HomeMy WebLinkAboutAgenda CC 08.29.2011 SpecialNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
AUGUST 29, 2011
The Georgetown City Council will meet on AUGUST 29, 2011 at 6:00 P.M. at the Council Chambers at 101
E. 7th Street
If you need accommodations for a disability, please notify the city in advance.
Policy Development/Review Workshop -
A - Call to Order
SPECIAL MEETING TO BEGIN NO EARLIER THAN 6:00 PM
B Workshop to discuss the 2011/12 budget -- Micki Rundell, Chief Financial Officer and Paul E.
Brandenburg, City Manager
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
C Consideration and possible action regarding the 2011/2012 budget -- Micki Rundell, Chief Financial
Officer and Paul E. Brandenburg, City Manager
D First Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2011 --
Micki Rundell, Chief Financial Officer
E Consideration and possible action to approve a Resolution ratifying the property tax increase
included in the 2011/12 Annual Budget and acknowledging that the 2011 tax rate will raise more
revenue from property taxes than the previous year -- Micki Rundell, Chief Financial Officer
F First Reading of an Ordinance adopting the 2011/12 City of Georgetown Annual Budget for the
fiscal year beginning October 1, 2011, and ending September 30, 2012 -- Micki Rundell, Chief Financial
Officer
G First Reading of an Ordinance amending § 2.08.010 "Administrative Divisions and Departments"
of the Georgetown Code of Ordinances -- Micki Rundell, Chief Financial Officer
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
H Sec. 551.086: Competitive Matters
- Evaluation of bond ratings to credit annex implications under Wholesale Power Supply contracts -- Jim
Briggs, Assistant City Manager
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
August 29, 2011
SUBJECT:
- Call to Order
SPECIAL MEETING TO BEGIN NO EARLIER THAN 6:00 PM
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # A
City of Georgetown, Texas
August 29, 2011
SUBJECT:
Workshop to discuss the 2011/12 budget -- Micki Rundell, Chief Financial Officer and Paul E. Brandenburg,
City Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell and Paul Brandenburg
Cover Memo
Item # B
City of Georgetown, Texas
August 29, 2011
SUBJECT:
Consideration and possible action regarding the 2011/2012 budget -- Micki Rundell, Chief Financial Officer
and Paul E. Brandenburg, City Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell and Paul E. Brandenburg
Cover Memo
Item # C
City of Georgetown, Texas
August 29, 2011
SUBJECT:
First Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2011 --
Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
This ordinance sets the ad valorem tax rate for the tax year 2011. This rate is based on net taxable property
values at January 1, 2011, to assess taxes for collection during fiscal year 2011/12. The tax rate of $0.38750
per $100 valuation is the proposed tax rate for 2011 and represents an increase from last year’s rate of
$0.35622.
The 2011 effective rate is $0.36901, and the 2011 rollback rate is $0.41232 and includes a sales tax for
property tax relief adjustment of $0.0326. The proposed rate of $0.38750 is 5% higher than the effective rate.
A homeowner with an average taxable home value of $184,959 will pay approximately $65.55 more in taxes
than in the previous year in taxes. The total tax bill for an average home in Georgetown will be $716.12,
compared to the 2010 average tax bill of $651.17. The average home values taxable value grew 1.18% in
2011.
State law requires governments that levy tax rates higher than the effective rate hold two public hearings,
which were held on August 9, 2011 and August 18, 2011.
COMMENTS
State law requires specific language when adopting the 2011 rate:
I move the adoption of a property tax rate of $0.38750 of which$0.22290 will be for Maintenance and
Operations and $0.16460 is for Interest and Sinking.
FINANCIAL IMPACT:
The tax rate that was used in balancing the budget was $0.38750
SUBMITTED BY:
Micki Rundell, Chief Financial Officer
ATTACHMENTS:
Ordinance
Cover Memo
Item # D
Levy Tax Rate 2008/09 Ordinance No. _______________
Page 1 of 2
ORDINANCE NUMBER _______________
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF
GEORGETOWN FOR THE TAX YEAR 2011; PROVIDING A
SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Georgetown, Texas is an incorporated Home Rule city
dependent upon taxes to provide its citizens with services; and
WHEREAS, the City of Georgetown, Texas published the required notices; and
WHEREAS, the City of Georgetown, Texas held the required two public
hearings on August 9, 2011 and August 18, 2011; and
WHEREAS, all notification and public hearing requirements have been
satisfied; and
WHEREAS, the City Council finds it necessary to levy taxes for the 2011/12
fiscal year for the City of Georgetown, Texas; and
WHEREAS, the tax rate being considered is above the effective rate; and
WHEREAS, THIS TAX RATE WILL RAISE MORE TAXES FOR
MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE,
and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council
hereby finds that this ordinance complies with the Vision Statement of the City of
Georgetown 2030 Comprehensive Plan.
SECTION 2. The City Council of the City of Georgetown (the "City Council")
hereby finds that all of the prerequisites to the levying of a tax rate for this City for the
year 2011, (including, without limitation, certifications, notices, submittals, and public
hearings) as required by law have been complied with.
Attachment number 1
Page 1 of 2
Item # D
Levy Tax Rate 2008/09 Ordinance No. _______________
Page 2 of 2
SECTION 3. The City Council does hereby levy and adopt the tax rate on $100
valuation for the tax year 2011 as follows:
$0.22290 for the purpose of maintenance and operation
$0.16460 for the principal and interest on debt of this city
$0.38750 total tax rate
SECTION 4. If any section, paragraph, clause, phrase, or provision of this
Ordinance shall be adjudged invalid or held unconstitutional, the same shall not affect
the validity of this Ordinance as a whole or any part or provision thereof other than the
part so declared to be invalid or unconstitutional.
SECTION 5. This Ordinance shall become effective upon adoption of its
second and final reading by the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 23rd day of August, 2011.
PASSED AND APPROVED on Second Reading on the 13th day of September,
2011.
ATTEST: THE CITY OF GEORGETOWN:
_________________________
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
Bridget Chapman
Acting City Attorney
Attachment number 1
Page 2 of 2
Item # D
City of Georgetown, Texas
August 29, 2011
SUBJECT:
Consideration and possible action to approve a Resolution ratifying the property tax increase included in
the 2011/12 Annual Budget and acknowledging that the 2011 tax rate will raise more revenue from property
taxes than the previous year -- Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
The Local Government Code Section 102.007 requires the City Council take a vote to ratify the increase in
revenue generated by the 2011 property tax rate. This vote is in addition to and separate from the vote to
adopt the budget or to set the tax rate as required by Chapter 26 of the Tax Code.
This resolution ratifies and acknowledges that the adoption of the 2011/12 Annual Budget will require
raising more revenue from property tax revenue than in the previous year. This budget will raise more total
property taxes than last year’s budget by $819,189 or 7.6%, and of that amount $354,362 is tax revenue to be
raised from new property added to the tax roll this year.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell, Chief Financial Officer
ATTACHMENTS:
Resolution
Cover Memo
Item # E
Resolution to ratify tax increase
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.5239.1.RatifyTaxRate Res.docx
Page 1 of 1
RESOLUTION NO. ____________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN,
TEXAS, RATIFYING THAT THE ADOPTION OF THE 2011/12 ANNUAL
BUDGET WILL REQUIRE RAISING MORE REVENUE FROM PROPERTY
TAXES THAN IN THE PREVIOUS YEAR.
WHEREAS, the Legislature of the State of Texas has amended Section 102.007 of the
Local Government Code: and
WHEREAS, a separate vote of the City Council is required to ratify that the adoption of
the 2011/12 Annual Budget will require raising more revenue from property taxes than the
previous year; and
WHEREAS, this resolution represents such action;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this resolution are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
resolution complies with the Vision Statement of the City of Georgetown 2030 Comprehensive
Plan.
SECTION 2. The 2011 notification statement that states “This Budget will raise more
total property taxes than last year’s budget by $819,189 or 7.6%, and of that amount $354,362
is tax revenue to be raised from new property added to the tax roll this year” has been made.
SECTION 3. The Mayor is hereby authorized to sign this resolution and the City
Secretary to attest. This resolution shall be effective immediately upon adoption.
RESOLVED this 23th day of August, 2011.
ATTEST: THE CITY OF GEORGETOWN:
Jessica Brettle By: George Garver
City Secretary MAYOR
APPROVED AS TO FORM:
Bridget Chapman
Acting City Attorney
Attachment number 1
Page 1 of 1
Item # E
City of Georgetown, Texas
August 29, 2011
SUBJECT:
First Reading of an Ordinance adopting the 2011/12 City of Georgetown Annual Budget for the fiscal
year beginning October 1, 2011, and ending September 30, 2012 -- Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
This Ordinance adopts the Annual Budget the fiscal year beginning October 1, 2011, and ending September
30, 2012.
FINANCIAL IMPACT:
The 2011/12 Budget Summary contains a discussion of the financial impact of the ordinance. The total
appropriation for 2011/12 is $179,117,634.
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Oridnance
All Funds Summary
Cover Memo
Item # F
2010/11 Annual Operating Plan Ordinance No. _____________________________
Page 1 of 3
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.5240.1.Budget 2010 Adoption Ordinance.docx
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, ADOPTING THE ANNUAL BUDGET FOR
THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1, 2011, AND
ENDING SEPTEMBER 30, 2012, IN ACCORDANCE WITH CHAPTER
102, LOCAL GOVERNMENT CODE; APPROPRIATING THE VARIOUS
AMOUNTS THEREOF; REPEALING CONFLICTING ORDINANCES
AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Georgetown, Texas, was amended by
vote of the people in April, 1986 such that comprehensive planning was established as
a continuous and ongoing governmental function; and
WHEREAS, in February 2008, the City Council adopted the Georgetown 2030
Plan as the City’s comprehensive planning guide; and
WHEREAS, the Annual Budget is in compliance with the Vision Statement of the
2030 Plan, as well as, furthers the implementation of goals and objectives included in
the Plan; and
WHEREAS, the City Council has reviewed all priorities, goals and strategies to
be included in the Annual Budget for the upcoming fiscal year; and
WHEREAS, the City Manager of the City of Georgetown has submitted to the
City Council a proposed Annual Budget of the revenues of said City and expenses of
conducting the affairs thereof and providing a complete financial plan for the ensuing
fiscal year, beginning October 1, 201, and ending September 30, 2012, which has been
compiled from detailed information obtained from the departments and offices of the
City: and
WHEREAS, the City Council has received said City Manager's Proposed Budget
and a copy of such Proposed Budget and all supporting schedules have been filed with
the City Secretary of the City of Georgetown; and
WHEREAS, in accordance with Section 102.006 of the Texas Local Government
Code, a public hearing was held on August 18,2011, concerning such Proposed
Budget; providing an opportunity for all interested taxpayers and citizens to be heard for
or against any item or amount therein; and
Attachment number 1
Page 1 of 3
Item # F
2010/11 Annual Operating Plan Ordinance No. _____________________________
Page 2 of 3
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.5240.1.Budget 2010 Adoption Ordinance.docx
WHEREAS, the City Council of the City of Georgetown is of the opinion that the
Proposed Budget should be approved and adopted as the City's Annual Budget for the
ensuing fiscal year;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
finds that this ordinance complies with the Vision Statement of the City of Georgetown
2030 Comprehensive Plan.
SECTION 2. The Annual Budget of the revenues of the City of Georgetown and
expenses of conducting the affairs thereof, providing a financial plan for the ensuing
fiscal year beginning October 1, 2011, and ending September 30, 2012, as submitted to
the City Council by the City Manager of said City, and the same is in all things adopted
and approved as amended per Exhibit “A – Budget Summary” distributed to Council
members August 18, 2011, incorporated by reference herein.
SECTION 3. The amounts indicated for the following funds are hereby
appropriated for payments of expenditures and payments of the individual funds:
Fund Appropriations
Airport Fund $ 3,731,831
General Debt Service 8,933,641
Electric Funds 65,559,868
Facilities Maintenance Fund 2,080,858
Fleet Management Fund 3,632,550
General Capital Projects 6,111,000
General Fund 40,072,130
Information Services Fund 2,658,940
Joint Services Fund 9,199,805
Special Revenue Funds 4,426,424
Stormwater Drainage Funds 2,446,814
Water Services Funds 30,263,773
Total for 2009/10 $179,117,634
SECTION 4. Adoption of this ordinance authorizes the City Manager to transfer
monies set aside for salary adjustments in the various operating funds to departments
as needed for these purposes.
Attachment number 1
Page 2 of 3
Item # F
2010/11 Annual Operating Plan Ordinance No. _____________________________
Page 3 of 3
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.5240.1.Budget 2010 Adoption Ordinance.docx
SECTION 5. All ordinances and resolutions, or parts of ordinances and
resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any
force and effect.
SECTION 7. If any provision of this Ordinance or application thereof to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this Ordinance which can be given effect without
the invalid provision or application, and to this end the provisions of this Ordinance are
hereby declared to be severable.
SECTION 8. The Mayor is hereby authorized to sign this Ordinance and the City
Secretary to attest. This Ordinance shall become effective upon adoption of its second
and final reading by the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 23th day of August, 2011.
PASSED AND APPROVED on Second Reading on the 13th day of September,
2011.
ATTEST: THE CITY OF GEORGETOWN:
_________________________
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
Bridget Chapman,Acting City Attorney
Attachment number 1
Page 3 of 3
Item # F
Attachment number 2
Page 1 of 1
Item # F
City of Georgetown, Texas
August 29, 2011
SUBJECT:
First Reading of an Ordinance amending § 2.08.010 "Administrative Divisions and Departments" of the
Georgetown Code of Ordinances -- Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
This ordinance provides for the assignment of departmental and fiscal responsibility to the divisions of the
City. This item is an administrative update that is done in conjunction with the budget adoption.
The organizational changes that involve changing departments within divisions included in the 2011/12
Annual Budget include:
· Airport is now included in the Transportation Services Division and was previously included in
Management Services.
FINANCIAL IMPACT:
This ordinance sets the organizational structure for budget administration for the year. There is no direct
financial impact to the budget.
SUBMITTED BY:
ATTACHMENTS:
Oridnance
Cover Memo
Item # G
Amend Divisions/Departments 2010/11 Ordinance No. _______________
Page 1
ORDINANCE NUMBER _________________________
AN ORDINANCE AMENDING CITY OF GEORGETOWN, CODE OF
ORDINANCES § 2.08.010 ADMINISTRATIVE DIVISIONS AND
DEPARTMENTS; PROVIDING A SEVERABILITY CLAUSE; AND SETTING AN
EFFECTIVE DATE.
WHEREAS, the City Council has reviewed the proposed 2011/12 Annual Budget for the
City of Georgetown, and the Administrative Division and Department revisions contained
therein; and
WHEREAS, the City Charter Section 5.04 “Directors of Divisions” establishes
organizational hierarchy; and
WHEREAS, the Administrative Divisions and Departments are for budgetary purposes;
and
WHEREAS, the City Council, City Attorney and City Secretary are included in the
Management Services Division for budgetary purposes; and
WHEREAS, the City Council of the City of Georgetown, Texas deems it necessary to
amend § 2.08.010 of the City of Georgetown Code of Ordinances entitled "Administration",
"Administrative Divisions and Departments".
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance complies with the Vision Statement of the City of Georgetown 2030 Comprehensive
Plan.
SECTION 2. The City of Georgetown Code of Ordinances, Chapter 2, Administration, §
2.08.010, Administrative Divisions and Departments, is hereby amended to read as follows:
§ 2.08.010. Administrative Divisions and Departments.
There are hereby established the following administrative divisions and departments of
the City:
Community Development Division:
Administration
Planning
Inspection Services (including code enforcement and fire inspections)
Community Services Division:
Administration
Convention & Visitors Bureau /Tourism
Parks
Public Library
Recreation
Attachment number 1
Page 1 of 3
Item # G
Amend Divisions/Departments 2010/11 Ordinance No. _______________
Page 2
Georgetown Utility Systems Division:
Administration
Energy Services (Electric)
Environmental Services
Systems Engineering
Water Services (Wastewater & Water)
Finance and Administration Division:
Administration
Accounting
Facilities Construction & Maintenance (including Internal Service Fund)
Vehicle Service Center & Fleet Management (including Internal Service Fund)
Information Technology Operations (including Internal Service Fund)
Geographic Information Systems (GIS)
Municipal Court
Purchasing
Utility Office
Fire Division:
Administration
Operations
Management Services Division:
City Council
City Manager’s Office
Economic Development Administration
Main Street
Legal Services
Human Resources
Public Communication
General Government Contracts
Police Division:
Administrative Services Bureau
Animal Services Department
Operations Bureau
Transportation Services Division:
Administration
Airport
Stormwater Drainage
Street Department
SECTION 3. In the event any section, paragraph, subdivision, clause, phrase, provision
sentence or part of this ordinance or the application of same to any person or circumstance
shall for any reason be adjudged invalid or held unconstitutional, by a court of competent
jurisdiction, it shall not affect, impair, or invalidate the remainder of this ordinance which shall be
given full force and effect.
Attachment number 1
Page 2 of 3
Item # G
Amend Divisions/Departments 2010/11 Ordinance No. _______________
Page 3
SECTION 4. This ordinance shall become effective October 1, 2011 with adoption of the
2011/12 Annual Budget by the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 23rd day of August 2011.
PASSED AND APPROVED on Second Reading on the 13th day of September, 2011.
ATTEST:
THE CITY OF GEORGETOWN:
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
Bridget Chapman, Acting City Attorney
Attachment number 1
Page 3 of 3
Item # G
City of Georgetown, Texas
August 29, 2011
SUBJECT:
Sec. 551.086: Competitive Matters
- Evaluation of bond ratings to credit annex implications under Wholesale Power Supply contracts -- Jim
Briggs, Assistant City Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # H