HomeMy WebLinkAboutAgenda CC 09.27.2016 WorkshopNotice of M eeting of the
Governing B ody of the
City of Georgetown, Texas
September 2 7, 2 01 6
The Ge orgetown City Council will meet on September 27, 2016 at 4:00 PM at Co uncil Chambers, 101
E. 7th St., Geo rgeto wn, Texas
The City o f Georgetown is committed to co mpliance with the Americans with Disabilities Act (ADA). If
you re quire assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or ac c ommo datio ns will be provided upo n request. P lease contact
the City Se c retary's Office, at least three (3 ) days prio r to the scheduled meeting date, at (512) 930-
3652 o r City Hall at 113 East 8th Street fo r additional information; TTY use rs ro ute through Relay
Texas at 7 11.
REVISE D AGENDA
Policy De ve lopme nt/Re vie w Workshop -
A Prese ntation and discussion regarding pro posed updates to the Main Stre et Façade and Sign Grant
Pro gram -- Shelly Hargrove, Main Stre et Manager
B Discussion and possible direction re garding the 2017 Music on the Square series and 2016
Music on the Square survey -- Cari Miller, To urism Manager and Jac kso n Daly, Assistant to the
City Manager
C Prese ntation and overview of the CAMPO/City of Georgetown Williams Drive Study -- Nat
Waggo ner, Transportation Services Analyst, AICP, P MP and Andreina Davila-Quintero, P roject
Coo rdinato r
Exe cutive Se ssion
In compliance with the Open Meetings Ac t, Chapter 551, Government Co de , Verno n's Texas Codes,
Annotate d, the items listed below will be discussed in closed session and are subject to action in the
regular se ssio n.
D Se c . 55 1.0 71 : Consul tati on wi th Atto rney
- Advice fro m attorney about pending or co ntemplated litigation and o ther matters on which the
attorney has a duty to advise the City Co uncil, including agenda items
- Po tential litigation involving property at I-3 5 and Leander Road
- 8 15 S. Main St.
- Se ttlement agreement with KDR Equities, LLC
Se c . 55 1.0 74 : Personnel Matter s
- City Manager, City Attorney, City Se c retary and Municipal Judge: Consideration of the
appointment, employment, evaluatio n, reassignment, duties, discipline, o r dismissal
Adjournme nt
Ce rtificate of Posting
Page 1 of 57
I, Shelley No wling, City S ecretary for the C ity of Geo rgeto wn, Texas , do hereby c ertify that
this Notic e o f Meeting was posted at City Hall, 113 E. 8th Street, a p lac e read ily acc es s ib le to
the general pub lic at all times , o n the _____ day of _________________, 2016, at
__________, and remained so p o s ted for at leas t 72 c o ntinuo us ho urs p receding the
s cheduled time of s aid meeting.
__________________________________
Shelley No wling, City S ecretary
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City of Georgetown, Texas
City Council Workshop
Se pte mber 27, 2016
SUBJECT:
P resentation and discussio n regarding propo sed updates to the Main Street Façade and Sign Grant Pro gram -- Shelly
Hargrove, Main Street Manager
ITEM SUMMARY:
The Main Street Façade & Sign Grant Program is a 5 0/50 matching grant program for commercial properties located in
the Downto wn Overlay District. Be gun in 20 01 , the program has awarded close to $325,000 in matching grants since
2005 to over 70 different downtown property and/or small business owne rs. The City of Georgetown contribute s
$15,000 annually to the façade fund, and the Main Street program allocate s any proceeds from the annual George to wn
Swirl to the fund. The c urre nt façade fund balance is approximately $100,000. The grant application was last revised in
2006.
Mai n Street B o ar d Reco mmendati on
The Main Street Adviso ry Bo ard voted unanimously to reco mmend the following propo sed updates to the grant program:
Increase the façade grant match from $10 ,00 0 to $20 ,000
Add the eligible grant work to include:
1. Fire Sprinkler/Suppression Systems
2. Re mo val o f Barriers to Public Accessibility.
The Main Street Advisory Board wo uld also like to invite the mayor and all city council members to join us in any future
grant pho to s which are awarded at the end of the City’s quarterly Downtown Lo w Down Meetings at Roo ts Bistro. The
next meeting is sc he duled fo r Wednesday, October 1 9 at 8 :3 0 a.m.
FINANCIAL IMPACT:
The city has budge ted $15 ,00 0 from the General Fund in the adopted FY 2017 budget.
SUBMITTED BY:
Shelly Hargrove, Main Street Manager
ATTACHMENT S:
Description
P ro p o s ed Fac ad e S ign Reimb ursement Grant Ap p licatio n - DRAFT
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FAÇADE & SIGN REIMBURSEMENT GRANT PROGRAM
Application Instructions
If you have any downtown grant application questions, please contact the Main Street Manager at 512/930-
2027. If you have any building or sign permit/historic preservation or design approval questions, please
contact the Historic District Planner at 512/930-3581.
The Georgetown Main Street Program is a preservation-driven, economic development organization. We utilize diverse
community partners to create a destination downtown for everyone. As a downtown economic incentive, the Georgetown
Main Street Program has designed the following façade & sign reimbursement grant program.
FAÇADE & SIGN REIMBURSEMENT GRANT DETAILS (please read carefully):
The Georgetown Main Street Façade & Sign Reimbursement Grant Program is set up as a single payment
reimbursement to commercial property owners per building/business located in the Downtown Overlay
District (see attached map), and in some situations, tenants.
Facade grants are available on a 50/50 matching basis with a cap of $20,000 per grant ($40,000+ total
project cost) Facade grant funds focus on exterior work on storefronts, roof and foundation work, fire
sprinklers or suppression systems, and removal of barriers to public accessibility on commercial buildings
and Upper Story Residential buildings (as defined in Section 5.02.020 of the City’s Unified Development
Code) located in the Downtown Overlay District. (Tax Incentives for Improving Accessibility information,
https://www.ada.gov/archive/taxpack.pdf )
Sign grants are available on a 50/50 matching basis with a cap of $500 per grant ($1,000+ total grant
project cost). Grant funds focus on signs which may include signboards, projecting signs and pedestrian
signage (includes signage attached to the building such as window/door sign, hanging sign and
awning/canopy sign) for commercial buildings located in the Downtown Overlay District.
All grants are available throughout the year, on a first come, first serve basis until total funds are depleted.
No grants will be awarded for work that has already been done or for work that is covered by insurance.
All submitted work will be reviewed based on the Secretary of the Interior’s Standards for Rehabilitation (see
page 6) and approved by the Georgetown Main Street Advisory Board before any eligible work may begin.
If awarded a façade or sign reimbursement grant, any deviation from the approved grant project may
result in the total or partial withdrawal of the grant.
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GRANT APPLICATION PROCESS:
1. Determine eligibility: Discuss project plans and determine grant eligibility with Main Street Manager. If
requested, set up an appointment for free design assistance in selecting paint, fabrics, color schemes and/or
sign materials for building façade and signs through the Texas Main Street Center’s Design Assistance
Program. The Downtown Design Guidelines for the Downtown Overlay District should be a reference
guide when making any design improvements to properties in the Downtown Overlay District. The
Downtown Design Guidelines for the Downtown Overlay District are available from the Planning office,
Georgetown, Texas 78626, and online at, https://historic.georgetown.org/
2. Complete facade & sign reimbursement grant application form and sign the agreement form. All grant
applications must include a drawing/graphic by the Texas Main Street Architect, the project architect or
contractor of the proposed grant work to be done. Color samples of all final paint selections and/or final
fabric or sign color selections must be included with the application to be first approved by the
Georgetown Historic and Architectural Review Commission (HARC). Obtain itemized written work
estimates on all project work from contractors or project architects. Self-contracted work will be
reimbursed for actual legitimate expenses, excluding labor. Digital photos of the building’s exterior,
interior, roof or foundation where work is to be performed.
3. Return the completed grant application form with all original itemized work estimates, color samples,
drawings and example sign material of the proposed work to the Georgetown Main Street office at 809
MLK Jr. no later than 5 p.m. the Thursday prior to the first Friday of each month.
4. The grant approval process will include without limitation the following:
(a) All façade & sign grant projects must meet current building standards and codes, as well as building
permit requirements.
(b) The Georgetown HARC meets at 6 p.m. every fourth Thursday of the month, and all grant applicants
are required to attend and present their grant reimbursement project to the commission for design
review and approval if exterior changes, including new signage are being made.
(c) Notwithstanding anything stated in this grant application to the contrary, final approval for any grant
shall be vested in the Main Street Advisory Board.
(d) The Main Street Advisory Board shall consider only grant Applications which have been properly and
fully completed and which contain all information required in the grant Application or requested by
HARC or the Main Street Advisory Board.
(e) All construction bids submitted by Applicant must be current and must be dated no earlier than ninety
(90) days prior to the Application request. Bids shall be submitted on the contractor’s or project
architect’s letterhead and shall contain the contractors name, address, telephone number and shall
itemize the bid in a manner that allows the Main Street Advisory Board to determine the bid
components and authenticity of the bid.
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(f) An Applicant who submits an Application that was denied a grant by the Main Street Advisory Board
shall not be eligible to re-submit a grant application for six (6) months from the date the prior
Application was declined by the Main Street Advisory Board.
(g) Applicants receiving approval by the Main Street Advisory Board shall commence construction
described within the Application within ninety (90) days from the date the grant is awarded by the
Main Street Advisory Board. All Applicants must complete the construction described in the
Application within one (1) year from the date the grant is approved by the Main Street Advisory Board.
If the Applicant is unable to commence construction within ninety (90) days from the date the grant
is approved or complete construction within one (1) year from the date the grant is approved, the
Applicant may submit a written request and verbal presentation for an extension for the
commencement date or completion date provided the extension request is made prior to the ninety
(90) day or one (1) year time limit. The Main Street Advisory Board shall not be obligated to allow
extensions but may do so for good cause determined solely by the Main Street Advisory Board. The
extensions, if granted, shall be for the term and for the conditions determined exclusively by the Main
Street Advisory Board. An extension denial can not be appealed and shall be final with the Main Street
Advisory Board.
(h) As a condition of this grant Application and in consideration of the opportunity to apply for a grant,
the Applicant consents and shall allow the Main Street Advisory Board to request City inspections to
determine the grant, if awarded, shall not be used for construction to any building that is not in
compliance with the City Municipal Codes and Ordinances which are applicable to the construction
contemplated in the application.
(i) The Applicant, by submission of this Application, represents the construction described within the
Application shall be used in a building which is in compliance with all codes and ordinances.
(j) The Main Street Advisory Board shall have sole discretion in awarding grants, except in cases appealed
to and reviewed by the Georgetown City Council. The Main Street Advisory Board shall award grants
considering the grant amount requested, grant funds available, the grant program, condition of the
building in which the grant funds will be used, effectiveness of the construction, other grant requests,
the type and nature of the construction, and the proposed construction results considering the grant
program.
(k) No Applicant has a proprietary right to receive grant funds. The Main Street Advisory Board shall
consider any Application within its discretionary authority to determine what grant amount would be
in the best interest of the Grant program. The review criteria may include, but shall not be limited to,
compatible architectural design, streetscape objectives, overall redevelopment of the Downtown
Overlay District and historical property.
(l) The Applicant shall be required to furnish photographs of the building’s exterior facade, roof and
foundation if relevant part of the Application request, and also after the construction is completed, as a
condition of final grant reimbursement.
(m) The Applicant is required to obtain all applicable City permits and City approvals required for the
construction if a grant is awarded.
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(n) No Applicant, nor Applicant agent, representative or tenant shall be entitled to receive a façade grant
approval on the same property address if requested within three (3) years from the date a previous
grant was awarded by the Main Street Advisory Board.
(o) An Applicant should attend and present their grant project at Main Street Advisory Board meetings
which consider the Application or when requested to do so by the Main Street Advisory Board. Failure
to attend a Main Street Advisory Board meeting when required may be cause for rejection of the
Application.
5. Reimbursement: When the entire grant project has been satisfactorily completed and reviewed, the
applicant shall present the Georgetown Main Street Program office with copies of all paid invoices,
including copies of credit card receipts and/or cancelled checks, as well as an digital photos of the
building’s exterior, interior, roof or foundation where work has been performed for a single payment
reimbursement of the approved funding. In addition, the applicant must complete a City of Georgetown
Vendor Form to receive payment from the City.
6. Appeal Process: Any Application rejected by the Main Street Advisory Board shall be entitled to review by
the Georgetown City Council. The Applicant shall submit a written request for review to the Assistant
City Manager no later than ten (10) days from the date the Application is denied by the Main Street
Advisory Board. The request for review by the Georgetown City Council shall state reasons why the
Applicant believes the Application was improperly refused by the Main Street Advisory Board and the
reasons why the Applicant believes the Application should be approved. The written review request shall
be furnished by the Assistant City Manager to the Chairman of the Main Street Advisory Board. The
Chairman of the Main Street Advisory Board shall, within ten (10) days of receipt of the Applicant’s
written request from the Assistant City Manager, furnish to the Assistant City Manager the Main Street
Advisory Board reasons for refusing the Application and shall state reasons why the Application should
not be approved by the Georgetown City Council. Review by the Georgetown City Council will be
scheduled within the time restraints and business issues of the Georgetown City Council, but in no event
later than ninety (90) days from the date the written request for review is received by the Assistant City
Manager from the Applicant. The City Council shall review the Application and consider the action taken
by the Main Street Advisory Board regarding the Application. The Georgetown City Council shall not be
required to reverse the Main Street Advisory Board unless the Georgetown City Council determines the
Main Street Advisory Board did not act in substantial compliance with the Application request and
applicable policies relating to the Georgetown Façade & Sign Grant Program. The Georgetown City
Council determination shall be deemed final action regarding the Application.
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INCLUSIONS AND EXCLUSIONS TO
FAÇADE & SIGN REIMBURSEMENT GRANT PROGRAM
REHABILITATION TIPS:
• Roof, foundation and structural items should be given priority over cosmetic improvements.
• Carefully examine old buildings for termites, wood rot and general deterioration.
• When repairing a building, do not cut expenses on the roof or the foundation.
• Be aware of areas on the roof and at connecting walls where water does not readily drain. Flashing should
be installed at intersections to prevent leakage.
• Carefully locate air conditioning units to avoid water condensations on the sides of buildings. Condensing
units should be supported from the masonry walls and not placed directly on the roof.
• The top brick cornices that project above the roof deteriorate rapidly unless they are capped with metal,
terra cotta, stone or concrete.
• When mortar is missing or in poor repair, moisture will enter the walls and eventually may cause
structural damage. Deteriorated mortar should be removed to a depth of at least three-fourths of an inch
and replaced with new mortar that matches the old in color, texture, material composition and striking of
the joint.
• Do not sandblast or use harsh chemicals to clean exterior facades. Gentle cleaning with water can remove
dirt and paint without damaging the surface of the building.
• Do not paint too often; many times a building only needs mild washing.
• If the building has stone or brick that has never been painted, do not create a maintenance problem by
painting it.
• Existing architectural details, including old wood doors, windows, ceilings, and trim work add to the
character of a building and its resale value. Repair these features rather than remove them.
• Wood windows are designed to be repaired. Frames, sash cords, and other components can be repaired. If
the windows are missing, custom-made windows can be ordered for replacement in old buildings.
• Pressed metal ceiling panels are still being manufactured today with some of the same patterns installed
originally. Deteriorated panels, therefore, can be replaced exactly.
• Do not use aluminum siding, stucco or other materials that cover the original facade. It can hide water
penetration into the walls and accelerate deterioration.
