HomeMy WebLinkAboutAgenda CC 11.22.2011 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
NOVEMBER 22, 2011
The Georgetown City Council will meet on NOVEMBER 22, 2011 at 4:00 P.M. at the Council Chambers at
101 E. 7th Street
If you need accommodations for a disability, please notify the city in advance.
Policy Development/Review Workshop -
A Overview of the September 30, 2011 year end preliminary financial information -- Micki Rundell, Chief
Financial Officer
B Update on Boards & Commissions Administration and Training Procedures -- Jessica Brettle, City
Secretary; Rachel Saucier, Assistant City Secretary; Bridget Chapman, Acting City Attorney and Skye
Masson, Legal Assistant
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
C Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated
litigation and other matters on which the attorney has a duty to advise the City Council, including but not
limited to this week's agenda item
- Water Oak Development
- Pine Street
D Sec. 551.072: Deliberation about Real Property
- Discussion and deliberation concerning proposed real estate purchase of a 17 acre tract along the South
San Gabriel River on Hwy 29 for parkland
E Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussions or deliberations regarding commercial or financial information that the governmental body
has received from a business prospect that the City Council seeks to have locate, stay or expand in or near
the territory of the City and with which the City Council is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business prospect that the City
Council seeks to have locate, stay or expand in or near the territory of the City and with which the City
Council is conducting economic development negotiations.
- Project Erin
- Project Center
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
November 22, 2011
SUBJECT:
Overview of the September 30, 2011 year end preliminary financial information -- Micki Rundell, Chief
Financial Officer
ITEM SUMMARY:
A preliminary year end 2011 projected versus actual fund balance/working capital report is included. The
balances are preliminary and un-audited. The City’s external auditors, Clifton Gunderson, LLP have been on-
site to audit the City’s 2010/11 financial records. The final, audited financial statements will be completed by
January 31, 2012 and presented in late February.
A 2010/11 & 2011/12 Budget amendment will be presented in January 2012, once all 2010/11 numbers are
finalized for the CIP projects that should roll forward into the current year.
FINANCIAL IMPACT:
Year-end balances are better than anticipated, due to weather related revenues in the utilites, as well as,
expense savings within departments. While General Fund balance is projected to be higher, staff
recommends funding the balance of the Bellaire/Shell Road project, as well as, other transportion related
projects.
A PowerPoint presentation dealing this information will be presented at the Workshop.
SUBMITTED BY:
ATTACHMENTS:
Variance Report
Cover Memo
Item # A
11/15/11
Preliminary YE 2010/11 Variance Report
CITY OF GEORGETOWN
10/01/11 Beginning Fund Balances/Working Capital
ACTUAL VS PROJECTED
Projected YE Budgetary
per Budget Actual
10/1/2011 10/1/2011 Variance Explanation
GOVERNMENTAL FUNDS:
General (unreserved) 7,829,950 8,750,003 920,053
Revenues:
General Fund 38,209,276 38,921,910 712,634
ROI/Franchise Fees on Utilities (Water)
Expenses:
Transportation 2,911,046 3,269,661 (358,615)
Timing of Street Maintenance projects
Community Development 2,220,909 2,192,521 28,388
Operational Savings
Finance & Administration 565,337 552,230 13,107
Operational Savings
Fire 7,031,445 7,000,975 30,470
Operational Savings
Management Services 4,855,925 4,538,356 317,569
Timing of flood insurance payment
Community Services 7,333,942 7,328,023 5,919
Operational Savings
Police Department 9,711,252 9,558,791 152,461
Operational Savings due to open positions
Environmental Svcs 4,353,868 4,335,748 18,120
Operational Savings
General Debt Service 1,807,060 1,937,683 130,623
Payments less due to timing of new debt payment
General Capital Projects 1,401,057 17,745,382 16,344,325
Timing of CIP projects such as Fire Station 5 & 2 and 2008
GO Bond Proceeds
Special Revenue Funds:
Tourism Fund (unreserved) 382,087 446,359 64,272 Hotel tax revenue greater due to new/renovated properties
Street Maintenance Tax 488,297 2,744,282 2,255,985 Timing of CIP projects
Animal Services 46,705 81,944 35,239 Revenue greater than projected
Library Restricted 12,727 (13,948) (26,675)Bookmobile reservation
Main Street Façade 19,840 53,619 33,779 Grants awarded lower than anticipated
Parks Restricted 424,635 724,210 299,575 No dedication fess were used during fiscal year
Police Restricted 60,028 81,529 21,501 Expenditures lower than anticipated
Fire Billing SRF 171,926 153,512 (18,414)Expenditures higher than anticipated
Conservation SRF 248,360 149,806 (98,554)Timing of grant revenue and expenditures
FEMA SRF 113,659 241,934 128,275 Timing of reimbursement from FEMA for 08/09 disaster
Cemetery 32,080 47,268 15,188 Expenditures lower than anticipated
Court Fees SRF 54,135 145,647 91,512 Expenditures lower than anticipated
INTERNAL SERVICE FUNDS:
Facilities Maintenance Fund 32,528 (1,219) (33,747)Allocation savings and timing of building projects
Fleet Management 1,173,997 1,002,635 (171,362)
Timing of the purchase of Digger Derek & Bucket Trucks
Information Services 59,039 220,371 161,332 Increase will fund IT replacement reserve
Joint Services 243,368 96,539 (146,829)
Allocation savings
ENTERPRISE FUNDS:
Airport Fund 379,145 295,263 (83,882)
Fuel revenue and expense timing
Electric Services Fund 10,626,623 10,533,420 (93,203)
Unearned revenue for future rate stablization
Water Services Fund 7,441,746 12,721,025 5,279,279
Higher than anticipated Revenues & timing of CIP projects
Stormwater Services Fund 592,407 1,966,360 1,373,953
Delay in CIP projects
Attachment number 1 \nPage 1 of 1
Item # A
City of Georgetown, Texas
November 22, 2011
SUBJECT:
Update on Boards & Commissions Administration and Training Procedures -- Jessica Brettle, City Secretary;
Rachel Saucier, Assistant City Secretary; Bridget Chapman, Acting City Attorney and Skye Masson, Legal
Assistant
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # B
City of Georgetown, Texas
November 22, 2011
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated litigation
and other matters on which the attorney has a duty to advise the City Council, including but not limited to
this week's agenda item
- Water Oak Development
- Pine Street
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # C
City of Georgetown, Texas
November 22, 2011
SUBJECT:
Sec. 551.072: Deliberation about Real Property
- Discussion and deliberation concerning proposed real estate purchase of a 17 acre tract along the South San
Gabriel River on Hwy 29 for parkland
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # D
City of Georgetown, Texas
November 22, 2011
SUBJECT:
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussions or deliberations regarding commercial or financial information that the governmental body has
received from a business prospect that the City Council seeks to have locate, stay or expand in or near the
territory of the City and with which the City Council is conducting economic development negotiations; or to
deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have
locate, stay or expand in or near the territory of the City and with which the City Council is conducting
economic development negotiations.
- Project Erin
- Project Center
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # E