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Home My WebLink AboutAgenda CC 08.21.2018 SpecialNotice of M eeting of the Governing B ody of the City of Georgetown, Texas August 2 1, 2 0 1 8 The Ge orgetown City Council will meet on August 2 1, 2018 at 6:00 PM at the City Council Chambers, 101 E. 7th Street, Georgetown, Texas The City o f Georgetown is committed to co mpliance with the Americans with Disabilities Act (ADA). If you re quire assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or ac c ommo datio ns will be provided upo n request. P lease contact the City Se c retary's Office, at least three (3 ) days prio r to the scheduled meeting date, at (512) 930- 3652 o r City Hall at 113 East 8th Street fo r additional information; TTY use rs ro ute through Relay Texas at 7 11. REVISE D AGENDA Re gular Se ssion (This Regular Sessio n may, at any time, be re cessed to convene an Executive Se ssio n for any purpose authorize d by the Open Meetings Act, Texas Go vernment Code 551.) A Cal l to Order -- A Speci al Meeti ng of the Ci ty Counci l B Conduct a public hearing on the propo sed FY2 019 Annual Budget. – Leigh Wallace, Finance Dire c to r C Conduct a public hearing on the propo sed 2 01 8 Property Tax Rate used fo r the FY2019 Annual Budget. – Leigh Wallace, Financ e Director D Se c ond Readi ng of an Ordinance establishing the cl assi fi cati ons and number of posi ti ons (Strength of Force) for all the City of G eo rgetow n Fi re F i ghters and Po l i ce Offi cers pursuant to Chapter 14 3 of the Texas Local Go vernment Code pertaining to Civil Service -- Tadd Phillips, Human Reso urces Director (acti o n requi red) Adjournme nt Ce rtificate of Posting I, Shelley No wling, City S ecretary for the C ity of Geo rgeto wn, Texas , do hereby c ertify that this Notic e o f Meeting was posted at City Hall, 113 E. 8th Street, a p lac e read ily acc es s ib le to the general pub lic at all times , o n the _____ day of _________________, 2018, at __________, and remained so p o s ted for at leas t 72 c o ntinuo us ho urs p receding the s cheduled time of s aid meeting. __________________________________ Shelley No wling, City S ecretary Page 1 of 39 City of Georgetown, Texas City Council Spec ia l Meeting August 21, 2018 SUBJECT: Cal l to Order -- A Speci al Meeti ng of the Ci ty Co unci l ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Shelley Nowling, City Secretary Page 2 of 39 City of Georgetown, Texas City Council Spec ia l Meeting August 21, 2018 SUBJECT: Conduct a public hearing o n the proposed FY201 9 Annual Budget. – Leigh Wallace, Finance Director ITEM SUMMARY: This hearing provides an o pportunity for public c omment on the FY 2019 proposed budget that was presented to Council on August 7, 201 8. The FY 2019 Pro posed Budget and overview prese ntations are available for public re vie w at City Hall located at 113 E. 8th Street. The informatio n is also available on the City’s website finance.georgeto wn.o rg. FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Finance Director ATTACHMENT S: Description 2nd tax and b udget hearing Page 3 of 39 FY2019 Annual Budget BUDGET AND TAX RATE HEARINGS CITY COUNCIL MEETING AUGUST 21, 2018 Page 4 of 39 FY2019 Annual Budget Budget Process To Date •Council Goals established –Strategies developed –Budget impact evaluated for implementation •Council budget workshops completed –Utility Rates, Fire Station 7 Staffing; Fiscal Policies, Transportation CIP, Parks Capital Improvements, Facilities CIP, Utilities CIP, Council Goals, Debt and Tax Rate models –July 17 draft budget Page 5 of 39 FY2019 Annual Budget 3 Major Budget Themes •Infrastructure investment •Maintain service levels •Continue to plan for future Page 6 of 39 FY2019 Annual Budget Key Budget Highlights •Continued growth in sales tax •Continued growth in new and existing property value –Maintain property tax rate of 42 cents per $100 of valuation •Rate increases for infrastructure –Electric residential base rate – Wastewater residential base rate •31 new staff positions •Compensation plan for employees funded •3% average merit based increase for non‐civil service •Steps, certification, assignment funded per agreements for civil service •5% increase for employee and employer on health and dental premiums (beginning Jan 1st) Page 7 of 39 FY2019 Annual Budget Property Tax Revenue – FY2019 •General Fund (Operations & Maint) •$13.4M in FY2018 •$13.85M in FY2019 •3% increase •Debt Service Fund (Interest & Sinking) •$13.5M in FY2018 •$15.3M in FY2019 •13% increase Page 8 of 39 FY2019 Annual Budget Tax Rate for FY2019 Budget •Property Tax Valuations: –Total assessed valuation is certified at $7.83 billion, which is an overall increase of 7% increase over last year •New value represents $249M, up 26.76%. •TIRZ value increased by $85.2M, or 57% •Tax Ceiling exemption values increased 8.7% to $2.61 billion •Existing property increased 3.71% over last year •The average taxable home value is $279,521. This is an increase of $13,602 (5.1%) over the past year Page 9 of 39 FY2019 Annual Budget Tax Rate for FY2019 Budget •The proposed tax rate is $0.4200 per $100 valuation, the same rate as FY2018. •The effective tax rate is $0.407273, which represents the rate that would be needed to produce the exact same revenue as the previous year. •The rollback rate is $0.428038. •The estimated tax increase for the average homeowner would be $57 per year. Page 10 of 39 FY2019 Annual Budget Operating Budget Highlights •Continued growth in call volume –Hire 3 positions in October to prepare for Station 7 •Opening of two stations –One company moves from FS5 to FS6 –Hire 11 FTE in June for FS7 •Operational January 2020 •FF/EMT hiring option to train up to paramedic Page 11 of 39 FY2019 Annual Budget Operating Budget Highlights •Development –Annexation services –Landscape Planner position –Fire Life Safety inspection position •Police Division –Investigative supplies, contract increases –One School Resource Officer ‐50% funded by GISD –One Animal Control Officer Page 12 of 39 FY2019 Annual Budget Operating Budget Highlights •Parks and Recreation –Parks maintenance position –San Gabriel River maintenance contract –Landscape maintenance contract •Public Works –Funding for transit budget; offset by Georgetown Health Foundation grant –Neighborhood Traffic Management Page 13 of 39 FY2019 Annual Budget CIP ‐Electric •Electric CIP totals $7.8M •$3.5 M related to new development •Feeders and improvements associated with transportation and other projects •Continued system upgrades •Continue radio replacement Page 14 of 39 FY2019 Annual Budget CIP ‐Water •DB Wood – 24” transmission $3.1M •Lake WTP Intake $13.45M •Line upgrades $250K •Rabbit Hill – 16” $1.05M •Radio replacement $150K •Daniels/Reagan 30” $4.25M •Round Rock supply line $1.1M •South Lake plant design/permit $5M •Tank Rehab (Daniels) $480K $28.83 M Page 15 of 39 FY2019 Annual Budget CIP ‐Wastewater •EARZ/TCEQ requirement $2M •Lift station upgrades $550K •SGWWTP rehab $1.15M $3.7 Page 16 of 39 FY2019 Annual Budget CIP –Other Enterprise •Airport –Airport Rate Study –Continue hangar replacement –Street maintenance –Wildlife management •Stormwater –2nd St Water Quality Pond –Curb and Gutter, Infrastructure –Street Sweeper Spoils Facility Improvements Page 17 of 39 FY2019 Annual Budget CIP ‐Roads •Southeast Inner Loop – $1.2M •Leander Road ‐$2M – Norwood to SW Bypass •NB Frontage Road ‐ $150K; Austin Ave, south of Lakeway •Southwestern Blvd design ‐$1.55M – expansion to 4 lanes Page 18 of 39 FY2019 Annual Budget CIP ‐Street Maintenance •Estimated $3,200,000 sales tax revenue •Estimated $800,000 General Fund revenue •Mix of Hot‐in‐Place Recycling and High Performance Pavement Seals •Final PCI study results due late summer •Design Task Order/Street Selection for FY19 anticipated this fall Page 19 of 39 FY2019 Annual Budget CIP –Parks and Sidewalks •VFW parking lot expansion $200K •Neighborhood Park Devp $250K •Sidewalks –Rock Street (6th‐9th) ‐$250K –Shell Road (Sequoia to Rosedale) ‐$180K Page 20 of 39 FY2019 Annual Budget CIP ‐Facilities/Other •Parking expansions –Downtown Garage –Lot across from library –Blue Hole parking •Fire Station 7 ‐$6.25M •Fire station study for future remodel $30K •Transfer station design –$800K Page 21 of 39 FY2019 Annual Budget Spring 2019 Preliminary Debt Issue General Obligation $4,900,000 Cert of Obligation $12,484,000 CO‐Self Supporting Debt $12,230,000 Utility Debt $13,914,165 Total $43,528,165 Page 22 of 39 FY2019 Annual Budget Convention & Visitors Bureau Fund Collects Local Hotel Occupancy Tax of 7% Use is restricted by state law Used to fund visitor center and promote the City New Funding Special Event Traffic Control Red Poppy Festival 20th Anniversary CVB Strategic Plan Reserve for capital for Visitor Center relocation Page 23 of 39 FY2019 Annual Budget Electric Fund FY2019 Revenue •Operating revenues budgeted to increase 1.3% due to customer growth and cost of service rate increase •Base rate increase $4.80 per month to cover fixed costs •Decrease monthly conservation fee from $1 to 20 cents (Conservation Fund) Page 24 of 39 FY2019 Annual Budget Electric Fund •Operations increase for pressure digger equipment •CIP for new development and relocate lines •Purchased power $48M •Fund balance projected to be $10.5M –Meet 90 day operational contingency of $4.1M –Start non‐operational reserve at $6.4 –Increase total fund balance to $17M over next 3 years Page 25 of 39 FY2019 Annual Budget Water Fund •FY2019 Revenue –Moderate increase for customer growth and rate increase •Proposed monthly wastewater rate increase of $1.35 •FY2019 Expense –Water Distribution maintenance and equipment –Plant management technician and controls –Water services technicians, supervisor and inspector Page 26 of 39 FY2019 Annual Budget Airport Fund •FY2019 – revenues projected to increase based on projected fuel price increase •FY2019 –expenses –Convert part‐time maintenance position to full‐ time Page 27 of 39 FY2019 Annual Budget Stormwater Fund •FY2019 –Increase to revenue by 3% due to growth –Mower and tractor for enhanced maintenance services Page 28 of 39 FY2019 Annual Budget Internal Service Funds •Joint Services –Software Systems Support •Customer Information System •Geographic Information System •Enterprise Asset Management –Expand Business Improvement Program (BIP) citywide –2 Public Improvement Inspectors –Transportation Impact Fees study –Economic Development recruitment and retention programs –Human Resources –Fire Station 7 pre‐employment costs –Insurance and Legal –Increase to TML risk pool Page 29 of 39 FY2019 Annual Budget Internal Services •Fleet –New mechanic for increased on total units •Information Technology –Lead System Administrator position –Vehicle for public safety support staff –Administrative Assistant position –Convert part‐time A/V position to full‐time Page 30 of 39 FY2019 Annual Budget Summary –Staffing increases •Fire –New FF positions ‐Oct 13 –Staffing Station 711 –Fire Inspector 1 •Police School Resource Officer 1 •Animal Control Officer 1 •Planning ‐Landscape Planner 1 •Parks maintenance 1 Page 31 of 39 FY2019 Annual Budget Summary ‐Staffing increases •IT Security Analyst 1 •IT Admin Support 1 •IT upgrade to AV position .5 •Fleet Mechanic 1 •Business Improvement Program 1 –Expand to city‐wide •GUS Inspections 2 •Water supervisor and crew; plant operator 5 •Airport – upgrade PT to FT maint .5 Total 31 Page 32 of 39 FY2019 Annual Budget Overview Summary •$354 million all funds budget; 5% increase over 2018 budget •Major Funds will increase to maintain service levels for staffing, maintenance and operations –6.3% increase in General Fund (2.3% w/o EMS merge) –1.3% increase in Electric Fund –10.4% increase in Water Fund •Mirrors higher growth in water service area Page 33 of 39 FY2019 Annual Budget Budget Schedule •August 7 –City Manager’s Proposed Budget and Set Maximum Tax Rate (special called mtg) •August 14 –1st Public Hearing on Tax Rate •August 21 – Public Hearing on Budget and 2nd Public Hearing on Tax Rate (special called mtg) •August 28 –1st Reading of Budget Ordinance and Levy of Tax Rate •September 11 –2nd Reading of Budget Ordinance Page 34 of 39 FY2019 Annual Budget Public Outreach •Current ‐budget and presentation posted at finance.georgetown.org, library and facebook •Future – –4 Budget Videos – summary of proposed budget •Public Hearings on Budget and Tax Rate 8/14 and 8/21 •Adopted Budget in Brief published on website •Adopted Budget (full book) published on website/library •Budget Video on Adopted Budget on website/social media Page 35 of 39 City of Georgetown, Texas City Council Spec ia l Meeting August 21, 2018 SUBJECT: Conduct a public hearing o n the proposed 2018 Pro pe rty Tax Rate used for the FY2 01 9 Annual Budget. – Leigh Wallace, Finance Director ITEM SUMMARY: The Texas Tax Code requires the City Council to hold two public hearings on the pro posed tax rate prior to adoption if the proposed rate e xc e e ds the lo wer of the effective o r rollback tax rate. The 2018 propo sed tax rate o f $0.42000 exceeds the effective rate of $0.407273. The rate is required to fund FY20 19 City operating c osts, debt service on bonds for infrastructure, and various enhance ments to City services to meet the demands of gro wth in the community. The Counc il is not required to adopt this rate ; however, this is the maximum rate the Council may c onsider as set by Council actio n on August 7 , 2018. An overview of the tax calculation and related General Fund revenue and expenditure informatio n was reviewed with Council at budget wo rksho ps held on July 17, and whe n the City Manager presente d the Pro posed Budget to Council o n August 7. The proposed FY2 01 9 Annual Budget is available with the City Secretary and on the City’s website at finance.george to wn.o rg. FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Finance Director Page 36 of 39 City of Georgetown, Texas City Council Spec ia l Meeting August 21, 2018 SUBJECT: Second Readi ng o f an Ordinance establishing the c l assi fi cati ons and number o f posi ti ons (Strength of Force) for all the City of G eo r geto w n Fi re F i ghters and P o l i c e Offi cers pursuant to Chapter 143 of the Texas Local Governme nt Code pertaining to Civil Service -- Tadd Phillips, Human Resources Director (acti on r e qui red) ITEM SUMMARY: Chapter 143 of the Texas Local Government Code, Section 143.021, requires that the governing body of a municipality shall establish classifications and numbers of positions by ordinance. This ordinance supplements the Ordinance that adopts the Annual Operating Budget Plan as the ordinance that establishes the classifications and numbers of positions. T his “Strength of Force” Ordinance separates and details the specific classifications and numbers of Civil Service positions. T he changes reflected on this Strength of Force are as follows: Fire - 6 additional Firefighter Positions; and 1 additional Lieutenant Position FINANCIAL IMPACT: Funding for additional po sitions will be included in propo sed budget for FY18/FY1 9 SUBMITTED BY: E. Harper ATTACHMENT S: Description S trength o f Forc e Ordinanc e Page 37 of 39 Ordinance Number: Page 1 of 2 Description: Strength of Force Ordinance Date Approved: ORDINANCE NO. ____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS RELATING TO THE CLASSIFICATIONS AND NUMBER OF POSITIONS FOR ALL CITY OF GEORGETOWN FIRE FIGHTERS AND POLICE OFFICERS PURSUANT TO CHAPTER 143 OF THE TEXAS LOCAL GOVERNMENT CODE PERTAINING TO CIVIL SERVICE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH; PROVIDING A SEVERABILITY CLAUSE; FINDING AND DETERMINING THAT THE MEETINGS AT WHICH THE ORDINANCE IS PASSED ARE OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the citizens of the City of Georgetown, Texas have adopted the civil service system for its fire and police departments; and WHEREAS, civil service is governed under Chapter 143 of the Texas Local Government Code; and WHEREAS, Local Government Code, Section 143.021, requires that the governing body of a municipality shall establish classifications and numbers of positions by ordinance. WHEREAS, the caption of this ordinance was printed in the Williamson County Sun in compliance with the City Charter of the City of Georgetown. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The classification plans for classified positions in the Fire and Police Departments shall be as follows: PART ONE – FIRE DEPARTMENT The following classifications of firefighters in the Fire Department shall exist effective on and after the dates set forth herein under the provisions of Chapter 143 of the Texas Local Government Code. These classifications and no others shall exist effective on and after the dates set forth herein with the number shown indicating the number of positions in each classification. Number in Classification Classification Assistant Chief 2 Fire Battalion Chief 5 Fire Captain 9 Fire Lieutenant 19 Fire Driver 21 Firefighter 70 Total 126 The one (1) Assistant Fire Chief is appointed by the head of the department, and serves at the pleasure of the Department Head, in accordance with Local Government Code, Section 143.014. Page 38 of 39 Ordinance Number: Page 2 of 2 Description: Strength of Force Ordinance Date Approved: PART TWO – POLICE DEPARTMENT The following classifications of officers in the Police Department shall exist effective on and after the dates set forth herein under the provisions of Chapter 143 of the Texas Local Government Code. These classifications and no others shall exist effective on and after the dates set forth herein with the number shown indicating the number of positions in each classification. Number in Classification Classification Assistant Chief of Police 1 Police Captain 2 Police Lieutenant 9 Police Sergeant 14 Police Officer / Detective 58 Total 84 The one (1) Assistant Police Chief is appointed by the head of the department, and serves at the pleasure of the Department Head, in accordance with Local Government Code, Section 143.014. SECTION 2. All positions, other than the position immediately below the Department Head, shall be filled pursuant to the provisions of Local Government Code, Chapter 143, and eligibility lists applicable to the position. SECTION 3. That it is hereby found and determined that the meetings at which this ordinance was passed were open to the public, as required by Section 551, Texas Government Code, and that advance public notice of the time, place and purpose of said meetings was given. SECTION 4. Should any section, paragraph, sentence, clause, phrase or word of this ordinance be declared unconstitutional or invalid for any purpose by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby and to this end the provisions of this Ordinance are declared to be severable. SECTION 5. This Ordinance shall become effective immediately after its second and final reading. PASSED AND APPROVED on First Reading on the ____ day of __________, 2018 at a regular meeting of the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on Second Reading on the ____ day of __________, 2018 at a regular meeting of the City Council of the City of Georgetown, Texas. ATTEST: CITY OF GEORGETOWN By: Shelley Nowling, City Secretary Dale Ross, Mayor APPROVED AS TO FORM: Charlie McNabb City Attorney Page 39 of 39