HomeMy WebLinkAboutAgenda CC 04.27.2009 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
APRIL 27, 2009
The Georgetown City Council will meet on APRIL 27, 2009 at 4:00 P.M. at the Council Chamber at 101 E.
7th Street
If you need accommodations for a disability, please notify the city in advance.
Policy Development/Review Workshop -
A Consideration and possible direction to staff on continuing to investigate the possibilities of a long term
lease with the US Army Corp of Engineers at Lake Georgetown -- Kent Buikema, Chair of Parks and
Recreation Advisory Board; Kimberly Garrett, Director of Parks and Recreation and Randy
Morrow, Director of Community Services
B Update of the City’s 2008/09 Budget Contingency Plan and preliminary forecast for the upcoming
2009/10 budget -- Micki Rundell, Chief Financial Officer and Paul E. Brandenburg, City Manager
C Review and possible direction to staff regarding the results of the 2009/10 Budget Priority Ranking
process -- Micki Rundell, Chief Financial Officer and Paul E. Brandenburg, City Manager
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
D Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the attorney
has a duty to advise the City Council, including this week's agenda items 2. Mark Shelton v. City of
Georgetown, et al;Cause No. A07CA063; in the United States District Court for the Western District of
Texas, Austin Division
3. First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd
Judicial District, Travis County, Texas
4. Discussion of legal issues related to payment obligations for the Public Utility Improvements under the
"Development Agreement with Forestville Associates, a Maryland General Partnership, regarding
development of Wolf Ranch" dated September 11, 2003
E Sec 551.072: Deliberation about Real Property
- Project Firehouse
- Consideration and possible action regarding property in the Williams Drive Gateway
F Sec. 551.074 Personnel Matters
-Discussion and possible action related to the duties, performance and evaluation process of the City
Manager
Adjournment
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
City of Georgetown, Texas
April 27, 2009
SUBJECT:
Consideration and possible direction to staff on continuing to investigate the possibilities of a long term lease
with the US Army Corp of Engineers at Lake Georgetown -- Kent Buikema, Chair of Parks and Recreation
Advisory Board; Kimberly Garrett, Director of Parks and Recreation and Randy Morrow, Director
of Community Services
ITEM SUMMARY:
This is a workshop presentation to update the Mayor and City Council on the feasibility of the City of
Georgetown obtaining control of outlands around Lake Georgetown from the Corp of Engineers for
Parkland. Kent Buikema and Bill Mateja, Parks Board Members, have been involved in the evaluation
process.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director, Randy Morrow, Director of Community Services
ATTACHMENTS:
presentation
Cover Memo
Item # A
Corp of Engineers Lake
Georgetown/City of Georgetown
Partnership
City Council Workshop
April 27, 2009
Item # A
Possible Partnership ?
• Corp of Engineers approached the City in
hopes of partnership/long term lease for
operating the parks at Lake Georgetown
– Lake Grapevine
– Lake Lewisville
– Lake Somerville in progress
Item # A
Tour of Lake Grapevine
• First Hand Knowledge
•March 11th
– Kent Buikema & Bill Mateja (Parks Board)
– Cari Miller (Tourism) Lorie Lankford(Finance)
– Randy Morrow & Kimberly Garrett (Parks)
• Joe Moore, Asst. Director of Parks and
Recreation & Manager of the Lake Park
Division
Item # A
Item # A
Grapevine’s Success
• Included in 1990 Parks Master Plan
• In 2005 took over The Vineyards
Campground with four 6 month leases &
operated the campground
• Feasibility study - $250K
• Issued CO Bond for the improvements &
pay back thru revenue on campground
• Added Cabins & improved infrastructure
Item # A
Success…
• Set up an Enterprise Fund
– Pay back bond as part of the expense, debt
service
• Contract out everything including litter
pickup, mowing, linens & cabin cleaning
• Marketing & Advertising Plan
• Expanded and now lease several parks
from the Corp of Engineers
Item # A
Item # A
Parks & Recreation Advisory Board
• September 2008
– Discussed the visit by the Corp of Engineers
and asked for parks board volunteers to visit
Lake Grapevine
• March 2009
– Members reported to Board on the trip to
Lake Grapevine
Item # A
Lake Georgetown
• Joe Moore, visited Lake Georgetown and
did a quick assessment of the lake parks
– Good roads, shelters, infrastructure
• Three Main Parks
– Russell Park
– Jim Hogg Park
– Cedar Breaks Park
• Each park has different opportunities
Item # A
Map of Lake Georgetown
Item # A
Activities
• Camping
• Boating
•Day Use
• Group Picnics
• Fishing
• Swimming Beach
• Hike/Bike Trail
Item # A
Cons
• Upgrades
– Electricity, shelters, floating docks, sewer
system for longer stays, longer pull in areas
for Class A motor homes, these could be
negotiated with Corp
• Low water levels, beach at Russell Park
closed, a lot of complaints – big revenue
maker from day users
Item # A
Cons
• Fund Feasibility Study - Estimated cost
$300K
• Add improvements ($$$) which draw
tourists
– Playground
– Accessible swim area
• Take over all maintenance and oversight
– Need to have a staff member manage
contracts, rentals, and challenges that arise.
Item # A
Pros
• Identified in 2009 Parks Master Plan
• Long term control of what happens at the
lake
• Tourism – Rental fees and HOT funds
from cabins
• Marketing Lake Parks for camping which
in turn will bring more tourism to
Georgetown
Item # A
Pros
• Expand park opportunities/facilities
– Rowing club
– Boat storage rental
– Boat, bicycle & kayak rental
– Camp store
– Special events like 4
th of July & 5K races
– Possibilities of a Westside Regional Park
adjacent to current lake parks
Item # A
Pros
• Increase fees to cover costs
– Camping, day use, pavilions
– Corp fees are structured and revenue they
collect does not go back into the park but to
Washington D.C.
• Current 25 year lease on Booty’s Road
Park for Challenge Course and hike and
bike trail.
Item # A
Staff Recommendation
• Bring in an outside consultant from the
Texas Association of Campground
Operators (TACO) to evaluate the parks at
Lake Georgetown and get more
information - cost is $1,000 - 1,500
• Continue to research other municipal/corp
park agreements
• Report back to Council in 6 months
Item # A
Next Steps ???
• Bring in an outside consultant from the
Texas Association of Campground
Operators (TACO) to evaluate the parks at
Lake Georgetown?
• Tell the Corp of Engineers to look for
another entity to operate and maintain the
lake parks ?
Item # A
City of Georgetown, Texas
April 27, 2009
SUBJECT:
Update of the City’s 2008/09 Budget Contingency Plan and preliminary forecast for the upcoming 2009/10
budget -- Micki Rundell, Chief Financial Officer and Paul E. Brandenburg, City Manager
ITEM SUMMARY:
This item is a brief update on the City’s 2008/09 Budget Contingency Plan and a preliminary forecast for the
upcoming budget.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell
Cover Memo
Item # B
City of Georgetown, Texas
April 27, 2009
SUBJECT:
Review and possible direction to staff regarding the results of the 2009/10 Budget Priority Ranking process -
- Micki Rundell, Chief Financial Officer and Paul E. Brandenburg, City Manager
ITEM SUMMARY:
This workshop is to present and review the results from the recently conducted survey for the 2009/10 budget
priorities. The results will show the combined priority of each of the projects previously presented to the
Council.
From these results, the priority list for the upcoming budget will be finalized, and the 2009/10 City
Manager’s budget will be prepared.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Survey Results
Updated Budget Calendar
Cover Memo
Item # C
Council Priority Survey 2
1. Williams Drive Gateway Implementation: Purchase ROW - Mc Coy property
Response
Percent
Response
Count
Very High Priority 37.5%3
High Priority 25.0%2
Medium to Low Priority 25.0%2
Low Priority 12.5%1
answered question 8
skipped question 0
2. Purchase land for Fire Station 5 in Shell Road Area
Response
Percent
Response
Count
Very High Priority 25.0%2
High Priority 62.5%5
Medium to Low Priority 0.0%0
Low Priority 12.5%1
answered question 8
skipped question 0
Page 1
Attachment number 1
Page 1 of 6
Item # C
3. Police Computer Aided Dispatch (CAD) system replacement
Response
Percent
Response
Count
Very High Priority 12.5%1
High Priority 62.5%5
Medium to Low Priority 12.5%1
Low Priority 12.5%1
answered question 8
skipped question 0
4. Traffic Management Program: (A)Develop traffic signalization plan
Response
Percent
Response
Count
Very High Priority 50.0%4
High Priority 12.5%1
Medium to Low Priority 25.0%2
Low Priority 12.5%1
answered question 8
skipped question 0
5. Traffic Management Program: (B)Acquire additional traffic signals
Response
Percent
Response
Count
Very High Priority 14.3%1
High Priority 42.9%3
Medium to Low Priority 28.6%2
Low Priority 14.3%1
answered question 7
skipped question 1
Page 2
Attachment number 1
Page 2 of 6
Item # C
6. Implement Public Safety & non-PS Employees to 95% Round Rock (Includes Benefits)
Response
Percent
Response
Count
Very High Priority 12.5%1
High Priority 37.5%3
Medium to Low Priority 37.5%3
Low Priority 12.5%1
answered question 8
skipped question 0
7. Expand recycling program Develop single stream recycling pilot
Response
Percent
Response
Count
Very High Priority 25.0%2
High Priority 37.5%3
Medium to Low Priority 25.0%2
Low Priority 12.5%1
answered question 8
skipped question 0
8. Northwest Blvd Bridge Design & Engineering
Response
Percent
Response
Count
Very High Priority 50.0%4
High Priority 37.5%3
Medium to Low Priority 12.5%1
Low Priority 0.0%0
answered question 8
skipped question 0
Page 3
Attachment number 1
Page 3 of 6
Item # C
9. Implement Transit System
Response
Percent
Response
Count
Very High Priority 25.0%2
High Priority 0.0%0
Medium to Low Priority 25.0%2
Low Priority 50.0%4
answered question 8
skipped question 0
10. Sidewalk Installations: (A) Sidewalks required in newly developed areas
Response
Percent
Response
Count
Very High Priority 12.5%1
High Priority 62.5%5
Medium to Low Priority 25.0%2
Low Priority 0.0%0
answered question 8
skipped question 0
11. Sidewalk Istallations: (B) Addition of sidewalks to existing developed areas
Response
Percent
Response
Count
Very High Priority 12.5%1
High Priority 25.0%2
Medium to Low Priority 37.5%3
Low Priority 25.0%2
answered question 8
skipped question 0
Page 4
Attachment number 1
Page 4 of 6
Item # C
12. No Increase in Property Tax burden
Response
Percent
Response
Count
Very High Priority 50.0%4
High Priority 25.0%2
Medium to Low Priority 25.0%2
Low Priority 0.0%0
answered question 8
skipped question 0
13. Add Position of Internal Auditor
Response
Percent
Response
Count
Very High Priority 25.0%2
High Priority 12.5%1
Medium to Low Priority 12.5%1
Low Priority 50.0%4
answered question 8
skipped question 0
14. Utility Billing (CSI) / AMI replacement Enterprise Customer Information Systems (CIS) Solutions Advanced Metering
Infastructure (AMI) Implementation
Response
Percent
Response
Count
Very High Priority 25.0%2
High Priority 62.5%5
Medium to Low Priority 12.5%1
Low Priority 0.0%0
answered question 8
skipped question 0
Page 5
Attachment number 1
Page 5 of 6
Item # C
15. Williams Drive Gateway Implementation: Stormwater Drainage Improvements
Response
Percent
Response
Count
Very High Priority 12.5%1
High Priority 37.5%3
Medium to Low Priority 37.5%3
Low Priority 12.5%1
answered question 8
skipped question 0
16. Prepare the Economic Development Plan elemnet of the Georgetown 2030 Plan
Response
Percent
Response
Count
Very High Priority 25.0%2
High Priority 37.5%3
Medium to Low Priority 12.5%1
Low Priority 25.0%2
answered question 8
skipped question 0
Page 6
Attachment number 1
Page 6 of 6
Item # C
CITY OF GEORGETOWN
2009/10 ANNUAL BUDGET SCHEDULE – April 2009
The 2009/10 City Managers’ Budget is prepared as a “CORE” budget. Tax rate revenue is
projected at the effective rate, increasing only for growth. Other revenues are conservatively
projected in early June, and only new projects that meet the Council’s priorities that can be
funded within these revenue parameters will be included.
APRIL Tasks:
⇒ Draft CIP book is prepared including narratives, maps, photos, and budget impact
⇒ Base budgets and Service Level Improvements (SLI) are completed
⇒ ISF allocations are prepared.
⇒ 2009/10 Base Budget information updated in system
April 1 Base budget & SLI to departments
April 13 Council Workshop >Fiscal & Budgetary Policy Review
April 14 Base budget & SLI to Finance
ISF schedules to Finance
April 15 GTEC Board Finalize 2009/10 Funds Available
April 16 Director’s Leadership <Budget Update
April 21 GUS Board Review Development Fees
April 24 Budget Workbook to City Manager
April 27 Council Workshop >Review Results Council Priority Survey
>>Mid Year Review &2008/09 Budget
Contingency Update
April 28 Council Meeting >2009 Bond Sale
April 30 REDLINE DAY
MAY Tasks:
⇒ Finance updates base budget and SLI redline changes
⇒ Finance prepared program summary report
⇒ Proposed 2009/10 Debt Issues are determined
⇒ Preliminary tax rate calculation / revenue projected
⇒ Fire services contract updated and presented to ESD
⇒ Final Council Priorities distributed to Divisions
⇒ Preliminary revenue estimates are prepared
⇒ Interlocal agreements with GTEC & GEDCO are updated
May 1 City Manager meets w/Divisions
regarding REDLINE changes
If needed
May 5 Draft CIP Books to GUS Board
TBD Narratives & program requests to
departments
TBD Management Team reviews
Program requests
May 11 Council Workshop >Compensation & benefits
May 18 GEDCO Discuss 2009/10 4A Budget
May 19 GUS Board Review CIP
May 21
Director’s Leadership
<Budget Update
<2009/10 Recommended Programs
May 26 Council Meeting
Attachment number 2
Page 1 of 4
Item # C
JUNE Tasks:
⇒ Revenue projections are finalized
⇒ Fund Schedules are prepared and available funds determined
⇒ Interlocal Service Agreements for GTEC & GEDCO are presented
⇒ ESD contract finalized and approved by ESD
⇒ City Manager’s CORE Budget is balanced and Workbook prepared including
recommended Service Level Improvements & New Programs
⇒ Secondary appropriation / project list is developed
June 5 Revenue projections finalized
June 8 Council Workshop >2009/10 CIP Presentation
>Development Fee Update
>Impact Fee Update
>Facilities Update
June 12 Preliminary balance of City
Manager’s budget
June 15 GEDCO <Review recommended budget
<Review interlocal service agreement
June 17 GTEC <Finalize recommended budget
<Finalize interlocal service agreement
<Set public hearing date
June 18 Director’s Leadership Budget Update
June 22 Council Workshop >Final budgetary input/issues discussed
>Social Service Presentations to Council
June 25 City Manager’s budget balanced Final Review
June 30 Budget Workbook to Council
JULY Tasks:
⇒ Finalize the budgeted tax rate for 2009
⇒ Effective Tax Rate is finalized
⇒ Proposed debt is finalized
⇒ Village PID budget finalized
⇒ Budget Presentation is prepared
July 13 Council Workshop >Present 2009/10 City Manager’s
Proposed Budget
July 14 Council Meeting >Continue discussion on 2009/10 City
Manager’s Proposed Budget
July 16 GTEC <Adopt 2009/10 Budget
<Hold Public Hearing
July 27 Council Workshop >Final Review 2009/10 City Manager’s
Proposed Budget
July 21 GEDCO <Finalize recommended budget
<Finalize interlocal service agreement
July 24 TAX ROLES CERTIFIED by
WCAD
July 28 Special Council Meeting <Finalize proposed tax rate & set public
hearing dates **
July 29 Publish Effective Tax Rate Notice
in WC Sun
Attachment number 2
Page 2 of 4
Item # C
AUGUST Tasks:
⇒ Proposed budget is linked to long-term goals from comprehensive plan
⇒ Proposed Tax Rate is finalized
⇒ All required notifications are published
⇒ Public Hearings on tax rate (2) and budget (1) are held
⇒ Final proposed budget presentation is prepared and uploaded to City website
⇒ GTEC, GEDCO & Village PID Budget items are approved
August 2 Publish 1st Public Hearing Notice
in WC Sun **
August 7 Final Budget Summary to Council
August 11 Council Meeting <1st Public Hearing on Tax Rate **
August 18 Special Council Meeting <2nd Public Hearing on Tax Rate **
August 18 GEDCO Meeting Adopt 2009/10 budget items
August 19 Publish 2nd Public Hearing Notice
in WC Sun **
August 24 Council Workshop <Public Hearing on 2009/10 Budget **
August 25 Council Meeting <First Reading – All Budget & Tax
Ordinances
** Required by State Law (Truth in Taxation and Local Government Code)
Attachment number 2
Page 3 of 4
Item # C
SEPTEMBER Tasks:
⇒ Budget Document is prepared and uploaded to City Website
⇒ Tax Ordinance sent to Williamson County Tax Office for levy
⇒ Submit Final Document to GFOA for budget award consideration
September 8 Council Meeting <2nd Reading All Budget & Tax
Ordinances
<Approve other entity budgets
<Award Social Service Contracts
September 30 Fiscal Year End
October 1 New Fiscal Year Begins
Attachment number 2
Page 4 of 4
Item # C
City of Georgetown, Texas
April 27, 2009
SUBJECT:
Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including this week's agenda items 2. Mark Shelton v. City of Georgetown,
et al;Cause No. A07CA063; in the United States District Court for the Western District of Texas, Austin
Division
3. First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd Judicial
District, Travis County, Texas
4. Discussion of legal issues related to payment obligations for the Public Utility Improvements under the
"Development Agreement with Forestville Associates, a Maryland General Partnership, regarding
development of Wolf Ranch" dated September 11, 2003
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # D
City of Georgetown, Texas
April 27, 2009
SUBJECT:
Sec 551.072: Deliberation about Real Property
- Project Firehouse
- Consideration and possible action regarding property in the Williams Drive Gateway
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # E
City of Georgetown, Texas
April 27, 2009
SUBJECT:
Sec. 551.074 Personnel Matters
-Discussion and possible action related to the duties, performance and evaluation process of the City
Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # F