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Home My WebLink AboutAgenda CC 11.23.2010 WorkshopNotice of Meeting of the Governing Body of the City of Georgetown, Texas NOVEMBER 23, 2010 The Georgetown City Council will meet on NOVEMBER 23, 2010 at 4:00 P.M. at 101 East 7th Street, Georgetown, Texas 78626 If you need accommodations for a disability, please notify the city in advance. Policy Development/Review Workshop - A Overview of the September 30, 2010 year end preliminary financial information -- Micki Rundell, Chief Financial Officer and Laurie Brewer, Assistant Finance Director B Presentation, discussion and possible action on the Public Safety facilities plan -- Paul Brandenburg, City Manager Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. C Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including this week's agenda items D Sec. 551.072: Real Property - Discussion concerning the purchase of real property from the Lera Brock Hughes Trust No. 2, in connection with the Southeast Arterial One Road Project -- Terri Calhoun, Real Estate Services Coordinator and Thomas R. Benz, P.E., Systems Engineering Director -Discussion regarding the acquisition of right-of-way for the Southwest Bypass & FM 1460 E Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Discussions or deliberations regarding commercial or financial information that the governmental body has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations - Discussion as to incentives pertaining to the wine industry - Project Blue Adjournment Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas November 23, 2010 SUBJECT: Overview of the September 30, 2010 year end preliminary financial information -- Micki Rundell, Chief Financial Officer and Laurie Brewer, Assistant Finance Director ITEM SUMMARY: A preliminary year end 2010 projected versus actual fund balance/working capital report is included. The balances are preliminary and un-audited. The City’s external auditors, Clifton Gunderson, LLP have been on- site to audit the City’s 2009/10 financial records. The final, audited financial statements will be completed by January 31, 2011 and presented in late February. A 2009/10 & 2010/11 Budget amendment will be presented in December 2010, once all 2009/10 numbers are finalized for the CIP projects that should roll forward into the current year. FINANCIAL IMPACT: SUBMITTED BY: Micki Rundell ATTACHMENTS: Variance Report Cover Memo Item # A 11/17/10 Preliminary YE 2009/10 Variance Report CITY OF GEORGETOWN 10/01/10 Beginning Fund Balances/Working Capital ACTUAL VS PROJECTED Projected YE Budgetary per Budget Actual 10/1/2010 10/1/2010 Variance Explanation GOVERNMENTAL FUNDS: General (unreserved) 1,007,873 1,731,092 723,219 Results from higher revenues & expenditure savings Revenues: General Fund 37,075,237 37,038,356 (36,881) Sales Tax Revenue > than projected which offsets shortfall in ROI/Franchise Fees Expenses: Transportation 3,407,641 2,904,867 502,774 Timing of Street Maintenance projects Community Development 2,068,537 2,105,294 (36,757) Timing of expenditures; within budget Finance & Administration 534,911 505,492 29,419 Operational Savings Fire 6,788,181 6,702,351 85,830 Operational Savings Management Services 1,937,225 1,863,455 73,770 Operational Savings Community Services 6,763,046 6,862,299 (99,253) Offset by higher program revenues Police Department 9,571,324 9,323,565 247,759 Operational Savings Environmental Svcs 4,110,148 4,263,550 (153,402) Expenditure timing due to clean-up from flood General Debt Service 2,165,821 2,273,018 107,197 Payments less due to timing of new debt payment General Capital Projects 219,221 2,113,111 1,893,890 Timing of equipment purchases Special Revenue Funds: Tourism Fund (unreserved) 360,332 419,609 59,277 Hotel tax revenue greater than projected Street Maintenance Tax 432,185 1,818,910 1,386,725 Revenues greater as well as timing of projects Animal Services 29,481 56,600 27,119 Revenue greater than projected Library Restricted 69,472 67,107 (2,365) Main Street Façade 48,372 42,647 (5,725)Expenditures higher than anticipated, offset by fund balance Parks Restricted 320,576 799,465 478,889 No dedication fess were used during fiscal year Police Restricted 13,621 101,103 87,482 Expenditures lower than anticipated Fire Billing SRF 104,941 243,216 138,275 Revenue greater than anticipated FEMA Fire SRF (9,485) (9,485)Timing of grant reimbursement Weatherization SRF 152,250 724 (151,526)Deferred the grant revenue to be used next year FEMA SRF 88,127 87,863 (264) Cemetery 2,130 34,210 32,080 Expenditures lower than anticipated Court Fees SRF 68,270 122,313 54,043 Expenditures lower than anticipated INTERNAL SERVICE FUNDS: Facilities Maintenance Fund 57,813 76,216 18,403 Operational savings Fleet Management 1,229,406 1,312,197 82,791 Operational savings Information Services 71,298 82,100 10,802 Operational savings Joint Services 390,856 491,066 100,210 Operational savings ENTERPRISE FUNDS: Airport Fund 339,125 457,149 118,024 Revenue higher than projected & operational savings Electric Services Fund 14,430,653 14,931,736 501,083 Timing of CIP projects Water Services Fund 11,619,282 21,705,723 10,086,441 Timing of CIP projects (Water Plant expansion) Stormwater Services Fund 453,754 2,535,444 2,081,690 Timing of CIP projects Attachment number 1 Page 1 of 1 Item # A City of Georgetown, Texas November 23, 2010 SUBJECT: Presentation, discussion and possible action on the Public Safety facilities plan -- Paul Brandenburg, City Manager ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Cover Memo Item # B City of Georgetown, Texas November 23, 2010 SUBJECT: Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including this week's agenda items ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: RES Cover Memo Item # C City of Georgetown, Texas November 23, 2010 SUBJECT: Sec. 551.072: Real Property - Discussion concerning the purchase of real property from the Lera Brock Hughes Trust No. 2, in connection with the Southeast Arterial One Road Project -- Terri Calhoun, Real Estate Services Coordinator and Thomas R. Benz, P.E., Systems Engineering Director -Discussion regarding the acquisition of right-of-way for the Southwest Bypass & FM 1460 ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: RES Cover Memo Item # D City of Georgetown, Texas November 23, 2010 SUBJECT: Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Discussions or deliberations regarding commercial or financial information that the governmental body has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations - Discussion as to incentives pertaining to the wine industry - Project Blue ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: RES Cover Memo Item # E