HomeMy WebLinkAboutAgenda CC 07.23.2013 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JULY 23, 2013
The Georgetown City Council will meet on JULY 23, 2013 at 3:00 P.M. at the Council Chambers at 101 E.
7th St. Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City
Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at
113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Policy Development/Review Workshop -
A Workshop overview and discussion regarding the 2013/14 City Manager’s Proposed Budget -- Paul
Brandenburg, City Manager and Micki Rundell, Chief Financial Officer
B Presentation and discussion on Enterprise Asset Management -- Wesley Wright, P.E., Systems
Engineering Director and Mike Stasny, GISP, Information Manager
C Presentation and Update on the Public Safety Operations and Training Complex -- Paul E.
Brandenburg, City Manager, Wayne Nero, Chief of Police and Michael Seery, Project Manager
D Discussion to adopt the proposed utility ratemaking methodology as part of the City’s Fiscal and
Budgetary Policy -- Micki Rundell, Chief Financial Officer and Jim Briggs, General Manager
of Utilities
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
E Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
- Rivery Update
- LCRA Update
- CTSUD Update
- Consideration and discussion to approve a settlement agreement related to claims asserted in the
bankruptcy proceedings of Advanced Jet Services, Inc. and Georgetown Aviation Facilities, LLC
- Consideration and discussion to approve a settlement agreement with Klasberg, Patrick and
Associates as it relates to the SE1 Arterial Project
Sec 551.074: Personnel Matters
- City Attorney Position
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- RDC
- TLCC
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
July 23, 2013
SUBJECT:
Workshop overview and discussion regarding the 2013/14 City Manager’s Proposed Budget -- Paul
Brandenburg, City Manager and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
A continuation and followup on items previously discussed regarding the 2013/13 Annual Budget and related
2013 Tax Rate. An overview of the proposed City Manager’s budget was provided on Monday. This
workshop will continue the discussion on items contained in the proposed budget. and the 2013 tax rate.
FINANCIAL IMPACT:
A financial overview will be included as part of the discussion.
SUBMITTED BY:
Cover Memo
Item # A
City of Georgetown, Texas
July 23, 2013
SUBJECT:
Presentation and discussion on Enterprise Asset Management -- Wesley Wright, P.E., Systems Engineering
Director and Mike Stasny, GISP, Information Manager
ITEM SUMMARY:
A presentation will be given as a detailed overview of the City’s need to implement an
Enterprise Asset Management System (EAM) to provide work management and asset
management capabilities not only for GUS but for other divisions throughout the City. The
City wants to better track assets, utilize best practices for managing infrastructure and
integrate EAM with existing and future Customer Information System, Financial Information
System, and Geographic Information System among others.
FINANCIAL IMPACT:
SUBMITTED BY:
Wesley Wright, P.E., Systems Engineering Director/Mike Stasny, GISP, Information Manager
Cover Memo
Item # B
City of Georgetown, Texas
July 23, 2013
SUBJECT:
Presentation and Update on the Public Safety Operations and Training Complex -- Paul E. Brandenburg, City
Manager, Wayne Nero, Chief of Police and Michael Seery, Project Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # C
City of Georgetown, Texas
July 23, 2013
SUBJECT:
Discussion to adopt the proposed utility ratemaking methodology as part of the City’s Fiscal and Budgetary
Policy -- Micki Rundell, Chief Financial Officer and Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
The existing Fiscal and Budgetary Policy, adopted by City Council, requires City staff to review utility rates
every three years to assess cost trends and revenue requirements. Last year, the staff engaged the services of
Utility Rate Consultants to review electric rates. The results of the study were presented to Council in
2012. That study determined that revenue requirements were being met, but an imbalance in base rate to
energy rate was identified.
That same imbalance exists between water base rate and volumetric rates. The imbalance in rates does not
reflect “Cost of Service” and creates revenue risk, competitive issues, and conservation program conflict.
Staff is proposing to amend the Financial Policy Manual to include an appropriate ratemaking
methodology. The goal is to formally adopt a policy to ensure that utility rates reflect “Cost of Service” and
that fixed and variable cost components are funded by the appropriate portion of the rate.
STAFF RECOMMENDATION:
Staff recommends the adoption of the ratemaking methodology presented by staff as follows:
V. Revenue Management:
B: Other Considerations
7. Enterprise Fund Rates
To include the following:
“In or to ensure fairness and equity among customers serve by the City’s utilities; as well as, to
ensure adequate revenue is collected to fund the cost of operations, the City will use a “cost of service” basis
for utility rate development. The rate methodology shall recognize fixed cost as those that are not driven by
usage or demand within the BASE rate for the utility and whenever possible, allocate demand driven costs as
a variable component of the rate.
Due to the competitive and regulative environment of the Electric Utility, the City’s BASE rate will include
all components except for energy, which is demand driven.
Cover Memo
Item # D
The target for the Water Utility is to recover 75% of the fixed costs in the base rate and assume the remaining
25% are recovered within the first two tiers of the City’s volumetric rate structure. The percentage of
variable cost recovery included in the volumetric rate through increases among the rate tiers.”
If approved, this policy will be incorporated in the next revision to the City’s Fiscal and Budgetary Policy.
BOARD RECOMMENDATION:
This item was unanimously recommended by the GUS Board for Council approval at the July 12, 2013, GUS
Board meeting.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell, CFO/Jim Briggs, General Manager Utilities
Cover Memo
Item # D
City of Georgetown, Texas
July 23, 2013
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including agenda items
- Rivery Update
- LCRA Update
- CTSUD Update
- Consideration and discussion to approve a settlement agreement related to claims asserted in the bankruptcy
proceedings of Advanced Jet Services, Inc. and Georgetown Aviation Facilities, LLC
- Consideration and discussion to approve a settlement agreement with Klasberg, Patrick and Associates as it
relates to the SE1 Arterial Project
Sec 551.074: Personnel Matters
- City Attorney Position
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- RDC
- TLCC
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # E