HomeMy WebLinkAboutAgenda CC 07.14.2015 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JULY 14, 2015
The Georgetown City Council will meet on JULY 14, 2015 at 3:00 P.M. at the City Council Chambers, 101
E. 7th St., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City
Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at
113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Policy Development/Review Workshop -
A Budget – General Capital Projects (GCP) -- Wesley Wright, Systems Engineering Manager, Jim
Briggs, General Manager of Utilities and Laurie Brewer, Assistant City Manager
B Budget – Employee Compensation & Benefits -- Tadd Phillips, Director of Human Resources
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
C Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
Sec. 551.074: Personnel Matters
- Discussion with the City Manager regarding City Council goals for him in the upcoming year
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2015, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
City Council Agenda
July 14, 2015
SUBJECT:
Budget – General Capital Projects (GCP) -- Wesley Wright, Systems Engineering Manager, Jim Briggs,
General Manager of Utilities and Laurie Brewer, Assistant City Manager
ITEM SUMMARY:
General Capital Projects planning is a collaborative effort among several city departments. Staff has been
meeting since February to discuss projects and funding sources. The five-year plan, and any recommended
changes, will be reviewed at the July 14, 2015 City Council workshop and included in the five-year business
plan update.
The proposed Parks CIP for 2015/2016 includes funds for the Parks ADA transition plan and Garey Park
and San Gabriel Park construction.
The Downtown Master Plan will address items priorities identified in the Downtown Master Plan. For
2015/2016 the proposed funds will be used for on-going general maintenance and ADA repairs, antique
streetlights, tree replacement and downtown underground electric service. New capital improvements include
design work for the Austin Avenue bridge replacement and pedestrian access, as well as construction of a
canopy in the library courtyard.
The Facilities CIP for 2015/2016 requests funds first year improvements related to the ADA transition plan,
design work to convert the current Council Chambers into the Visitor Center, design work for the festival
space and historic light and water works building for the City Center project, design work for Fire Station 6,
renovating the 1987 library and GCAT buildings, remodeling the Georgetown Municipal Complex, and
renovating Grace Heritage Center.
Proposed funding requests from 2016/2017 through 2019/2020 and beyond are forecasted in the attached
capital improvement plan.
FINANCIAL IMPACT:
Total project costs are included for each area. Staff also plans to discuss the estimated tax rate impacts of
proposed debt for the 2016 CIP.
SUBMITTED BY:
Laurie Brewer, Assistant City Manager
ATTACHMENTS:
Downtown CIP
Facilities CIP
Parks CIP
Cover Memo
Item # A
FY2016 Annual Budget
DOWNTOWN CIP
DOWNTOWN CIP DOWNTOWN ELECTRIC
DOWNTOWN MASTER PLAN
DOWNTOWN CIP FUND SUMMARY
The FY2016 Downtown CIP includes continuing funding for general repair
and maintenance, Americans with Disability Act (ADA) access improvements
for sidewalks in the downtown overlay district, and to continue placing
utilities underground (funded in the Utility CIP).
Additional requests for FY2016 are:
A tree mitigation program to ensure that as trees are removed in the
downtown overlay district, they are replaced appropriately;
Recurring funding it extend street lights throughout the overlay district;
Construction of a canopy on the north side courtyard of the library
(design completed in 2015).
Implementing the downtown parking study and reconfiguring existing
parking resources and signage.
The 2016 plan request funds for design work related to pedestrian access
and amenities along the Austin Avenue Bridge, with construction to be
funded in 2017.
DOWNTOWN CIP
CAPITAL IMPROVEMENT PLAN
A general Capital Improvement Plan
(CIP) is presented for the coming
fiscal year to implement
infrastructure and facilities projects
contemplated in the Downtown
Master Plan adopted by City Council
in 2014. The downtown projects
incorporate recommendations from
the Arts and Culture Board, the
Parks and Recreation Board, the
Convention and Visitors Bureau
Board, the Library Board, the Main
Street Advisory Board, and the
Historic and Architectural Review
Commission, and work to continue
developing Georgetown as a
Signature Destination.
The Downtown five-year Capital
Improvement Program funding
comes from a combination of cash
contributions, debt funding and
interest income. Actual amount of
debt issues will be determined upon
project timing and available and
previously unallocated funds
(previous year-end excess funds).
Attachment number 1 \nPage 1 of 3
Item # A
FY2016 Annual Budget
Downtow
n Electric*
19%
Downtow
n Master
Plan
81%
FY2016 Expenses by Type
Certificate
s of
Obligation
66%
Electric
Revenues
22%Downtown
TIRZ
12%
Combined 5 -Year Est.Funding
DOWNTOWN MASTER PLAN CIP FUND SUMMARY
Subproject Listings FY2016 FY2017 FY2018 FY2019 FY2020
Revenues by Source
Certificates of Obligation 675,000 2,400,000 2,960,000 270,000 -
Electric Revenues 225,000 388,000 275,000 885,000 340,000
Downtown TIRZ 264,500 297,000 197,000 197,000 197,000
Total 1,164,500$ 3,085,000$ 3,432,000$ 1,352,000$ 537,000$
Expenses by Type
Downtown Electric*225,000 388,000 275,000 885,000 340,000
Downtown Master Plan 939,500 2,697,000 3,157,000 467,000 197,000
Total 1,164,500$ 3,085,000$ 3,432,000$ 1,352,000$ 537,000$
*Less:Downtown Electric is funded and budgeted in the Electric department capital fund.
Attachment number 1 \nPage 2 of 3
Item # A
FY2016 Annual Budget
DOWNTOWN MASTER PLAN CAPITAL IMPROVEMENT PROGRAM
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
Downtown Electric Proj.300,000 185,000 348,000 235,000 845,000 300,000 2,213,000
Antique Lights 40,000 40,000 40,000 40,000 40,000 40,000 240,000
Total 340,000$ 225,000$ 388,000$ 275,000$ 885,000$ 340,000$ 2,453,000$
Project Title: Downtown Electric
Project Description:In an effort to expand successful retail opportunities beyond the 9-block core of the square,antique street lights will
be installed throughout the overlay district in conjunction with streescape projects.A tree mitigation program is needed to ensure that as
trees are removed in the downtown overlay district,they are replaced appropriately.To ensure safety on Austin Ave.,the City will install a
pedestrian signal at the intersection of Austin Ave.and 5th Street to help protect people as the cross from downtown to restaurants north of
the square. To continue to improve the appeal and usability of Downtown, the City will perennially work to move utilities underground.
Funding Source: Funded by Electric Operating Revenues and Downtown TIRZ Revenues
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
Red Poppy Canopy - 67,500 - - - - 67,500
General Repair &
ADA Maintenance - 125,000 125,000 125,000 125,000 125,000 625,000
Austin Bridge Design 675,000 675,000
Tree Mitigation/Lighting 22,000 22,000 22,000 22,000 22,000 22,000 132,000
Signature Gateway - - 100,000 - - - 100,000
Mast Arms - - 560,000 270,000 - 830,000
Reconfigure Parking - 50,000 50,000 50,000 50,000 50,000 250,000
Austin Bridge Construction /
Match / Pedestrian Elements 2,400,000 2,400,000 4,800,000
Total 22,000$ 939,500$ 2,697,000$ 3,157,000$ 467,000$ 197,000$ 7,479,500$
Funding Source: Funded by Tax-Supported Certificates of Obligation Bonds.
Project Title: Downtown Master Plan
Project Description:In an effort to create more outdoor seating,funding for designing a canopy on the north side courtyard of the library is being
requested.Future plans include installing mast arms at major intersections,developing signature gateway signage.The City expects to utilize TxDot
and CAMPO funding for the repair of the Austin Avenue bridges;however,local funding will be needed for ADA access connection to sidewalks and
trails and other pedestrian elements.
PROJECTS COMPLETED IN FY2015
Grace Heritage Assessment / Design
PROJECTS PLANNED FOR FY2016
Underground Electric
Pedestrian Signal
Street Lights
Red Poppy Canopy
Tree Replacement
General Repair & Maintenance
Grace Heritage Church Rehabilitation
ADA Sidewalk Repair
Trailheads/Pedestrian Connectivity to Austin Ave
bridges
Signature Gateway
LONG-RANGE PROJECTS (5-YEAR CIP PLAN)
Underground Electric
Street Lights
Tree Replacement
General Repair & Maintenance
ADA Sidewalk Repair
Trailheads/Pedestrian Connectivity to Austin Ave
bridges
Mast Arms
Attachment number 1 \nPage 3 of 3
Item # A
FY2016 Annual Budget
FACILITIES CAPITAL IMPROVEMENT PLAN
FACILITIES PLAN
PUBLIC SAFETY FACILITIES
GENERAL FACILITIES
DOWNTOWN WEST-CITY CTR
FACILITIES CIP FUND SUMMARY
The Facilities five-year Capital Improvements Program funding comes from a
combination of cash contributions, debt funding and interest income.
Actual amount of debt issues will be determined upon project timing and
available and previously unallocated funds (previous year-end excess funds).
Public Safety: The plan includes several major projects to enhance public
safety services and response capability. The Public Safety Operations and
Training Center (PSOTC) was completed in early 2015. This facility was
funded by general obligation bonds approved by voters in May 2011. A
tactical building and range will be considered and added in future years. As
the City grows and expands its partnership with Emergency Services District
#8 (ESD #8), additional fire stations will be required. Two potential fire
stations, one to be funded in partnership with the ESD are included;
however, these projects are still early in the planning stages.
General Facilities: The Georgetown Municipal Complex (GMC) will undergo a
remodel in 2016. This project will renovate the entrance of the building for
improved customer care interaction and office space efficiency.
Additionally, on-going funding will be dedicated to ensure ADA concerns
discovered during the City’s self-assessment are addressed in a timely
manner. Finally, the City will update the city –wide facilities master plan in
2016.
Downtown Facilities: With the adoption of the Downtown Master Plan, the
City is working towards providing citizens with: an expanded outdoor public
space for special events and gatherings; indoor public space for meetings
and small performances; an outdoor amphitheater; additional public
parking; consolidated city facilities; and renewed investment on the west
side of downtown. In FY 2016, the City Center Plan calls for renovating the
GCAT building and the 1987library. Once these facilities are renovated, staff
will be relocated from the existing municipal court and city hall. The old city
hall building will then be sold. Design work for renovating the current
municipal court, and the festival space will also be completed in 2016.
Parking: To help increase the availability of public parking, a parking garage
feasibility study was done in FY2015, implementation of study to begin in
2016.
FACILITIES
CAPITAL IMPROVEMENT PLAN
The facilities CIP is calls for
developing and/or redeveloping
city-owned facilities to
accommodate the needs of staff
and the public. The major projects
outlined in the CIP include
completing the Public Safety
Training and Operations Center,
completing the City Center plan,
and ensuring accessibility to all
facilties.
Attachment number 2 \nPage 1 of 4
Item # A
FY2016 Annual Budget
Public
Safety
Facilities
3%
General
Facilities
19%
Downtown
West-City
Center
78%
FY2016 Expenses by Type
Sale
Proceeds
City
Owned
Facilities
68%
Self-
Supporting
COs
26%
Tax-
Supported
COs
5%
CVB
1%
FY2016 Revenues by Source
FACILITIES CIP FUND SUMMARY
Subproject Listings FY2016 FY2017 FY2018 FY2019 FY2020
Sources of Funding
Sale Proceeds
City Owned Facilities 6,705,000 2,000,000 - - -
Self-Supporting COs 2,550,000 5,800,000 - - 2,500,000
Tax-Supported COs 502,049 4,580,692 678,741 2,300,000 10,781,000
CVB 100,000 400,000 - - -
Total 9,857,049$ 12,780,692$ 678,741$ 2,300,000$ 13,281,000$
Expenses by Type
Public Safety Facilities 250,000 2,500,000 - 300,000 4,000,000
Parking - - - - -
General Facilities 1,900,000 4,800,000 - - -
Downtown West-City Center 7,707,049 5,480,692 678,741 2,000,000 9,281,000
Total 9,857,049$ 12,780,692$ 678,741$ 2,300,000$ 13,281,000$
Attachment number 2 \nPage 2 of 4
Item # A
FY2016 Annual Budget
FACILITIES CAPITAL IMPROVEMENT PROGRAM
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
Fire Station 6 ESD - 250,000 2,500,000 - - - 2,750,000
Fire Station 7 Eastside - - - - 300,000 2,500,000 2,800,000
Emergency Warning System
&Signaling Software 700,000 - - - - - 700,000
Firing Range at PSTOC - - - - 1,500,000 1,500,000
Total 700,000$ 250,000$ 2,500,000$ -$ 300,000$ 4,000,000$ 7,750,000$
Project Title: Public Safety Facilities
Project Description:As the City grows and expands its partnership with Williamson County Emergency Services District #8 (ESD #8),
additional fire stations will be required.Two future fire stations are in early planning stages.Station #6 will be in the northwest
service area and will be done in partnership with ESD #8, while the eastside station is projected to begin design in FY2018.
Funding Source: Funded by Tax-Supported Certificates of Obligation, grants, and interlocal contributions.
NOTE: Fire Station 6 costs to be funded in participation with the ESD #8.
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
GMC Remodel - 1,900,000 - - - - 1,900,000
GMC Expansion - - 3,300,000 - - - 3,300,000
Lake Plant Data Center - - 1,500,000 - - - 1,500,000
Total - 1,900,000 4,800,000 - - - 6,700,000$
Project Title: General Facilities
Project Description:
GMC Remodel:This project is to remodel the existing front end offices of the GMC to improve space utilization,functionality,and
customer interaction.
GMC Expansion:This project includes the construction of a new fleet facility along with offices and/or additional shop space and
work bays to accommodate operations.The existing fleet facility will be used for Transportation and additional covered storage.
Lake Plant Data Center: This project is for the redundant technology access for plant opertations.
Funding Source: Funded by Self-Supporting Certificates of Obligation.
PROJECTS COMPLETED IN FY2015
Public Safety Operational & Training Center
Parking Study
PROJECTS PLANNED FOR FY2016
Fire Station #6 (ESD)
GMC Remodel
Former PD Renovation
Former Library Renovation
Festival / Public Space
GCAT / Municipal Court Redesign
LONG-RANGE PROJECTS (5-YEAR CIP PLAN)
Fire Station #7 Eastside
GMC Expansion
Firing Range at PSOTC
Play Areas
Lake Plant Data Center
Plaza
Amphitheater
Tensile Structures
Attachment number 2 \nPage 3 of 4
Item # A
FY2016 Annual Budget
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
GCAT / Municipal Court Redesign - 3,535,000 - - - - 3,535,000
Council Chambers /
CVB Redesign - 100,000 400,000 - - - 500,000
Former PD Renovation - - - 200,000 2,000,000 - 2,200,000
Former Library Renovation - 2,970,000 - - - 9,281,000 12,251,000
Festival / Public Space - 460,000 4,844,000 - - - 5,304,000
ADA Transition Plan - 242,049 236,692 478,741 - - 957,482
Grace Heritage Rehabilitation - 400,000 - - - - 400,000
Total -$ 7,707,049$ 5,480,692$ 678,741$ 2,000,000$ 9,281,000$ 25,147,482
Funding Source: Funded by Certificates of Obligation, CVB funds, and proceeds from the sale of City Facilities.
Project Title: Downtown West - City Center
Project Description:With the adoption of the Downtown Master Plan,the City is working towards providing citizens with an
expanded outdoor public space for special events and gatherings,indoor public space for meetings and small performances,an
outdoor amphitheater,additional public parking,consolidated city facilities,and sparking reviewed investment on the west side of
downtown.This will also include expanding the audio/visual resources available in the library for the public and renovating Grace
Heritage Church.
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
MLK & 8th Lot 350,000 - - - - - 350,000$
Parking Garage Study 400,000 - - - - - 400,000
Total 400,000$ -$ -$ -$ -$ -$ 400,000$
Project Title: Parking
Project Description:The City is working to complete an improved surface lot on the corner of MLK and 8th for short-term parking
needs.Structured parking will improve the availability of parking for festivals,as well as for increased business as a long-term
solution.This project would determine the feasibility of a structured parking facility on city-owned property.Various methods of
partnerships will be considered to address costs, access and use.
Funding Source: Funded by previously issued Tax-Supported Certificates of Obligation; possible partnerships.
Attachment number 2 \nPage 4 of 4
Item # A
FY2016 Annual Budget
PARKS CAPITAL IMPROVEMENT PLAN
PARKS CIP FUND SUMMARY
Subproject Listings FY2016 FY2017 FY2018 FY2019 FY2020
Revenues by Source
General Obligation Bonds 4,700,000 6,500,000 4,500,000 1,000,000 1,500,000
Certificates of Obligation 150,000 220,000 900,000 350,000 3,050,000
Cash 1,000,000 60,000 - - 1,179,000
Internal Service Fund - 35,000 170,000 9,000 290,000
Self-Supporting COs - 150,000 - - -
Rivery TIRZ - - - - 395,000
Total 5,850,000$ 6,965,000$ 5,570,000$ 1,359,000$ 6,414,000$
Expenses by Type
Park Improvements 150,000 289,000 1,350,000 350,000 4,573,000
2008 Park Bond Imp.5,700,000 6,500,000 3,500,000 1,000,000 1,500,000
Park Facilities - 176,000 720,000 9,000 341,000
Total 5,850,000$ 6,965,000$ 5,570,000$ 1,359,000$ 6,414,000$
General
Obligation
Bonds
70%
Certificates
of
Obligation
18%Cash
8%
Internal
Service
Fund
2%
Self-
Supporting
COs
1%
Rivery TIRZ
1%
Combined 5 -Year Est. Funding
Park
Improveme
nts
3%
2008 Park
Bond Imp.
97%
FY2016 Expenses by Type
PARKS CIP
PARK IMPROVEMENTS
PARK BOND IMPROVEMENTS
PARK FACILITIES
PARKS CIP FUND SUMMARY
The Parks and Recreation five-year Capital Improvements Program funding
comes from a combination of cash contributions, debt funding and interest
income. Actual amount of debt issues will be determined upon project
timing and available and previously unallocated funds (previous year-end
excess funds).
Some of the major bond funded projects include purchase of land for a
future West Side Park, hike and bike trail expansion, planning and design for
Garey Park, as well as master planning and design for improvements to San
Gabriel Park. These projects are based on the Parks Master Plan and
direction form the Parks Advisory Board and City Council. In addition, Garey
Park construction and phase one of San Gabriel Park renovations are
scheduled to begin in FY2016.
PARKS
CAPITAL IMPROVEMENT PLAN
In November 2008, voter authorized
$35.5 million in General Obligation
bonds for Parks and Recreation
projects. The projects and related
timings are being evaluated in
future years. The City has issued
$7.5 million of this debt for Parks
and Recreation projects. The Parks
and Recreation CIP projects are
based on the Parks Master Plan and
direction from the Parks Advisory
Board and City Council.
Attachment number 3 \nPage 1 of 3
Item # A
FY2016 Annual Budget
PARKS CAPITAL IMPROVEMENT PROGRAM
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
ADA Transition Plan (Parks)- 150,000 150,000 150,000 150,000 150,000 750,000
Bark Park - - - - - 105,000 105,000
Bedford Park - - - - - 55,000 55,000
Berry Creek - - - - - 285,000 285,000
Blue Hole - - - 1,000,000 - 1,000,000
Booty's Park - - - - - 260,000 260,000
Chautauqua Park - - - - - 125,000 125,000
Downtown - - - - - 180,000 180,000
Emerald Springs Park - - - - - 42,000 42,000
Geneva Park - - - - - 117,000 117,000
IOOF - - 70,000 - 70,000
Katy Crossing Park - - - - - 132,000 132,000
Kelly Park - - - - - 168,000 168,000
McMaster Park - - 60,000 - 1,179,000 1,239,000
New Park Development - - - 200,000 200,000 400,000
Old Town Park - - - - - 86,000 86,000
Pinnacle Park - - - - - 161,000 161,000
Raintree Park - - - - - 50,000 50,000
Randy Morrow Trail - - - - - 203,000 203,000
River Ridge Pool - - - - - 81,000 81,000
Rivery Park - - 9,000 - - 395,000 404,000
San Jose Park - - - - - 50,000 50,000
South San Gabriel Trail - - - - - 180,000 180,000
Summercrest Park - - - - - 88,000 88,000
University Park - - - - - 105,000 105,000
Williams Pool - - - - - 38,000 38,000
Windridge Park - - - - - 83,000 83,000
Winfred Bonner Trail - - - - - 150,000 150,000
Woodlake Park - - - - - 105,000 105,000
Total -$ 150,000$ 289,000$ 1,350,000$ 350,000$ 4,573,000$ 6,712,000$
Project Title: Park Improvements
Project Description: The City is working to complete a comprehensive ADA master plan.
Funding Source: Funded by cash, TIRZ Revenue, and Certificates of Obligation.
PROJECTS COMPLETED IN FY2015
San Jose Splash Pad
San Gabriel Park Master Plan
Westside Park Master Plan
PROJECTS PLANNED FOR FY2016
ADA Transition Plan
San Gabriel Park Improvements
Garey Park
LONG-RANGE PROJECTS (5-YEAR CIP PLAN)
Blue Hole Park
Historic Park
Westside Park
McMaster Park
Booty’s Park
New Park Development
Tennis Center Improvements
New Trail Development
Attachment number 3 \nPage 2 of 3
Item # A
FY2016 Annual Budget
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
San Gabriel Park Improvements - 2,700,000 2,000,000 - - - 4,700,000
New Trail Development - - 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000
Westside Park - - - - - 500,000 500,000
Garey Park - 3,000,000 3,000,000 2,500,000 - - 8,500,000
Historic Park - - 500,000 - - -
Total -$ 5,700,000$ 6,500,000$ 3,500,000$ 1,000,000$ 1,500,000$ 18,200,000$
Funding Source: FY2016 projects are funded by voter authorized General Obligation bonds. Future projects will require new debt.
Project Title: 2008 Park Bond Improvements
Project Description: In 2008, the citizens of Georgetown passed bonds specifically related to Parks Projects identified in the Georgetown Parks,
Recreation and Trails Master Plan. This phase of improvements includes renovations to San Gabriel Park and Garey Park.
Subproject Listings
Project
to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total
Recreation Center - - 26,000 170,000 9,000 290,000 495,000
Tennis Center Drainage Impv - - - 180,000 - - 180,000
Tennis Center - - - 370,000 - 51,000 421,000
IOOF - - - - - - -
Cemetery Columbarium - - 150,000 - - - 150,000
- - - - - - -
Total -$ -$ 176,000$ 720,000$ 9,000$ 341,000$ 1,246,000$
Project Title: Park Facilities
Project Description: In 2008, the citizens of Georgetown passed bonds specifically related to Parks Projects identified in the Georgetown Parks,
Recreation and Trails Master Plan.The P&R board have developed a comprehensive list of all park facilities and equipment needing maintenance
and repairs.
Funding Source: Funded cash, certificates of obligation, or the internal service fund
GAREY PARK
SITE PLAN
Attachment number 3 \nPage 3 of 3
Item # A
City of Georgetown, Texas
City Council Agenda
July 14, 2015
SUBJECT:
Budget – Employee Compensation & Benefits -- Tadd Phillips, Director of Human Resources
ITEM SUMMARY:
Human Resources staff will give a review of current fiscal year employee compensation programs, and
preview compensation for the next fiscal year. Staff will also review current status of City’s retirement plan,
update status of group health plan and discuss related employee cost-sharing.
Presentation Outline
Compensation
Compensation Overview & History
Market Study
Merit Pay
Benefits
TMRS
Group Health Plan
FINANCIAL IMPACT:
To be discussed in presentation.
SUBMITTED BY:
ATTACHMENTS:
Budget-Employee Compensation & Benefits
Cover Memo
Item # B
BUDGET:
Employee
Compensation & Benefits
City Council Workshop
July 14, 2015
Attachment number 1 \nPage 1 of 28
Item # B
Presentation Outline
•Compensation
Compensation Overview & History
Market Study
Merit Pay
•Benefits
TMRS
Group Health Plan
Attachment number 1 \nPage 2 of 28
Item # B
•More than Personnel Costs
•Our Investment in Human Capital
•Service Organization
Compensation & Benefits
Attachment number 1 \nPage 3 of 28
Item # B
Total Rewards
From World at Work
Attachment number 1 \nPage 4 of 28
Item # B
Compensation Adjustments
•Civil Service Steps 1% January, 2015
(Completed)
Police: Officers received
$3,000 at entry and 1%
adjustment to all steps
Fire: 1% adjustment to all
steps
Attachment number 1 \nPage 5 of 28
Item # B
Compensation Adjustments
Non-Civil Service
•COLA – 2.5% Feb, 2015 (Completed)
•Merit Pay – 1% - 3% Feb, 2015 (Completed)
Attachment number 1 \nPage 6 of 28
Item # B
•Performance Evaluation tool and scale
modified in Fall of 2014
•Training Sessions
Given to Managers
•Distribution of ratings
and associated costs
are aligned with
projections
Non-Civil Service
Merit Payout Summary
February 2015 Merit
Performance
Rating
Pay
Increase
Amount
Employee
Rating
Distribution
Below 0% 2%
Meets 1% 37%
Exceeds 2% 45%
Excellent 3% 16%
Attachment number 1 \nPage 7 of 28
Item # B
City Wide
Market Study
Attachment number 1 \nPage 8 of 28
Item # B
Market Comparators
Proximity
City of Austin
City of Cedar Park
City of Leander
City of Pflugerville
City of Round Rock
Williamson County
Similarity
City of San Marcos
City of New Braunfels
City of Sugar Land
City of Grapevine
City of Denton
Town of Flower Mound
Industry specific disciplines such as Utilities, Fire, and Police
would utilize good matches from this group + up to 5 additional
similar organizations.
Attachment number 1 \nPage 9 of 28
Item # B
Market Summary
•96 Benchmark Job Titles (41% of total)
•12 Market Comparators
•5 industry specific organizations
Bryan Texas Utilities(BTU)
New Braunfels Utilities (NBU)
CPS Energy
LCRA
College Station
Attachment number 1 \nPage 10 of 28
Item # B
Market Definition
•Range midpoint to midpoint comparison
Within 5% will be considered market-
competitive
+ 5% will be considered above market
- 5% will be considered below market
Attachment number 1 \nPage 11 of 28
Item # B
Non-Civil Service Job Title
Summary
•Within or Above Market : 80% of jobs
•Below Market: 20% of jobs
Attachment number 1 \nPage 12 of 28
Item # B
Market Example-Librarian
Below Market
Participant Pay Scale (PS)
Midpoint
Difference
Job Classification Organization Min Midpoint Max Range Status Pay Scale
Librarian Georgetown $39,145.60 $45,988.80 $52,852.80 35% Exempt -6.9%
Librarian Cedar Park $35,651.20 $43,496.96 $51,342.72 44% Exempt 5.7%
Librarian I City of Austin $39,104.00 $51,136.80 $63,169.60 62% Exempt -10.1%
Librarian Flower Mound $43,867.20 $52,644.80 $61,422.40 40% Exempt -12.6%
No Match Leander N/A N/A N/A N/A N/A
Librarian I New Braunfels $40,726.40 $48,869.60 $57,012.80 40% Exempt -5.9%
Librarian San Marcos $39,936.00 $49,920.00 $59,904.00 50% Exempt -7.9%
No Match Sugar Land N/A N/A N/A N/A N/A
Librarian Round Rock $40,705.60 $50,887.20 $61,068.80 50% Exempt -9.6%
Librarian II Grapevine $47,507.20 $57,002.40 $66,497.60 40% -19.3%
Librarian Denton $40,499.94 $48,999.99 $57,500.04 42% -6.1%
Librarian Pflugerville $32,154.00 $41,800.00 $51,446.00 60% Exempt 10.0%
No Match Williamson County N/A N/A N/A N/A N/A
Survey Pool Average $40,016.84 $49,417.53 $58,818.22 47%
Attachment number 1 \nPage 13 of 28
Item # B
Job Family Summary Example
JOB FAMILY - LIBRARY SERVICES (LIB)
Classification
Pay
Grade Current Range Comparison
Cu
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Pr
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Minimum Midpoint Maximum
Market
Midpoint
Midpoint
Difference
Average -8.8%
Assistant Library Services
Director 31 $66,913.60 $78,624.00 $90,334.40
Senior Librarian 22 $43,139.20 $50,689.60 $58,240.00
Community Outreach Librarian 21 $41,080.00 $48,276.80 $55,452.80
Librarian 20 $39,145.60 $45,988.80 $52,852.80 $49,417.53 -6.9%
Library Services Supervisor 18 $35,484.80 $41,704.00 $47,902.40
Library Assistant, Senior 13 $27,809.60 $32,676.80 $37,544.00
Library Assistant 11 $25,230.40 $29,640.00 $34,070.40 $33,200.34 -10.7%
Library Aide 9 $22,880.00 $26,894.40 $30,888.00
Attachment number 1 \nPage 14 of 28
Item # B
Updated Job Family Summary
JOB FAMILY - LIBRARY SERVICES (LIB)
Classification
Pay
Grade Proposed Range Comparison
Cu
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Minimum Midpoint Maximum
Market
Midpoint
Midpoint
Difference
Average -1.9%
Assistant Library Services
Director 31 $66,913.60 $78,624.00 $90,334.40
Senior Librarian 22 + 1 23 $45,281.60 $53,206.40 $61,131.20
Community Outreach Librarian 21 + 1 22 $43,139.20 $50,689.60 $58,240.00
Librarian 20 + 1 21 $41,080.00 $48,276.80 $55,452.80 $49,417.53 -2.3%
Library Services Supervisor 18 + 1 19 $37,252.80 $43,784.00 $50,294.40
Library Assistant, Senior 13 + 2 15 $30,659.20 $36,025.60 $41,392.00
Library Assistant 11 + 2 13 $27,809.60 $32,676.80 $37,544.00 $33,200.34 -1.6%
Library Aide 9 + 2 11 $25,230.40 $29,640.00 $34,070.40
Attachment number 1 \nPage 15 of 28
Item # B
Further Analysis
JOB FAMILY - EMERGENCY COMMUNICATIONS (ECO)
Classification
Pay
Grade Current Range Comparison
Cu
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Market Midpoint Differentials
Minimum Midpoint Maximum Midpoint All Prox Sim
Average 0.6% -2.8% 3.4%
Emergency
Communications Manager 28 $57,824.00 $67,932.80 $78,062.40 $66,938.82 1.5% -1.8% 3.6%
Emergency
Communications
Supervisor 25 $49,940.80 $58,676.80 $67,412.80 $56,130.08 4.5% -0.4% 8.1%
Emergency
Communications Operator,
Senior 22 $43,139.20 $50,689.60 $58,240.00 $48,155.47 5.3% 1.1% 9.8%
Emergency Communications
Operator 19 $37,252.80 $43,784.00 $50,294.40
Emergency
Communications Operator,
Trainee 16 $32,177.60 $37,814.40 $43,430.40 $41,590.10 -9.1% -10.3% -7.9%
Attachment number 1 \nPage 16 of 28
Item # B
Further Analysis
JOB FAMILY - EMERGENCY COMMUNICATIONS (ECO)
Classification
Pay
Grade Proposed Range Comparison
Cu
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Ch
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Pr
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Market Midpoint Differentials
Minimum Midpoint Maximum Midpoint All Prox Sim
Average 0.6% -2.8% 3.4%
Emergency
Communications Manager 28 $57,824.00 $67,932.80 $78,062.40 $66,938.82 1.5% -1.8% 3.6%
Emergency
Communications
Supervisor 25 $49,940.80 $58,676.80 $67,412.80 $56,130.08 4.5% -0.4% 8.1%
Emergency
Communications Operator,
Senior 22 $43,139.20 $50,689.60 $58,240.00 $48,155.47 5.3% 1.1% 9.8%
Emergency Communications
Operator 19 + 1 20 $39,145.60 $45,988.80 $52,852.80
Emergency
Communications Operator,
Trainee 16 + 1 17 $33,820.80 $39,728.00 $45,656.00 $41,590.10 -4.5% -5.7% -3.2%
Attachment number 1 \nPage 17 of 28
Item # B
Market: Implementation
•Methodology:
•Cost estimate: $260,000 all funds
Impacting 160 employees
General Fund impact of $165,000
Market Difference
(Below)
Pay Grade
Movement
Pay Rate
Increase
0 - 4.9% Within Market 0
5% - 9.9% 1 2%
10% - 14.9% 2 4%
15%+ 3 6%
Attachment number 1 \nPage 18 of 28
Item # B
Civil Service - Police
•Generally market competitive excluding Sergeant
•1% adjustment assures all ranks within 5% of market
•Maintains current plan structure
•January implementation, fiscal year cost of $49,000
Officer Start pay from $51,022 to $51,542
POLICE
Rank Current
Market Min
Comp
Planned
Adjustment
Officer 1.2%1.0%
Sergeant -6.0%1.0%
Lieutenant -1.1%1.0%
Captain -0.8%1.0%
Asst Chief 13.5%1.0%
Attachment number 1 \nPage 19 of 28
Item # B
Civil Service - Fire
•Generally market competitive excluding Firefighter & Driver
•Tiered adjustment of 4/2/1% makes progress
•Maintains current plan structure
•January implementation, fiscal year cost of $137,000
Firefighter Start pay from $42,952 to $44,670
FIRE
Rank Current
Market Min
Comp
Planned
Adjustment
Firefighter -9.4%4.0%
Fire Driver -6.1%2.0%
Fire Lieutenant 6.2%1.0%
Fire Captain -2.5%1.0%
Battalion Chief -3.2%1.0%
Asst Chief 8.3%1.0%
Attachment number 1 \nPage 20 of 28
Item # B
2016 Merit
•Continue emphasis on Merit Program
Funding 2% average (0%,1%,2%,3% range)
Next year, consider modifications
to Fiscal & Budgetary Policy
Emphasis on Market and Merit annually
Phase out COLA program
Attachment number 1 \nPage 21 of 28
Item # B
•Current City contribution = 12% of salaries
•2016 full required contribution rate is 11.61%
•Plan funded ratio is 83.3% at end of 2014
•TMRS projections
Rate projections exclude death benefit
TMRS Funded Ratio Projections
Calendar
Year 2015 2016 2017 2018 2019 2020 2021 2022
Full Rate 11.71 % 11.47 % 11.48 % 11.50 % 11.51 % 11.53 % 11.54 % 11.55 %
Funded
Ratio 83.3 % 84.5 % 85.6 % 86.6 % 87.5 % 88.3 % 89.1 % 89.9 %
Attachment number 1 \nPage 22 of 28
Item # B
•At a 83.3%
funded ratio we
rank 4th out of 11
benchmark cities
Attachment number 1 \nPage 23 of 28
Item # B
Group Health 2013 v 2014
Discussion:
•Apples & Oranges
•Trend
•Increased HSA Participation
•Long-term
Calendar Year 2013 2014 Difference
Funding Methodology Fully Insured Partially Self Insured
Cost of Admin, S/L & Claims 3,364,729$ 3,661,956$ 8.8%
Employees 447 453 1.3%
Cost per Employee 7,527$ 8,084$ 7.4%
Attachment number 1 \nPage 24 of 28
Item # B
Group Health
•Currently reviewing financials and
developing projections for 2016; Highlights:
Monthly claims are projecting within budget
Current industry claims annual trend is 7.5%
2014 Stop loss reimbursements exceeded
premiums by $66,163
Stop loss renewal for 2016 likely to increase 20%
Current self-insurance fund reserve of $221,000;
target of $1M
Likely need 10% increase in revenue + $200,000 to
meet reserve funding target
Attachment number 1 \nPage 25 of 28
Item # B
Group Health
•Engaged GGAF in Philosophical Discussion
Employer/employee split of 85% / 15%
–How should we:
1.Share in building reserves?
2.Share trend?
3.Manner of sharing: maintain current 85/15 split?
•GGAF feedback: review reserve options, share
trend, maintain current split
Attachment number 1 \nPage 26 of 28
Item # B
Group Health
•RFP’s Planned for Remainder of 2015
Currently out for proposals:
Group Health & Prescription Administration
Stop-Loss
Vision
Life, Long-Term and Short-Term Disability
Flexible Spending and COBRA Administration
Benefits Consultant in Fall
Attachment number 1 \nPage 27 of 28
Item # B
Conclusion
•Staff will:
–Engage employee benefits committee in
approach options for achieving employee share
–Bring any premium changes to GGAF and
Council
Attachment number 1 \nPage 28 of 28
Item # B
City of Georgetown, Texas
City Council Agenda
July 14, 2015
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including agenda items
Sec. 551.074: Personnel Matters
- Discussion with the City Manager regarding City Council goals for him in the upcoming year
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal
ITEM SUMMARY:
FINANCIAL IMPACT:
To be determined
SUBMITTED BY:
Cover Memo
Item # C