HomeMy WebLinkAboutAgenda CC 05.20.2011 SpecialNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
MAY 20, 2011
The Georgetown City Council will meet on MAY 20, 2011 at 6:00 P.M. at the Council Chambers at 101 E.
7th Street
If you need accommodations for a disability, please notify the city in advance.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A - Call to Order
SPECIAL SESSION to begin no earlier than 6:00 PM
CANVASS OF ELECTION RESULTS AND INDUCTION OF NEW COUNCILMEMBERS
B Consideration and possible action to approve a resolution canvassing the votes for the May 14, 2011
Special Election, declaring the results to be official -- Jessica Brettle, City Secretary
C Consideration and possible action to approve a resolution canvassing the votes for the May 14, 2011
General Election, declaring the results to be official -- Jessica Brettle, City Secretary
D Swearing in of reelected candidate for Mayor, George Garver -- Jessica Brettle, City Secretary
E Comments from incoming Mayor, George Garver -- Mayor George Garver
F Presentation of appreciation to outgoing District 2 Councilmember, Gabe Sansing -- Mayor George
Garver
G Comments from outgoing District 2 Councilmember, Gabe Sansing -- Mayor George Garver
H Swearing in of unopposed candidate for District 2, Troy Hellmann -- Jessica Brettle, City Secretary
I Comments from incoming Councilmember for District 2, Troy Hellmann -- Mayor George Garver
J Presentation of appreciation to outgoing District 6 Councilmember and Mayor Pro Tem, Dale Ross --
Mayor George Garver
K Comments from outgoing District 6 Councilmember, Dale Ross -- Mayor George Garver
L Swearing in of candidate for District 6 Councilmember, Rachael Jonrowe -- Jessica Brettle, City
Secretary
M Comments from incoming Councilmember for District 6, Rachael Jonrowe -- Mayor George Garver
N Consideration of election from the dais of a Mayor Pro Tem -- Mayor George Garver
O Swearing in of Mayor Pro Tem -- Jessica Brettle, City Secretary
P Comments from incoming Mayor Pro Tem -- Mayor George Garver
Q -Adjournment
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
May 20, 2011
SUBJECT:
- Call to Order
SPECIAL SESSION to begin no earlier than 6:00 PM
CANVASS OF ELECTION RESULTS AND INDUCTION OF NEW COUNCILMEMBERS
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # A
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Consideration and possible action to approve a resolution canvassing the votes for the May 14, 2011
Special Election, declaring the results to be official -- Jessica Brettle, City Secretary
ITEM SUMMARY:
Votes have been tabulated by the Williamson County Elections Division and unofficial results were
announced on Saturday evening, May 14, 2011.
The Election Code provides that at least two members of the authority constitute a quorum for purpose of
canvassing an election. As the Canvassing Committee, the Council will be asked to compare the tabulations
provided by the Williamson County Elections Administrator with the Official Tabulation to be placed in the
City of Georgetown Election Register. Once the results have been canvassed Mayor George Garver, as
presiding officer of the canvassing authority, will declare the results as official. The Draft Tabulation will
then become the Official Tabulation and will be considered approved when the Council passes this
resolution. It will then be signed by the Mayor and added to the City of Georgetown Official Election
Register.
Note: The Williamson County Elections Division ballot board will meet on May 19, 2011 at 2:00 PM to
make a determination on the provisional ballots and process any ballots from overseas. The final vote
tabulations will be released at that time.
For posting purposes, this agenda was finalized on May 17, 2011, and the final official vote count from the
County will be provided to the City Council on the dais at the meeting on May 20, 2011.
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
ATTACHMENTS:
Resolution Canvassing May 14, 2011 Special Election
Certificate for Resolution Canvassing the May 14, 2011 Special Election
Cover Memo
Item # B
Georgetown\Gtown May 2011 Election\ResCanvassElection
RESOLUTION CANVASSING ELECTION RETURNS NO. _________________
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
CITY OF GEORGETOWN
WHEREAS, the City Council of the City of Georgetown, Texas (the "City") ordered an
election to be held in the City on May 14th, 2011, on the BOND PROPOSITION hereinafter stated;
and
WHEREAS, the City Council has investigated all matters pertaining to the election,
including the ordering, giving notice, officers, holding, and making returns of the election; and
WHEREAS, the election officers who held the election have duly made the returns of the
result thereof, and the returns have been duly delivered to this City Council.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS:
1. The City Council officially finds and determines that the election was duly ordered,
that proper notice of the election was duly given, that proper election officers were duly appointed
prior to the election, that the election was duly held, that the City has complied with the Federal
Voting Rights Act and the Texas Election Code, that due returns of the result of the election have
been made and delivered, and that the City Council has duly canvassed the returns, all in
accordance with law and the Resolution calling the election.
2. The City Council officially finds and determines that the following votes were cast at
the election on the submitted BOND PROPOSITION by the resident, qualified electors of said
City, who voted at said election.
BOND PROPOSITION
Early Votes
Election Day
Total
FOR:
_______
AGAINST:
_______
_________
_________
_____
_____
THE ISSUANCE OF $29,500,000 CITY OF
GEORGETOWN, TEXAS TAX BONDS FOR PUBLIC
SAFETY OPERATIONS AND TRAINING FACILITIES
Attachment number 1
Page 1 of 2
Item # B
Georgetown\Gtown May 2011 Election\ResCanvassElection
3. The City Council officially finds, determines and declares the result of the election to
be that the Proposition so submitted has received a favorable majority vote in all respects and has
carried.
4. The bonds set forth in the Proposition may be issued, and the aforesaid bond taxes may
be levied, assessed and collected annually, as voted and as provided by law.
___________________________
Attachment number 1
Page 2 of 2
Item # B
Georgetown\Gtown May 2011 Election\ResCanvassElectionCert
CERTIFICATE FOR RESOLUTION NO. _____
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
CITY OF GEORGETOWN
We, the undersigned officials of the City of Georgetown, Texas (the "County"), hereby
certify as follows:
1. The City Council of the City convened in a SPECIAL MEETING ON THE 20TH
DAY OF MAY 2011, at the City Hall (the "Meeting"), and the roll was called of the duly
constituted City Council Members of the City, to-wit:
George G. Garver, Mayor
Bill Sattler, Councilmember District 4
Patty Eason, Councilmember District 1
Gabe Sansing, Councilmember District 2
Danny Meigs, Councilmember District 3
Pat Berryman, Councilmember District 5
Dale Ross, Councilmember District 6
Tommy Gonzalez, Councilmember District 7
and all of the persons were present, except the following absentees: ___________________, thus
constituting a quorum. Whereupon, among other business, the following was transacted at the
Meeting: a written
RESOLUTION CANVASSING ELECTION RETURNS
was duly introduced for the consideration of the City Council. It was then duly moved and
seconded that the Resolution be accepted by the following vote:
AYES: ____
NOES: ____
2. A true, full and correct copy of the Resolution passed at the Meeting described in
the above and foregoing paragraph is attached to and follows this Certificate; that the Resolution
has been duly recorded in the City Council's minutes of the Meeting; that the above and foregoing
paragraph is a true, full and correct excerpt from the City Council's minutes of the Meeting
pertaining to the acceptance of the Resolution; that the persons named in the above and foregoing
paragraph are the duly chosen, qualified and acting county officials as indicated therein; that each
of the elected officials and members of the City Council was duly and sufficiently notified
Attachment number 2
Page 1 of 3
Item # B
Georgetown\Gtown May 2011 Election\ResCanvassElectionCert
officially and personally, in advance, of the time, place and purpose of the Meeting, and that the
Resolution would be introduced and considered for acceptance at the Meeting, and each of the
elected officials and members consented, in advance, to the holding of the Meeting for such
purpose, and that the Meeting was open to the public and public notice of the time, place and
purpose of the meeting was given, all as required by Chapter 551, Government Code, as amended.
3. The Mayor of the City has accepted and hereby accepts the Resolution; that the
Mayor and City Secretary of the City have duly signed the Resolution; and that the Mayor and City
Secretary of the City hereby declare that their signing of this Certificate shall constitute the signing
of the attached and following copy of the Resolution for all purposes.
Attachment number 2
Page 2 of 3
Item # B
Georgetown\Gtown May 2011 Election\ResCanvassElectionCert
SIGNED AND SEALED this the 20th day of May, 2011.
___________________________________ ___________________________________
Jessica Brettle, City Secretary George G. Garver, Mayor
[CITY SEAL]
Attachment number 2
Page 3 of 3
Item # B
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Consideration and possible action to approve a resolution canvassing the votes for the May 14, 2011
General Election, declaring the results to be official -- Jessica Brettle, City Secretary
ITEM SUMMARY:
Votes have been tabulated by the Williamson County Elections Division and unofficial results were
announced on Saturday evening, May 14, 2011.
The Election Code provides that at least two members of the authority constitute a quorum for purpose of
canvassing an election. As the Canvassing Committee, the Council will be asked to compare the tabulations
provided by the Williamson County Elections Administrator with the Official Tabulation to be placed in the
City of Georgetown Election Register. Once the results have been canvassed Mayor George Garver, as
presiding officer of the canvassing authority, will declare the results as official. The Draft Tabulation will
then become the Official Tabulation and will be considered approved when the Council passes this
resolution. It will then be signed by the Mayor and added to the City of Georgetown Official Election
Register.
Note: The Williamson County Elections Division ballot board will meet on May 19, 2011 at 2:00 PM to
make a determination on the provisional ballots and process any ballots from overseas. The final vote
tabulations will be released at that time.
For posting purposes, this agenda was finalized on May 17, 2011, and the final official vote count from the
County will be provided to the City Council on the dais at the meeting on May 20, 2011.
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
ATTACHMENTS:
Resolution Canvassing the May 14, 2011 General Election
Section 67.004 of the Election Code pertaining to the canvass of returns
Cover Memo
Item # C
Excerpted from the Texas Election Code
Sec. 67.004. PROCEDURE FOR LOCAL CANVASS. (a) At the time set for
convening the canvassing authority for the local canvass, the presiding officer of the
canvassing authority shall deliver the sealed precinct returns to the authority. The
authority shall open the returns for each precinct and canvass them as provided by this
section. Two members of the authority constitute a quorum for purposes of canvassing an
electio.
(b) The canvassing authority shall prepare a tabulation stating for each
candidate and for and against each measure:
(1) the total number of votes received in each precinct; and
(2) the sum of the precinct totals tabulated under Subdivision (1).
(b-1) The tabulation in Subsection (b) must also include for each precinct the
total number of voters who cast a ballot for a candidate or for or against a measure in the
election. The secretary of state shall prescribe any procedures necessary to implement
this subsection.
(c) The canvassing authority may prepare the tabulation as a separate document
or may enter the tabulation directly in the local election register maintained for the
authority. The authority shall attach or include as part of the tabulation the report of early
voting votes by precinct received under Section 87.1231.
(d) The canvassing authority may compare the precinct returns with the
corresponding tally list. If a discrepancy is discovered between the vote totals shown on
the returns and those shown on the tally list for a precinct, the presiding judge of the
precinct shall examine the returns and tally list and make the necessary corrections on the
returns.
(e) On completion of the canvass, the presiding officer of the canvassing
authority shall deliver the tabulation to the custodian of the local election register unless
it is entered directly in the election register. The custodian shall preserve the tabulation
for the period for preserving the precinct election records.
(f) On completion of the canvass, the presiding officer of the canvassing
authority shall deliver the precinct returns, tally lists, and early voting precinct report
used in the canvass to the general custodian of election records. The custodian shall
preserve them for the period for preserving the precinct election records.
Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986. Amended by Acts 1989,
71st Leg., ch. 114, Sec. 10, eff. Sept. 1, 1989; Acts 1991, 72nd Leg., ch. 203, Sec. 1.01,
2.51; Acts 1991, 72nd Leg., ch. 554, Sec. 22, eff. Sept. 1, 1991; Acts 1993, 73rd Leg., ch.
728, Sec. 23, eff. Sept. 1, 1993; Acts 1997, 75th Leg., ch. 1349, Sec. 32, eff. Sept. 1,
1997.
Amended by: Acts 2005, 79th Leg., Ch. 1107, Sec. 1.14, eff. September 1, 2005.
Attachment number 1
Page 1 of 1
Item # C
Resolution No. ________________
Canvass of May 14, 2011 General Election
Page 1 of 2 Pages
RESOLUTION NO. ________________
A RESOLUTION CANVASSING THE RETURNS AND DECLARING THE
RESULTS OF THE CITY OF GEORGETOWN GENERAL ELECTION HELD
ON MAY 14, 2011
WHEREAS, the City Council of the City of Georgetown, Texas ordered a general election to be
held on Saturday, May 14, 2011, for the purpose of electing the Mayor and Councilmembers for
Districts 2 and 6;
WHEREAS, on May 14th, an election was held on the following:
To elect a Mayor; to elect a Councilmember from City of Georgetown Single-
member District 2; and to elect a Councilmember from City of Georgetown
Single-Member District 6; and
WHEREAS, the election officers who held said election have prepared the returns of the results
thereof, and the returns have been delivered to the City Council; and
WHEREAS, it appears from the returns, duly and legally made, that the following votes were
cast:
FOR MAYOR
George Garver _____
John Marler ______
FOR COUNCILMEMBER DISTRICT 2
Troy Hellmann ______
FOR COUNCILMEMBER DISTRICT 6
Dale Ross ______
Rachael Greulich Jonrowe ______
Attachment number 2
Page 1 of 3
Item # C
Resolution No. ________________
Canvass of May 14, 2011 General Election
Page 2 of 2 Pages
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN TEXAS, that:
SECTION I.
The City Council officially finds and determines that the election was duly called; that proper
notice of the election was given in accordance with law; that the election was held in accordance
with law; that returns of the results of the election have been made and delivered, and that the
City Council has canvassed the returns, all in accordance with the law and the resolution calling
the election.
SECTION II.
It appears from said returns, duly and legally made, that George Garver was duly elected as
Mayor of the City of Georgetown, Troy Hellmann was duly elected as Councilmember for City
Single-Member District 2, and Rachel Greulich Jonrowe was duly elected as Councilmember for
City Single-Member District 6.
SECTION III
Therefore, the Councilmembers shall be as follows:
OFFICE DATE TERM EXPIRES
MAYOR GARVER MAY 2014
DISTRICT 1 COUNCIL MEMBER EASON MAY 2012
DISTRICT 2 COUNCIL MEMBER HELLMANN MAY 2014
DISTRICT 3 COUNCIL MEMBER MEIGS MAY 2013
DISTRICT 4 COUNCIL MEMBER SATTLER MAY 2013
DISTRICT 5 COUNCIL MEMBER BERRYMAN MAY 2012
DISTRICT 6 COUNCIL MEMBER JONROWE MAY 2014
DISTRICT 7 COUNCIL MEMBER GONZALEZ MAY 2013
Attachment number 2
Page 2 of 3
Item # C
Resolution No. ________________
Canvass of May 14, 2011 General Election
Page 3 of 2 Pages
SECTION IV
It is further found and determined that in accordance with the order of this governing body, the
City Secretary posted written notice of the date, place and subject of this meeting on the bulletin
board located outside of City Hall, a place convenient and readily accessible to the general
public, and said notice was posted and remained posted continuously for at least 72 hours
preceding the scheduled time of the meeting. A copy of the posting shall be attached to the
minutes of this meeting and shall be made a part thereof for all intents and purposes.
PASSED AND APPROVED on this ___________ day of ________________, 2011.
Signed:
________________________
George Garver
Mayor
Attest: Approved as to form:
_______________________________ _________________________
Jessica Brettle Mark T. Sokolow
City Secretary City Attorney
Attachment number 2
Page 3 of 3
Item # C
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Swearing in of reelected candidate for Mayor, George Garver -- Jessica Brettle, City Secretary
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # D
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Comments from incoming Mayor, George Garver -- Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # E
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Presentation of appreciation to outgoing District 2 Councilmember, Gabe Sansing -- Mayor George
Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # F
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Comments from outgoing District 2 Councilmember, Gabe Sansing -- Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # G
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Swearing in of unopposed candidate for District 2, Troy Hellmann -- Jessica Brettle, City Secretary
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # H
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Comments from incoming Councilmember for District 2, Troy Hellmann -- Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # I
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Presentation of appreciation to outgoing District 6 Councilmember and Mayor Pro Tem, Dale Ross --
Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # J
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Comments from outgoing District 6 Councilmember, Dale Ross -- Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # K
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Swearing in of candidate for District 6 Councilmember, Rachael Jonrowe -- Jessica Brettle, City Secretary
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # L
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Comments from incoming Councilmember for District 6, Rachael Jonrowe -- Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # M
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Consideration of election from the dais of a Mayor Pro Tem -- Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # N
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Swearing in of Mayor Pro Tem -- Jessica Brettle, City Secretary
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # O
City of Georgetown, Texas
May 20, 2011
SUBJECT:
Comments from incoming Mayor Pro Tem -- Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # P
City of Georgetown, Texas
May 20, 2011
SUBJECT:
-Adjournment
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # Q