Loading...
HomeMy WebLinkAboutAgenda CC 02.14.2017 WorkshopNotice of M eeting of the Governing B ody of the City of Georgetown, Texas February 1 4, 2 01 7 The Ge orgetown City Council will meet on February 14, 2017 at 3:00 PM at City Co uncil Chambers, 101 E. 7th St., Georgetown, Texas The City o f Georgetown is committed to co mpliance with the Americans with Disabilities Act (ADA). If you re quire assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or ac c ommo datio ns will be provided upo n request. P lease contact the City Se c retary's Office, at least three (3 ) days prio r to the scheduled meeting date, at (512) 930- 3652 o r City Hall at 113 East 8th Street fo r additional information; TTY use rs ro ute through Relay Texas at 7 11. Policy De ve lopme nt/Re vie w Workshop - A Update o n so lid waste contract, se rvic e s and infrastructure -- Mike Babin, Deputy General Manager B Texas Life-Sciences Collaboratio n Center (TLCC) Presentation -- Wayne Reed, Assistant City Manager and Dr. Michael Douglas, Executive Director of the Texas Life Science Collaboration Ce nter C 2 01 7 Transit Work Plan Update -- Nathaniel Waggoner, Transportatio n Analyst, P MP ®, AICP D Do wntown West Project Update -- Eric Jo hnso n, CIP Manager and Laurie Brewer, Assistant City Manager E Sidewalk P roject Update – IH35 from Leander Road to HWY 29 -- Wesley Wright, P.E., Systems Engineering Director Exe cutive Se ssion In compliance with the Open Meetings Ac t, Chapter 551, Government Co de , Verno n's Texas Codes, Annotate d, the items listed below will be discussed in closed session and are subject to action in the regular se ssio n. F Se c . 55 1.0 71 : Consul tati on wi th Atto rney - Advice from attorney about pending or contemplated litigatio n and other matte rs on which the attorney has a duty to advise the City Co uncil, including agenda items Se c . 55 1.0 72 : Del i berati on abo ut Real P roperty - Do wntown West Se c . 55 1.0 74 : Personnel Matter s - City Manager, City Attorney, City Secretary and Municipal Judge: Co nsideration of the appointment, employment, evaluatio n, reassignment, duties, discipline, o r dismissal - City Attorney, City Secretary and City Manager P erformance Evaluation Timelines Se c . 55 1.0 87 : Del i berati on Regardi ng Eco nomi c Devel opment Ne go ti ati ons - TLCC P erformance Agreement Adjournme nt Page 1 of 49 Ce rtificate of Posting I, Shelley No wling, City S ecretary for the C ity of Geo rgeto wn, Texas , do hereby c ertify that this Notic e o f Meeting was posted at City Hall, 113 E. 8th Street, a p lac e read ily acc es s ib le to the general pub lic at all times , o n the _____ day of _________________, 2017, at __________, and remained so p o s ted for at leas t 72 c o ntinuo us ho urs p receding the s cheduled time of s aid meeting. __________________________________ Shelley No wling, City S ecretary Page 2 of 49 City of Georgetown, Texas City Council Workshop February 14, 2017 SUBJECT: Update on solid waste contract, services and infrastruc ture -- Mike Babin, Deputy Ge ne ral Manager ITEM SUMMARY: Staff presented Council with multiple o ptions o n moving forward with contract negotiations for solid waste se rvic es in November, 2016, as well as discussion around Downtown Services, Transfer Station Infrastructure, and developing a long term Solid Waste Master P lan. Council requested an update on the progress of these items in early 2017. This item is updating the status of the negotiations including the Contract Design, timeline to co mpletion, timeline and cost estimate s for the Transfer Statio n Planning and Solid Waste Master Plan ite ms, and pro jected timeline for Transfer Station Infrastructure improvements. STAF F RECOMMENDATIONS: None FINANCIAL IMPACT: N/A SUBMITTED BY: Mike Babin, De puty General Manager (CA) ATTACHMENT S: Description Up d ate o n TDS Nego tiatio ns Page 3 of 49 Update on Solid Waste City Council Workshop 14 February, 2017 Page 4 of 49 Agenda •Review •Overall Time Line •Contract Update •Transfer Stations Approach •Master Plan and Downtown Services Approach •Water Quality Pond Update Page 5 of 49 Review –Fall Workshop •Discussed TDS contract renewal and alternatives –Renegotiating a longer term contract with TDS •Discussed Options on Future Services & Master Plan –Council desired strategy to frame choices rather than à la carte –Future Services Direction will be part of the Solid Waste Master Plan. (Including Downtown Services) –No Service Changes until Oct. 2018 •Discussed Transfer Station direction –Developed plan for assessment, decision and implementation Page 6 of 49 Overall Transition Timeline Page 7 of 49 Contract Objectives •Service Flexibility –Allow for new/redesigned services year to year –Defined method for pricing those services at cost •20 year design –Allow TDS and City to strategically plan for assets to be used most cost effectively •Competitive Cost Structure –Controlled profit margin –Incentives to improve operational efficiency Page 8 of 49 Contract Design Based on 4 Pillars Cost •Direct Costs •Percent above Direct Costs for overhead and admin Forecast •Project Demand by Service •TDS provides cost per unit by service •Total budget from Cost plus Return Audit •True up to actual Cost •Annual at City Expense •Requires TDS to segregate Georgetown Financials Return •Return is a percent above Cost •Incentive to control costs •Penalty for cost overruns Page 9 of 49 Annual TDS Contract Timeline Page 10 of 49 Transfer Station •FY 2018 –Analysis, Direction and Planning •FY 2019 –Engineering •FY 2020 till completion –Construction Page 11 of 49 Solid Waste Master Plan •FY 2018 Project •Public Participation •Objectives and Strategy •Plan for Services, Rates, Code •Downtown Solid Waste Plan Page 12 of 49 Water Quality Pond •Impacts Transfer Station engineering •Bond funded •$66,425 spent to date, $244,137 estimated left to be done •90 day TCEQ Review under way –Must be done before construction starts •Project expected to be completed by end of July 2017 •Next Steps –Budget Amendment –Bond Authorization •Covered in last Workshop, Additional $150,000 in Spring Debt Issue –Construction Contract Approval Pending Page 13 of 49 City of Georgetown, Texas City Council Workshop February 14, 2017 SUBJECT: Texas Life -Sciences Collaboratio n Center (TLCC) P resentation -- Wayne Reed, Assistant City Manager and Dr. Michae l Douglas, Executive Director of the Texas Life Sc ience Collaboration Center ITEM SUMMARY: “Dr. Michael Do uglas, Executive Director of the Texas Life Scie nce Collaboration Cente r (TLCC), will speak to ho w TLCC has leveraged the City’s $780,000 investment (to date) with an addition $2.4 million o ver the past 10 years, implemented a small business develo pment pro gram around life sciences, is working more closely with o ur eco nomic development Director and team to recruit and retain businesses in Georgetown, and is seeking to advance workforce programs with our educational institutions. Council will co nside r a new performance agreeme nt with the TLCC for FY2017 follo wing the presentation. FINANCIAL IMPACT: N/A SUBMITTED BY: Wayne Reed, Assistant City Manager ATTACHMENT S: Description TLCC Pres entatio n Page 14 of 49 2/8/2017 1 Texas Life-Sciences Collaboration Center 2007 - 2017 Georgetown City Council February 14, 2017 “A healthier world from the Community of Excellence” Discussion Points 1. TLCC has leveraged the investment of the City. 2. TLCC has successfully implemented its small business development and life science technologies program and has filled buildings. 3. TLCC is now actively serving a more aggressive Economic Development role with the City. 4. TLCC will build on this small business development infrastructure with the City to recruit and advance its workforce programs with GISD and the colleges. Page 15 of 49 2/8/2017 2 1.-Leveraging City Investment (2007-2016) City of Georgetown $230k GEDCO 550k $780k Georgetown Chamber $ 50k GREX $350k Federal Grant (Southwestern) $800k Federal Grant (TLCC ‘15-’18) $300k State Grant (Emerging Tech Fund ’15 –’18) $900k $2,400k Investment Return During FY ‘16 •65,000 SF of bioflex space for biotech expansion (Innervisions Corporate Center, $6M) 20% filled. (testimonial – Michael Novick, Innervisions developer) •Radiation Detection Company continues to add new jobs ($3.5M construction) in Georgetown during this measurement period. (testimonial - Barrie Laing, President RDC) •TLCC continues its Federal EDA grant for $300,000 through Oct 2017 (3 years) in support of Georgetown Economic Development. •Technology work force and educational training include $900,000 from the Office of the Governor in a training laboratory and equipment support through 2018 ($500,000 in fiscal ‘16). Currently in support of 5 companies. Page 16 of 49 2/8/2017 3 2.-Implementing Small Business Development and Entrepreneurial Growth • 10 companies currently on site • 70 employees • Average salary $80K plus • 1 graduate company in FY ’16, and 1 graduate company in FY ‘17 • 5 early stage companies recruited in FY ’16; 1 company in early FY’17 • Prospect companies looking for any available space in Georgetown • TLCC brand is strong statewide Molecular Templates, Inc.*(17) –Cancer biological therapeutics Celling BioSciences (5) –Regenerative medicine – stem cell Aloviam, Inc. (4) – medical waste to energy Infinite Response (6) –diagnostic instruments Radix BioSolutions, Inc. (7) –Customized diagnostic assays DisperSol Technologies, Inc.*(30) –Drug Bioavailability KJ Scientific (3) –Environmental toxicology KinetoChem (5) –Small molecule organic synthesis Environ. Quality Operations (3) –Controlling environmental pes Fabrico Technologies (3) –Medical devices Macmillan Learning (5) –technology video developer * graduated in FY ’16 and FY ’17 TLCC Member Companies Smart people building better health 11 companies - 85 employees in FY ’16 Page 17 of 49 2/8/2017 4 3.-Expanding Economic Development Functions • TLCC space: 35,000 SF is at capacity. • TLCC is now recruiting to all available spaces in the City. • Working directly with Georgetown Economic Development, brokers and developers. • TLCC Board has positioned the TLCC for less financial risk. • Work Force Development Programs in the City and University – iTEST - Innovative Technology Experiences for Students and Teachers. 4.-Sustainability, Infrastructure and Work Force • Marketing our suite of services - private equity networks, SBIR grants, FDA regulatory, legal, business development. • Leveraging the TLCC brand and services for revenue from companies and real estate brokers. • Expand State and Federal grant support – active grant and foundation submissions - $210,000. • Build a work force development alliance focused locally - GISD faculty and student programs. Page 18 of 49 2/8/2017 5 Summary: Building Technology Economic Development •TLCC is expanding its small business development programs with City Economic Development. •TLCC Board has reorganized TLCC for less financial risk.•TLCC has integrated with City Economic Development as a resource for technology recruiting and retention.•Expanding training programs for Work Force Development. •Our statewide marketing brand is known •5 new companies this year•Life science private equity and health care policy conferences being developed - Sheraton•The City should continue to leverage the TLCC brand to expand its economic development and educational benefits with the City of Georgetown. Page 19 of 49 City of Georgetown, Texas City Council Workshop February 14, 2017 SUBJECT: 2017 Transit Work Plan Update -- Nathaniel Waggo ne r, Transportation Analyst, PMP ®, AICP ITEM SUMMARY: In September 2016, City staff presente d City Council service parameters for fixed route bus and paratransit transit, a strategic framework for public-private partnerships as well as reco mmendations on the number of routes/stops and system performanc e measures. Staff also provided information on the related financ ial and service plans, timeline for implementation and Federal reporting requireme nts. City Council directed staff to finalize and exe c ute an agreement with the Geo rgeto wn Health Foundation (GHF), finalize and execute an ILA with Capital Metro and to continue to develop a project plan for se rvice delivery in August 2017. Staff will provide Council a summary of actio ns to date since September 20 16 , an overview o f tasks remaining in the 2017 Transit Pro ject P lan including future Council informatio n and decision making o pportunities. STAF F RECOMMENDATION: Direct staff to c ontinue major tasks including branding, fare policy development and public involvement. FINANCIAL IMPACT: N/A SUBMITTED BY: Nat Waggoner, PMP, AICP ATTACHMENT S: Description Transit Servic e Update Page 20 of 49 Transit Service Plan Georgetown Transit Service Plan Update Georgetown City Council February 14, 2017 Page 21 of 49 Transit Service Plan Agenda ●City Council 9/13/2016 Direction ●Actions Since Last Update ●Budget ●Routes/Stops ●Project Timeline Branding Fare Management Procurement Plan Public Involvement Plan Reporting Plan ●Next Steps Page 22 of 49 Transit Service Plan Council Direction 9/13/2016 •Continue to deliver Demand Response •Finalize and execute an agreement with the Georgetown Health Foundation (GHF) •Finalize and execute an ILA with Capital Metro for demand response, fixed route and ADA paratransit service in FY17 •Update City Council Page 23 of 49 Transit Service Plan ●Demand response services ongoing ●Assembled Transit Working Group Suzy Pukys, Georgetown Health Foundation Gina O’Connor, The Caring Place Vickie Orcutt, Faith in Action Georgetown Michelle Meaux, Capital Metro Lyle Nelson, CARTS Ed Polasek, Public Works Nat Waggoner, Public Works Jennifer Bills, Housing Coordinator ●Drafted Project Plan (Routes, Stops, Timeline) Actions Since Last Update (9/2016) Page 24 of 49 Transit Service Plan Transit Budget FY17 Elements of Cost Local CMTA (5307 Funds)Total *Service $ 252,973 $ 168,648 $ 421,621 Stop Amenities $ 17,890 $ 71,562 $ 89,452 Planning $ 6,294 $ 25,173 $ 31,467 Total FY 17 Costs $ 277,157 $ 265,383 $542,540 *Includes 11 months of Demand Response, 1 month of Fixed Route and Paratransit Page 25 of 49 Page 26 of 49 Page 27 of 49 Page 28 of 49 Page 29 of 49 Transit Service Plan Project Timeline Dec 18, '16 Jan 15, '17 Feb 12, '17 Mar 12, '17 Apr 9, '17 May 7, '17 Jun 4, '17 Jul 2, '17 Jul 30, '17 Design and Construction Thu 12/15/16 -Mon 6/5/17 Brand Development Wed 12/21/16 -Tue 4/11/17 Public Involvement Plan Tue 1/17/17 -Fri 4/28/17 Fare Management Wed 1/25/17 -Tue 4/11/17 Launch Communication Plan Tue 4/18/17 -Tue 8/22/17 Opening Tue 6/6/17 -Mon 8/21/17 Council Workshop on Fare Management, Name/Brand Tue 3/28/17 City Council Workshop on Name/Brand Development, PM#1 Tue 3/14/17 Council Considers Approval of Project Plan Tue 4/11/17 Grand Opening Mon 8/21/17 Today Public Meeting#1 Thr 3/21/17 Page 30 of 49 Transit Service Plan ●ILA with CMTA facilitates branding development ●Includes development of name and logo: Service materials (maps, schedules, etc.) Capital Equipment (signs/poles, buses) Communication Materials (website, print ads, new releases, etc.) ●Core Team includes: Public Works Eric Lashley, Library Keith Hutchinson/Beth Wade, Communications GUS Marketing Cari Miller, CVB Branding (Dec 16-Apr 17) Page 31 of 49 Transit Service Plan ●Involves the development of policies related: Fare Rates Reduced Rate Eligibility Fare Collection Media (cash, electronic) Reporting ●Ridership Policies Minimum age Americans with Disabilities Act (ADA) Accommodation ●Core Team includes: Public Works Transit Working Group CARTS/CMTA Fare Management (Dec 16-Apr 17) Page 32 of 49 Transit Service Plan ●Plans and Specifications Modified from Existing CMTA: Sign/Poles Shelters Benches Bus Pads ●Core Team includes: Public Works Wes Wright, Systems Engineering Mark Miller, Streets Deborah Knutson, Purchasing CARTS CMTA Design and Construction (Dec 16-Jul 17) Page 33 of 49 Transit Service Plan ●ILA with CMTA Facilitates Public Outreach ●Public Meeting –March 21, 2017 (Georgetown Library) ●Core Team includes: Public Works Jack Daly, City Managers Office Beth Wade, Communications Jana Kern, Public Works Transit Working Group Capital Metro Public Involvement Plan (Dec 16-Jul 17) Page 34 of 49 Transit Service Plan ●Performance measures used to assess the four fixed routes ●Routes will be reviewed individually and as a system every six months per FTA ●Core Team includes: Public Works Transit Working Group CMTA Reporting Plan (Dec 16-Oct 17) Performance Measures 1.Passengers per revenue 2.Fare recovery ratio 3.Cost per passenger 4.Cost per revenue hour 5.On-Time Performance 6.Total Annual Riders Page 35 of 49 Transit Service Plan Next Steps ●3/14 Workshop with Council Initial Name and Branding Concepts Preparation for Public Meeting#1 ●3/21 Public Meeting Name and Branding Fare, Ridership Routes/Stops ●3/28 Workshop with Council Final Name and Branding Review Feedback from Public Meeting ●4/11 Workshop and Regular Agenda Item with Council Consider adopting Transit Plan Page 36 of 49 Transit Service Plan Questions and Guidance Nat Waggoner, PMP, AICP Transportation Analyst (512) 930-8171 Page 37 of 49 City of Georgetown, Texas City Council Workshop February 14, 2017 SUBJECT: Downtown West Pro ject Update -- Eric Johnson, CIP Manager and Laurie Brewer, Assistant City Manager ITEM SUMMARY: This is an update regarding the Downtown West project. Specifically, Council will be given an update on the progress of the Detailed Design for the reno vation of the 198 7 Library and the Georgetown Communication and Te chnology (GCAT) buildings. The City of Georgetown, the archite c t and the construc tion manager have been working through the Detailed Design process, which sho uld conclude Mid-Marc h. Then full construction docume nts will be developed. Staff will update the Council in summer 2017 to re vie w full co nstruction documents FINANCIAL IMPACT: The contract with the architect, The Lawrence Group was approve on June 9, 2015. The contract with the construc tion manager, Balfo ur Be atty, was approved on March 1 2, 20 16 . Future contracts, including guaranteed maximum pric e , will be reviewed by Co uncil at a future date. SUBMITTED BY: Eric Johnson, CIP Manager and Laurie Brewer, Assistant City Manager ATTACHMENT S: Description Do wntown Wes t P res entation Page 38 of 49 2/7/2017 1 Downtown West Update February 14, 2017 Background • Public Input – Public Meeting July 15, 2015 – Macedonia Baptist Church Meeting – Public Meeting August 12, 2015 – Public Meeting January 20, 2016 – Public Meeting April 7, 2016 – On-going communication with adjacent neighborhood Page 39 of 49 2/7/2017 2 Background • Council Design Updates – September 22, 2015 - Program Document Update – November 24, 2015 – Program Document Presentation – December 8, 2015 – Program Document Adoption – March 22, 2016 – Schematic Design Presentation • Council Budget Updates – July 26, 2016 – Budget Update – August 23, 2016 – Budget Presentation City Council Feedback from August 23, 2016 • Renovation Plan that is Worthy of our City and Exemplifies our Values • Funding Strategy (remove TIRZ) • $13,000,000 City of Georgetown Page 40 of 49 2/7/2017 3 City of Georgetown Renovate Existing Buildings - $13,000,000 • Includes – 18 offices and cubicles for staff expansion in City Hall – 7 offices and cubicles for staff expansion in Municipal Court – 167 fixed seats in Council Chambers (66% increase) – Large Council Chamber Lobby (734 sf larger) – Large Council Meeting Room (90 sf larger) – Dedicated City Council Meeting Room in City Hall City of Georgetown Page 41 of 49 2/7/2017 4 City of Georgetown City Hall City of Georgetown City Hall Lobby Page 42 of 49 2/7/2017 5 City of Georgetown Municipal Court / City Council Chambers City of Georgetown City Council Chambers Page 43 of 49 2/7/2017 6 City of Georgetown City of Georgetown Page 44 of 49 2/7/2017 7 Other City Contracted Services City of Georgetown Cash Funding In addition to design modifications, we also evaluated possible alternate funding sources to supplement the sale of the buildings at $6,249,000 City of Georgetown Page 45 of 49 2/7/2017 8 Funding Options • Other Funding • Certificate of Obligation City of Georgetown $1,025,000 $5,726,000 Funding Summary • Cash Funding • Other Possible Funding • Certificate of Obligation 2017 • TOTAL FUNDING City of Georgetown $ 6,249,000 $ 1,025,000 $ 5,726,000 $13,000,000 Page 46 of 49 2/7/2017 9 Next Steps • Detailed Design – Completed Mid-March • Construction Documents – Completed July 2017 • Guaranteed Maximum Price – Late Summer 2017 • Begin Construction – September 2017 City of Georgetown Page 47 of 49 City of Georgetown, Texas City Council Workshop February 14, 2017 SUBJECT: Sidewalk Proje c t Update – IH35 from Leander Road to HWY 29 -- Wesley Wright, P.E., Systems Engineering Director ITEM SUMMARY: Staff recently designed and bid several alternatives in an attempt to determine the best, mo st cost effective route for a sidewalk connecting Leander Road (FM 2243) to University (SH 29) along the southbound IH35 frontage road. The attached exhibit shows the bid alternates for co nsideratio n. Briefly: The base bid consists of a sidewalk from the San Gabriel River to the southe rn Wolf Ranc h Shopping Center Driveway - $173,000. One alternate will c ontinue that walk to University (SH 29 ) - $85,000. There are two options south of the rive r - e ithe r follo w the existing worn path on the high side of the hill ($325,0 00 ) or follow very close to the service road back of curb ($35 4,0 00 ). FINANCIAL IMPACT: The original budget for this project was $600,000 . Additio nal design costs to competitively bid multiple options as we ll as significant co sts fo r ADA accessibility ramp(s) have resulted in a budget shortfall o f appro ximately $350,000 - depending on se lecte d alternates. Should Council wish to pro ceed, these additional dollars co uld be included in the forthcoming Spring 20 17 Debt Issuance. SUBMITTED BY: Wesley Wright Page 48 of 49 City of Georgetown, Texas City Council Workshop February 14, 2017 SUBJECT: Sec. 551.071: Consul tati on w i th Attorney - Advice from attorney about pending o r co ntemplated litigation and other matters o n which the attorney has a duty to advise the City Council, including agenda items Sec. 551.072: De l i berati o n about Real Proper ty - Downtown West Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Sec re tary and Municipal Judge: Consideratio n of the appointment, employme nt, evaluation, reassignment, duties, discipline, or dismissal - City Attorney, City Secretary and City Manager P e rformance Evaluation Timelines Sec. 551.087: De l i berati o n Regardi ng Economi c Devel opment Negoti ati ons - TLCC Performance Agreement ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 49 of 49