HomeMy WebLinkAboutAgenda CC 04.24.2012 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
APRIL 24, 2012
The Georgetown City Council will meet on APRIL 24, 2012 at 3:00 P.M. at the Council Chambers at 101 E.
7th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Policy Development/Review Workshop -
A Public Safety Presentation -- Wayne Nero, Police Chief and Robert Fite, Fire Chief
B Presentation and possible direction on policy guidelines for Parks and Recreation Fees and Cost
Recovery -- Kimberly Garrett, Parks and Recreation Director
C Presentation of Information Technology (IT) major project status for the current fiscal year, and the IT
Master Plan update for FY2013 -- Mike Peters, Information Technology Director and Micki Rundell,
Chief Financial Officer
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
D Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated
litigation and other matters on which the attorney has a duty to advise the City Council, including but
not limited to this week's agenda items
E Sec. 551.072: Deliberation about Real Property
- Rivery Conference Center Update
- Cimarron Hills Update
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
April 24, 2012
SUBJECT:
Public Safety Presentation -- Wayne Nero, Police Chief and Robert Fite, Fire Chief
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # A
City of Georgetown, Texas
April 24, 2012
SUBJECT:
Presentation and possible direction on policy guidelines for Parks and Recreation Fees and Cost Recovery --
Kimberly Garrett, Parks and Recreation Director
ITEM SUMMARY:
Presentation will include information on how fees and rates are currently set for Parks and Recreation
programs and services. Recommendations for a policy on operational cost recovery and establishing a
consistent differential for resident and non resident fees will be presented.
The recommendations have come from the General Government and Finance Committe and the Parks and
Recreation Board.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Policy Recommnedations
Cover Memo
Item # B
Parks and Recreation Fee Policy Recommendations
GGAF policy recommendation on 4/5/12 on the guiding philosophy for setting Park/Rec fees. Parks and
Recreation Board reviewed on 4/12/12 and recommended the policy with the changes in red.
Overall Operational Recovery Rate Philosophy: The target for this rate is to be between 50% and 60% as
a whole. Individual programs/fees/rates, etc. may vary in their individual recovery rates.
Residential versus Nonresidential Rates Philosophy:
1) Memberships: Annual Residential Rate should be 75% of the Nonresidential Rate plus or
minus 10% at the discretion of the Parks/Rec Director in keeping with the Target Market
Philosophy.
2) All other rates:
a. If the rate is greater than or equal to $50 for a resident, then the nonresident rate
will be a minimum of the greater of $20 or 25% higher than the residential rate,
with rates above this level made at the discretion of the Parks/Rec director as based
on the demand for the service, while operating under the Overall Operational
Recovery Rate target. Parks and Recreation Board recommended that rates greater
than or equal to $50 be set at a minimum of 25% higher for non residents. This was
to have a more proportionate increase.
b. If the rate is less than $50, then the nonresidential rate should be a minimum of $10
greater than the residential rate with higher differences at the discretion of the
Parks/Rec Director.
Target Market Philosophy:
1) Parks/Rec is to set memberships rates that encourage a target market of Seniors, Families,
and Youths.
2) Annual Rates of all kinds should be set to incentivize consumers to choose annual payments
over shorter term options.
3) A discount should be given to consumers that opt for using a bank draft as a form of
payment where applicable. Parks and Recreation Board was concerned with this statement
and wanted to clarify bank draft as being a recurring debit. They also wanted this to be
offered to the consumers as a convenience but not at a discounted rate since additional
bank fees would be incurred by the City.
4) Contingency: Unless otherwise stated, the Parks/Rec Director is to apply the above
philosophies to all rates under their jurisdiction, both current and future. These
philosophies are written for Annual Rates/Fees. All non-annual rates/fees shall have these
philosophies applied to them proportionally where reasonable.
Parks and Recreation Board also wanted to add an effective date of October 1, 2012.
Attachment number 1 \nPage 1 of 1
Item # B
City of Georgetown, Texas
April 24, 2012
SUBJECT:
Presentation of Information Technology (IT) major project status for the current fiscal year, and the IT
Master Plan update for FY2013 -- Mike Peters, Information Technology Director and Micki Rundell, Chief
Financial Officer
ITEM SUMMARY:
This presentation will provide an overview of major Information Technology projects:
· Completed in the current year
· Currently in progress, and
· Initiatives incorporated in the FY 2013 IT Master Plan update
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Presentation
Cover Memo
Item # C
IT Master Plan Update
City Council Workshop
April 24, 2012
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Agenda
• FY 2012 Project Status
– Completed Projects
– Currently in Progress
• FY 2013 IT Master Plan Update
– FY 2013 Initiatives
– Future Projects
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Already in FY 2012….
• Began Laserfiche (records management) pilot
• Replaced all City-issued Blackberry smartphones
• Implemented 65 vehicle GPS tracking systems
• Updated Library internet terminals
• Updated Square Wi-Fi system
• Released Webex phone and web conferencing
• For Council: Updated dais systems, digital timer system
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Major Projects Underway
• Virtual Desktop Implementation
– Approx. 75 users already converted, complete by July
• Outlook/Exchange Implementation (Replaces Notes)
– Includes archiving, file transfer, mobile mgt. solutions
– Users transition in phases during April-June (Council in June)
• Tyler Content Manager – Court records management
• Boards/Commissions move to MuniAgenda
• MyPermitNow system for Planning Dept.
• Electric Construction Mgt. System (in RFP)
• Expense Report Management System (in RFP)
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FY 2013 Master Plan Update
• IT Steering Committee managed three
month process, parallel to CIP:
– Review projects in progress
– Identify new requirements
– Factor in planned upgrades for existing systems
– Reprioritize, place in timeline
• Results were used to develop FY 2013
budget requests (IT and other depts.)
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FY 2013 Requested Projects (1 of 2)
• Asset Management System (AMS):
– Electronic Inventory of City’s Infrastructure Assets
– Work Order and Maintenance Management
– Integrated with City GIS data
– RFP Developed, waiting release
• Laserfiche (Records Management)
– Phased rollout of additional departments
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FY 2013 Requested Projects (2 of 2)
• Other Projects:
– Phone system software upgrade
– Interactive Voice Response (IVR) replacement
– Fire Inspection System
– City Intranet
– Disaster Recovery/Bus. Continuity (DR/BC) Design
• Part of Public Safety Building design
– PD/FD Staff Scheduling
– Contract Management System
– Routine upgrades including CAD/RMS
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Initiatives Beyond FY 2013
• Utilities Customer Information System
– Major FY2014 project
• ERP Systems Replacement
– Major FY2015 project
• Enterprise Records Mgt. (additional departments)
• AMS Extension for Transportation
• Internal Work Tracking System
Will be reevaluated during FY 2014 IT Master Plan
Update At
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THANK YOU!
Questions?
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City of Georgetown, Texas
April 24, 2012
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated litigation
and other matters on which the attorney has a duty to advise the City Council, including but not limited to
this week's agenda items
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # D
City of Georgetown, Texas
April 24, 2012
SUBJECT:
Sec. 551.072: Deliberation about Real Property
- Rivery Conference Center Update
- Cimarron Hills Update
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # E