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HomeMy WebLinkAboutAgenda CC 10.14.2014 WorkshopNotice of Meeting of the Governing Body of the City of Georgetown, Texas OCTOBER 14, 2014 The Georgetown City Council will meet on OCTOBER 14, 2014 at 2:00 P.M. at the Council Chambers, 701 E. 7th St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Policy Development/Review Workshop - A Discussion and Status Report on the United States Fish and Wildlife Service’s (“USFWS”) listing of the Georgetown Salamander and proposed 4(d) special Rule, as well as the adopted Water Quality Regulations (Ordinance No. 2013-59) -- Paul E. Brandenburg, City Manager and Andreina Dávila- Quintero, Project Coordinator B Overview and direction regarding amending the General Government and Finance Advisory Board, the Planning and Zoning Commission, the Zoning Board of Adjustment, the Building Standards Commission, the Georgetown Utility System Advisory Board, and the Georgetown Transportation Advisory Board -- Bridget Chapman, City Attorney, Jessica Brettle, City Secretary and Paul Brandenburg, City Manager C City Employee Benefits Update -- Tadd Phillips, Director of Human Resources D Update on Public Safety Operations and Training Center -- Wayne Nero, Chief of Police and John Sullivan, Fire Chief Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. E Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as allowed under Tex. Gov. Code Section 551.074 Personnel Matters Adjournment Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas October 14, 2014 SUBJECT: Discussion and Status Report on the United States Fish and Wildlife Service’s (“USFWS”) listing of the Georgetown Salamander and proposed 4(d) special Rule, as well as the adopted Water Quality Regulations (Ordinance No. 2013-59) -- Paul E. Brandenburg, City Manager and Andreina Dávila-Quintero, Project Coordinator ITEM SUMMARY: On December 20, 2013, the City of Georgetown City Council approved Ordinance 2013-59 establishing additional requirements for property located over the Edwards Aquifer Recharge Zone (“EARZ”) within the City limits and its Extraterritorial Jurisdiction (“ETJ”) to safeguard the stream and spring formations of the EARZ, and protect water quality (“Water Quality Regulations”). This Ordinance established no-disturbance and minimal disturbance zones around identified Georgetown Salamander habitat sites (Exhibit A) and buffer zones around all springs and streams. In addition, it improved water quality by increasing the percentage of total suspended solids removal from 80% to 85%. After the adoption of this Ordinance, on February 24, 2014, the United States Fish and Wildlife Service (“USFWS”) listed the Georgetown Salamander as a threatened species. USFWS is currently in the process of developing a 4(d) special Rule that will be attached to the listing, and is expected to be finalized by the end of calendar year 2014. It is the intent of the USFWS to incorporate the City’s Water Quality Regulations pertaining to the identified habitat sites into the proposed 4(d) special Rule. With the 4(d) special Rule accepting the City of Georgetown Water Quality Regulations, stakeholders will have the benefit of consistent and objective criteria for developing land in the EARZ without the need for site-specific determinations by the USFWS. Concurrent with the adoption process of the proposed 4(d) special Rule, the City may initiate the process of incorporating applicable water quality regulations of the Ordinance into its development code (Unified Development Code). This will provide the City the ability to continue its goals of protecting water quality in accordance with State Law. The schedule below provides a draft outline of required meeting dates to amend the Unified Development Code: October 28 –Resolution to initiate text amendment of the Unified Development Code TBD (prior to Planning and Zoning Commission) – Meeting with the Development Community November 18 – Planning and Zoning Commission Meeting November 25 – City Council 1st Reading of Ordinance December 9 – City Council 2nd Reading of Ordinance Until the 4(d) special Rule is finalized, stakeholders should follow the City’s Water Quality Regulations established by Ordinance 2013-59 when developing property over the EARZ. This includes all development activity that is currently permitted, under construction, or phased projects that include a future phase that has not been developed. Changes to the City’s current development process include (1) the submittal and acceptance of a Geologic Assessment (“GA”) for all current and future development activities (Regulated Activity as defined in the Ordinance), and (2) a signed and notarized Acknowledgement Form (Exhibit B). The GA and Acknowledgement Form are to be submitted with the first required development application for all Regulated Activity. Subsequent applications required to develop a property will not require a new GA or Acknowledgement Form provided the proposed development, as submitted in the application, is consistent with the accepted GA. Any deviations to the proposed development will result in the need to submit an updated GA and Acknowledgement Form prior to final approval of the application. FINANCIAL IMPACT: None. Cover Memo Item # A SUBMITTED BY: Andreina Davila-Quintero, Project Coordinator ATTACHMENTS: Exhibit A - Location Map of Occupied Sites Exhibit B - Acknowledgement Forms Draft Cover Memo Item # A Text \\\\\\\\\\ \\\\\\ \\\\\\\\\\\\\ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ UNIT: 01NAME: Cobb Well UNIT: 05NAME: Twin Spring UNIT: 01NAME: Cobb Springs UNIT: 03NAME: Bat Well CaveUNIT: 04NAME: Walnut Spring UNIT: 13NAME: Shadow Canyon UNIT: 09NAME: Water Tank Cave UNIT: 12NAME: Swinbank Spring UNIT: 14NAME: San Gabriel Spring UNIT: 06NAME: Hogg Hollow Spring UNIT: 02NAME: Cowen Creek Spring UNIT: 07NAME: Cedar Hollow Spring UNIT: 11NAME: Buford Hollow Springs UNIT: 10NAME: Avant's (Capitol Aggregates) UNIT: 08NAME: Knight (Crockett Garden) Spr UNIT: 08NAME: Cedar Breaks Hiking Trail Spr S W 1 S W 3 F M 9 7 2 R R 2 2 4 3 F M 3 4 0 5 C R 2 4 5 F M 2 3 3 8 N W 1 C R 1 5 0 S T A T E H I G H W A Y 1 3 0 S E 1 C R 2 4 1 N INTERSTATE 35 S W 4 C R 1 5 2 RR 2338 SHELL RD C R 1 0 5 C R 2 4 8 W STATE HIGHWAY 29 C R 1 4 0 C R 1 4 3 F M 971 C R 2 6 2 N W 2 U N I V E R S I T Y B L V D C R 1 9 4 AIRPORT RD W C C R 1 1 9 I M P C R 175 C R 1 74 R R A R T E R I A L H C R 1 4 1 STATE HIGHWAY 29 SH 29 BYPASS S AUSTIN AVE S U N C I T Y B L V D S O U T H W E S T B Y P A S S W C A R T E R I A L 1 R R A R T E R I A L A NE INNER LOOP L E A N D E R R D INNER LOOP SPUR N AUSTIN AVE C R 1 4 7 C R 1 0 3 S E R E N A D A D R C R 1 7 6 C R 1 4 6 S W 2 C R 1 5 1 C R 2 6 1 I n d i a n S p r i n g s R o a d A U S TI N - S A N A N T O N I O R A IL LI N E F U T U R E N E 3 C R 1 6 6 E X T W C A R T E R I A L 2 C R 1 1 1 S H 1 3 0 F R O N T A G E D E L W E B B B L V D C R 1 0 3 E X T. WILLIA M S D R E S T A T E H I G H W A Y 2 9 C R 1 0 4 R A B B I T H I L L R D S O U T H W E S T E R N B L V D N O R T H W E S T B L V D C A R L S O N C O V E D B W O O D R D S A M B A S S P K W Y F M 1 4 6 0 M A P L E S T R O N A L D W R E A G A N B L V D CR 102 F M 9 7 2 E X T . NASH RANCH RD E U N I V E R S I T Y A V ESCENIC DR L U N A T R L R I D G E L I N E R I V E R Y B L V D W UNIVERSITY AVE E 2 ND ST S M I T H C R E E K R D E 7 T H S T C ry stal F alls P ark w a y N A T U R I T A S E I N N E R L O O P W H I S P E R I N G W I N D D R ALTERNATIVE 7 T O D A C C E S S A VIA TIO N D R E X T W 21S T S T S H 1 3 0 R A M P S H E L L S P U R S INTERSTATE 35 FRONTAGE SNEAD DR STATE HIGHWAY 195 VERDA VISTA L A K E W A Y D R WILD W O O D DR F U T U R E C O L L E C T O R N I N T E R S T A T E 3 5 F R O N T A G E W E S T I N G H O U S E R D S I N TE R S TAT E 35 S H 1 3 0 F R O N T A G E CR 104 C R 1 7 4 WILLIAMS DR S T A T E H I G H W A Y 1 3 0 S H 2 9 B Y P A S S S H 1 3 0 F R O N T A G E R O N A L D W R E A G A N B L V D W C A R T E R I A L 2 S W 2 F M 1 4 6 0 N INTERSTATE 35 R O N A L D W R E A G A N B L V D F U T U R E C O L L E C T O R D B W O O D R D N W 1 S W 1 N INTERSTATE 35 N INTERSTATE 35 C R 1 04 S INTERSTATE 35 SHELL RD R R 2 2 4 3 N INTERSTATE 35 C R 1 0 4 SH 130 RAMP S W 1 F M 9 7 1 N INTERSTATE 35 S M I T H C R E E K R D M A P L E S T E S T A T E H I G H W A Y 2 9 F M 1 4 6 0 R O N A L D W R E A G A N B L V D C R 1 0 4 FM 1460 W STATE HIGHWAY 29 W C A R T E R I A L 1 R R 2 2 4 3 S I N TE R S TAT E 35 WILLIAMS DR C R 1 0 4 WILLIAMS DR F M 2 3 3 8 SH 130 FRONTAGE R O N A L D W R E A G A N B L V D F M 9 7 1 S O U T H W E S T E R N B L V D Data Source:Future Land Use - City of Georgetown TXOfficial Thoroughfare Plan - City of GeorgetownCity Limits - City of GeorgetownETJ - City of GeorgetownProposed Critical Habitat for the Georgetown Salamander - USFWS (Except Garey Ranch Springs) Map Disclaimer: This data is for general planning purposes only.The basemap conforms to National Map AccuracyStandards in unobstructed areas. Williamson County makes no warranty, representation or guarantee asto the content, sequence, accuracy, timeliness or completeness of any of the database information or spatial locations depicted. Furthermore, all warrantieson merchantability and fitness for a particular purpose are hereby disclaimed. In no event shall Williamson County be liable to the recipient or any other party fordamages of any type, including but not limited to incidental, consequential or exemplary damages arising out of the useor inability to use these materials. Legend Proposed Critical Habitat for the Georgetown Salamander Proposed Critical Habitat for the Georgetown Salamander Railroad Existing Collector Existing Freeway Existing Major Arterial Existing Minor Arterial Existing Ramp Frontage Proposed Collector Proposed Freeway Proposed Major Arterial Proposed Minor Arterial \\Proposed Rail Incorporated City Extra-Territorial Jurisdiction Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area City of GeorgetownFuture Land Use Coordinate System:Texas State Plane/Central Zone/NAD 83/Feet Map Date: 11/25/2013 Data Source:Future Land Use - City of Georgetown TXOfficial Thoroughfare Plan - City of GeorgetownCity Limits - City of GeorgetownETJ - City of GeorgetownProposed Critical Habitat for the Georgetown Salamander - USFWS (Except Garey Ranch Springs) E 0 4,800Feet Garey Ranch Springs!!! Attachment number 1 \nPage 1 of 1 Item # A EARZ Water Quality Acknowledgement Form Page 1 of 2 Revised: October 6, 2014 CITY OF GEORGETOWN PLANNING DEPARTMENT EDWARDS AQUIFER RECHARGE ZONE WATER QUALITY ACKNOWLEDGEMENT FORM THE CITY’S WATER QUALITY REGULATIONS FOR PROPERTY OVER THE EARZ A signed and notarized copy of this form is required to be submitted with the first required development application [Plat (Preliminary, Final, Minor, Amending and Replat); (Subdivision) Construction Plans, Site/Construction Plan; or Stormwater Permit] for all Regulated Activity for property located over the Edwards Aquifer Recharge Zone (“EARZ”) within the City Limits and its Extraterritorial Jurisdiction (“ETJ”). No application will be accepted without completing this form. In addition, a Geologic Assessment shall be provided to the City prior to final approval or acceptance of the application subject to this form, or final (application) approval of the project. PROPERTY INFORMATION Property Address: Legal Description: Lot: Block: Subdivision: City/ETJ: Acres: PROJECT INFORMATION Name of Project: Application Type: Proposed Use: No. of Lots: PROPERTY OWNER/REPRESENTATIVE INFORMATION Business Name: Point of Contact: Address: Contact Information: Phone: Email: PROPERTY OWNER’S CONSENT I, , swear and affirm that I am the owner of property at , as shown in the records of Williamson County, Texas, which is the subject of this form. I, , the owner of the property subject to this form, authorize to submit this acknowledgement form and serve as my representative for this request. Property Owner’s Signature: Date: Attachment number 2 \nPage 1 of 4 Item # A EARZ Water Quality Acknowledgement Form Page 2 of 2 Revised: October 6, 2014 AFFIDAVIT My name is , and I am the owner or authorized representative of the property that is subject of this request to the City of Georgetown, Texas, and have been notified of the City’s Water Quality Regulations for property over the EARZ. I hereby certify that newly established water quality measures will meet the 85% total suspended solid removal requirement for all new Regulated Activity. I further certify under penalty of perjury one of the following: 1. A Geologic Assessment was conducted, and the proposed development complies with the City’s Water Quality Regulations for property over the EARZ; or 2. A Geologic Assessment has not yet been conducted pursuant to this application, and the proposed development will comply with the City’s Water Quality Regulations for property over the EARZ. Unless otherwise not subject to this requirement (see No. 4 below), a Geologic Assessment will be provided prior to final approval of this application, or final approval of ; or 3. The project, as proposed, does not comply with the City’s Water Quality Regulations for property over the EARZ, but I will coordinate with the United States Fish and Wildlife Service; or 4. The project, as proposed: Does not meet the definition of a Regulated Activity as described in Section 213.3(28) of the Texas Administrative Code; or Meets all of the following criteria:  Proposed development is Single-Family Residential or Two-Family Residential; and  Subject property is located on an individual lot that is less than 5 acres; and  Subdivision (to include replat) is 5 lots or less, and no more than 5 gross acres; and  Subject property is located within a drainage area that is less than 64 acres. NOTE: A letter signed by an Engineer certifying the drainage area and identifying any springs on the subject property with the required application. In the event that springs exist, Engineer must identify applicable buffers on the site/plot plan. Thus, no Geologic Assessment is required with this application. Signed this day of , 20 Signature: STATE OF TEXAS { KNOW ALL MEN BY THESE PRESENTS COUNTY OF WILLIAMSON { Sworn and subscribed before me by on this day of in the year , to certify which witness my hand and seal of office. Notary Public in and for the State of Texas My Commission expires on: Attachment number 2 \nPage 2 of 4 Item # A EARZ Water Quality Acknowledgement Form Page 1 of 2 Issued: October 6, 2014 CITY OF GEORGETOWN INSPECTION SERVICES DEPARTMENT EDWARDS AQUIFER RECHARGE ZONE WATER QUALITY ACKNOWLEDGEMENT FORM THE CITY’S WATER QUALITY REGULATIONS FOR PROPERTY OVER THE EARZ This form does not apply to new Single-Family Residential (“SFR”) and Two-Family Residential (“TFR”) within a platted subdivision and where all public improvements were completed and accepted by the City of Georgetown, provided the proposed development, as submitted, is in accordance with the approved Water Pollution Abatement Plan of the Subdivision. A signed and notarized copy of this form is required to be submitted with an application for Building Permit for all new SFR and TFR on property located over the Edwards Aquifer Recharge Zone (“EARZ”) within the City Limits and its Extraterritorial Jurisdiction (“ETJ”), when applicable, except as noted above. In addition, a required Geologic Assessment shall be provided to the City prior to final approval of the Building Permit. PROPERTY INFORMATION Property Address: Legal Description: Lot: Block: Subdivision: City/ETJ: Acres: PROJECT INFORMATION Name of Project: Proposed Use: PROPERTY OWNER/REPRESENTATIVE INFORMATION Business Name: Point of Contact: Address: Contact Information: Phone: Email: PROPERTY OWNER’S CONSENT I, , swear and affirm that I am the owner of property at , as shown in the records of Williamson County, Texas, which is the subject of this form. I, , the owner of the property subject to this form, authorize to submit this acknowledgement form and serve as my representative for this request. Property Owner’s Signature: Date: Attachment number 2 \nPage 3 of 4 Item # A EARZ Water Quality Acknowledgement Form Page 2 of 2 Issued: October 6, 2014 AFFIDAVIT My name is , and I am the owner or authorized representative of the property that is subject of this Building Permit to the City of Georgetown, Texas, and have been notified of the City’s Water Quality Regulations for property over the EARZ. I hereby certify that newly established water quality measures will meet the 85% total suspended solid removal requirement for all new Regulated Activity. I further certify under penalty of perjury one of the following: 1. The project, as proposed: Does not meet the definition of a Regulated Activity as described in Section 213.3(28) of the Texas Administrative Code; or Meets all of the following criteria:  Proposed development is Single-Family Residential or Two-Family Residential; and  Subject property is located on an individual lot that is less than 5 acres; and  Subdivision (to include replat) is 5 lots or less, and no more than 5 gross acres; and  Subject property is located within a drainage area that is less than 64 acres. NOTE: A letter signed by an Engineer certifying the drainage area and identifying any springs on the subject property with the required application. In the event that springs exist, Engineer must identify applicable buffers on the site/plot plan. Thus, no Geologic Assessment is required with this application; or 2. A Geologic Assessment was conducted, and the proposed development complies with the City’s Water Quality Regulations for property over the EARZ; or 3. The project, as proposed, does not comply with the City’s Water Quality Regulations for property over the EARZ, but I will coordinate with the United States Fish and Wildlife Service. Signed this day of , 20 Signature: STATE OF TEXAS { KNOW ALL MEN BY THESE PRESENTS COUNTY OF WILLIAMSON { Sworn and subscribed before me by on this day of in the year , to certify which witness my hand and seal of office. Notary Public in and for the State of Texas My Commission expires on: Attachment number 2 \nPage 4 of 4 Item # A City of Georgetown, Texas October 14, 2014 SUBJECT: Overview and direction regarding amending the General Government and Finance Advisory Board, the Planning and Zoning Commission, the Zoning Board of Adjustment, the Building Standards Commission, the Georgetown Utility System Advisory Board, and the Georgetown Transportation Advisory Board -- Bridget Chapman, City Attorney, Jessica Brettle, City Secretary and Paul Brandenburg, City Manager ITEM SUMMARY: This workshop will provide an overview and request for direction regarding amending the following advisory boards: 1. General Government and Finance Advisory Board 2. Planning and Zoning Commission 3. Zoning Board of Adjustment 4. Building Standards Commission 5. Georgetown Utility System Advisory Board 6. Georgetown Transportation Advisory Board Items for discussion and direction include: 1. Review board purpose 2. Review the number of board members 3. Review the membership requirements 4. Review the residency requirements _____________________________________________________________________ General Government and Finance Advisory Board Purpose: It is the purpose and intent of the Council to create an advisory board empowered to review and analyze the general government and finance activities of the City that include but are not limited to the following areas: Finance administration, including the City budget, debt and treasury management; accounting and financial reporting; purchasing; the Municipal Court; facilities maintenance including construction and renovation of City facilities; vehicle services; information technology; compensation and benefits; City insurance; and other related items as recommended by the City Manager, and to report, by official vote, their recommendations to the City Council. Number of Board Members: 5 Membership Requirements: A minimum of three members shall be of the City Council. The remaining members shall be appointed in accordance with the City Charter. Residency Requirements: All members shall reside in the corporate City limits or the extraterritorial jurisdiction of the City. Department Liaison: Finance and Administration ATTACHMENTS: City Code Chapter 2.52 Planning and Zoning Commission Cover Memo Item # B Purpose: The Commission has the power and it shall be its duty: A. To make appropriate surveys, investigations, reports and recommendations relating to community planning and development to the City Council; B. To make plans and maps of the whole or any part or portion of the City and of land outside the City located within five miles of the City limits and any other land outside the City, which, in the opinion of the commission, bears a relation to the planning of the City and to make changes in, additions to and extensions of such plans or maps when it deems the same advisable; C. To act with and assist all other municipal and governmental agencies, and particularly the City Council, in formulating and executing proper plans for municipal development and growth; D. To recommend to the City Council the passage of such ordinances as it may deem necessary to carry out its program; E. To recommend to the City Council the adoption of a comprehensive community plan for the guidance and control of the future development of the community; F. To make studies and recommend to the City Council plans for clearing the City of slums and blighted areas; G. To aid and assist the City Council in the annual preparation of a long range capital improvement budget, and determination of sources of funds therefor; H. To perform such other duties as may be prescribed by ordinance or State law; and I. To function as the City zoning commission and exercise all of those powers and duties permitted by Chapters 211 of the Local Government Code, the City Charter and City ordinances, as each may be amended from time to time. Number of Board Members: 7 regular members and 3 Commissioners-in-Training Membership Requirements: The Commission shall be broadly representative as a whole. Members shall be drawn, for example, from different residential areas, different racial and ethnic groups, different occupations and professions, and different interest groups. The members of the Commission shall be appointed in accordance with the City Charter. The City Council shall also appoint three persons who would be qualified to serve on the Commission as Commissioners-in-Training. Commissioners-in-Training shall not serve as alternates or as proxies for any Commissioner, but Commissioners-in-Training shall be eligible to be appointed to the position of Commissioner upon the expiration of the term of a regular Commissioner or upon the creation of a vacancy on the Commission. Members may, when the City Council finds it to be appropriate, be selected from amongst the Commissioners-in-Training whenever possible and based on seniority. Residency Requirements: All of the seven members shall be registered voters in the City and must have resided within the City for one year next preceding their appointment. Department Liaison: Planning ATTACHMENTS: City Code Chapter 2.48; Texas Local Government Code Section 211.007 Zoning Board of Adjustment Purpose: Established to exercise the powers and duties of a board of adjustment as permitted by law, including Local Government Code Chapter 211.008, and City Charter, the City Unified Development Code and the City Code of Ordinances, as each may be amended. Number of Board Members: 5 Membership Requirements: Members appointed in accordance with the City Charter. Cover Memo Item # B Residency Requirements: Each Member shall be a registered voter eligible to vote in City elections, reside in the City of Georgetown, and have resided in the City of Georgetown for one year preceding their appointment. One Member of the Board shall be a Member of the Planning and Zoning Commission. Department Liaison: Planning ATTACHMENTS: City Code Chapter 2.49; Texas Local Government Code Section 211.008 Building Standards Commission Purpose: The Commission shall hear and determine cases concerning alleged violations of ordinances, as authorized by Chapter 54, Subchapter C, Texas Local Government Code and the City Code of Ordinances. Number of Board Members: 5 Membership Requirements: A minimum of four of the members should be experienced in at least one of the following areas: electrical contracting, real estate profession, architecture, engineering, building construction, fire protection, mechanical contracting (heating, ventilation and air conditioning (HVAC), and/or plumbing contracting. One Commission member will serve at-large. Residency Requirements: All members of the Commission shall reside within the corporate City limits or within the extraterritorial jurisdiction of the City during the time in which they serve on the Commission. Department Liaison: Permitting & Inspections ATTACHMENTS: City Code Chapter 2.64; Texas Local Government Code Chapter 54, Subchapter C Georgetown Utility System Advisory Board Purpose: It is the purpose and intent of the Council to create an advisory board empowered to review and analyze the policies and resources of the Georgetown Utility Systems for purposes of providing advice to the Council concerning the business aspects of such policies and resources as they relate to City funded capital improvements projects, utility services, resource supplies, water, wastewater, stormwater and electric rates, impact fees, and other Council-assigned projects, and to report, by official vote, their recommendations to the City Council. Number of Board Members: 7 Membership Requirements: A minimum of two members shall be members of the City Council. The remaining members shall be appointed in accordance with the City Charter, and, if possible, shall have expertise in the areas of: water/wastewater, construction standards, electricity, or environmental engineering/stormwater drainage. Residency Requirements: All members shall reside in the corporate City limits or the extraterritorial jurisdiction of the City. Department Liaison: GUS ATTACHMENTS: City Code Chapter 2.109 Georgetown Transportation Advisory Board Purpose: Cover Memo Item # B The purpose and goals of the Board shall be: 1. To assist in the development of a continuing, comprehensive, multi-modal transportation planning process carried on cooperatively with State and local transportation agencies in concurrence with State and Federal guidelines; 2. To advise the City Council on the status of the needs identified through the continuing multi-modal transportation planning process; 3. To facilitate coordination and communication between policy boards and agencies represented on the Transportation Advisory Board (TAB); 4. To assist the general public in understanding transportation decisions and policies of the boards; 5. To act as a conduit for cooperative decision making by transportation officials of this urbanized area in cooperation with Federal, State, Regional, County, and local transportation agencies, thereby serving as the basis for a integrative transportation planning process; 6. To review items related to transportation improvements, transportation modeling, transportation development, transportation planning, transportation infrastructure, and stormwater and conveyance systems, including, but not limited to, streets, roads, sidewalks, highways, freeways, aviation, transit services, and rail; 7. To review items related to safety, construction, leases, charges, maintenance and the operation of the airport; 8. To review/recommend various potential funding mechanisms to conduct necessary transportation improvements and projects; and 9. To make recommendations and advise the City Council on matters requiring Council action or direction as prepared by staff for Council consideration. The responsibilities of the Board shall include: 1. Establishment of short- and long-term goals and objectives for the transportation planning process; 2. Review and recommend approval of transportation planning, design and implementation projects for the City; 3. Review and recommend approval of leases, rates and other revenue options related to transportation and stormwater utilities; 4. Review and recommend changes to the Urbanized Area Boundary, the Transportation Planning Area Boundary, the Overall Transportation Plan (OTP), Airport Master Plan, and other special area transportation, stormwater and drainage studies; 5. Review and recommend changes to the adopted CAMPO Metropolitan Planning Organization Comprehensive Transportation Plan; and 6. Review and recommend approval of the City's Transportation Capital Improvement Program (TCIP) for multi-modal capital and operating expenditures to insure coordination between local, County, Regional, and State capital and operating improvement programs. Number of Board Members: 9 Membership Requirements: Two Members will be members of the City Council. Two members shall have expertise in the aviation field. One member shall be from the Georgetown Transportation Enhancement Corporation (GTEC), preferably the chairperson. One member shall be from the Georgetown Planning and Zoning Commission, preferably the chairperson. The remaining three members shall be citizens appointed in accordance with the City Charter. Residency Requirements: All members shall reside in the corporate City limits or the extraterritorial jurisdiction of the City. Department Liaison: GUS ATTACHMENTS: City Code Chapter 2.113 FINANCIAL IMPACT: None other than City Staff time and resources. Cover Memo Item # B SUBMITTED BY: Bridget Chapman, City Attorney ATTACHMENTS: 1. City Code Chapter 2.52 - General Government and Finance Advisory Board 2A. City Code Chapter 2.48 - City Planning and Zoning Commission 2B. Texas Local Gov. Code Section 211.007 - Zoning Commission 3A. City Code Chapter Chapter 2.49 - Zoning Board of Adjustment 3B. Texas Local Gov. Code Section 211.008 - Board of Adjustment 4A. City Code Chapter 2.64 - Building Standards Commission 4B. Texas Local Gov. Code Ch.54 Subch.C - Building Standards Commission 5. City Code Chapter 2.109 - Utility System Advisory Board 6. City Code Chapter 2.113 - Transportation Advisory Board Cover Memo Item # B CHAPTER 2.52. - GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD FOOTNOTE(S): --- (8) --- Editor's note— Prior to the reenactment of Chapter 2.52 by Ord. No. 2013-03, § 2(Exh. A), adopted February 12, 2013, Ord. No. 2001-19, § 2, adopted February 27, 2001, repealed the former Chapter 2.52 in its entirety, which pertained to the Capital Area Planning Council and derived from the prior code, § 19-4. Sec. 2.52.010. - Created; Membership. A. There is hereby created the Georgetown General Government and Finance Advisory Board of the City (the "Board"). B. The Board will consist of five members. A minimum of three members shall be of the City Council. The remaining members shall be appointed in accordance with the City Charter. All members shall reside in the corporate City limits of the extraterritorial jurisdiction of the City. (Ord. No. 2013-03, § 2(Exh. A)) Sec. 2.52.020. - Purpose. It is the purpose and intent of the Council to create an advisory board empowered to review and analyze the general government and finance activities of the City that include but are not limited to the following areas: Finance administration, including the City budget, debt and treasury management; accounting and financial reporting; purchasing; the Municipal Court; facilities maintenance including construction and renovation of City facilities; vehicle services; information technology; compensation and benefits; City insurance; and other related items as recommended by the City Manager, and to report, by official vote, their recommendations to the City Council. (Ord. No. 2013-03, § 2(Exh. A)) Attachment number 1 \nPage 1 of 1 Item # B CHAPTER 2.48 - CITY PLANNING AND ZONING COMMISSION FOOTNOTE(S): --- (6) --- Editor's note— Ord. No. 2011-20, § 2(Exh. B), adopted May 10, 2011, amended Chapter 2.48 in its entirety to read as herein set out. Formerly, Chapter 2.48 pertained to similar subject matter and derived from the prior code § 19-1(part)—19-3; Ord. No. 870086.019, § 1; Ord. No. 880371, § 2; Ord. No. 2001-18, § 2; Ord. No. 2007-65, §§ 2, 3, and Ord. No. 2010-16, § 6(Exh. N). Sec. 2.48.010. - Created; membership; qualifications. A. There is created and established for the City a Planning and Zoning Commission (the "Commission"). The Commission is composed of seven members. All of the seven members shall be registered voters in the City and must have resided within the City for one year next preceding their appointment. This Chapter supplements the provisions of Code of Ordinances Chapter 2.36 City Commissions, Committees, and Boards. B. The Commission shall be broadly representative as a whole. Members shall be drawn, for example, from different residential areas, different racial and ethnic groups, different occupations and professions, and different interest groups. The members of the Commission shall be appointed in accordance with the City Charter. C. The City Council shall also appoint three persons who would be qualified to serve on the Commission as Commissioners-in-Training. Commissioners-in-Training shall not serve as alternates or as proxies for any Commissioner, but Commissioners-in-Training shall be eligible to be appointed to the position of Commissioner upon the expiration of the term of a regular Commissioner or upon the creation of a vacancy on the Commission. Members may, when the City Council finds it to be appropriate, be selected from amongst the Commissioners-in-Training whenever possible and based on seniority. (Ord. No. 2011-20, § 2(Exh. B)) Sec. 2.48.020. - Purpose. The Commission has the power and it shall be its duty: A. To make appropriate surveys, investigations, reports and recommendations relating to community planning and development to the City Council; B. To make plans and maps of the whole or any part or portion of the City and of land outside the City located within five miles of the City limits and any other land outside the City, which, in the opinion of the commission, bears a relation to the planning of the City and to make changes in, additions to and extensions of such plans or maps when it deems the same advisable; C. To act with and assist all other municipal and governmental agencies, and particularly the City Council, in formulating and executing proper plans for municipal development and growth; Attachment number 2 \nPage 1 of 2 Item # B D. To recommend to the City Council the passage of such ordinances as it may deem necessary to carry out its program; E. To recommend to the City Council the adoption of a comprehensive community plan for the guidance and control of the future development of the community; F. To make studies and recommend to the City Council plans for clearing the City of slums and blighted areas; G. To aid and assist the City Council in the annual preparation of a long range capital improvement budget, and determination of sources of funds therefor; H. To perform such other duties as may be prescribed by ordinance or State law; and I. To function as the City zoning commission and exercise all of those powers and duties permitted by Chapters 211 of the Local Government Code, the City Charter and City ordinances, as each may be amended from time to time. (Ord. No. 2011-20, § 2(Exh. B)) Sec. 2.48.050. - Rules. The Commission has the power to make rules, regulations and bylaws for its own government to the extent provided for in Chapters 211 of the Local Government Code. These rules and regulations shall conform as nearly as possible with those governing the City Council and shall be subject to approval by the City Council. (Ord. No. 2011-20, § 2(Exh. B)) Attachment number 2 \nPage 2 of 2 Item # B LOCAL GOVERNMENT CODE TITLE 7. REGULATION OF LAND USE, STRUCTURES, BUSINESSES, AND RELATED ACTIVITIES SUBTITLE A. MUNICIPAL REGULATORY AUTHORITY CHAPTER 211. MUNICIPAL ZONING AUTHORITY SUBCHAPTER A. GENERAL ZONING REGULATIONS Sec. 211.007. ZONING COMMISSION. (a) To exercise the powers authorized by this subchapter, the governing body of a home-rule municipality shall, and the governing body of a general-law municipality may, appoint a zoning commission. The commission shall recommend boundaries for the original zoning districts and appropriate zoning regulations for each district. If the municipality has a municipal planning commission at the time of implementation of this subchapter, the governing body may appoint that commission to serve as the zoning commission. (b) The zoning commission shall make a preliminary report and hold public hearings on that report before submitting a final report to the governing body. The governing body may not hold a public hearing until it receives the final report of the zoning commission unless the governing body by ordinance provides that a public hearing is to be held, after the notice required by Section 211.006(a), jointly with a public hearing required to be held by the zoning commission. In either case, the governing body may not take action on the matter until it receives the final report of the zoning commission. (c) Before the 10th day before the hearing date, written notice of each public hearing before the zoning commission on a proposed change in a zoning classification shall be sent to each owner, as indicated by the most recently approved municipal tax roll, of real property within 200 feet of the property on which the change in classification is proposed. The notice may be served by its deposit in the municipality, properly addressed with postage paid, in the United States mail. If the property within 200 feet of the property on which the change is proposed is located in territory annexed to the municipality and is not included on the most recently approved municipal tax roll, the notice shall be given in the manner provided by Section 211.006(a). (c-1) Before the 10th day before the hearing date, written notice of each public hearing before the zoning commission on a proposed change in a zoning classification affecting residential or multifamily zoning shall be sent to each school district in which the property for which the change in classification is proposed is located. The notice may be served by its deposit in the municipality, properly addressed with postage paid, in the United States mail. (c-2) Subsection (c-1) does not apply to a municipality the majority of which is located in a county with a population of 100,000 or less, except that such a municipality must give notice under Subsection (c-1) to a school district that has territory in the municipality and requests the notice. For purposes of this subsection, if a school district makes a request for notice under Subsection (c-1), the municipality must give notice of each public hearing held following the request unless the school district requests that no further notices under Subsection (c-1) be given to the school district. Attachment number 3 \nPage 1 of 2 Item # B (d) The governing body of a home-rule municipality may, by a two-thirds vote, prescribe the type of notice to be given of the time and place of a public hearing held jointly by the governing body and the zoning commission. If notice requirements are prescribed under this subsection, the notice requirements prescribed by Subsections (b) and (c) and by Section 211.006(a) do not apply. (e) If a general-law municipality exercises zoning authority without the appointment of a zoning commission, any reference in a law to a municipal zoning commission or planning commission means the governing body of the municipality. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by: Acts 2013, 83rd Leg., R.S., Ch. 640 (H.B. 674), Sec. 1, eff. September 1, 2013. Attachment number 3 \nPage 2 of 2 Item # B CHAPTER 2.49. - ZONING BOARD OF ADJUSTMENT Sec. 2.49.010. - Establishment. A Board of Adjustment is hereby established in accordance with the provisions of Local Government Code § 211.008. (Ord. No. 2011-20, § 2(Exh. C); Ord. No. 2008-03, § 3, 1-22-08) Sec. 2.49.020. - Membership. A. The Board shall consist of five members appointed in accordance with the City Charter. B. City Council may remove a member from the Board, for cause, as found on a written charge after a public hearing. C. A vacancy on the Board shall be filled for the unexpired term. (Ord. No. 2011-20, § 2(Exh. C); Ord. No. 2008-03, § 3, 1-22-08) Sec. 2.49.030. - Meetings and hearings to be public. Meetings and hearings of the Board shall be held at the call of the chairman and at such times as the Board may determine. All such meetings and hearings shall be public. Each case before the Board must be heard by at least 75 percent of the members. (Ord. No. 2011-20, § 2(Exh. C); Ord. No. 2008-03, § 3, 1-22-08) Sec. 2.49.040. - Rules and regulations. The Board shall keep minutes of its proceedings, showing the vote of each member upon each question or, if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be filed in the office of the Board's recording secretary and shall be a public record. Approval of any request shall require four affirmative votes. Any request not approved by affirmative vote of four or more members shall be considered denied. The Board may adopt from time to time such additional rules and regulations as it may deem necessary to carry into effect the provisions of this Chapter, all of which rules and regulations shall operate uniformly in all cases. (Ord. No. 2011-20, § 2(Exh. C); Ord. No. 2008-03, § 3, 1-22-08) Sec. 2.49.050. - Powers and duties of Board. The Board shall exercise all of the powers and duties permitted by law, including Section 211.008 of the Local Government Code, the City's Unified Development Code, the City Charter and City Ordinances, as each may be amended. (Ord. No. 2011-20, § 2(Exh. C); Ord. No. 2008-03, § 3, 1-22-08) Attachment number 4 \nPage 1 of 1 Item # B LOCAL GOVERNMENT CODE TITLE 7. REGULATION OF LAND USE, STRUCTURES, BUSINESSES, AND RELATED ACTIVITIES SUBTITLE A. MUNICIPAL REGULATORY AUTHORITY CHAPTER 211. MUNICIPAL ZONING AUTHORITY SUBCHAPTER A. GENERAL ZONING REGULATIONS Sec. 211.008. BOARD OF ADJUSTMENT. (a) The governing body of a municipality may provide for the appointment of a board of adjustment. In the regulations adopted under this subchapter, the governing body may authorize the board of adjustment, in appropriate cases and subject to appropriate conditions and safeguards, to make special exceptions to the terms of the zoning ordinance that are consistent with the general purpose and intent of the ordinance and in accordance with any applicable rules contained in the ordinance. (b) A board of adjustment must consist of at least five members to be appointed for terms of two years. The governing body must provide the procedure for appointment. The governing body may authorize each member of the governing body, including the mayor, to appoint one member to the board. The appointing authority may remove a board member for cause, as found by the appointing authority, on a written charge after a public hearing. A vacancy on the board shall be filled for the unexpired term. (c) The governing body, by charter or ordinance, may provide for the appointment of alternate board members to serve in the absence of one or more regular members when requested to do so by the mayor or city manager. An alternate member serves for the same period as a regular member and is subject to removal in the same manner as a regular member. A vacancy among the alternate members is filled in the same manner as a vacancy among the regular members. (d) Each case before the board of adjustment must be heard by at least 75 percent of the members. (e) The board by majority vote shall adopt rules in accordance with any ordinance adopted under this subchapter. Meetings of the board are held at the call of the presiding officer and at other times as determined by the board. The presiding officer or acting presiding officer may administer oaths and compel the attendance of witnesses. All meetings of the board shall be open to the public. (f) The board shall keep minutes of its proceedings that indicate the vote of each member on each question or the fact that a member is absent or fails to vote. The board shall keep records of its examinations and other official actions. The minutes and records shall be filed immediately in the board's office and are public records. (g) The governing body of a Type A general-law municipality by ordinance may grant the members of the governing body the authority to act as a board of adjustment under this chapter. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1993, 73rd Leg., ch. 126, Sec. 1, eff. Sept. 1, 1993; Acts 1995, 74th Leg., ch. 724, Sec. 1, eff. Aug. 28, 1995; Acts 1997, 75th Leg., ch. 363, Sec. 1, eff. Sept. 1, 1997. Attachment number 5 \nPage 1 of 1 Item # B CHAPTER 2.64. - BUILDING STANDARDS COMMISSION FOOTNOTE(S): --- (10) --- Editor's note— Ord. No. 2011-20, § 2(Exh. F), adopted May 5, 2011, amended Chapter 2.64 in its entirety to read as herein set out. Formerly, Chapter 2.64 pertained to similar subject matter and derived from Ord. No. 870265.006 §§ 1(part), 2(part), 3(part); Ord. No. 92-3 § 2; Ord. No. 95-33, § 3; Ord. No. 99-6 § 2, Exh. A; Ord. No. 2001-18, § 3; Ord. No. 2001-76, § 2, 12-11-01, and Ord. No. 2007-13, § 4 Sec. 2.64.010. - Created—Membership. A. There is created and established, in and for the City of Georgetown, a Building Standards Commission (the "Commission"). The Commission shall hear and determine cases concerning alleged violations of ordinances, as authorized by Chapter 54, Subchapter C, Texas Local Government Code and the City Code of Ordinances. B. The Commission shall consist of five members, who shall be appointed for terms of two years. Commission members must live in the corporate City limits or in the City's extraterritorial jurisdiction. A minimum of four of the members should be experienced in at least one of the following areas: electrical contracting, real estate profession, architecture, engineering, building construction, fire protection, mechanical contracting (heating, ventilation and air conditioning (HVAC), and/or plumbing contracting. One Commission member will serve at-large. All members of the Commission shall reside within the corporate City limits or within the extraterritorial jurisdiction of the City during the time in which they serve on the Commission. C. A Commission member may be removed by the City Council, for cause, on a written charge. Before the decision regarding removal is made, the City Council shall hold a public hearing on the matter, if so requested by the member that is subject to the removal action. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.040. - Vacancies. If for any reason any member of the Commission is unable to act, resigns from his or her respective position, or is removed for any cause, then the appointment of a successor to fill the unexpired term of that Commission member shall be made in accordance with the City Charter for original appointments. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.050. - Meetings and hearings to be public. Meetings and hearings of the Commission shall be held at the call of the chairman and at such times as the Commission may determine. All such meetings and hearings shall be public. Each case before the Commission must be heard by a majority of the members. (Ord. No. 2011-20, § 2(Exh. F)) Attachment number 6 \nPage 1 of 3 Item # B Sec. 2.64.060. - Rules and regulations. The Commission shall keep minutes of its proceedings, showing the vote of each member upon each question or, if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be filed in the office of the Commission's recording secretary and shall be a public record. Any request not approved by affirmative vote of three or more members shall be considered denied. The Commission may adopt from time to time such additional rules and regulations as it may deem necessary to carry into effect the provisions of this Chapter, all of which rules and regulations shall operate uniformly in all cases. (Ord. No. 2014-26, § 3; Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.080. - Meetings. The Commission has the power to promulgate its own rules governing its meeting and proceedings, subject to the provisions of this article, but the Commission shall have at least one regular meeting each calendar year. Special meetings of the Commission shall be called by the Chairman of the Commission or upon written request of three members of the Commission. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.090. - Appeals—Hearing and deciding. The Commission has the power to hear appeals and render decisions upon rulings and refusals of ruling by the City Building Inspectors or Officials when requests of a modification or a variation from the provisions of this Chapter have been made. Whenever a City Building Inspector or Official rejects or refuses to approve the mode or manner of work proposed to be followed or materials to be used in the proposed construction, or when it is claimed that the provisions of this Code do not apply, or that any equally good or more desirable form of installation can be employed in any specific case, or when it is claimed that the true intent and meaning of this Code or any of the regulations thereunder have been misconstrued or wrongly interpreted, the owner of such building or structure, or his/her duly authorized agent, may appeal the decision of the City official to the Commission. Notice of the appeal shall be in writing and filed within 90 days after the decision is rendered by the City official. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.100. - Appeals—Notice. A. Such appeals shall be perfected by giving written notice containing the following information to the Chairman of the Commission: 1. Name and address of person making appeal; 2. Facts surrounding the particular ruling or refusal to make ruling; 3. The ruling, if any, of the City Building Official; and 4. Reasons why such ruling should be set aside, or, if the ruling was refused, why such ruling should be made. B. The person making the appeal shall send copies of such appeal to the Building Official and the City Attorney. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.110. - Appeal—Time limitation. In case of a building or structure which, in the opinion of the Building Official, is unsafe or dangerous, the Building Official may, in his order, limit the time of such appeal to a shorter period. (Ord. No. 2011-20, § 2(Exh. F)) Attachment number 6 \nPage 2 of 3 Item # B Sec. 2.64.120. - Hearing—Notice. Upon receiving a notice of appeal, the Chairman of the Commission shall make an order setting the appeal for hearing at a specified time and place, and shall give notice of such information in writing to the person making the appeal, and the Building Official, and the City Attorney. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.130. - Hearing—Time and place. The hearing shall be held as soon as is practicable, and in all cases shall be within two weeks after the notice of appeal is received by the Chairman of the Commission, unless the person making the appeal requests in writing that he or she be granted additional time. If such person has failed to make his/her appearance at the proper time and place to present his/her appeal, then at the next consecutive regular meeting of the Commission after such notice of appeal has been received by the Chairman, said appeal shall be dismissed by the Commission. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.140. - Hearing—Decision. The Commission shall, in every case, reach a decision without unreasonable or unnecessary delay. If a decision of the Commission reverses or modifies a refusal, order, or disallowance of the Building Official, or varies the application of any provision of this Code, the Building Official shall immediately take action in accordance with such decision. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.150. - Variance of provisions. The Commission, after hearing an appeal, may vary the application of any provision of this Code to any particular case when, in its opinion, the enforcement thereof would do manifest injustice and would be contrary to the spirit and purpose of this Code or public interest, or when, in its opinion, the interpretation of the Building Official should be modified or reversed. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.160. - Decision to be final. Every decision of the Commission shall be final, subject however to such remedy as any aggrieved party might have at law or in equity. (Ord. No. 2011-20, § 2(Exh. F)) Sec. 2.64.170. - Building Official ruling effective pending appeal. During the pendency of the appeal to the Commission, the ruling or refusal of the Building Official shall be in full force and effect. (Ord. No. 2011-20, § 2(Exh. F)) Attachment number 6 \nPage 3 of 3 Item # B LOCAL GOVERNMENT CODE TITLE 2. ORGANIZATION OF MUNICIPAL GOVERNMENT SUBTITLE D. GENERAL POWERS OF MUNICIPALITIES CHAPTER 54. ENFORCEMENT OF MUNICIPAL ORDINANCES SUBCHAPTER C. QUASI-JUDICIAL ENFORCEMENT OF HEALTH AND SAFETY ORDINANCES Sec. 54.031. SUBCHAPTER APPLICABLE TO CERTAIN MUNICIPALITIES. This subchapter applies to a municipality that by ordinance implements the subchapter. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1991, 72nd Leg., ch. 753, Sec. 5, eff. June 16, 1991. Sec. 54.032. ORDINANCES SUBJECT TO QUASI-JUDICIAL ENFORCEMENT. This subchapter applies only to ordinances: (1) for the preservation of public safety, relating to the materials or methods used to construct a building or improvement, including the foundation, structural elements, electrical wiring or apparatus, plumbing and fixtures, entrances, or exits; (2) relating to the fire safety of a building or improvement, including provisions relating to materials, types of construction or design, warning devices, sprinklers or other fire suppression devices, availability of water supply for extinguishing fires, or location, design, or width of entrances or exits; (3) relating to dangerously damaged or deteriorated buildings or improvements; (4) relating to conditions caused by accumulations of refuse, vegetation, or other matter that creates breeding and living places for insects and rodents; (5) relating to a building code or to the condition, use, or appearance of property in a municipality; (6) relating to animal care and control; or (7) relating to water conservation measures, including watering restrictions. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1997, 75th Leg., ch. 582, Sec. 1, eff. June 2, 1997. Amended by: Acts 2013, 83rd Leg., R.S., Ch. 135 (S.B. 654), Sec. 2, eff. September 1, 2013. Sec. 54.033. BUILDING AND STANDARDS COMMISSION. (a) The governing body of the municipality may provide for the appointment of a building and standards commission to hear and determine cases concerning alleged violations of ordinances. (b) A commission appointed for the purpose of hearing cases under this subchapter shall consist of one or more panels, each composed of at least five members, to be appointed for terms of two years. (c) The appointing authority may remove a commission member for cause on a written charge. Before a decision regarding removal is made, the appointing authority must hold a public hearing on the matter if requested by the commission member subject to the removal action. (d) A vacancy shall be filled for the unexpired term. (e) The governing body, by charter or ordinance, may provide for the appointment of eight or more alternate members of the commission who shall serve in the absence of one or more regular Attachment number 7 \nPage 1 of 6 Item # B members when requested to do so by the mayor or city manager. The alternate members serve for the same period and are subject to removal in the same manner as the regular members. A vacancy is filled in the same manner as a vacancy among the regular members. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 1, eff. Sept. 1, 1993; Acts 2001, 77th Leg., ch. 413, Sec. 3, eff. Sept. 1, 2001. Sec. 54.034. PROCEEDINGS OF COMMISSION PANELS. (a) All cases to be heard by the commission may be heard by any panel of the commission. A majority of the members of a panel must hear a case. (b) A majority of the entire commission shall adopt rules for the entire commission in accordance with any ordinances adopted pursuant to this subchapter. The rules shall establish procedures for use in hearings, providing ample opportunity for presentation of evidence and testimony by respondents or persons opposing charges brought by the municipality or its building officials relating to alleged violations of ordinances. (c) The governing body of the municipality by ordinance shall designate the appropriate official of the municipality who shall present all cases before the commission panels. (d) Meetings of the commission panels shall be held at the call of the chairman of each panel and at other times as determined by the commission. All meetings of the commission and its panels shall be open to the public. Each chairman of a panel, or in the chairman's absence each acting chairman, may administer oaths and compel the attendance of witnesses. (e) Each commission panel shall keep minutes of its proceedings showing the vote of each member on each question or the fact that a member is absent or fails to vote. Each commission panel shall keep records of its examinations and other official actions. The minutes and records shall be filed immediately in the office of the commission as public records. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 2, eff. Sept. 1, 1993; Acts 2001, 77th Leg., ch. 413, Sec. 5, eff. Sept. 1, 2001. Sec. 54.035. NOTICE. (a) Except as provided by Subsections (a-1) and (a-2), notice of all proceedings before the commission panels must be given: (1) by personal delivery, by certified mail with return receipt requested, or by delivery by the United States Postal Service using signature confirmation service, to the record owners of the affected property, and each holder of a recorded lien against the affected property, as shown by the records in the office of the county clerk of the county in which the affected property is located if the address of the lienholder can be ascertained from the deed of trust establishing the lien or other applicable instruments on file in the office of the county clerk; and (2) to all unknown owners, by posting a copy of the notice on the front door of each improvement situated on the affected property or as close to the front door as practicable. (a-1) Notice to a condominium association of a proceeding before a commission panel relating to a condominium, as defined by Section 81.002 or 82.003, Property Code, located wholly or partly in a municipality with a population of more than 1.9 million must be served by personal service, by certified mail, return receipt requested, or by the United States Postal Service using signature confirmation service, to the registered agent of the unit owners' association. (a-2) Notice to an owner of a unit of a condominium, as defined by Section 81.002 or 82.003, Property Code, located wholly or partly in a municipality with a population of more than 1.9 million must be given in accordance with Section 82.118, Property Code. (b) The notice must be posted and either personally delivered or mailed on or before the 10th day before the date of the hearing before the commission panel and must state the date, time, and Attachment number 7 \nPage 2 of 6 Item # B place of the hearing. In addition, the notice must be published in a newspaper of general circulation in the municipality on one occasion on or before the 10th day before the date fixed for the hearing. (c) The commission may file notice of a proceeding before a commission panel in the Official Public Records of Real Property in the county in which the affected property is located. The notice must contain the name and address of the owner of the affected property if that information can be determined from a reasonable search of the instruments on file in the office of the county clerk, a legal description of the affected property, and a description of the proceeding. The filing of the notice is binding on subsequent grantees, lienholders, or other transferees of an interest in the property who acquire such interest after the filing of the notice and constitutes notice of the proceeding on any subsequent recipient of any interest in the property who acquires such interest after the filing of the notice. (d) A municipality must exercise due diligence to determine the identity and address of a property owner, lienholder, or registered agent to whom the municipality is required to give notice. (e) A municipality exercises due diligence in determining the identity and address of a property owner, lienholder, or registered agent when it follows the procedures for service under Section 82.118, Property Code, or searches the following records: (1) county real property records of the county in which the property is located; (2) appraisal district records of the appraisal district in which the property is located; (3) records of the secretary of state, if the property owner, lienholder, or registered agent is a corporation, partnership, or other business association; (4) assumed name records of the county in which the property is located; (5) tax records of the municipality; and (6) utility records of the municipality. (f) When a municipality mails a notice in accordance with this section to a property owner, lienholder, or registered agent and the United States Postal Service returns the notice as "refused" or "unclaimed," the validity of the notice is not affected, and the notice is considered delivered. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 3, eff. Sept. 1, 1993; Acts 2001, 77th Leg., ch. 413, Sec. 6, eff. Sept. 1, 2001. Amended by: Acts 2007, 80th Leg., R.S., Ch. 370 (S.B. 352), Sec. 1, eff. June 15, 2007. Acts 2009, 81st Leg., R.S., Ch. 1323 (H.B. 3128), Sec. 4, eff. September 1, 2009. Sec. 54.036. FUNCTIONS. A commission panel may: (1) order the repair, within a fixed period, of buildings found to be in violation of an ordinance; (2) declare a building substandard in accordance with the powers granted by this subchapter; (3) order, in an appropriate case, the immediate removal of persons or property found on private property, enter on private property to secure the removal if it is determined that conditions exist on the property that constitute a violation of an ordinance, and order action to be taken as necessary to remedy, alleviate, or remove any substandard building found to exist; (4) issue orders or directives to any peace officer of the state, including a sheriff or constable or the chief of police of the municipality, to enforce and carry out the lawful orders or directives of the commission panel; (5) determine the amount and duration of the civil penalty the municipality may recover as provided by Section 54.017. Attachment number 7 \nPage 3 of 6 Item # B Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 4, eff. Sept. 1, 1993. Sec. 54.037. CIVIL PENALTY. (a) A determination made under Section 54.036(5) is final and binding and constitutes prima facie evidence of the penalty in any court of competent jurisdiction in a civil suit brought by the municipality for final judgment in accordance with the established penalty. (b) To enforce any civil penalty under this subchapter, the municipal secretary or clerk must file with the district clerk of the county in which the municipality is located, a certified copy of the order of the commission panel establishing the amount and duration of the penalty. No other proof is required for a district court to enter final judgment on the penalty. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 5, eff. Sept. 1, 1993. Sec. 54.038. VOTE. A majority vote of the members voting on a matter is necessary to take any action under this subchapter and any ordinance adopted by the municipality in accordance with this subchapter. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 6, eff. Sept. 1, 1993; Acts 2001, 77th Leg., ch. 413, Sec. 7, eff. Sept. 1, 2001. Sec. 54.039. JUDICIAL REVIEW. (a) Any owner, lienholder, or mortgagee of record jointly or severally aggrieved by any decision of a commission panel may present a petition to a district court, duly verified, setting forth that the decision is illegal, in whole or in part, and specifying the grounds of the illegality. The petition must be presented to the court within 30 calendar days after the date a copy of the final decision of the commission panel is personally delivered, mailed by first class mail with certified return receipt requested, or delivered by the United States Postal Service using signature confirmation service, to all persons to whom notice is required to be sent under Section 54.035. The commission panel shall deliver or mail that copy promptly after the decision becomes final. In addition, an abbreviated copy of the order shall be published one time in a newspaper of general circulation in the municipality within 10 calendar days after the date of the delivery or mailing of the copy as provided by this subsection, including the street address or legal description of the property; the date of the hearing, a brief statement indicating the results of the order, and instructions stating where a complete copy of the order may be obtained, and, except in a municipality with a population of 1.9 million or more, a copy shall be filed in the office of the municipal secretary or clerk. (b) On presentation of the petition, the court may allow a writ of certiorari directed to the commission panel to review the decision of the commission panel and shall prescribe in the writ the time, which may not be less than 10 days, within which a return on the writ must be made and served on the relator or the relator's attorney. (c) The commission panel may not be required to return the original papers acted on by it. It is sufficient for the commission panel to return certified or sworn copies of the papers or of parts of the papers as may be called for by the writ. (d) The return must concisely set forth other facts as may be pertinent and material to show the grounds for the decision appealed from and shall be verified. (e) The allowance of the writ does not stay proceedings on the decision appealed from. (f) The district court's review shall be limited to a hearing under the substantial evidence rule. The court may reverse or affirm, in whole or in part, or may modify the decision brought up for review. Attachment number 7 \nPage 4 of 6 Item # B (g) Costs may not be allowed against the commission panel. (h) If the decision of the commission panel is affirmed or not substantially reversed but only modified, the district court shall allow to the municipality all attorney's fees and other costs and expenses incurred by it and shall enter a judgment for those items, which may be entered against the property owners as well as all persons found to be in occupation of the property subject to the proceedings before the commission panel. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 7, eff. Sept. 1, 1993; Acts 2001, 77th Leg., ch. 413, Sec. 8, eff. Sept. 1, 2001; Acts 2003, 78th Leg., ch. 701, Sec. 1, eff. Sept. 1, 2003. Amended by: Acts 2007, 80th Leg., R.S., Ch. 370 (S.B. 352), Sec. 2, eff. June 15, 2007. Sec. 54.040. LIEN; ABSTRACT. (a) An order issued under Section 54.036, including any civil penalties assessed under Section 54.036(5), is enforceable in the same manner as provided in Sections 214.001(k), (m), (n), and (o). An abstract of judgment shall be ordered against all parties found to be the owners of the subject property or in possession of that property. (b) A lienholder does not have standing to bring a proceeding under Section 54.039 on the ground that the lienholder was not notified of the proceedings before the commission panel or was unaware of the condition of the property, unless the lienholder had first appeared before the commission panel and entered an appearance in opposition to the proceedings. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 8, eff. Sept. 1, 1993. Amended by: Acts 2009, 81st Leg., R.S., Ch. 1141 (H.B. 2647), Sec. 1, eff. September 1, 2009. Sec. 54.041. COMMISSION PANEL DECISION FINAL. If no appeals are taken from the decision of the commission panel within the required period, the decision of the commission panel is, in all things, final and binding. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Amended by Acts 1993, 73rd Leg., ch. 836, Sec. 9, eff. Sept. 1, 1993. Sec. 54.042. MUNICIPAL COURT PROCEEDING NOT AFFECTED. This subchapter does not affect the ability of a municipality to proceed under the jurisdiction of the municipal court. Added by Acts 1989, 71st Leg., ch. 1113, Sec. 1, eff. Aug. 28, 1989. Sec. 54.043. ALTERNATIVE ADJUDICATION PROCESSES. A municipality by ordinance may adopt a civil adjudication process, as an alternative to the enforcement process prescribed by the other provisions of this subchapter, for the enforcement of ordinances described by Section 54.032. The alternative process must contain provisions relating to notice, the conduct of proceedings, permissible orders, penalties, and judicial review that are similar to the provisions of this subchapter. Added by Acts 1997, 75th Leg., ch. 582, Sec. 2, eff. June 2, 1997. Sec. 54.044. ALTERNATIVE PROCEDURE FOR ADMINISTRATIVE HEARING. (a) As an alternative to the enforcement processes described by this subchapter, a municipality by ordinance may adopt a procedure for an administrative adjudication hearing under which an administrative penalty may be imposed for the enforcement of an ordinance described by Section 54.032 or adopted under Section 214.001(a)(1). Attachment number 7 \nPage 5 of 6 Item # B (b) A procedure adopted under this section must entitle the person charged with violating an ordinance to a hearing and must provide for: (1) the period during which a hearing shall be held; (2) the appointment of a hearing officer with authority to administer oaths and issue orders compelling the attendance of witnesses and the production of documents; and (3) the amount and disposition of administrative penalties, costs, and fees. (c) A municipal court may enforce an order of a hearing officer compelling the attendance of a witness or the production of a document. (d) A citation or summons issued as part of a procedure adopted under this section must: (1) notify the person charged with violating the ordinance that the person has the right to a hearing; and (2) provide information as to the time and place of the hearing. (e) The original or a copy of the summons or citation shall be kept as a record in the ordinary course of business of the municipality and is rebuttable proof of the facts it states. (f) The person who issued the citation or summons is not required to attend a hearing under this section. (g) A person charged with violating an ordinance who fails to appear at a hearing authorized under this section is considered to admit liability for the violation charged. (h) At a hearing under this section, the hearing officer shall issue an order stating: (1) whether the person charged with violating an ordinance is liable for the violation; and (2) the amount of a penalty, cost, or fee assessed against the person. (i) An order issued under this section may be filed with the clerk or secretary of the municipality. The clerk or secretary shall keep the order in a separate index and file. The order may be recorded using microfilm, microfiche, or data processing techniques. (j) An order issued under this section against a person charged with an ordinance violation may be enforced by: (1) filing a civil suit for the collection of a penalty assessed against the person; and (2) obtaining an injunction that: (A) prohibits specific conduct that violates the ordinance; or (B) requires specific conduct necessary for compliance with the ordinance. (k) A person who is found by a hearing officer to have violated an ordinance may appeal the determination by filing a petition in municipal court before the 31st day after the date the hearing officer's determination is filed. An appeal does not stay enforcement and collection of the judgment unless the person, before filing the appeal, posts a bond with an agency designated for that purpose by the municipality. Added by Acts 2001, 77th Leg., ch. 413, Sec. 9, eff. Sept. 1, 2001. Attachment number 7 \nPage 6 of 6 Item # B CHAPTER 2.109. - UTILITY SYSTEMS ADVISORY BOARD FOOTNOTE(S): --- (14) --- Editor's note— Ord. No. 2011-20, § 2(Exh. M), adopted May 10, 2011, amended Chapter 2.109 in its entirety to read as herein set out. Formerly, Chapter 2.109, §§ 2.109.010—2.109.070 pertained to similar subject matter and derived from Ord. No. 2002-13, § 2, and Ord. No. 2003- 70, § 2 Sec. 2.109.010. - Created; membership. A. There is hereby created the Georgetown Utility Systems Advisory Board of the City ("the Board"). B. The Board will consist of seven members. A minimum of two members shall be members of the City Council. The remaining members shall be appointed in accordance with the City Charter, and, if possible, shall have expertise in the areas of: water/wastewater, construction standards, electricity, or environmental engineering/stormwater drainage. All members shall reside in the corporate City limits or the extraterritorial jurisdiction of the City. (Ord. No. 2011-20, § 2(Exh. M)) Sec. 2.109.030. - Purpose. It is the purpose and intent of the Council to create an advisory board empowered to review and analyze the policies and resources of the Georgetown Utility Systems for purposes of providing advice to the Council concerning the business aspects of such policies and resources as they relate to City funded capital improvements projects, utility services, resource supplies, water, wastewater, stormwater and electric rates, impact fees, and other Council-assigned projects, and to report, by official vote, their recommendations to the City Council. (Ord. No. 2011-20, § 2(Exh. M)) Attachment number 8 \nPage 1 of 1 Item # B CHAPTER 2.113. - GEORGETOWN TRANSPORTATION ADVISORY BOARD FOOTNOTE(S): --- (18) --- Editor's note— Ord. No. 2011-20, § 2(Exh. P), adopted May 10, 2011, amended Chapter 2.113 in its entirety to read as herein set out. Formerly, Chapter 2.113, §§ 2.113.010—2.112.070 pertained to similar subject matter and derived from Ord. No. 2005-40, § 2 Sec. 2.113.010. - Created; membership. A. There is hereby created the Georgetown Transportation Advisory Board of the City of Georgetown (the "Board"). This Chapter supplements the provisions of Code of Ordinances Chapter 2.36, City Commissions, Committees, and Boards. B. The Board will consist of nine members, no more than two of which will be members of the City Council. Two members shall have expertise in the aviation field. One member shall be from the Georgetown Transportation Enhancement Corporation (GTEC), preferably the chairperson. One member shall be from the Georgetown Planning and Zoning Commission, preferably the chairperson. The remaining three members shall be citizens appointed in accordance with the City Charter. All members shall reside in the corporate City limits or the extraterritorial jurisdiction of the City. (Ord. No. 2013-04, § 3(Exh. A); Ord. No. 2011-20, § 2(Exh. P)) Sec. 2.113.030. - Purpose. A. The purpose and goals of the Board shall be: 1. To assist in the development of a continuing, comprehensive, multi-modal transportation planning process carried on cooperatively with State and local transportation agencies in concurrence with State and Federal guidelines; 2. To advise the City Council on the status of the needs identified through the continuing multi-modal transportation planning process; 3. To facilitate coordination and communication between policy boards and agencies represented on the Transportation Advisory Board (TAB); 4. To assist the general public in understanding transportation decisions and policies of the boards; 5. To act as a conduit for cooperative decision making by transportation officials of this urbanized area in cooperation with Federal, State, Regional, County, and local transportation agencies, thereby serving as the basis for a integrative transportation planning process; 6. To review items related to transportation improvements, transportation modeling, transportation development, transportation planning, transportation infrastructure, and stormwater and conveyance systems, including, but not limited to, streets, roads, sidewalks, highways, freeways, aviation, transit services, and rail; 7. To review items related to safety, construction, leases, charges, maintenance and the operation of the airport; 8. To review/recommend various potential funding mechanisms to conduct necessary transportation improvements and projects; and 9. To make recommendations and advise the City Council on matters requiring Council action or direction as prepared by staff for Council consideration. Attachment number 9 \nPage 1 of 2 Item # B B. The responsibilities of the Board shall include: 1. Establishment of short- and long-term goals and objectives for the transportation planning process; 2. Review and recommend approval of transportation planning, design and implementation projects for the City; 3. Review and recommend approval of leases, rates and other revenue options related to transportation and stormwater utilities; 4. Review and recommend changes to the Urbanized Area Boundary, the Transportation Planning Area Boundary, the Overall Transportation Plan (OTP), Airport Master Plan, and other special area transportation, stormwater and drainage studies; 5. Review and recommend changes to the adopted CAMPO Metropolitan Planning Organization Comprehensive Transportation Plan; and 6. Review and recommend approval of the City's Transportation Capital Improvement Program (TCIP) for multi-modal capital and operating expenditures to insure coordination between local, County, Regional, and State capital and operating improvement programs. (Ord. No. 2013-04, § 3(Exh. A); Ord. No. 2011-20, § 2(Exh. P)) Attachment number 9 \nPage 2 of 2 Item # B City of Georgetown, Texas October 14, 2014 SUBJECT: City Employee Benefits Update -- Tadd Phillips, Director of Human Resources ITEM SUMMARY: Human Resources staff will engage in review and discussion of the City’s employee health benefits program current status and FY 14-15 plans. The presentation outline is listed below. Full details included in attached presentation. Presentation Outline • Review Current Performance – Self-Insurance Successfully implemented – Claims Data – Compass program • FY 14-15 Plans – Benefit Committee review and input – Claims Projection – No changes to employee premiums for 2015 – No change to employer HSA contributions • Next Steps – City Council Workshop October 14 – Open Enrollment – RFP Consultant – Stop/Loss – Plan year begins January 1 FINANCIAL IMPACT: Specified in attached SUBMITTED BY: ATTACHMENTS: Council Presentation on Employee Health Benefits Cover Memo Item # C Employee Health Benefits Update City Council Workshop October 14, 2014 Attachment number 1 \nPage 1 of 11 Item # C Presentation Objectives •Review Current Performance •Preview FY14-15 Plans •Answer any questions Attachment number 1 \nPage 2 of 11 Item # C Self - Insurance •Successfully implemented •Solid projections by Finance staff with assistance from Gallagher •Projected to finish first 9 months with a positive balance of $129,278 •Claims cost first 9 months of 2013: $3.67M •Claims cost first 9 months of 2014: $2.27M •Decrease attributed to employee shift to HDHP, self- insurance, law of averages Attachment number 1 \nPage 3 of 11 Item # C Claims Data $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 2014 paid claims $55,180 $214,940 $240,660 $534,811 $303,843 $194,196 $224,868 $231,048 $302,176 2013 paid claims $67,378 $403,226 $640,106 $466,575 $580,616 $292,515 $298,137 $208,249 $718,236 $246,324 $231,734 $309,304 PA I D C L A I M S A M O U N T City of Georgetown Benefit Plan paid claims comparison 2013 to 2014 Attachment number 1 \nPage 4 of 11 Item # C Member Advocacy & Assistance The City of Georgetown has contracted with Compass Professional Health Services to provide you with support and guidance for your healthcare questions at no cost to you! Basically, you have someone to help you through the confusing and irritating problems that are common with doctors, medical bills, and insurance. These health experts can: • Save you time and money by comparing costs for medical care and prescriptions • Answer your questions about insurance coverage (including choosing plans) • Find great physicians for you that are top quality and tailored to your personal preferences • Set up appointments, and fill out your paperwork • Review your bills and fix problems Free Gift Card for Contacting Compass! Don’t forget that you will automatically receive a $10 Target gift card the first time you or someone in your household requests assistance from your Compass Health Pro! Employees at The City of Georgetown have a personal Health Pro that is standing by and eager to help you! Please see her contact information below. • Jordan White •Health Pro •800.513.1667 x475 •Jordan.White@compassphs.com Attachment number 1 \nPage 5 of 11 Item # C Value of Compass •Saves employees time and money by –Finding network physicians, even making appointments –Costing out procedures for employee before they take place, so employees know what to expect and can be financially prepared –Resolving billing issues with providers and providing prompt, clear written responses to billing inquiries, speaking directly with providers so employees know the correct amount to pay –Explaining the plan provisions, and answer insurance questions –Reviewing prescriptions –Claims savings through Aug $30,384 –Productivity savings through Aug $7,348 (based on $25.64 Hr) –58 employees have accessed the service, and 107 solutions have been achieved Attachment number 1 \nPage 6 of 11 Item # C FY 14-15 Plans •Current data and trends reviewed by Aetna, Gallagher, and City staff •Reviewed by GGAF on October 7 •Employee Benefits committee has met twice to review status as well as discuss emerging trends –ACO –Tobacco –Preventive Care Attachment number 1 \nPage 7 of 11 Item # C FY 14-15 Plans •With 10% increase in employer funding per approved budget, 85% / 15% cost sharing •Sufficient revenue to meet projected FY14-15 expenses •Planned to hold employee premiums at current rates for calendar 2015 •Planned to maintain employer annual contribution level to HSA ($1,000) Attachment number 1 \nPage 8 of 11 Item # C Projected Claims Data $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 2013 paid claims $67,378 $403,226 $640,106 $466,575 $580,616 $292,515 $298,137 $208,249 $718,236 $246,324 $231,734 $309,304 2014 paid claims $55,180 $214,940 $240,660 $534,811 $303,843 $194,196 $224,868 $231,048 $302,176 $306,393 $308,936 $311,501 proj 2015 pd claims $314,068 $316,693 $319,322 $321,972 $324,644 $327,339 $330,056 $332,795 $335,557 PA I D C L A I M S A M O U N T City of Georgetown Benefit Plan paid claims projection comparison 2013 / 2014 / 2015 Attachment number 1 \nPage 9 of 11 Item # C Planned Next Steps •October 14, 2014 – City Council Workshop/Update •Late October 2014 – Employee meetings and open enrollment begin •RFP for Consultant and Stop Loss resolved prior to January 1, 2015 •January 1, 2015 – new plan year begins Attachment number 1 \nPage 10 of 11 Item # C Employee Health Benefits Update •Questions/Discussion Attachment number 1 \nPage 11 of 11 Item # C City of Georgetown, Texas October 14, 2014 SUBJECT: Update on Public Safety Operations and Training Center -- Wayne Nero, Chief of Police and John Sullivan, Fire Chief ITEM SUMMARY: General update on Public Safety Operations and Training Center. FINANCIAL IMPACT: N/A SUBMITTED BY: Wayne Nero, Chief of Police Cover Memo Item # D City of Georgetown, Texas October 14, 2014 SUBJECT: Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as allowed under Tex. Gov. Code Section 551.074 Personnel Matters ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Cover Memo Item # E