HomeMy WebLinkAboutAgenda CC 11.08.2011 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
NOVEMBER 8, 2011
The Georgetown City Council will meet on NOVEMBER 8, 2011 at 3:00 P.M. at the Council Chambers at
101 E. 7th Street
If you need accommodations for a disability, please notify the city in advance.
Policy Development/Review Workshop -
A Discussion and possible direction to staff on possible impacts of 2010 Census Urbanized Area
Designations on State and Federal Transit Funding -- Edward G. Polasek, Transportation Services
Director and Micki Rundell, Chief Financial Officer
B Discussion and possible direction to staff regarding the public safety facility -- Wayne Nero, Police
Chief and Paul E. Brandenburg, City Manager
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
C Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated
litigation and other matters on which the attorney has a duty to advise the City Council, including but not
limited to this week's agenda item
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
November 8, 2011
SUBJECT:
Discussion and possible direction to staff on possible impacts of 2010 Census Urbanized Area Designations
on State and Federal Transit Funding -- Edward G. Polasek, Transportation Services Director and Micki
Rundell, Chief Financial Officer
ITEM SUMMARY:
The 2010 Census has or will include several rounds of data release. The first release used by State and Local
governments was the "Place" level data used in redistricting earlier this year. The next round of data release,
expected in the Spring of 2012, is the "Urban Area" designations. Urban Areas are created by the Census
Bureau using "Places" and the adjacent densely settled/developed areas. Urban Areas are not defined by city
limits and may include one or more "Places". The designation of an area as Large Urban, Urban, Small
Urban or Rural affects State and Federal funding for transit programs.
With the 1990 and 2000 Census releases several Texas communities were caught off guard with the release
of Urban Area designations. The release occurrs in the Spring and the results affect the next Federal Fiscal
Year in October. The Texas Department of Transportation has taken the extraordinary step to help plan for
that transition this year. They have funded a Texas Transportation Institute (TTI) study of potential changes
to Urban Areas and help prepare local communities for those changes.
The City of Georgetown, based on the 2000 Census, is currently considered part of the Rural Area and
received transit programs from CARTS the Rural Transit provided for most of Central Texas. Preliminary
results of the TTI study of the 2010 Census shows the City of Georgetown will no longer be considered
Rural, but will be Urban. Based on the experiences of neighboring communities we know the transition will
not be simple, but the workshop item and future actions by the City will make any transition as seamless as
possible.
Staff is preparing to take this item the Georgetown Transportation Advisory Board to begin discussions on
budget, service delivery and governance for this transition to an Urban Area. TTI is here today to present
their preliminary findings and discuss our potential options in the future. Staff will take any direction
received by City Council to the Georgetown Transportation Advisory Board for review and analysis.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
TTI Presentation
Cover Memo
Item # A
Item # A
Discussion Items
Current transit service in Georgetown
Possible outcomes of Census 2010 urbanized areas
Georgetown as a small urban area
Georgetown part of Austin large urban area
Impact of Census 2010 outcomes for transit funding
Options for Georgetown
Things to consider
Next steps
2
Item # A
Current Transit in Georgetown
Capital Area Rural Transportation System (CARTS)
Rural Paratransit (demand response transit)
Metro Connector/Commuter
Weekday service, estimate 28 revenue hours/day
Estimated Annual 2012 operating cost $400,400
CARTS Regional Connections
Interurban and Paratransit
CARTS Georgetown Station (opened 2010)
$1.8 million capital cost of construction
Annual cost for operating and building maintenance
3
Item # A
CARTS Interurban Route
Serving Georgetown
4
Item # A
CARTS Paratransit
Origin Locations by Trip Purpose
5
Nutrition
Medical
City Service
Social Svcs
Employment
Education
Dialysis Item # A
CARTS Paratransit
Destination Locations by Trip Purpose
6
Nutrition
Medical
City Service
Social Svcs
Employment
Education
Dialysis Item # A
Current Sources of Funding
Georgetown is part of CARTS Rural Transit District
Sources of funding for CARTS rural transit services
Federal Transit Administration (FTA)
FTA Section 5311 Formula Funds for Rural Transit
Texas Department of Transportation (TxDOT)
Texas Transit Funding for Rural Transit Districts
Contract revenues contribute to local share
City of Georgetown
Annual funding support from Social Services (<$10,000)
7
Item # A
Significance 2010 Population
8
Federal transportation funding based on most
recent decennial census
Federal transit formula programs are allocated on
the basis of population and population density in
urbanized areas and non-urbanized (rural) areas
7H[DV7UDQVLW)XQGLQJIRUPXODGHILQHV´QHHGµLQ
part by population
Item # A
U.S. Census Schedule
9
April 1, 2011
Block Level Population (PL-94-171) used for redistricting
Population for specific jurisdictions (state, county, census places)
August 2011
2010 Urban Area Criteria
Spring 2012
Urbanized Areas Reported by U.S. Census
Changes in Funding Allocation
Fiscal 2013 (September/October 2012)
Item # A
FTA Urban Area Designation
Urbanized Area = urban areas of 50,000 or more
Small Urban Area ² 50,000 to 199,999 population
Large Urban Area ² 200,000 or more population
Very Large Urban Area ² 1 million or more population
Rural Area = areas less than 50,000
10
Item # A
Determination of Urbanized Areas
Based on 2010 Census data
Determination by U.S. Census Bureau
Calculations using defined urban criteria by
computer analysis of census tracts and census blocks
with uniform application of rules
Urbanized area is not defined by city limits
Significant urban criteria
´-XPSµconnections along roadway between urban areas
New 2010 urban criteria: Impervious surface
11
Item # A
Projected 2010 Census Outcomes
Census 2000
Urban Areas
Census 2010
Projected Austin
Urban Area
Census 2010
Projected
Georgetown
Urban Area
12 Item # A
13
Projected 2010 Census Outcomes
Item # A
Georgetown Urbanized Area?
Scenarios for 2010 Census
Scenario 1 ² Small Urban Area
2010 Projected = 52,400
Small Urbanized Area > 50,000
Scenario 2 ² Part of Very Large Urban Area
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Jump must be less than 2.5 miles between urban areas
Austin UZA to be Very Large Urbanized Area >1,000,000
14
Item # A
Georgetown Urbanized Area?
Eligible Sources of Funds for Transit
Scenario 1 ² Small Urban Area
Direct Recipient FTA Section 5307 Urbanized Formula Funds
Direct Recipient Texas Transit Funding for Urban Transit Districts
Funds may be used for Operating and Capital
Scenario 2 ² Part of Very Large Urban Area
Access to FTA Section 5307 Urbanized Formula Funds
Options to be Sub-recipient or apply to be Direct Recipient
Funds may be used for Capital only, not Operating
No Texas Transit Funding
15
Item # A
Decision Tree
16
Item # A
Options for Governance and
Operating Service
Small Urban Area
Urban/Rural Transit District
CARTS operates service
Urban Transit District
Directly operate
Interlocal with public transit*
Contract to private company
No Transit Service
Part of Very Large UZA
Join Capital Metro
(Not feasible with sales tax limit)
Municipal Transit Dept
Directly operate
Interlocal with public transit*
Contract to private company
No Transit Service
17
* Public transit agencies are CARTS and Capital Metro
Item # A
Estimated 5307 Federal Funding
Scenario 1 - Small Urban Area >50,000
18
Direct Recipient FTA Section 5307 Urbanized Formula Funds
FTA Funds based on Population and Population Density
State Allocates FTA Funds directly to Georgetown UZA
Eligible Uses of Section 5307 Small Urban Area
Up to 50% of Operating Deficit (costs less fares)
Up to 80% of Capital Costs
(including Preventive Maintenance and Eligible ADA Paratransit)
Georgetown Urbanized Area Eligible for $750,000 based
on the fiscal 2011 FTA apportionment and 2010 population
Item # A
Estimated State Funding
Scenario 1 - Small Urban Area >50,000
Recipient Texas Transit Funding for Urban Areas
Funds allocated to Urban Transit District
State Funds Formula based on Population and Performance
State Funds may be used to match (local share) Federal
Funds
Georgetown would be Eligible for $203,000 based on
projected Texas Transit Funding formula
Based on Need and Performance
Performance allocation may be delayed until new system
performance is documented
19
Item # A
Example Financial Plan ² Current Service
Scenario 1 - Small Urban Area >50,000
Estimated Revenues
Federal $750,000
State $203,000
Local* $116,600
Total $1,069,600
Local = Funds in addition to
State as required to match
Federal (50% operating and
80% capital)
Estimated Expenses
Operating* $480,500
Fed 80% $ 76,900
Fed 50% $201,800
State $201,800
Capital $589,100
Fed 80% $471,300
State $ 1,200
Local 20% $116,600
20
* Net of Passenger Fares
Operating includes 20% Administration Item # A
Things to Consider
Census
Designation of Urbanized Areas by U.S. Census Spring 2012
Federal Surface Transportation Reauthorization Bill
FTA Funding Formula
Eligible Uses of Funds
Metropolitan Planning Process
Texas Transit Funding for new urbanized areas
Local share requirements
21
Item # A
Next Steps
Follow Census announcements
Discuss options available to Georgetown
Governance
Service delivery
22
Item # A
What is Involved in Evaluating
Options for Governance?
Financial accountability
Policy/management/grants administration
Planning regional/local/facility/service
Operate services
Maintain vehicles/public facilities
Vehicles
Operations and maintenance facility
Passenger facilities
23
Item # A
Urban/Rural Transit District
CARTS creates an urban/rural transit district and
decides governing board with Georgetown
CARTS continues to provide transit services
CARTS urban/rural transit district is the direct
recipient of funds
FTA Section 5307 Urban Formula Funds (and FTA Rural)
Texas Transit Funding for urban and rural transit districts
City of Georgetown local funds
CARTS generates additional local share from
regional contracted transit services
24
Item # A
Urban Transit District
City of Georgetown creates an urban transit district
Determines geographic limits of transit district (UZA)
Names governing body (City Council or board)
Establish grant recipient status
Agrees on terms for local share contributions
Determines method for service delivery
25
Item # A
Options for Service Delivery in an
Urban Transit District
Directly operated w/public employees, assets
Interlocal agreement (ILA) with another public transit
provider (CARTS or Capital Metro)
Contract with private contractor
Turnkey contract w/private vendor for all services and assets
Contract for services operations and/or maintenance but own
assets (vehicles)
Management contract to oversee public employees and assets
26
Item # A
No Transit Services
City of Georgetown declines federal and state funds
for public transit
CARTS can no longer provide transit in urbanized
area without a source of funding
Transit services in Georgetown are terminated when
funds are no longer available (October 2012)
27
Item # A
City of Georgetown, Texas
November 8, 2011
SUBJECT:
Discussion and possible direction to staff regarding the public safety facility -- Wayne Nero, Police Chief
and Paul E. Brandenburg, City Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # B
City of Georgetown, Texas
November 8, 2011
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated litigation
and other matters on which the attorney has a duty to advise the City Council, including but not limited to
this week's agenda item
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # C