HomeMy WebLinkAboutAgenda CC 06.12.2012 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JUNE 12, 2012
The Georgetown City Council will meet on JUNE 12, 2012 at 3:00 P.M. at Council Chambers - 101 East 7th
Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Policy Development/Review Workshop -
A Overview of proposed 2012/13 Capital Improvement Projects (CIP) -- Jim Briggs, Assistant City
Manager and Micki Rundell, Chief Financial Officer
B Discussion related to the procurement process for municipal solid waste and recycling services provider
-- Kathy Ragsdale, Environmental and Conservation Services Director and Jim Briggs, Assistant City
Manager
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
C Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney
has a duty to advise the City Council, including agenda items
- Discussion related to the October 2012 – September 2017 municipal solid waste and recycling services
contract negotiations.
D Sec. 551.086: Competitive Matters
- Report and discussion on LCRA Wholesale Power Agreement
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Overview of proposed 2012/13 Capital Improvement Projects (CIP) -- Jim Briggs, Assistant City Manager
and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # A
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Discussion related to the procurement process for municipal solid waste and recycling services provider --
Kathy Ragsdale, Environmental and Conservation Services Director and Jim Briggs, Assistant City Manager
ITEM SUMMARY:
The solid waste services contract with our current provider, Texas Disposal Systems (TDS,) became
effective in October 2007, with an initial 5 year term and the option of 3 additional five-year extensions. The
current contract expires September 30, 2012.
Using the consulting services of SAIC (formerly RW Beck,) RFP #201228 for Solid Waste and Recycling
Collection and Disposal Services was issued on March 5, 2012, with a closing date of April 19, 2012. There
were 6 responses to the RFP, with one of these disqualified as non-responsive. The five qualifying responses
were received from Waste Management (WM), IESI, TDS, Allied Waste, and Central Texas Refuse (CTR.)
There are specific services that are included in the RFP that are not included in the current contract, including
single stream recycling and separate green waste collection, which reflect the requests and preferences
presented by customers and respondents to the 2011 Solid Waste and Recycling Survey, as well as those
suggested by City Council. The majority of the RFP requests standard services, but leaves the process for
providing these services to the discretion of the proposer. It also requests information on additional services
the proposer could provide for the City. The open style of the RFP resulted in several original and interesting
responses.
Two of the responders were eliminated using the most common method; contract cost. The remaining three
providers, CTR, TDS and Allied Waste, participated in a presentation / interview process with the Solid
Waste team. The contract could be fulfilled through either TDS or CTR as a single provider, or through a
combined effort of CTR and Allied Waste.
FINANCIAL IMPACT:
SUBMITTED BY:
Kathy Ragsdale, Environmental and Conservation Services Director/Jim Briggs, Assistant City Manager
Cover Memo
Item # B
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including agenda items
- Discussion related to the October 2012 – September 2017 municipal solid waste and recycling services
contract negotiations.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # C
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Sec. 551.086: Competitive Matters
- Report and discussion on LCRA Wholesale Power Agreement
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # D