HomeMy WebLinkAboutAgenda CC 04.10.2012 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
APRIL 10, 2012
The Georgetown City Council will meet on APRIL 10, 2012 at 4:30 P.M. at the Council Chambers at 101 E.
7th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Policy Development/Review Workshop -
A Update on City Websites and Social Media -- Keith Hutchinson, Public Communications Director and
Erin McDonald, Webmaster
B IT Master Plan Update -- Mike Peters, Information Technology Director and Micki Rundell, Chief
Financial Officer
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
C Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated
litigation and other matters on which the attorney has a duty to advise the City Council, including but
not limited to this week's agenda item
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
April 10, 2012
SUBJECT:
Update on City Websites and Social Media -- Keith Hutchinson, Public Communications Director and Erin
McDonald, Webmaster
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # A
City of Georgetown, Texas
April 10, 2012
SUBJECT:
IT Master Plan Update -- Mike Peters, Information Technology Director and Micki Rundell, Chief Financial
Officer
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
GGAF Item - IT Master Plan Update
GGAF IT Master Plan Update Presentation
Cover Memo
Item # B
C:\VERDEU~1\Users\rsaucier\AppData\Local\Temp\notesC2C181\GGAF Agenda Item re IT Master Plan Update 040512.doc
General Government & Finance Advisory Subcommittee
(GGAF) Meeting Date: April 5, 2012 Item No.
SUBJECT
Presentation to Committee – Information Technology (IT) major project status for the current fiscal year , and the IT
Master Plan update for FY2013.
ITEM SUMMARY
This presentation will provide an overview of major Information Technology projects:
• Completed in the current year
• Currently in progress, and
• Initiatives incorporated in the FY 2013 IT Master Plan update
FINANCIAL IMPACT
ATTACHMENTS
IT Master Plan Presentation
Submitted By:
Mike Peters, IT Director
Attachment number 1 \nPage 1 of 1
Item # B
IT Master Plan Update
General Government & Finance
Advisory Subcommittee
April 5, 2012
Attachment number 2 \nPage 1 of 9
Item # B
Agenda
•FY 2012 Project Status
–Completed Projects
–Currently in Progress
•FY 2013 IT Master Plan Update
–FY 2013 Initiatives
–Future Projects
Attachment number 2 \nPage 2 of 9
Item # B
Already in FY 2012….
•Began Laserfiche (records management) pilot
•Replaced all City-issued Blackberry smartphones
•Implemented 65 vehicle GPS tracking systems
•Updated Library internet terminals
•Updated Square Wi-Fi system
•Released Webex phone and web conferencing
•For Council: Updated dais systems, digital timer system
Attachment number 2 \nPage 3 of 9
Item # B
Major Projects Underway
•Virtual Desktop Implementation
–Approx. 75 users already converted, complete by July
•Outlook/Exchange Implementation (Replaces Notes)
–Includes archiving, file transfer, mobile mgt. solutions
–Users transition in phases during April-June (Council in June)
•Tyler Content Manager – Court records management
•Boards/Commissions move to MuniAgenda
•MyPermitNow system for Planning Dept.
•Electric Construction Mgt. System (in RFP)
•Expense Report Management System (in RFP)
Attachment number 2 \nPage 4 of 9
Item # B
FY 2013 Master Plan Update
•IT Steering Committee managed three
month process, parallel to CIP:
–Review projects in progress
–Identify new requirements
–Factor in planned upgrades for existing systems
–Reprioritize, place in timeline
•Results were used to develop FY 2013
budget requests (IT and other depts.)
Attachment number 2 \nPage 5 of 9
Item # B
FY 2013 Requested Projects (1 of 2)
•Asset Management System (AMS):
–Electronic Inventory of City’s Infrastructure Assets
–Work Order and Maintenance Management
–Integrated with City GIS data
–RFP Developed, waiting release
•Laserfiche (Records Management)
–Phased rollout of additional departments
Attachment number 2 \nPage 6 of 9
Item # B
FY 2013 Requested Projects (2 of 2)
•Other Projects:
–Phone system software upgrade
–Interactive Voice Response (IVR) replacement
–Fire Inspection System
–City Intranet
–Disaster Recovery/Bus. Continuity (DR/BC) Design
•Part of Public Safety Building design
–PD/FD Staff Scheduling
–Contract Management System
–Routine upgrades including CAD/RMS
Attachment number 2 \nPage 7 of 9
Item # B
Initiatives Beyond FY 2013
•Utilities Customer Information System
–Major FY2014 project
•ERP Systems Replacement
–Major FY2015 project
•Enterprise Records Mgt. (additional departments)
•AMS Extension for Transportation
•Internal Work Tracking System
Will be reevaluated during FY 2014 IT Master Plan Update
Attachment number 2 \nPage 8 of 9
Item # B
THANK YOU!
Questions?
Attachment number 2 \nPage 9 of 9
Item # B
City of Georgetown, Texas
April 10, 2012
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated litigation
and other matters on which the attorney has a duty to advise the City Council, including but not limited to
this week's agenda item
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # C