HomeMy WebLinkAboutAgenda CC 04.05.2013 SpecialNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
APRIL 5, 2013
The Georgetown City Council will meet on APRIL 5, 2013 at 10:00 A.M. at the Council Chambers at 101 E.
7th Street, Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City
Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at
113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order- A SPECIAL MEETING OF THE CITY COUNCIL
B Consideration and possible action to approve a Resolution and related documents concerning the City
of Georgetown's support and acceptance of a grant from Texas Department of Transportation
(TxDOT) - Aviation Division to fund the Georgetown AirportTower Operations on an Emergency
90 Day Basis in an amount not to exceed $155,000 on a 90/10 cost reimbursement basis -- Sarah
Hinton, Airport Manager and Edward G. Polasek, AICP, Transportation Services Director
C Consideration and possible action to award a contract to Robinson Aviation, Inc. (RVA) to fund the
Georgetown Airport Tower Operations on an Emergency 90 Day Basis, in an amount not to
exceed $155,000 -- Sarah Hinton, Airport Manager and Edward G. Polasek, AICP, Transportation
Services Director
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
April 5, 2013
SUBJECT:
Call to Order- A SPECIAL MEETING OF THE CITY COUNCIL
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # A
City of Georgetown, Texas
April 5, 2013
SUBJECT:
Consideration and possible action to approve a Resolution and related documents concerning the City of
Georgetown's support and acceptance of a grant from Texas Department of Transportation (TxDOT) -
Aviation Division to fund the Georgetown AirportTower Operations on an Emergency 90 Day Basis in
an amount not to exceed $155,000 on a 90/10 cost reimbursement basis -- Sarah Hinton, Airport Manager
and Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
On Thursday April 4, 2013, the Texas Transportation Commission is meeting in a special called meeting to
create a grant program to fund contacted airport tower operations in those Texas airports slated for closure by
the FAA as part of Federal sequestration. The grant program will be administered by the Aviation Division
of the Texas Department of Transportation (TxDOT), and as a grant program it will require the City to pay
all cost up front, and receive a 90 percent reimbursement from TxDOT. The grant program will allow 90
days of continuous operation of the Georgetown Municipal Airport Tower.
Staff has not received the forms or paperwork from TxDOT, and that information may not be released until
after the Transportation Commission Meeting on Thursday. However, the Tower is slated for closure on
Saturday, April 6 at 10:00 p.m., and if we don't have City Council approval to enter into the proposed
agreement we will lose operations of the Airport Tower on Sunday April 7th. As soon as the draft
paperwork is received from TxDOT, and reviewed by Legal, Finance, and City Administration it will be
forwarded to City Council.
The City will be responsible for entering into an agreement with RVA, the current contracted service
provider, in order to receive the grant funding.
FINANCIAL IMPACT:
Staff is working to identify the potential funding source for the match requirements. The
current budget is anticipated as follows:
$155,000 is the Total contact amount.
$5,500 is the City 10% share.
Monthly cost is an estimated $5,166.67 to the City.
SUBMITTED BY:
Edward G. Polasek, AICP, Transporation Services Director
Cover Memo
Item # B
City of Georgetown, Texas
April 5, 2013
SUBJECT:
Consideration and possible action to award a contract to Robinson Aviation, Inc. (RVA) to fund the
Georgetown Airport Tower Operations on an Emergency 90 Day Basis, in an amount not to exceed
$155,000 -- Sarah Hinton, Airport Manager and Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
Staff has entered into negotiation with Robinson Aviation, Inc. (RVA) to continue Contracted Towers
Operations at the Georgetown Municipal Airport for a period of 90 days beginning April 7, 2013. The 90
day contact coincides with the grant program being considered by the Texas Transportation Commission at a
special called meeting on April 4, 2013.
The Texas Department of Transportation (TxDOT) is creating the 90 day grant program to fund Contracted
Towers slated for closure under Federal sequestration implemented in March 2013. The grant program
requires the City contact with the current Contracted Tower operator (RVI), and fund the program in order to
receive a 90% reimbursement.
The draft contract is under development between the City's Legal, Finance and Transportation Departments
and RVI. It will be presented to City Council at the April 5, 2013 special called meeting, if not sooner.
FINANCIAL IMPACT:
The 90 days extension is intended to allow the Federal Aviation Administration, the Federal Administration
and Congress to reach a budget agreement to fund Federal programs impacted by sequestration.
Subsequently, TxDOT and local jurisdictions will be working to find funding opportunities for continued
operations of Contracted Tower Operations if Federal funding is not restored.
SUBMITTED BY:
Edward G. Polasek, AICP, Transporation Services Director
Cover Memo
Item # C