HomeMy WebLinkAboutAgenda CC 06.25.2013 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JUNE 25, 2013
The Georgetown City Council will meet on JUNE 25, 2013 at 2:00 P.M. at the Council Chambers at 101 E.
7th St., Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City
Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at
113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Policy Development/Review Workshop -
A Social Service and Youth Program Funding Applicant Presentations to Council -- Paul E.
Brandenburg, City Manager
B Presentation of the General Capital Projects for Parks, Downtown and Facilities -- Paul E.
Brandenburg, City Manager and Laurie Brewer, Assistant City Manager
C Update on the Fire Department study being done by Emergency Services Consulting International
(ESCI) -- John Sullivan, Fire Chief
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
D Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
- Rivery Update
- LCRA Update
- DNT Claim
- In re. Advanced Services et. al.
Sec. 551.071: Competitive Matters
- Discussion on CTSUD - CCN Agreement -- Glenn Dishong, Utilities Director and Jim Briggs,
General Manager of Utilities
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
June 25, 2013
SUBJECT:
Social Service and Youth Program Funding Applicant Presentations to Council -- Paul E. Brandenburg, City
Manager
ITEM SUMMARY:
The City of Georgetown budgets a limited amount of funds to pay for contracted Social Services and Youth
Programs that benefit its citizens and the community. Eligible applicants are non-profit organizations in good
standing under IRS codes or other governmental bodies with the authority to provide social services and
children’s and youth programs. The decision to approve or disapprove an application will be made by the
City Council and will be based upon the need for services, the expectation that the need can be reasonably
addressed, consequences of not providing the services, the qualifications of the applicant organization, and
the availability of funds.
Applicants have been notified that they can make a brief three-minute presentation during the workshop, and
that they should be prepared to respond to any questions the Council might have about their applications.
They were also informed that they needed to be prepared to answer questions from the members of the
Council, including, but not limited to the percentage of the agency’s budget that the request to the City
represents, and how it will be used consistent with the City’s adopted guidelines for the program, and how
previous funds were utilized.
The City has received sixteen (16) requests for Social Service Funding and ten (10) requests for Youth
Program Funding for the FY 2013-14 budget year.
The total amount requested for FY 2013-14 from the sixteen (16) applicants for Social Service Funding is
$378,500. In FY 2012-13, the Council allocated $296,049 to social service funding. The current preliminary
amount budgeted in the proposed base budget for the upcoming fiscal year is $311,331.
The City has also received ten (10) requests for Youth Program Funding totaling $214,000 for FY 2013-14.
In FY 2012-13, the Council allocated $106,000 to Youth Program Funding. The current preliminary amount
allocated in the proposed base budget for the upcoming fiscal year for Youth Program Funding is $88,718.
The amounts in the preliminary FY 2013-14 budget are the same as the amounts budgeted in the FY 2012-13
budget per the Social Services and Youth Program Funding Policies and Guidelines and the current Fiscal
and Budgetary Policy ($311,331 and $88,718).
Funds have also been allocated in the proposed base budget to pay the utility bills for the Madella Hilliard
Neighborhood Center and the Mary Bailey Child Development Center. The current preliminary amount
budgeted is $20,000 (same as FY 2012-13). As in the past, WBCO has requested in its application that the
City provide the utilities for these facilities.
Cover Memo
Item # A
The City has also budgeted $111,515 in its FY 2013-14 base budget for the Williamson County and Cities
Health District pursuant to the Cooperative Agreement that the City has with the Health District.
Twelve (12) of the sixteen (16) applicants for FY 2013-14 received funding for FY 2012-13 (Assistance
League of Georgetown Area, Bluebonnet Trails MHMR Center – PRIDE Early Childhood Intervention,
Briarwood-Brookwood, Inc., Faith in Action Caregivers, Georgetown Caring Place, Getsemani Community
Center, Habitat for Humanity, Literacy Council of Williamson County, Lone Star Circle of Care, Senior
Center at Stonehaven, Williamson County Crisis Center, and Williamson-Burnet County Opportunities).
Eight (8) of the ten (10) applicants for Youth Program Funding for FY 2013-14 received funding for FY
2012-13 (Boys and Girls Club of Georgetown, Georgetown Cultural Citizen Memorial Association, the
Georgetown Project, Georgetown Partners in Education, Getsemani Community Center, WC4C (Williamson
County Community Coordinated Child Care), Williamson County Historical Museum, and Williamson
County on Alcohol and Drugs, LifeSteps).
Copies of the applications for both Social Services and Youth Program Funding are included in these
notebooks. Because of the volume of information provided by several of the agencies who have numerous
programs, only the relevant information from the annual audits/financial reports has been copied. If any of
you would like to have the additional information from the audits, please let me know and we’ll get copies to
you. We also did not copy brochures and other reports submitted along with the applications.
Attachments
1. Comparison Charts for Social Service and Youth Program Funding Allocations for Actual FY 2001-02,
FY 2002-03, FY 2003-04, FY 2004-05, FY 2005-06, FY 2006-07, FY 2007-08, FY 2008-09, FY 2009-10,
2010-11, FY 2011-12, FY 2012-13, and those proposed for FY 2013-14.
2. Council Social Service and Youth Program Funding Policies and Guidelines
3. Funding Requests for FY 2013-14 for Social Service and Youth Program Funding.
FINANCIAL IMPACT:
Social Service and Youth Program Funding is allocated in the City Manager's Proposed Budget for FY 2013-
14
SUBMITTED BY:
Paul E. Brandenburg, City Manager
ATTACHMENTS:
Historical Comparison Charts
Social Services and Youth Program Funding Policies and Guidelines
Social Services and Youth Program Funding Requests for FY 2013-14 Cover Memo
Item # A
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Social Service and Youth Program Funding Policies and Guidelines Page 1 of 2
SOCIAL SERVICES AND
YOUTH PROGRAM FUNDING
POLICIES AND GUIDELINES
FY 2013‐14
I. CRITERIA FOR SUPPORT – CURRENT STANDARDS:
A. Social Services
Council may consider providing funding to legally qualified non‐profit organizations
through a contract for services when such services are:
a. services which accomplish a public purpose and provide a measurable return or
benefit to the community; and
b. services that the City would provide absent the agreement, within the vision of the
City, and that meet basic human needs, including food, shelter, physical health and
personal security.
B. Youth Programs
The Georgetown City Council may consider providing funding to programs for children
and youth who have little or no access to City programs either because of costs or location
through a contract for services to legally qualified non‐profit organizations which provide
services that the City is legally authorized to provide, but is not currently providing, when
such services are:
1. offered on a regular basis after school and/or during vacations and breaks;
2. have little or no charge or fees to participating youth and children; and
3. are open to the public and held at an accessible facility.
The focus of the programs funded by the City shall be for the provision of a safe and
nurturing environment.
Attachment number 2 \nPage 1 of 2
Item # A
Social Services and Youth Program Funding Policies and Guidelines Page 2 of 2
II. IMPLEMENTATION POLICIES:
A. Appropriation of funds for social and youth services does not encumber
subsequent councils to continue appropriations for such funding, and does not
imply that subsequent councils may provide such funding. Organizations
receiving social and youth services funds from the city are encouraged to identify
additional and alternative sources of funding.
B. When evaluating applications for social services and youth services funding, the
Council shall consider the portion of funding each organization receives from the
City, with the objective of encouraging reliance on funding sources other than the
City.
C. Any given year, unallocated funds in either the Social Services Fund or the
Children’s and Youth Program Funds can be allocated to the other fund, in an
amount not to exceed the estimated increase for the following year in the fund
receiving the transfer.
III. POLICY FOR ESTABLISHING FUNDING AMOUNTS
A. Expenditure targets per Fiscal and Budgetary Policy approved by the City Council
on June 8, 2010:
The City has targeted funding for these programs to be $5.00 per capita, which may be
adjusted to offset the effects of general inflation based upon CPI. If previous funding
levels are higher than the targeted amount, and to avoid significant reductions in levels of
funding, the City Council shall seek to attain this target chiefly through population
growth. Funding for these programs will be split 83% for social services and 17% for
youth funding. These funds will be allocated and paid according to the City Council’s
policies and guidelines for Social Service and Youth Program Funding that were
approved by the City Council on January 27, 2009.
The funding level for 2013/14 is $311,331 for Social Service Funding and $88,718
for Youth Program Funding, both of which are the same as in the previous year.
Any given year, unallocated funds in either the social Services Fund or the Youth
Program Funds can be allocated to the other fund, in an amount not to exceed the
estimated increase for the following year in the fund receiving the transfer.
Attachment number 2 \nPage 2 of 2
Item # A
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City of Georgetown, Texas
June 25, 2013
SUBJECT:
Presentation of the General Capital Projects for Parks, Downtown and Facilities -- Paul E. Brandenburg, City
Manager and Laurie Brewer, Assistant City Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # B
City of Georgetown, Texas
June 25, 2013
SUBJECT:
Update on the Fire Department study being done by Emergency Services Consulting International (ESCI) --
John Sullivan, Fire Chief
ITEM SUMMARY:
The purpose of this workshop item is to provide an update on a Fire Department study that began in May of
this year. The fire department study expands upon the 2011 City Gate Deployment study and evaluates
current programs, services, policies, and practices. A draft analysis has been completed and the core findings
and recommendations will be presented. The presentation includes the findings of a co-related emergency
vehicle pre-emption analysis that may be considered during prospective fire station planning and/or resource
allocation.
FINANCIAL IMPACT:
To be determine in Fiscal Year 2014 budget and/or future budget years.
SUBMITTED BY:
John Sullivan Fire Chief
Cover Memo
Item # C
City of Georgetown, Texas
June 25, 2013
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including agenda items
- Rivery Update
- LCRA Update
- DNT Claim
- In re. Advanced Services et. al.
Sec. 551.071: Competitive Matters
- Discussion on CTSUD - CCN Agreement -- Glenn Dishong, Utilities Director and Jim Briggs, General
Manager of Utilities
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # D