Meeting Date: June 25, 2015 File Number: CDC-2015-017 AGENDA ITEM DESCRIPTION Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for exterior alterations and addition for the property located at 1804 Ash Street, bearing the legal description of Hughes Addition, Block 15 (NE/PT), 0.33 acres AGENDA ITEM DETAILS Project Name: 1804 Ash Street Residential remodel Applicant: 1113 Architects Property Owner: Brian Banks Property Address: 1804 South Ash Street Legal Description: Hughes Addition, Block 15 (NE/PT), 0.33 acres Historic Overlay: Old Town Overlay District Case History: This is the first public hearing for this application. HISTORIC CONTEXT Date of construction: ca. 1958 Historic Resources Survey Level of Priority: Not listed National Register Designation: None Texas Historical Commission Designation: None APPLICANT’S REQUEST The applicant is requesting a Certificate of Design Compliance for exterior alterations and an addition to the structure located at 1804 South Ash Street. The proposed project includes the removal of an existing porch and construction of a new porch, enclosing the existing carport, adding exterior shutter panels and painting the two story structure. APPLICABLE DESIGN GUIDELINES The following guidelines are applicable to the proposed scope of work in accordance with the adopted Downtown and Old Town Design Guidelines: GUIDELINES FINDINGS 4.1 Avoid removing or altering any significant architectural detail Does not comply 4.3 Protect and maintain significant stylistic elements Complies 6.12 Preserve the position, number, size, and arrangement of historic windows and doors in a building wall Does not comply 6.25 Maintain a historic porch and its detailing Does not comply 7.1 Avoid alterations that would damage historic features Does not comply Page 12 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-017 1804 South Ash Street Page 2 of 4 GUIDELINES FINDINGS 7.8 Do not obscure, damage, destroy, or remove original architectural details and materials of the primary structure Does not comply 11.8 Leave natural masonry finishes unpainted when feasible Does not comply STAFF ANALYSIS The applicant requests a Certificate of Design Compliance for exterior alterations to the unlisted historic structures located at 1804 South Ash Street. Although not listed on the historic resource survey, the Williamson County Appraisal District sets the effective date for construction at 1958. The alterations include removal of the existing porch and installation of a new porch, enclosing an existing 2nd floor balcony with a window and brick, and new paint and exterior finishes for the structures. The Downtown and Old Town Design Guidelines state “Ownership of an historic property carries both the aforementioned benefits and a responsibility to respect the historic character of the resource and its setting.” Preserving the uniqueness of a historic property is the key purpose of the overlay districts, and each structure must be treated as a representation of its period of significance. Restoration projects must focus on the appropriate treatments for historic properties, preserving the character defining features while accommodating modern uses for the properties. The two structures that comprise the property were built as individual structures and later connected with a carport. Maintaining the individual character of the two structures is important to preserve the historic integrity of the site. The cast concrete construction of the smaller structure is unique to Georgetown, representing a construction type not duplicated among the other historic resources of the community. Loss of the construction type would negatively impact the individual property and the historic district overall. Painting masonry structures is only appropriate if the masonry was previously painted. The two structures are currently in their historic state, and should remain unpainted. Mortar and masonry materials are susceptible to future moisture damage and deterioration if painted, and should be left in their original condition. The HARC previously approved an application for painting the two story structure, while leaving the single story structure unpainted. The proposed porch is simple in design and recreates design elements currently found on the structure. Therefore, it is compatible with the structure and complies with the design guidelines. Enclosing an historic opening in a character defining façade is inappropriate, as outlined in Guideline 6.12. In addition, the applicant is proposing all new windows and shutters, in a style not reflective of the original design. Staff recommends locating windows that replicate the existing layout and investigating design alternatives for enclosing the 2nd floor space. The proposed changes conflict with the design guidelines and the Secretary of the Interior Standards for Rehabilitation by significantly altering the façade and adding conjectural features. However, based Page 13 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-017 1804 South Ash Street Page 3 of 4 upon the current historic status of the structure, staff has determined that the changes have limited impact on a non-significant structure and is supportive of the project, with the recommendations listed below: 1. Locate windows similar in design to the current windows 2. Investigate other options for the 2nd floor open space CRITERIA FOR APPROVAL In accordance with Section 3.13.030 of the Unified Development Code, the HARC must consider the following criteria: SECTION 3.13.030 CRITERIA FINDINGS A. The application is complete and the information contained within the application is correct and sufficient enough to allow adequate review and final action; The application is deemed complete by staff. B. Compliance with any design standards of the Unified Development Code; The project is in compliance with the design standards of the UDC, as related to the underlying Residential Single family zoning district. C. Compliance with the adopted Downtown Design Guidelines, as may be amended from time to time, specific to the applicable Historic or Overlay District; The project does not comply with the Downtown and Old Town design Guidelines, as outlined in this report. D. The integrity of an individual historic structure is preserved. The proposed project fails to protect the historic integrity of the structures. E. New buildings or additions are designed to be compatible with surrounding historic properties. No new buildings are proposed with this project. F. The overall character of the Historic or applicable Overlay District is protected. The proposed project adversely impacts the overall character of the historic district by removing a unique construction method and creating a false sense of historic context. G. Signs that are out of keeping with the adopted design standards, and are not in character with the site or landmarks within the Historic or applicable Overlay District in question will not be permitted. No signage is proposed for this project. H. The following may also be considered by the HARC when determining whether to approve a Certificate for Design Compliance: 1. The effect of the proposed change upon the The proposed project impacts the historic nature of the structures, but does not diminish the significance of the Old Town Historic District. The structure is not Page 14 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-017 1804 South Ash Street Page 4 of 4 SECTION 3.13.030 CRITERIA FINDINGS general historic, cultural, and architectural nature of the site, landmark, or District. 2. The appropriateness of exterior architectural features, including parking and loading spaces, which can be seen from a public street, alley, or walkway. 3. The general design, arrangement, texture, material, and color of the building or structure and the relation of such factors to similar features of buildings or structures in the District, contrast or other relation of such factors to other landmarks built at or during the same period, as well as the uniqueness of such features, considering the remaining examples of architectural, historical, and cultural values. historically significant, allowing for some latitude in the design. No changes are proposed to the single story concrete structure, which is the only example of that construction in the district. Protecting the character of that structure limits the impact of this project on the district. STAFF RECOMMENDATION Based on the findings listed above, staff recommends approval of CDC-2015-017 with the following conditions: 1. Locate windows similar in design to the current windows 2. Investigate other options for the 2nd floor open space As of the date of this report, staff has received no written comments regarding the request. ATTACHMENTS Exhibit 1 – Letter of Intent and plans SUBMITTED BY Matt Synatschk, Historic Planner PUBLIC COMMENTS Page 15 of 100 Letter of Intent 1804 Ash Street Residence Although 95% of the anticipated construction is confined to the interior of the residence, the exterior changes of interest to HARC are as follows: East Ash Street Elevation 1. Replace existing aluminum single hung windows with fire code compliant divided lite casement sash. 2. Remove former owner constructed second floor entrance metal awning. 3. Recapture small deck over entrance as interior space. Install windows as others, in filling the rest of the area around the windows with salvaged brick. This area is a major leak producer in the existing house and this will eliminate leaking while providing a small reading area adjacent to the master bedroom. 4. Construct a proper entry portico with standing seam roof and painted columns. 5. Remove the existing asphalt portion of the half circle drive inside the curb line and extending existing concrete walk to Ash Street. 6. Add painted wood shutters to all windows. 7. Paint entire brick structure a light grey with white trim and fascia. 8. Remove and replace existing failing structural beam over the entry of the carport/ garage and install two O.H. garage doors and paint to match trim of house. Rear Elevation‐ Facing West 1. Replace two first floor windows with painted French doors 2. Construct 12 inch deep wood deck across rear at French doors Landscaping will be minimal and confined to yard shrubs and lawn work. Page 16 of 100 Page 17 of 100 Page 18 of 100 Page 19 of 100 Page 20 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for infill construction for the property located at 605 East University Avenue, bearing the legal description of Dimmit Addition, Block 84-85 (PT), 0.631 acres; Dimmit Addition, Block 84-85 (PT), 0.3939 acres; and Dimmit Addition, Block 84, SE Corner (CDC-2015-020) ITEM SUMMARY: The City of Georgetown is in receipt of a request for a CDC for infill construction in the Old Town Overlay District. According to the submitted letter of intent, the applicant wishes to construct a multifamily residential complex. Staff recommends approval of the request based on the findings that the request meets the approval criteria of Section 3.13.030 of the Unified Development Code (UDC), as outlined in the attached Staff Report. The affirmative vote of the majority of the HARC members is required to approve the CDC request. FINANCIAL IMPACT: The applicant paid the required fees. SUBMITTED BY: Matt Synatschk, Historic Planner ATTACHMENTS: Description Type CDC-2015-020 Staff Report Exhibit CDC-2015-020 Letter of Intent Exhibit CDC-2015-020 Property Survey Exhibit CDC-2015-020 Plan Review Exhibit Page 21 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-020 605 East University Avenue Page 1 of 4 Meeting Date: June 23, 2015 File Number: CDC-2015-020 AGENDA ITEM DESCRIPTION Public Hearing and possible action on a request for a Certificate of Design Compliance (CDC) for infill construction for the property located at 605 East University Avenue, bearing the legal description of Dimmit Addition, Block 84-85 (PT), 0.631 acres; Dimmit Addition, Block 84-85 (PT), 0.3939 acres; and Dimmit Addition, Block 84, SE Corner AGENDA ITEM DETAILS Project Name: College View Apartments Applicant: Lee McIntosh Property Owner: Lee McIntosh Property Address: 605 East University Avenue Legal Description: Dimmit Addition, Block 84-85 (PT), 0.631 acres; Dimmit Addition, Block 84-85 (PT), 0.3939 acres; and Dimmit Addition, Block 84, SE Corner Historic Overlay: Old Town Overlay District Case History: This is the first review for this application HISTORIC CONTEXT Date of construction: NA Historic Resources Survey Level of Priority: NA National Register Designation: NA Texas Historical Commission Designation: NA APPLICANT’S REQUEST The applicant is requesting a Certificate of Design Compliance for the construction of an apartment complex located at 605 East University Avenue. CDC-2015-020 is only for the infill construction. The Demolition of the existing properties will be addressed through a separate application. APPLICABLE DESIGN GUIDELINES The following guidelines are applicable to the proposed scope of work in accordance with the adopted Downtown and Old Town Design Guidelines: GUIDELINES FINDINGS 14.3 Consider dividing a larger non-residential building into “modules” that are similar in scale to buildings seen traditionally. Complies 14.4 Building heights of larger projects should provide variety. Complies 14.5 Large project sites should be developed with several buildings, rather than a single structure. Complies Page 22 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-020 605 East University Avenue Page 2 of 4 GUIDELINES FINDINGS 14.6 Where a large building is needed, divide the building into modules that reflect the traditional size of residential buildings. Complies 14.8 Masonry materials that convey a sense of scale are preferred for new non- residential buildings. Complies STAFF ANALYSIS The applicant is proposing an infill construction project for 605 East University Avenue, which includes three three-story apartment buildings. The proposed project is located in the Old Town Overlay District, fronting University Avenue. While the Downtown and Old Town Design Guidelines request a residential type setback, this project is located on the commercial edge of the Overlay District, adjacent to several multi-story commercial structures, religious institutions and educational facilities. The rear of the property will include parking and other surface amenities, providing a buffer for the residential district. The proposed design maintains a human scale through the mixed materials and modulation of the facades, eliminating the single wall along any of the street facing façade, complying with Guideline 14.The grade change and use of multiple buildings breaks the project into modules, as outlined by Guidelines 14.4, 14.5 and 14.6. The use of masonry materials, both brick and stone, along with the metal roof, is compatible with the overall characteristic of the district and complies with Guideline 14.8. This current project does not comply with the design standards of the underlying C-1 (Local Commercial) zoning district. The CDC approval criteria outlined in UDC Section 3.13.030 requires compliance with the design standards of the code, including the site design standards for each zoning district. The applicant has submitted an application for a Planned Unit Development (PUD), allowing for the creation of a unique zoning district for the project. The PUD application is a rezoning application and will be reviewed by staff for presentation to the Planning & Zoning Commission and City Council for final approval. Additionally, the proposed project requires a Certificate of Design Compliance for Demolition. The applicant has submitted the application and staff will present the application to the Demolition Subcommittee at a future date. UDC Section 3.13.040 includes the approval of a CDC for the new construction prior to the issuance of a CDC for demolition, when the new project requires HARC review. The CDC for infill construction requires HARC review; therefore, the HARC is reviewing the infill application prior to taking action on the demolition application. Based upon the above information, HARC approval for CDC-2015-020 is conditional upon the approval of the CDC application for demolition and City Council approval of the PUD. Page 23 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-020 605 East University Avenue Page 3 of 4 CRITERIA FOR APPROVAL In accordance with Section 3.13.030 of the Unified Development Code, the HARC must consider the following criteria: SECTION 3.13.030 CRITERIA FINDINGS A. The application is complete and the information contained within the application is correct and sufficient enough to allow adequate review and final action; The application is deemed complete by staff. B. Compliance with any design standards of the Unified Development Code; The application does not comply with the design standards of the UDC, as outlined above. C. Compliance with the adopted Downtown Design Guidelines, as may be amended from time to time, specific to the applicable Historic or Overlay District; The proposed project is in compliance with Chapter 14 of the Downtown and Old Town Design Guidelines. D. The integrity of an individual historic structure is preserved. The infill construction project does not include the review of a historic structure. E. New buildings or additions are designed to be compatible with surrounding historic properties. The proposed new structures are compatible with the immediate buildings, including scale, massing and materials. F. The overall character of the Historic or applicable Overlay District is protected. The project does not have an adverse effect on the overall character of the historic district. G. Signs that are out of keeping with the adopted design standards, and are not in character with the site or landmarks within the Historic or applicable Overlay District in question will not be permitted. No signage is proposed at this time. H. The following may also be considered by the HARC when determining whether to approve a Certificate for Design Compliance: 1. The effect of the proposed change upon the general historic, cultural, and architectural nature of the site, landmark, or District. 2. The appropriateness of exterior architectural features, including parking and loading spaces, which can be seen from a public street, alley, or walkway. 3. The general design, arrangement, texture, The proposed project creates a change for the site, but the effect to the surrounding district is mitigated by the proximity to University Avenue and multi-story commercial, educational and religious facilities. The architectural features and materials are designed to be compatible with the architectural forms and materials found throughout the district. Page 24 of 100 Downtown and Community Services Department Staff Report Historic and Architectural Review Commission CDC-2015-020 605 East University Avenue Page 4 of 4 SECTION 3.13.030 CRITERIA FINDINGS material, and color of the building or structure and the relation of such factors to similar features of buildings or structures in the District, contrast or other relation of such factors to other landmarks built at or during the same period, as well as the uniqueness of such features, considering the remaining examples of architectural, historical, and cultural values. STAFF RECOMMENDATION Based on the findings listed above, staff recommends approval of CDC-2015-020 as presented, conditional on approval of the Certificate of design Compliance for Demolition and the proposed Planned Unit Development. Recommended motion: “I move to approve CDC-2015-020 as presented, based upon the findings that it complies with UDC Chapter 3.13.030 and the Downtown and Old Town Design Guidelines. This approval is conditional and requires separate approval of a Certificate of Design Compliance for Demolition and the proposed Planned Unit Development.” As of the date of this report, staff has received no written comments regarding this request. ATTACHMENTS Exhibit 1 – Letter of Intent and renderings SUBMITTED BY Matt Synatschk, Historic Planner PUBLIC COMMENTS Page 25 of 100 Page 26 of 100 Page 27 of 100 Page 28 of 100 Page 29 of 100 Page 30 of 100 Page 31 of 100 Page 32 of 100 Page 33 of 100 Page 34 of 100 Page 35 of 100 Page 36 of 100 Page 37 of 100 Page 38 of 100 Page 39 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Discussion and possible action to support the City's application for an update of the National Register Districts - Matt Synatschk, Historic Planner ITEM SUMMARY: The National Register of Historic Places The National Register of Historic Places is the official list of the Nation's historic places worthy of preservation. Authorized under the National Historic Preservation Act of 1966, it is part of a national program to coordinate and support public and private efforts to identify, evaluate, and protect our historic and archeological resources. The National Register is administered by the National Park Service under the Secretary of the Interior. Properties listed in the National Register include districts, sites, buildings, structures, and objects that are significant in American history, architecture, archeology, engineering, and culture. The National Register includes: all historic areas in the National Park System; National Historic Landmarks that have been designated by the Secretary of the Interior for their significance to all Americans; and properties significant to the Nation, State or community which have been nominated by State historic preservation offices, Federal agencies, and Tribal preservation offices, and have been approved by the National Park Service. America's historic places embody our unique spirit, character and identity. Representing important historical trends and events, reflecting the lives of significant persons, illustrating distinctive architectural engineering, and artistic design achievement, and imparting information about America's past, historic places tell compelling stories of the nation, and of the states and communities throughout the country. The National Register of Historic Places helps preserve these significant historic places by recognizing this irreplaceable heritage. Its primary goals are to foster a national preservation ethic; promote a greater appreciation of America's heritage; and increase and broaden the public's understanding and appreciation of historic places. National Recognition Listing properties in the National Register often changes the way communities perceive their historic places and strengthens the credibility of efforts by private citizens and public officials to preserve these resources as living parts of our communities. Listing honors a property by recognizing its importance to its community, state, or the Nation. The National Register, which recognizes the values of properties as diverse as a dugout shelter of an Oklahoma pioneer settler, the Breakers Mansion in Newport, and a 12,000-year-old prehistoric site, has helped many to appreciate the richness and variety of the Nation's heritage. One of the most common questions that property owners have about the National Register is, "Will there be restrictions on my property after listing?" Owners of private property listed in the National Register have no obligation to open their properties to the public, to restore them, or even to maintain them, if they choose not do so. Owners can do anything they wish with their property provided that no Federal license, permit, or funding is involved. For the private property owner, Federal funding for historic buildings usually comes in the form of Federal tax credits for Page 40 of 100 rehabilitation. Owners of National Register properties who choose to participate in the preservation tax incentive program must follow the Secretary of the Interior's Standards for Rehabilitation and receive approval by the National Park Service of the rehabilitation project in order to receive the tax credit. Local historical commissions, design review committees, or special zoning ordinances are established by State legislation or local ordinances, and are not part of the National Park Service's National Register program. The State Historic Preservation Officer and the mayor, city council or other community officials can provide information on any State or local law which may affect a historic property. The City of Georgetown is currently updating the four existing National Register of Historic Places Districts and proposing the creation of a new district. The attached report outlines the proposed boundary expansion of the Williamson County Courthouse District and the creation of the Forest Street District. The nomination process requires approval from the City government to proceed with the application. Staff requests a motion from the HARC authorizing the Chair to sign the attached letter requesting a positive recommendation from the Texas Historical Commission to the National Park Service. FINANCIAL IMPACT: None. SUBMITTED BY: Matt Synatschk, Historic Planner ATTACHMENTS: Description Type Exhibit 1 - The National Register of Historic Places Exhibit Exhibit 2 - Letter of Support Exhibit Page 41 of 100 Page 42 of 100 Page 43 of 100 Page 44 of 100 Page 45 of 100 Page 46 of 100 Page 47 of 100 Page 48 of 100 Page 49 of 100 Page 50 of 100 Page 51 of 100 Page 52 of 100 Page 53 of 100 Page 54 of 100 Page 55 of 100 Page 56 of 100 Page 57 of 100 Page 58 of 100 Page 59 of 100 May 28, 2015 Mr. Mark Wolfe State Historic Preservation Officer Texas Historical Commission P.O. Box 12276 Austin, TX 78711-2276 Dear Mr. Wolfe, The City of Georgetown is currently working with the McDoux Preservation to evaluate the existing National Register of Historic Places Districts, with the goal of updating the property classifications and expanding the boundaries where appropriate. In addition, the project includes the creation of a new Forest Street district. The properties included in the nominations represent the quality and significance of historic resources throughout the city. The city’s Historic and Architectural Review Commission (HARC) takes an active role in working to preserve the great historic resources of our community. The proposed Williamson County Courthouse District boundary expansion and new Forest Street Districts are located within the City of Georgetown’s Downtown Historic District and serve as an integral part of our historic preservation program. Expanding the Courthouse District and listing the new Forest Street District is a great honor and an accomplishment. We are excited to endorse the great work completed by the McDoux Preservation and the City of Georgetown staff and request that the application is forwarded to the National Park Service with a positive recommendation. Thank you again for the great work performed by your agency and talented staff. The Texas Historical Commission is a key player in local preservation efforts across the state and we appreciate all the agency has done to assist the City of Georgetown in accomplishing our preservation goals. Sincerely, Lee Bain Chair City of Georgetown Historic and Architectural Review Commission Page 60 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Consideration and possible action to appoint the members of the Historic Resource Survey Subcommittee - Matt Synatschk, Historic Planner ITEM SUMMARY: The City of Georgetown is updating the existing 1984 and 2007 historic resource surveys. the survey is a key tool for the historic preservation program and serves as the basis for many decisions. Staff wishes to create the Historic Resource Survey Subcommittee to assist staff throughout the survey process. Article VI of the Commission bylaws authorizes the Commission to create subcommittees for specific projects related to Commission matters. Subcommittees with non-members require Council approval prior to their formation. The Survey Subcommittee will be comprised of the following people: 1. Historic and Architectural Review Commission Chair or designee 2. City of Georgetown Planning Director or designee 3. Chief Building Official or designee 4. Citizen at Large with an interest in historic preservation 5. Georgetown Heritage Society President or designee The Survey Subcommittee will work with City staff and the selected project consultant to manage the survey project and provide updates to the Historic and Architectural Review Commission. The Subcommittee will work closely with staff to ensure timely completion of the survey and assist with the coordination of additional research and other services. The proposed members work closely with the current survey and will continue to play an active role in the utilization of the survey. Requested action: Staff requests a motion to appoint the proposed members to the Survey Subcommittee. FINANCIAL IMPACT: Not applicable. SUBMITTED BY: Matt Synatschk, Historic Planner Page 61 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Consideration and possible action to appoint Demolition Subcommittee and establish a meeting date. ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Karen Frost Page 62 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Discussion on revisions proposed to certain application checklists, review processes and other department operations to conform to the May 2015 UDC Amendments and new Certificate of Appropriateness process. ITEM SUMMARY: On May 12, 2015, the City Council adopted Ordinance 2015-34 amending portions of the Unified Development Code (“UDC”) relating to the development standards, rules and procedures that affect properties located in a Historic Overlay District and/or listed on the Historic Resource Survey with an effective date of July 1, 2015. As a result of these amendments, the fee schedule (reclassification of application types), and application checklists for the Certificate of Appropriateness (“CoA”), as well as designation of a Historic Overlay District or local Historic Landmark, have been revised to facilitate to submittal process and to conform to the new review processes (Exhibit A). Proposed changes to the revised checklists were posted on June 3, 2015, for public review and comment as part of the Development Manual review process. The revised checklists will come into effect on July 3, 2015. In addition to the above, as a customer service initiative, the City's Planning Department issues Customer Bulletins to further explain department operations and procedures to better assist the customers. In 2014, the Planning and Downtown and Community Services departments created a set of CBs to provide clarity and guidelines to property and business owners of property within a Historic Overlay District or of a structure listed in the Historic Resources Survey on the current Certificate of Design Compliance (“CDC”) application submittal and review process. These CBs are in the process of being revised and combined into one CB to provide additional guidance on the changes to the applicability requirements for CoAs (previously known as CDCs), and application review processes (Exhibit B). The revised CB will come into effect in July 2015. FINANCIAL IMPACT: N/A SUBMITTED BY: Andreina Dávila-Quintero, Project Coordinator ATTACHMENTS: Description Type Exhibit A - Revised Checklists Exhibit Exhibit B - Revised Customer Bulletin 112 Exhibit Page 63 of 100 UDC Development Manual Georgetown, Texas Application Fee Schedule Draft: June 2015 www.georgetown.org Page 1 of 3 Application Fee Schedule The following is a summary of the City of Georgetown’s land development processing fees. For questions or verification of the total fees for your project, please contact Planning at 512-930-3575. All application fees include the initial notification fees. However, subsequent notifications will be charged to the applicant prior to making each additional notice at the rate of $75 per notice. For large scale projects with over 50 mailed notices, an additional fee of $1.00 per letter shall be charged for each mailing. All calculations will be based on fractions of an acre charged as a full acre. Application Application Fee Access Point Connection Exemption $360 Administrative Exception $310 Annexation (Voluntary) $1,015 Appeal (100% refunded if appeal is granted) $260 Certificate of Design Compliance: Administrative / DeMinimis Projects Historic Preservation Officer (HPO) Review – Minor Projects (Exterior signage, paint color, fencing and other minor improvements)(Includes signage, paint color, changes in color to awning fabric, exterior lighting, and mechanical equipment) $31 Minor Projects Historic Preservation Officer (HPO) Review, save and except minor projects (Remodel of structures less than 5,000 sq. ft. in size; landscape/ hardscape installation; alternative parking plans; demolition and/ or removal of structures) $160 Major Projects Historic and Architectural Review Commission (HARC) Review (Remodel of structures greater than 5,000 sq. ft. in size, infill/ new construction) $265 HARC W aiver of Building Permit Delay (UDC Section 3.010.D.4) $106 Comprehensive Plan Amendment $725 Construction Plans: Construction Plans, Subdivision (Infrastructure) $350 + $100 per acre/lot over 1 acre/lot (whichever is greater) Construction Plan Revision, Minor $306 Construction Plan Revision, Major $350 + $100 per acre/lot over 1 acre/lot (whichever is greater) Courthouse View Height Determination $10 Development Agreement: Development Agreement (includes MUDs and Special Districts) $3,050 (includes 5 hrs of staff meetings) + additional staff time (at hourly rate to be determined) + related legal fees (at rate billed to the City, minimum $225/hr) Development Agreement Amendment $1,550 (includes 5 hrs of staff meetings) + additional staff time (at hourly rate to be determined) + related legal fees (at rate billed to the City, minimum $225/hr) Driveway Access Permit: Agricultural $56 Exhibit A - Revised Checklists Page 64 of 100 UDC Development Manual Georgetown, Texas Application Fee Schedule Draft: June 2015 www.georgetown.org Page 2 of 3 Residential $106 per site + $250 (if TIA required) Non-Residential $6 + $100 per driveway + $250 (if TIA required) Letter of Regulatory Compliance (Legal Lot and Zoning Verification) $56 Application Application Fee License to Encroach $210 Parkland Dedication: Single Family or Multi-family w/ < 4 units per bldg. $250 per unit Multi-family w/ > 4 units per building $200 per unit Resubmission (Assessed to resubmissions received more than 45 days after staff comments sent or after 3rd submission) $250 Revision: Minor Revision, Administrative Action $256 Minor Revision, Board or Council Action 50% of full application fee Major Revision Current application fee Rezoning: Rezoning (maximum fee $2,000) $515 (1st 5 acres) + $75 per each additional 5 acres PUD Rezoning (maximum fee $4,000) (includes Mixed Use and Historic Districts) $1050 (1st 5 acres) + $100 per each additional 5 acres PUD Amendment 50% of full application fee Site Development Plan: Site Development Plan (includes Construction Plans) (must be submitted together) $800 + $175 / acre over 1 acre Site Development Plan Amendment $256 Site Development Plan, Minor $156 Site Development Plan Extension $106 Site Development Plan Reinstatement $260 Special Exception $365 Special Use Permit: Special Use Permit $515 Special Use Permit Extension $106 Stormwater Permit $160 Subdivision: Amending Plat $315 Final Plat (Administrative) $825 + $25 per acre / lot (whichever is greater) Final Plat (P&Z) $825 + $25 per acre / lot (whichever is greater) Minor Plat $315 Preliminary Plat $950 + $20 per acre / lot (whichever is greater) Preliminary Plat Amendment 50% of full application fee Preliminary Plat & Final Plat Combined (if applicable) $450 + $12.50 per acre / lot (whichever is greater) Exhibit A - Revised Checklists Page 65 of 100 UDC Development Manual Georgetown, Texas Application Fee Schedule Draft: June 2015 www.georgetown.org Page 3 of 3 Replat (P&Z) $950 + $20 per acre / lot (whichever is greater) Replat (Administrative) $315 Plat Waiver (with Plat) $106 Application Application Fee Subdivision (cont’d.): Plat W aiver (without Plat) $256 Plat Extension $106 Plat Reinstatement $256 Vacation of Recorded Plat $256 Temporary Use Permit $110 Traffic Impact Analysis $515 + engineer review fees @ $150/hr (charged separately, engineer fee will be higher if City billed at higher rate) Tree Protection Priority $306 if stand alone, otherwise included in companion application fee UDC Text Amendment (by Individual) $425 Utility Evaluation $310 + engineer review fees @ $150/hr (charged separately, engineer fee will be higher if City billed at higher rate) Variance $360 GIS Mapping Fees Pre-made Hardcopy Maps: Hardcopy Aerial Maps: 8.5” x 11” $2 Pre-made 8.5” x 11” $10 11” x 17” $5 Pre-made 11” x 17” $20 32” x 42” $40 Pre-made 32” x 42” $75 GIS Data on CD or DVD (sold by layer) $10 for one layer, $5 each additional layer Digital Aerial Photography / Topographic Contours: Two (2) DVD set that includes all high-resolution aerial photography and 2 ft. topographic contour data owned by the City of Georgetown $275 Custom Mapping: GIS Staff is not authorized to prepare custom maps. However, should the preparation of a custom map be authorized by the IT Applications Manager, the customer will be charged on a per hour basis, $75 for the first hour, $35 for each additional hour. This includes one hardcopy output. Exhibit A - Revised Checklists Page 66 of 100 Previous CDC Checklists (Administrative, HARC, Sign and Demolition CDCs) are being replaced with this CoA checklist UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 1 of 11 Certificate of Appropriateness (CoA) Checklist This Checklist is intended to assist you in preparing a complete application for submittal. Occasionally, additional items may be required to complete the review. Incomplete applications will not be accepted. Please indicate the level of Review Authority for the application being submitted (check one; please see Pages 2-6 to determine your Review Authority):  HARC Review  HPO Review  Renewal of an expired CoA (Original Project #: ) Digital Submission Requirements The City of Georgetown utilizes a digital review system called MyPermitNow, which requires certain digital submittal standards. For more detailed information and troubleshooting, please review the separate MyPermitNow User Guide available at https://planning.georgetown.org/mypermitnow/. • All applications must be submitted on a CD/DVD or Flash Drive that will not be returned. Discs or drives must be clearly labeled with the Project Name. • All items must be submitted in flat PDF format (no layers) with no digital signatures or passwords. The maximum file size is 50 MB with a 300 dpi resolution preferred. JPEG is not an acceptable format. Submittal Documents The following is grouped into the electronic documents that will be required for submittal. The bulleted list below each document heading shows the individual items that are to be combined to form that PDF document in the order that they are to be combined. The wording in italics is the name that particular PDF document must be given to expedite the intake of your application.  PDF Document 1: Application Information • Master Application Form • Submittal Authorization Form (provided at the Pre-application meeting) • Page 1 of this CoA Checklist  PDF Document 2: Letter of Intent and Supporting Materials • A Letter of Intent describing the proposed Project(s), and how it meets the Design Guidelines and UDC. For applications with multiple Projects (signage, paint, addition, etc.) include each item being sought as a part of the application using the applicable Additional Items Required for Submittal as specified below. • Plans, drawings, specifications and other supporting materials of the proposed Project(s) as identified in the Additional Items Required for Submittal below. In addition to the digital items listed above, the following paper copies must be included in the submittal packet:  Material(s) Samples • 1 copy of each material sample (i.e. paint chip samples, wall panel samples, etc.), as specified in the Additional Items Required for Submittal below. Additional copies of all m aterial samples may be required. Please Note: • One application is required for each type of review (HARC or HPO). However, one application may include one or more Projects as identified in UDC Table 3.13.010, and shall be subject to one fee for the review of that application. • All dimensional drawings shall be to scale and include dimensions (height, area, etc.), label, scale, and north arrow. • All color renderings and samples shall be an accurate representation of the proposed or existing color. • All renderings provided shall be an accurate representation of the property and any proposed changes. • If accurate materials are not provided or clearly explained, a delay may occur in processing your application. Exhibit A - Revised Checklists Page 67 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 2 of 11 Additional Items Required for Submittal Project (Scope of Work) Below is information that is required to be included in the application packet for each project. An “X” in the column at the right indicates that item is required for that project. Historic Significance Review Authority Si t e D e s i g n ( P l o t ) P l a n Ar c h i t e c t u r a l E l e v a t i o n s Sp e c i f i c a t i o n a n d D e t a i l s Ph o t o g r a p h s / R e n d e r i n g s Ma t e r i a l ( s ) S a m p l e Ot h e r In f o r m a t i o n (P a g e s 1 0 a n d 1 1 ) Fe e (p e r a p p l i c a t i o n ) HARC = Historic and Architectural Review Commission | HPO = Historic Preservation Officer A B C D E F G New Construction (Infill Development) 1 New building construction All Historic Overlay Districts HARC X X X X $265 Additions 2 To create or add to an existing street facing facade Historic Landmark HARC X X X X X $265 Contributing Historic Structure Non-Contributing Historic Structure HPO X X X X X $160 3 Non-street facing façades Historic Landmark HARC X X X X X $265 Contributing Historic Structure HPO X X X X X $160 4 New addition does not comply with the zoning standards of the historic overlay district Historic Landmark HARC X X X X X X $265 Contributing Historic Structure Non-Contributing Historic Structure 5 Awning or canopy Historic Landmark HARC X X X X X $265 Contributing Historic Structure* Non-Contributing Historic Structure* HPO X X X X X $160 6 Porch, patio or deck Historic Landmark HARC X X X X X $265 Contributing Historic Structure* Non-Contributing Historic Structure* HPO X X X X X $160 Reconstruction, Alterations, Changes 7 Restoring historic architectural features Historic Landmark HPO X X X $160 Contributing Historic Structure* Exhibit A - Revised Checklists Page 68 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 3 of 11 Additional Items Required for Submittal Project (Scope of Work) Below is information that is required to be included in the application packet for each project. An “X” in the column at the right indicates that item is required for that project. Historic Significance Review Authority Si t e D e s i g n ( P l o t ) P l a n Ar c h i t e c t u r a l E l e v a t i o n s Sp e c i f i c a t i o n a n d D e t a i l s Ph o t o g r a p h s / R e n d e r i n g s Ma t e r i a l ( s ) S a m p l e Ot h e r In f o r m a t i o n (P a g e s 1 0 a n d 1 1 ) Fe e (p e r a p p l i c a t i o n ) HARC = Historic and Architectural Review Commission | HPO = Historic Preservation Officer A B C D E F G Reconstruction, Alterations, Changes (continued) 8 Replacing a historic architectural feature with a non-historic architectural feature Historic Landmark HARC X X X X $265 Contributing Historic Structure* 9 Replacing roof materials with different roof materials Historic Landmark HARC X X X X $265 Contributing Historic Structure HPO X X X X $160 10 Modifications to exterior steps, stairways and ramps using in-kind material Historic Landmark HPO X X X X X $160 Contributing Historic Structure* 11 Modifications to exterior steps, stairways and ramps Historic Landmark HARC X X X X X $265 Contributing Historic Structure* Non-Contributing Historic Structure* HPO X X X X X $160 12 Paint removal from historic and significant architectural features (back to original condition; does not include repainting) Historic Landmark HPO X X $31 Contributing Historic Structure* 13 Changes to paint color on previously painted surfaces (includes repainting or new paint on previously painted surface) Historic Landmark HPO X X X X $31 Contributing Historic Structure* Non-Contributing Historic Structure* 14 New paint on unpainted historic and other significant architectural features Historic Landmark HPO X X X X $31 Contributing Historic Structure* 15 Changes in color to awning fabric Historic Landmark HPO X X X X $31 Contributing Historic Structure* Non-Contributing Historic Structure* Exhibit A - Revised Checklists Page 69 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 4 of 11 Additional Items Required for Submittal Project (Scope of Work) Below is information that is required to be included in the application packet for each project. An “X” in the column at the right indicates that item is required for that project. Historic Significance Review Authority Si t e D e s i g n ( P l o t ) P l a n Ar c h i t e c t u r a l E l e v a t i o n s Sp e c i f i c a t i o n a n d D e t a i l s Ph o t o g r a p h s / R e n d e r i n g s Ma t e r i a l ( s ) S a m p l e Ot h e r In f o r m a t i o n (P a g e s 1 0 a n d 1 1 ) Fe e (p e r a p p l i c a t i o n ) HARC = Historic and Architectural Review Commission | HPO = Historic Preservation Officer A B C D E F G Reconstruction, Alterations, Changes (continued) 16 Exterior lighting that is attached to the building or structure Historic Landmark HPO X X X X $31 Contributing Historic Structure* Non-Contributing Historic Structure* 17 Rooftop HVAC, mechanical or communication equipment that result in no modifications to the building façade Historic Landmark* HPO X X X $31 Contributing Historic Structure* Non-Contributing Historic Structure* 18 Rooftop HVAC, mechanical or communication equipment that result in modifications to the building façade Historic Landmark HARC X X X $265 Contributing Historic Structure* Non-Contributing Historic Structure* HPO X X X $160 Removal, Demolition or Relocation 19 Awnings or canopies Historic Landmark HARC X X X $265 Contributing Historic Structure* 20 Exterior non-historic architectural features Historic Landmark HPO X X X $160 Contributing Historic Structure* 21 Exterior siding to unencapsulate historic siding materials Historic Landmark HPO X X X $160 Contributing Historic Structure* 22 Removal, stripping, concealing, or destruction of any historic and architectural feature that is integral to the historic character of the building or structure, or historic overlay district Historic Landmark HARC X X X X $265 Contributing Historic Structure* Non-Contributing Historic Structure* HPO X X X X $160 Exhibit A - Revised Checklists Page 70 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 5 of 11 Additional Items Required for Submittal Project (Scope of Work) Below is information that is required to be included in the application packet for each project. An “X” in the column at the right indicates that item is required for that project. Historic Significance Review Authority Si t e D e s i g n ( P l o t ) P l a n Ar c h i t e c t u r a l E l e v a t i o n s Sp e c i f i c a t i o n a n d D e t a i l s Ph o t o g r a p h s / R e n d e r i n g s Ma t e r i a l ( s ) S a m p l e Ot h e r In f o r m a t i o n (P a g e s 1 0 a n d 1 1 ) Fe e (p e r a p p l i c a t i o n ) HARC = Historic and Architectural Review Commission | HPO = Historic Preservation Officer A B C D E F G Removal, Demolition or Relocation (continued) 23 Non-historic additions that are made of non- historic materials Historic Landmark HPO X X $160 Contributing Historic Structure 24 Attached carport, porch, patio or deck Historic Landmark HARC‡ X X X $265 Contributing Historic Structure* 25 Attached carport, porch, patio or deck made of non-historic materials Historic Landmark HPO X X $160 Contributing Historic Structure* 26 Reopen enclosed porch, patio or deck to original condition Historic Landmark HPO X X X X $160 Contributing Historic Structure* 27 Street facing façade Historic Landmark HARC‡ X X X X $265 Contributing Historic Structure 28 Demolition that results in the reduction or loss in the total square footage of the existing structure Historic Landmark HARC X X X X $265 Contributing Historic Structure 29 Relocation of a building or structure on the same lot Historic Landmark HPO X X $160 Contributing Historic Structure Non-Contributing Historic Structure 30 Relocation of a building or structure to a historic overlay district (includes relocation of buildings or structures within the same historic overlay districts) Historic Landmark HARC X X X $265 Contributing Historic Structure Non-Contributing Historic Structure 31 Relocation of a building or structure (located inside the district) to outside of the historic overlay district Historic Landmark HARC X X X $265 Contributing Historic Structure Exhibit A - Revised Checklists Page 71 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 6 of 11 Additional Items Required for Submittal Project (Scope of Work) Below is information that is required to be included in the application packet for each project. An “X” in the column at the right indicates that item is required for that project. Historic Significance Review Authority Si t e D e s i g n ( P l o t ) P l a n Ar c h i t e c t u r a l E l e v a t i o n s Sp e c i f i c a t i o n a n d D e t a i l s Ph o t o g r a p h s / R e n d e r i n g s Ma t e r i a l ( s ) S a m p l e Ot h e r In f o r m a t i o n (P a g e s 1 0 a n d 1 1 ) Fe e (p e r a p p l i c a t i o n ) HARC = Historic and Architectural Review Commission | HPO = Historic Preservation Officer A B C D E F G Signage 32 Master Sign Plan All Historic Overlay Districts HARC X X X X X $265 33 New signage, to include new signage that is consistent with an approved Master Sign Plan HPO X X X X X $31 34 New signage that is inconsistent with an approved Master Sign Plan or applicable guidelines HARC X X X X X $265 35 Changes in content or configuration (re-facing) that do not involve changes in sign location, dimensions, lighting or total sign area HPO X X X X X $31 36 Amending an approved Master Sign Plan HARC X X X X X $265 Fences 37 New fence, railing or wall that is inconsistent with the overlay district’s characteristics and applicable guidelines All Historic Overlay Districts HARC X X X X $265 Miscellaneous 38 HARC exceptions (building height, setback and FAR variations pursuant to Section 4.08) All Historic Overlay District HARC X X X X X $265 39 Renewal of an expired Certificate of Appropriateness All Historic Overlay Districts HPO X $160 Historic Landmark *Only applicable to a street facing façade †Only applicable to fences along a street lot line or located in a street yard ‡CLG demo delay period and Demolition Subcommittee review not applicable A. SITE DESIGN (PLOT) PLAN Site Design or Plot plans must be dated, drawn to scale and have north arrows and directional labels. In addition, Site Plans must include the following information:  Graphic Scale  Dimensions of the site and all improvements, to include setbacks (existing and proposed) and building separation  Location of property lines, streets, walkways, parking, driveways, mechanical equipment, fences, and other hardscape features. Exhibit A - Revised Checklists Page 72 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 7 of 11  Existing and proposed buildings and additions  Portion(s) of structure to be demolished (if applicable)  If signage is included, location and dimensions of existing and proposed signage  If relocation of a building or structure is included, a Site Design Plan showing the new location of the building or structure to be relocated, in addition of the information listed above DISCLAIMER: Please note that the drawing above is only for reference purposes on information and details that must be included on a Site Plan, and does not necessarily show compliance with applicable requirements of the UDC, Downtown and Old Town Design Guidelines, or building codes. For other graphic samples, please refer to the Downtown and Old Town Design Guidelines. B. ARCHITECTURAL DRAWINGS (ELEVATIONS) Elevation of each building façade subject to an application must be dated, drawn to scale and have directional labels. In addition, Elevations must include the following information:  Graphic Scale  Dimensions of the building and architectural features, including overall building height, width and depth of doors, windows and other openings Exhibit A - Revised Checklists Page 73 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 8 of 11  Roof Pitch  Existing and proposed materials  Types of windows, doors and dormers (i.e. aluminum, vinyl, wood, one over one, etc.)  If signage is included, location and dimensions of existing and proposed signage DISCLAIMER: Please note that the drawing above is only for reference purposes on information and details that must be included on an Elevation, and does not necessarily show compliance with applicable requirements of the UDC, Downtown and Old Town Design Guidelines, or bui lding codes. For other graphic samples, please refer to the Downtown and Old Town Design Guidelines. C. SPECIFICATIONS AND DETAILS Specifications and details of architectural features, doors and windows, lighting, signage and other applicable features and improvements must be included in the submittal packet. Details must be dated, drawn to scale and labeled accordingly. All details must include dimensions, materials, type, color, and proposed location. For proposed replacement and/or installation of windows, doors, dormers, awnings or shutters, please provide a window and door opening schedule. The schedule should consist of a sketch of each floor and/or elevation of the structure with openings clearly defined as existing in terms of quantity, size, style and material corresponding appropriately to a proposed window and door schedule as a result of the requested action. Exhibit A - Revised Checklists Page 74 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 9 of 11 DISCLAIMER: Please note that the drawing above is only for reference purposes on information and details that must be included on specifications and details, and does not necessarily show compliance with applicable requirements of the UDC, Downtown and Old Town Design Guidelines, or building codes. For other graphic samples, please refer to the Downtown and Old Town Design Guidelines. Source: Building Elevation – City of Georgetown Downtown and Old Town Design Guidelines. D. PHOTOGRAPHS/RENDERINGS  Photographs of all sides of the structure and site, as well as of the sign structure and all other improvements must be included in the submittal packet. Photographs must be in color and no smaller than 4” by 6”; or  A three-dimensional sketch or drawing of the Street View or Street Elevation. All renderings provided shall be an accurate representation of the property and any proposed changes. E. MATERIAL(S) SAMPLES A minimum of one sample of each material to be used in the proposed scope of work, such as paint color chips or wall panel samples, shall be submitted with the application packet. All color renderings and samples must be an accurate representation of the proposed or existing color and feature. In the event that material samples are not available, photographs or catalog pictures and specifications identifying the proposed material may be submitted. All material samples must be submitted in an 8” by 10” envelope or small container (not to exceed 7-1/2" x 5-1/8" x 14-3/8") with the name of the project and address written on the top right corner of the envelope or narrow side of the container. Exhibit A - Revised Checklists Page 75 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 10 of 11 F. OTHER INFORMATION The following projects (scope of work) must include the following additional information: Project (Scope of Work) Additional Information Required 4 New addition does not comply with the zoning standards of the Historic Overlay District W ritten statement addressing how the addition complies with the approval criteria for granting a Certificate of Appropriateness, as well as how the addition meets the spirit and intent of the regulations and adopted Design Guidelines. 24 Demolition of an attached carport, porch, patio or deck In the event the proposed demolition is due to Loss of Significance, supporting documents demonstrating the items listed below shall be required:  The building or structure is no longer historically, culturally or architecturally significant, or is no longer contributing to the Historic Overlay District.  The building or structure has undergone significant and irreversible changes, which have caused the building or structure to lose the historic, cultural or architectural significance, qualities or features which qualified the building or structure for such designation.  The building or structure were not caused either directly or indirectly by the owner, and were not due to intentional or negligent destruction, or lack of maintenance rising to the level of a demolition by neglect; and  Demolition of the building or structure will not cause significant adverse effect on the Historic Overlay District or the City’s Historic Resources. In the event the proposed demolition is due to Economic Hardship, supporting documents demonstrating the items listed below shall be required:  The property owner cannot take reasonable, practical or viable measures to adaptively use, rehabilitate or restore the building or structure, or make reasonable beneficial use of, or realize a reasonable rate of return on a building or structure unless the building or structure may be demolished or relocated; and  The building of structure cannot be reasonably adapted for any other feasible use, which would result in a reasonable rate of return. 27 Demolition of a street facing façade 28 Demolition that results in the reduction or loss in the total square footage of the existing structure 30 Relocation of a building or structure to a Historic Overlay District Detailed description and plans addressing the following:  The architectural compatibility of the relocated building or structure with adjacent buildings according to the applicable Downtown and Old Town Design Guidelines and UDC standards for new construction.  The proposed siting, setback and other applicable site-specific treatments according to pertinent Downtown and Old Town Design Guidelines and UDC standards of the applicable Historic Overlay District.  Relocation will not damage existing contributing historic buildings or structures, or the character of the Historic Overlay District. 31 Relocation of a building or structure outside of the historic overlay district Supporting documentation to demonstrate Loss of Significance or Economic Hardship as listed above for demolition. Exhibit A - Revised Checklists Page 76 of 100 UDC Development Manual Georgetown, Texas CoA Checklist Draft: July 2015 www.georgetown.org Page 11 of 11 Project (Scope of Work) Additional Information Required 38 HARC exceptions (building height and setback exceptions only) In the event of a Building Height Exception, supporting documentation shall include a visual analysis that identifies the following:  The extent to which the building would impact views to and from the Courthouse, and to what extent the building will be visible from four directions.  How the building will relate to the context of the surrounding structures and the character of the District.  A summary of the conclusions of the visual analysis as to how the proposed building will impact the District, specifically the immediate surroundings. In the event of a Setback Exception, supporting documentation shall include the following:  Aerial of block to demonstrate the contextual arrangement of structures within the block.  Current appraisal records indicating existing structures on site within the past year. G. FEES Required fees must be paid to the City at the time of application submittal. Applications that are not accompanied with the appropriate fee will not be accepted by the City. Fees may be paid in person by check (payable to the City of Georgetown) or credit card. Assessed fees are per application and not per type project (scope of work). Exhibit A - Revised Checklists Page 77 of 100 UDC Development Manual Georgetown, Texas Rezoning Checklist Draft: June 2015 www.georgetown.org Page 1 of 3 Rezoning Checklist This Checklist is intended to assist you in preparing a complete application for submittal. Occasionally, additional items may be required to complete the review. Incomplete applications will not be accepted. Please indication which type of rezoning request you are applying for:  Rezoning (General)  Planned Unit Development (PUD)  PUD Amendment  Historic Overlay District  Historic Landmark Designation (to change the boundary of an existing or create a new overlay district) Digital Submission Requirements The City of Georgetown utilizes a digital review system called MyPermitNow, which requires certain digital submittal standards. For more detailed information and troubleshooting, please review the separate MyPermitNow User Guide available at https://planning.georgetown.org/mypermitnow/. • All applications must be submitted on a CD/DVD or Flash Drive that will not be returned. Discs or drives must be clearly labeled with the Project Name directly on the disc. • All items must be submitted in flat PDF format (no layers) with no digital signatures or passwords. The maximum file size is 50 MB with a 300 dpi resolution preferred. JPEG is not an acceptable format. Submittal Documents The following is grouped into the electronic documents that will be required for submittal. The bulleted list below each document heading shows the individual items that are to be combined to form that PDF document in the order that they are to be combined. The wording in italics is the name that particular PDF document must be given to expedite the intake of your application. Please review the Detailed Information section of this form for help in preparing each of these items.  PDF Document 1: Application Information • Master Application Form • Submittal Authorization Form (provided at Pre-application meeting) • Rezoning Checklist • Letter of Intent (see Detailed Information section) • Location Map of property to be rezoned, delineating proposed district boundaries • Field Notes: A legal description of the property performed, signed and sealed by a licensed Surveyor, including a to-scale 8 1/2” x 11” sketch of the property boundaries (required if proposed zoning district boundary is not a platted lot)  PDF Document 2: Development Plan (Planned Unit Development District only) • Development Plan (see Detailed Information section)  PDF Document 3: Supporting Documents (Historic Overlay District/Historic Landmark Designation only) • Supporting Documents that describe the historic, architectural and/or cultural significance of the building(s), structure(s), site or area (see Detailed Information section) Exhibit A - Revised Checklists Page 78 of 100 UDC Development Manual Georgetown, Texas Rezoning Checklist Draft: June 2015 www.georgetown.org Page 2 of 3 Detailed Information The Letter of Intent shall include: • Existing and proposed zoning districts • Proposed base zoning district (Planned Unit Development District only) • Future Land Use and Growth Tier designations • Justification and explanation of how the proposal is in compliance with the City’s 2030 Comprehensive Plan. Cite (by page number) the goals and policies of the 2030 Plan that will be met by the proposal. • Explanation of how roads and utilities will serve the property (not applicable for Historic Overlay District or Historic Landmark Designation) • If existing structures or features of property will be utilized, provide a Conceptual Site Layout exemplifying how the structures will meet all applicable development standards of the proposed zoning district (i.e. legal nonconformities per UDC Chapter 14 will not be created) The Development Plan (Planned Unit Development Districts only) shall include: • Proposed land uses including uses to be prohibited, if different than base zoning district • Proposed development and architectural standards, indicating those that vary from the UDC requirements • Justification for any variances from the UDC requirements and proposed mitigations for those variances • Existing natural features, drainageways, one-hundred year floodplain, if applicable, and existing topography at a maximum of five-foot (5’) contour intervals • Location of proposed buildings, building envelopes, or building setbacks • A tabulation of proposed dwelling unit density in residential areas • A tabulation of proposed floor area ratios, and/ or square footage of development, and maximum heights of proposed buildings • Proposed circulation systems, including preliminary street cross sections • Proposed public parks, greenbelts, and other open space • Proposed public facilities (i.e., school sites, fire stations, etc.) • Location, size and type of proposed landscaping including existing landscaping (trees) • Demonstrate compliance with Chapters 11 and 12 of the UDC, per UDC Section 4.06.010.D.j The Supporting Documents (Historic Overlay District only) shall include: • Detailed description of all structures, sites or area, including one or more of the following:  Unique role in the development, heritage or cultural characteristics of the city, county, state or nation.  Occurrence of a notable historical event.  Identification of person(s) who have contributed notably to the culture and development of the city, county, state, or nation.  Distinctive elements of architectural design, detail material, or craftsmanship, or the related distinctiveness of a craftsman, master builder or architect, or a style or innovation, including but not limited to:  Scale of buildings and structures typical of the area;  Architectural style of the buildings and structures;  Architectural period of the buildings and structures;  Building materials typical of the area;  Colors and textures used in the buildings and structures typical of the area;  Typical relationships of buildings in the area to the street;  Setbacks and other physical patterns of buildings in the area; or  Typical patterns of rooflines, or porch and entrance treatments of buildings in the area.  Archaeological value that have been produced or can be expected to yield information affecting knowledge of history or prehistory (based on physical evidence). • Aerial map with street names and addresses showing the location of all structures, sites or area. • Photographs of all structures, sites or area from each street frontage. Exhibit A - Revised Checklists Page 79 of 100 UDC Development Manual Georgetown, Texas Rezoning Checklist Draft: June 2015 www.georgetown.org Page 3 of 3 Detailed Information The Supporting Documents (Historic Landmark Designation only) shall include: • Detailed description of the building, structure or site, including one or more of the following:  Unique role in the development, heritage or cultural characteristics of the city, county, state or nation.  Occurrence of a notable historical event.  Identification of person(s) who have contributed notably to the culture and development of the city, county, state, or nation.  Distinctive elements of architectural design, detail material, or craftsmanship, or the related distinctiveness of a craftsman, master builder or architect, or a style or innovation, including but not limited to:  Architectural style of the building or structure;  Architectural period of the building or structure;  Textures and colors of materials used in the building or structure;  Shape of the building or structure;  Roofline of the building or structure;  Porch and entrance treatments of the building or structure;  Height and mass of the building or structure; or  Relative proportions of the building or structure (width to height, width to depth).  Archaeological value in the sense that the building, structure or site can be expected to yield, based on physical evidence, information affecting knowledge of history or prehistory. • Location aerial map with street name(s) and address(es). • Photographs from each street frontage. Exhibit A - Revised Checklists Page 80 of 100 CB 112 – CoA Process Page 1 of 8 Revised: July 2015 TO: Planning and Downtown and Community Services Departments Customers SUBJECT: Customer Bulletin #112 – The Certificate of Appropriateness (“CoA”) [f.k.a. Certificate of Design Compliance (CDC)] Process DATE: May 6, 2014; Revised July 2015 This Customer Bulletin was created as a customer service initiative to provide a guide on the Certificate of Appropriateness (“CoA”) process to property and business owners of a Historic Landmark or located in a Historic Overlay District. To speak to a staff member on the historic status of a property, or to obtain additional information on the City’s regulations and development process for historic property, please contact the City’s Historic Planner at (512) 930-3581. THE CITY’S HISTORIC RESOURCES • The City has several Historic Overlay Districts within its municipal boundary. Each district is unique to the area within the district’s boundary, and represents the historic character of that area. A location map of the Historic Overlay Districts may be viewed online using the City’s interactive online maps located at https://maps.georgetown.org/interactive-maps/ (Geoguide: Historic Resources Survey Map). • The City’s Historic Resource Survey lists all properties within its limits that are of historic significance. The online map referenced above also identifies all properties that are listed on this Survey. Available information includes level of priority, construction year, architect, architectural style and building materials. • In May 2015, the City Council established a process for the designation of local Historic Landmarks. Local Historic Landmarks are sites, structures or buildings that are of historic, architectural or cultural value to the City designated by the City Council. Historic Landmark designations are recorded in the official public record of real property of Williamson County and the City’s official zoning map (reflected with an “HL” prefix). Exhibit B - Revised Customer Bulletin 112 Page 81 of 100 CB 112 – CoA Process Page 2 of 8 Revised: July 2015 PRIOR TO SUBMITTING A COA • All property and business owners may seek guidance from the Historic and Architectural Review Commission (“HARC”) on any (re)development project (“Conceptual Review”). Whether an owner is seeking guidance on restoration best practices; appropriate architectural and other design features; design, scale and mass of a proposed addition; or new infill construction, the HARC is available to provide guidance on the proposed project, upon request of the property or business owner, prior to submitting an official application. Conceptual Review of a proposed project is completed during the HARC’s workshop session. HARC workshop sessions are scheduled on the regularly scheduled meeting dates, at 5:30 P.M. • If a property or business owner wishes to go through this Conceptual Review process, a written request with supporting materials must be submitted in digital format (PDF) no later than ten (10) days prior to the regularly scheduled HARC meeting. Requests for Conceptual Review may be submitted in person (CD or USB flash drive) to the Planning Department at 300-1 Industrial Avenue, or via email to planning@georgetown.org.  Supporting materials must include, at a minimum, preliminary Site Design (Plot) Plan and architectural drawings, specification of materials, and photographs. THE COA PROCESS • Section 3.13 of the City’s Unified Development Code (“UDC”) outlines the applicability, review process, and approval criteria for all CoAs. The UDC may be viewed online at https://udc.georgetown.org/unified-development-code/. A CoA is required before a property may be developed or work is made upon any building, structure or sign. • All CoA requests will be reviewed and approved by the Historic Preservation Officer (“HPO”) or the HARC, as specified in UDC Table 3.13.030.  CoAs that require review and approval by the HPO will be processed in approximately ten (10) working days from deeming the application complete to final decision.  CoAs that require review and approval by the HARC will be processed in approximately forty (40) days from deeming the application complete to the public hearing meeting date.  Please note that projects that require further review (i.e. requests for the removal, demolition or relocation of a structure) may require additional processing time. • Development or modification to a property or structure located in a Historic Overlay District that do not require a CoA must comply with the applicable UDC regulations and should be consistent with the Downtown and Old Town Guidelines, as amended, whenever practicable. Exhibit B - Revised Customer Bulletin 112 Page 82 of 100 CB 112 – CoA Process Page 3 of 8 Revised: July 2015 Submittal Authorization Form • Prior to submitting a CoA application, a Pre-Application Meeting on the proposed project must be completed with the appropriate staff members. The purpose of this meeting is to provide a potential applicant the opportunity to present the proposed project to City Staff, and obtain the City’s professional opinion and input on potential code requirements and procedures that an applicant must undertake to complete the project. Additional information about the Pre-Application Meeting may be found in Customer Bulletin 109 available online at http://planning.georgetown.org/planning-department- correspondence/. To request a Pre-Application meeting, the Pre-Application Meeting Request form is available online at https://udc.georgetown.org/development-manual/. • When the property or business owner, or his/her representative, be ready to submit a required application, the Historic Planner will provide a signed Submittal Authorization Form. The Submittal Authorization Form will include a list of all applications required to develop the proposed project (i.e. CoA, Site Development Plan, Building Permit, etc.). • A copy of the Submittal Authorization Form must be included in the application submittal packet of each required application. Only applications listed in the Submittal Authorization Form will be accepted. Application Submittal • In order to simplify the application submittal process, completed applications may be submitted at any time. Submittal of a complete application includes the Application Form, Submittal Authorization Form, CoA checklist, all supporting documents as listed in the CoA checklist, and applicable fees. • For applications that require HARC review and consideration, it is recommended that an application be submitted a minimum of forty (40) days prior to a scheduled HARC Public Hearing. This is to allow for sufficient time to review the application, create the HARC staff report and packet when applicable, and comply with the UDC public notice requirements. • The City strives to process all CoA requests efficiently to avoid any unnecessary delays; however, please be advised that projects that require further review may require additional processing time. Completeness Review • Upon receipt of an application, the Historic Planner will review all submitted information within five (5) working days to determine if the minimum items needed for proper review (submittal requirements) are present in the application packet. • In the event the application is deemed incomplete, a list of missing items will be provided to the applicant in writing. Additionally, the request will be placed on hold Exhibit B - Revised Customer Bulletin 112 Page 83 of 100 CB 112 – CoA Process Page 4 of 8 Revised: July 2015 and not scheduled for consideration by the commission or subcommittee, when required, until such time the missing items are submitted and the application is deemed complete. • When the application is deemed complete, the request will proceed to technical review. For CoA requests for the removal, demolition or relocation of a structure, the item will be scheduled at the next available Demolition Subcommittee meeting for review and recommendation prior to HARC consideration. In addition, all demolition requests require a 60-day delay period prior to the issuance of a demolition permit as part of the City’s CLG Program Certification Agreement. The purpose of this delay period is to allow the opportunity to reach a satisfactory resolution that preserves the structure while addressing the property owner’s individual rights. Technical Review • Technical review of the application consists of the review of the request to determine how the proposed project complies with the adopted Downtown and Old Town Design Guidelines and UDC, and if it meets the approval criteria for a CoA outlined in the UDC. • The Historic Planner may contact the applicant to obtain additional information, further clarification or revisions of the plans if deemed necessary. Please be advised that a site visit may be completed by staff during this time. In the event that additional information or revised plans are needed, the Historic Planner will provide written Plan Review Comments identifying all outstanding items, and the application will be placed on hold until outstanding items have been addressed by the applicant. • Once all outstanding items have been addressed, the Historic Planner will forward the application to the HPO for final approval for Administrative CoAs, or place the item on the next available HARC meeting agenda following public notification for HARC CoAs. For CoA applications that require consideration by the HARC, the Historic Planner/HPO will prepare a recommendation to the HARC as part of the staff report that is written during this stage of the review process. HARC Demolition Subcommittee Review • When required, CoA requests for the demolition or relocation of a structure will be reviewed by the Demolition Subcommittee for a recommendation to the HARC.  Review by the Demolition Subcommittee includes 1) a walk-through of the building or structure proposed to be demolished or relocated; and 2) analysis of the request to determine possibility of preservation and restoration, and appropriateness for demolition or relocation. Exhibit B - Revised Customer Bulletin 112 Page 84 of 100 CB 112 – CoA Process Page 5 of 8 Revised: July 2015 • The Demolition Subcommittee will review the request and provide a recommendation to the HARC. This recommendation will be attached to HARC’s agenda packet.  The Demolition Subcommittee may consult with a licensed architect, structural engineer or historic preservationist to review the request, and make a preliminary report to the subcommittee. In this event, the report will be made part of the subcommittee’s recommendation to the HARC. Public Notification for HARC CoAs • HARC CoA applications require public notification. Each applicant is required to post public notice of the CoA application on the subject property no less than fifteen (15) days prior to the scheduled HARC public hearing. The public notice to post on the property will be provided by the Historic Planner and may be picked-up at the Planning Department, located at 300-1 Industrial Avenue, Georgetown, Texas 78626. The Historic Planner will notify the applicant when the sign(s) is(are) ready for pick-up. Public notice signs must be kept on the property until final action is made by the HARC. It is the responsibility of the applicant to remove the sign(s) after the HARC takes final action. • In addition to the above, CoA requests for the relocation, removal or demolition (as specified in the UDC), or setback modification, public notices will be mailed to all property owners within 200 feet of the subject property, as determined by the most recent municipal tax roll information, no less than fifteen (15) days prior to the scheduled HARC public hearing. Final Action HPO (Administrative CoAs) • CoAs that are reviewed and approved by the HPO will be issued upon completion of the technical review provided the UDC approval criteria are met, and the request complies with the Downtown and Old Town Design Guidelines and applicable UDC requirements. • Should the HPO be unable to approve the request, the HPO may forward the request to the HARC for review and final action at the next available HARC meeting following public notification. The applicant may also submit a written request to the HPO to forward the request to the HARC. In this event, the applicant must submit the HARC review application fee with the written request to schedule the item for consideration by the HARC. Applications forwarded to the HARC will be processed within the time frame of all other HARC CoAs. Exhibit B - Revised Customer Bulletin 112 Page 85 of 100 CB 112 – CoA Process Page 6 of 8 Revised: July 2015 • Any person aggrieved by the HPO’s final decision on an Administrative CoA may appeal to the HARC. Appeals of an Administrative CoA will be considered by the HARC in accordance with procedures established for new applications (UDC Section 3.13.080). Such appeal must be submitted in writing to the HPO within thirty (30) days of the final decision. HARC • The HARC Public Hearing includes the presentation of the staff recommendation, explanation of the proposed scope of work by the applicant and/or property owner [up to ten (10) minutes], and public comments in support or in opposition of the request. During the public hearing, each stakeholder that signs up to speak on the request will have three (3) minutes to present their comments to the HARC. A speaker may allot their time to another speaker for a maximum time of six (6) minutes. Upon closing of the public hearing, the HARC will deliberate and discuss the case, and vote to take final action on the application.  It is important to note that the HARC may only consider and take action on the specific items presented before them; any new or additional item(s) will require the submittal of a new application, or postponement of the current application so it may be amended and rescheduled at a future public hearing. In both cases, new public notification will be required. • The HARC may approve, approve with conditions, or deny the request by a majority vote of all members of the HARC; a minimum of four (4) votes is required to approve a CoA.  Should the request be approved or approved with conditions, the applicant may proceed to obtain the necessary approvals to complete the project (i.e. Site Development Plan, Building Permit, Sign Permit, etc.). When applicable, the conditions of the CoA must be met within the time frame established by the HARC.  Should the request be denied, no application for the same project may be considered within one hundred eighty (180) days of the date the request was denied by the HARC. In this case, the applicant may submit a design for a new project or revised design that substantially responds to the reasons for denial prior to the 180 days. • Approved CoAs will expire if no work is commenced within twenty-four (24) months from the date of the approval. • Any person aggrieved by the HARC’s final decision on a CoA may appeal to the City Council. Appeals of a CoA will be considered by the City Council in accordance with procedures established in UDC Section 3.13.080. Such appeal must be submitted in writing to the HPO within thirty (30) days of the final decision. Exhibit B - Revised Customer Bulletin 112 Page 86 of 100 CB 112 – CoA Process Page 7 of 8 Revised: July 2015 Approval Criteria • UDC Sections 3.13.020 and 3.13.030 establish the approval criteria for Administrative and HARC CoA requests, respectively. City staff and the HARC must use the criteria outlined in these Sections to determine whether to grant a CoA. Additionally, any property within the boundaries of the Districts must also meet the standards set forth in the UDC and the Downtown and Old Town Design Guidelines. Continued Cases • At the HARC Public Hearing, the HARC or applicant may request a continuance to the next regularly scheduled meeting, which allows the request to be considered and final action taken at a future date without incurring additional fees or re-notification requirements.  Cases may only be continued under limited circumstances, such as the applicant wishing to submit new and/or additional information, or revise the request or plans to show an alternate design.  Required public hearing will be conducted at the posted meeting date. Only deliberation and final action may be continued to a future meeting date. • It should be noted that the HARC must make a final action within thirty-five (35) days of the public hearing, unless the applicant agrees to extend the time. Thus, when requesting a continuance, please note that all requests must be to a date certain of a regularly scheduled HARC meeting, as agreed by both the HARC and applicant. Postponed Cases • An applicant may postpone a case by submitting a written request to the Historic Planner prior to the posting of the HARC meeting agenda, or by making the request before the HARC at the dais in the event that the agenda has already been posted. If a case is postponed after the Public Notice is complete, the applicant will be required to pay all applicable re-notification fees for a scheduled and noticed Public Hearing that is postponed. • When the applicant is ready to move forward with the postponed application, a written request to schedule the item for consideration must be submitted to the Historic Planner. The item will be scheduled at the next available HARC Public Hearing following public notification.  The applicant will be responsible for obtaining from the Planning Department and placing on the posted public notice sign a revised notification with the new hearing date no less than fifteen (15) days prior to the new scheduled hearing. Exhibit B - Revised Customer Bulletin 112 Page 87 of 100 CB 112 – CoA Process Page 8 of 8 Revised: July 2015 When required, the Historic Planner will mail new notices to all property owners within 200 feet of the subject property no less than fifteen (15) days prior to the new scheduled hearing. • Applications postponed for a period of 180 days or more from the date of the last action will be determined dormant and processed as withdrawn by the applicant. Application Withdrawal • An applicant may withdraw an application at any time during the CoA process, prior to the request being called forward for consideration at the HARC Public Hearing. Please note that if a request to withdraw the application is received after an application is deemed complete, all paid application fees will be forfeited. REFERENCES AND RESOURCES • The following is a list of additional resources available to provide guidance on historic buildings and sites, as well as design guidelines and preservation:  City of Georgetown Downtown Master Plan - https://historic.georgetown.org/downtown-master- plan  City of Georgetown Unified Development Code - https://udc.georgetown.org/unified- development-code  City of Georgetown Downtown and Old Town Design Guidelines - https://historic.georgetown.org/downtown-design-guidelines  National Alliance of Preservation Commissions - https://napcommissions.org/  National Trust for Historic Preservation - www.preservationnation.org  National Main Street - www.mainstreet.org  Texas Historical Commission - www.thc.state.tx.us  Texas Main Street - www.thc.state.tx.us/preserve/projects-and-programs/texas-main-street  Georgetown Heritage Society - www.georgetownheritagesociety.com  American Planning Association - www.planning.org Exhibit B - Revised Customer Bulletin 112 Page 88 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Presentation of revised bylaws, as approved by City Council on June 23, 2015. ITEM SUMMARY: FINANCIAL IMPACT: na SUBMITTED BY: Karen Frost, Recording Secretary ATTACHMENTS: Description Type Proposed bylaws Backup Material Page 89 of 100 Historic and Architectural Review Commission Bylaws Revised May 2011June 2015 Page 1 of 8 CITY OF GEORGETOWN HISTORIC AND ARCHITECTURAL REVIEW COMMISSION BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Historic and Architectural Review Commission (“Commission” or “HARC”). Section 1.2. Purpose. a. The Commission has the power, and it shall be its duties dutyinclude: 1. To making make recommendations to the City Council on the designation of historic sites or districtsHistoric Overlay Districts and Historic Landmarks; 2. To acting and assistng the City Council in formulating design guidelines and other supplemental materials relevant to historic preservation or design review; 3. To approveing or disapproving disapprove Certificates of Design complianceAppropriateness; 4. To rendering advice and guidance, upon request of the property owner or occupant, on new construction or the restoration, alteration or maintenance of any historic resource or other building within the districts; and 5. To performing any other functions requested by the City Council. See Ordinance Chapter 2.50. b. The Commission shall have the express authority to delegate review of minor specific projects (as defined by majority vote of the Commission) to either: 1. A Subcommittee of the Commission composed of at least three members; or 2. City Staff as designated by the City Manager. c. Any permit issued pursuant to a such delegation of authority shall require the signature of the Chairman or Vice-Chairman of the Commission and any denial or a permit may be appealed to the full Commission. EXHIBIT A - Historic and Architectural Review Commission Proposed Amendments to Bylaws Deleted language is strikethrough Page 1 of 1 Added language is underline Chapter 1 General Provisions Section 1.14 Downtown and Old Town Design Guidelines The Design Guidelines for the Downtown and Old Town Overlay Districts, adopted as Ordinance No. 2001-48, as amended from time to time, is hereby adopted by reference as if set forth in full. The Design Guidelines establish criteria to guide improvements to properties and work within the Downtown Overlay District, and Old Town Overlay District, and Historic Overlay District. Page 90 of 100 Historic and Architectural Review Commission Bylaws Revised May 2011June 2015 Page 2 of 8 Section 1.3. Delegation of a Demolition Subcommittee. a. The HARC shall appoint a Demolition Subcommittee to review and provide a recommendation to the HARC on requests for a Certificate of Appropriateness for the relocation, removal or demolition of a building or structure designated as a Historic Landmark or a contributing historic structure, in accordance with the process established in the Unified Development Code. 1. The Demolition Subcommittee shall be composed of at least three members. 2. The members of the Demolition Subcommittee shall consist of two HARC members and the Building Official. 3. Whenever possible, one of the HARC members to be appointed to the Demolition Subcommittee shall meet one or more of the following categories: 1. Licensed Architect, or 2. Structural Engineer, or 3. Historic Preservationist. a.b. The Demolition Subcommittee may consult with a licensed architect, structural engineer or historic preservationist to review the request, and make a preliminary report to the subcommittee. In this event, the report shall be made part of the subcommittee’s recommendation to the HARC. ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Commission will be comprised composed of not less than seven (7) Members. Section 2.2. Eligibility. a. At least two Commission Members shall be property owners in the historic Downtown Overlay District. Each All Commission Members shall be either a registered voters eligible to vote inof the City elections or owners of real property that is designated as historic, either in the City’s historic survey or with a state or federal historic designation, and located within the Downtown or Old Town EXHIBIT A - Historic and Architectural Review Commission Proposed Amendments to Bylaws Deleted language is strikethrough Page 1 of 1 Added language is underline Chapter 1 General Provisions Section 1.14 Downtown and Old Town Design Guidelines The Design Guidelines for the Downtown and Old Town Overlay Districts, adopted as Ordinance No. 2001-48, as amended from time to time, is hereby adopted by reference as if set forth in full. The Design Guidelines establish criteria to guide improvements to properties and work within the Downtown Overlay District, and Old Town Overlay District, and Historic Overlay District. Page 91 of 100 Historic and Architectural Review Commission Bylaws Revised May 2011June 2015 Page 3 of 8 Overlay Districts. Commission Members who are registered voters must have resided within the City for one year preceding their appointment. b. Whenever possible, the Commission shall include a minimum of two majority of Members who are property owners in the Downtown Overlay District and a maximum of two Members from each of from the following categories (with a maximum of two from each category) having a demonstrated interest in the downtown area or skills in design review.: Members of the Commission may meet one or more of the categories: 1. licensed architect; 2. landscape architect, professional planner or urban designer; 3. historian or person with expertise in historic preservation; 4. developer, contractor or realtor; and 5. property owner or non-owner tenant within the Downtown Overlay District. Persons Citizens-at-large with an interest in historic preservation or urban design shall be appointed to the Commission to fill remaining appointments. Section 2.3. Appointment of Commission Members and Commissioners-in- Training. a. Members of the Commission shall be appointed pursuant to and in accordance with the City Charter. b. The City Council shall also appoint up to three persons, who would be qualified to serve on the Commission, as Commissioners-in-Training. Commissioners-in- Training shall not serve as alternates or as proxies for any Commissioner Member but shall be eligible to be appointed to the position of Commissioner Member upon the expiration of the term of a regular Commissioner Member or upon a vacancy on the Commission. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. EXHIBIT A - Historic and Architectural Review Commission Proposed Amendments to Bylaws Deleted language is strikethrough Page 1 of 1 Added language is underline Chapter 1 General Provisions Section 1.14 Downtown and Old Town Design Guidelines The Design Guidelines for the Downtown and Old Town Overlay Districts, adopted as Ordinance No. 2001-48, as amended from time to time, is hereby adopted by reference as if set forth in full. The Design Guidelines establish criteria to guide improvements to properties and work within the Downtown Overlay District, and Old Town Overlay District, and Historic Overlay District. Page 92 of 100 Historic and Architectural Review Commission Bylaws Revised May 2011June 2015 Page 4 of 8 An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Commission and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Commission. Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Commission and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. Any Member may be removed from their position on the Commission for any reason, or for no reason, by a majority vote of the City Council. ARTICLE III. COMMISSION OFFICERS Section 3.1. Officers. The Commission Officers are Chairman, Vice-Chairman and Secretary. The Chairman is recommended by the Mayor and appointed by the City Council shall approve the recommendation by a vote of the majority of the Council during the annual appointment process. Should the Mayor fail to recommend a Chairman for each board, committee, or commission, and/or the Council fails to approve any Chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a Chairman to serve as a Chairman without a recommendation of the Mayor. The other Commission Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Commission Officers. Commission Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice- Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Commission Officer shall continue to serve until the vacancy is filled. EXHIBIT A - Historic and Architectural Review Commission Proposed Amendments to Bylaws Deleted language is strikethrough Page 1 of 1 Added language is underline Chapter 1 General Provisions Section 1.14 Downtown and Old Town Design Guidelines The Design Guidelines for the Downtown and Old Town Overlay Districts, adopted as Ordinance No. 2001-48, as amended from time to time, is hereby adopted by reference as if set forth in full. The Design Guidelines establish criteria to guide improvements to properties and work within the Downtown Overlay District, and Old Town Overlay District, and Historic Overlay District. Page 93 of 100 Historic and Architectural Review Commission Bylaws Revised May 2011June 2015 Page 5 of 8 Section 3.3. Duties. a. The Chairman presides at Commission meetings. The Chairman shall generally manage the business of the Commission. The Chairman shall perform the duties delegated to the Chairman by the Commission. b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the Commission. The Vice-Chairman presides at Commission meetings in the Chairman’s absence. The Vice-Chairman shall perform the duties of the Chairman in the Chairman’s absence or disability. c. The Secretary shall perform the duties delegated to the Secretary by the Commission. ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Commission shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Commission meeting will be decided by the Members at the first meeting of the Commission after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the Director of Planning and Development or designee (as Historic Preservation Officer), the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Commission meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Commission meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by request of three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Commission to convene a meeting and to conduct business at a meeting. EXHIBIT A - Historic and Architectural Review Commission Proposed Amendments to Bylaws Deleted language is strikethrough Page 1 of 1 Added language is underline Chapter 1 General Provisions Section 1.14 Downtown and Old Town Design Guidelines The Design Guidelines for the Downtown and Old Town Overlay Districts, adopted as Ordinance No. 2001-48, as amended from time to time, is hereby adopted by reference as if set forth in full. The Design Guidelines establish criteria to guide improvements to properties and work within the Downtown Overlay District, and Old Town Overlay District, and Historic Overlay District. Page 94 of 100 Historic and Architectural Review Commission Bylaws Revised May 2011June 2015 Page 6 of 8 Section 4.5. Call to Order. Commission meetings will be called to order by the Chairman or, if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice-Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Commission meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Commission. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member’s option, while the matter is being considered and voted on by the other Commission Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Commission Members present at the meeting. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Commission meetings. The Staff Liaison is the custodian of all Commission records and documents. Section 4.9. Attendance. Members are required to attend Commission meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Commission. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Commission meetings and Subcommittee meetings. If a Member is removed from the Commission that position shall be considered vacant and a new Member shall be appointed to the Commission in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Commission meetings and to speak on any item on the agenda. A person wishing to address the Commission must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Commission, a copy shall also be provided to the Staff Liaison for EXHIBIT A - Historic and Architectural Review Commission Proposed Amendments to Bylaws Deleted language is strikethrough Page 1 of 1 Added language is underline Chapter 1 General Provisions Section 1.14 Downtown and Old Town Design Guidelines The Design Guidelines for the Downtown and Old Town Overlay Districts, adopted as Ordinance No. 2001-48, as amended from time to time, is hereby adopted by reference as if set forth in full. The Design Guidelines establish criteria to guide improvements to properties and work within the Downtown Overlay District, and Old Town Overlay District, and Historic Overlay District. Page 95 of 100 Historic and Architectural Review Commission Bylaws Revised May 2011June 2015 Page 7 of 8 inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Commission and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Commission meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Commission meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12. Closed Sessions. The Commission may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Commission meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Commission shall meet with City Council, as requested, to determine how the Commission may best serve and assist City Council. City Council shall hear reports from the Commission at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Commission, Subcommittees may be formed for specific projects related to Commission matters. Subcommittees comprised of non-Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Commission. Subcommittee expenses may be reimbursed if authorized and approved by the Commission or by City Council. EXHIBIT A - Historic and Architectural Review Commission Proposed Amendments to Bylaws Deleted language is strikethrough Page 1 of 1 Added language is underline Chapter 1 General Provisions Section 1.14 Downtown and Old Town Design Guidelines The Design Guidelines for the Downtown and Old Town Overlay Districts, adopted as Ordinance No. 2001-48, as amended from time to time, is hereby adopted by reference as if set forth in full. The Design Guidelines establish criteria to guide improvements to properties and work within the Downtown Overlay District, and Old Town Overlay District, and Historic Overlay District. Page 96 of 100 Historic and Architectural Review Commission Bylaws Revised May 2011June 2015 Page 8 of 8 Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Commission Members at any regular meeting of the Commission. The Commission’s proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Commission’s approval. Bylaw amendments are not effective until approved by City Council. Approved and adopted at a meeting of the City Council on the _____ day of ____________________, 2015. ATTEST: THE CITY OF GEORGETOWN _____ _____ City Secretary Mayor Approved and adopted at a meeting of the Commission on the ______ day of _________________, 2015. ATTEST: COMMISSION _____ _____ Commission Secretary Commission Chairman EXHIBIT A - Historic and Architectural Review Commission Proposed Amendments to Bylaws Deleted language is strikethrough Page 1 of 1 Added language is underline Chapter 1 General Provisions Section 1.14 Downtown and Old Town Design Guidelines The Design Guidelines for the Downtown and Old Town Overlay Districts, adopted as Ordinance No. 2001-48, as amended from time to time, is hereby adopted by reference as if set forth in full. The Design Guidelines establish criteria to guide improvements to properties and work within the Downtown Overlay District, and Old Town Overlay District, and Historic Overlay District. Page 97 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Questions and comments from Commissioners in Training. ITEM SUMMARY: Questions and comments from Commissioners in Training. FINANCIAL IMPACT: NA SUBMITTED BY: Karen Frost, Recording Secretary Page 98 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: Updates from Staff and reminder of future meetings ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Matt Synatschk, Historic Planner Page 99 of 100 City of Georgetown, Texas Historic and Architectural Review June 25, 2015 SUBJECT: ITEM SUMMARY: FINANCIAL IMPACT: na SUBMITTED BY: Page 100 of 100