• Before rehabilitating a building façade, take a careful look at the structural aspects of the building.
Develop a design that is compatible with neighboring buildings and appropriate for the structures
historical development
• Retain a sense of continuity by carrying exterior building design inside the structure.
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• Demand quality
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SECRETARY OF INTERIOR’S
STANDARDS FOR REHABILITATION
All Façade & Sign Reimbursement Grant applications will be reviewed by the HARC for design appropriateness and
approved by the Main Street Advisory Board. The HARC and Main Street Advisory Board will maintain an
awareness of the Standards of Rehabilitation as follows:
1. A property shall be used for its historic purpose or be placed in a new use that requires minimal
change to the defining characteristics of the building and its site and environment.
2. The historic character of a property shall be retained and preserved. The removal of historic materials
or alteration of features and spaces that characterize a property shall be avoided.
3. Each property shall be recognized as a physical record of its time, place, and use. Changes that create a
false sense of historical development, such as adding conjectural features or architectural elements
from other buildings, shall not be undertaken.
4. Most properties change over time; those changes that have acquired historic significance in their own
right shall be retained and preserved.
5. Distinctive features, finishes, and construction techniques or examples of craftsmanship that
characterize a property shall be preserved.
6. Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration
requires replacement of a distinctive feature, the new feature shall match the old in design, color,
texture, and other visual qualities and, where possible, materials. Replacement of missing features shall
be substantiated by documentary, physical, or pictorial evidence.
7. Chemical or physical treatments, such as sandblasting, that cause damage to historic materials shall not
be used. The surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means
possible.
8. Significant archeological resources affected by a project shall be protected and preserved. If such
resources must be disturbed, mitigation measures shall be undertaken.
9. New additions, exterior alterations, or related new construction shall not destroy historic materials that
characterize the property. The new work shall be differentiated from the old and shall be compatible
with the massing, size, scale, and architectural features to protect the historic integrity of the property
and its environment.
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10. New additions and adjacent or related new construction shall be undertaken in such a manner that if
removed in the future, the essential form and integrity of the historic property and its environment
would be unimpaired.
Additional information regarding the Secretary of the Interior’s Standards for Rehabilitation is available from
the National Park Service, the Texas Historical Commission and the City of Georgetown Planning office.
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FAÇADE & SIGN REIMBURSEMENT GRANT
PROGRAM PROCESS CHECKLIST
Use this form as a cover sheet and checklist to follow all steps needed to complete the Façade & Sign Reimbursement
Grant Program application to receive approval. Please return completed with necessary attachments and signatures to
the Georgetown Main Street Program office, 809 MLK Jr., no later than the THURSDAY prior to the first Friday of
each month. If you have any grant application questions, please contact the Main Street Manager at 512/930-2027. If
you have any building or sign permit/historic preservation or design questions, please contact the Historic District
Planner at 512/930-3581.
Meet with Georgetown Main Street Manager (512/930-2027) to determine eligibility and to walk through
Façade & Sign Reimbursement Grant and instructions, and to possibly set up appointment for free
assistance from the Texas Main Street Center’s Design Assistance Program.
Meet with the City’s Historic District Planner (512/930-3581) if any design work may involve receiving a
building or sign permit or dealing with historic preservation and inspection issues.
Attend and present grant project to HARC for their design approval. Receive design approval of proposed
work listed on grant application. Get approval signature of the Historic District Planner on last page of
application form.
Complete Façade & Sign Reimbursement Grant application form and sign agreement form. (Also include
required attachments: color samples of all paint, signage, and fabric awnings, digital photographs of
building’s exterior, interior, roof or foundation if applicable to grant project)
Return completed grant application and agreement form with required attachments no later than the
Thursday prior to the first Friday of the month to the Georgetown Main Street Program Office at 809
MLK Jr. to be added to the next Main Street Advisory Board meeting agenda.
Attend and present Façade & Sign Reimbursement Grant application project at the Main Street Advisory
Board meeting for their approval.
Façade & Sign Reimbursement Grant project construction may commence immediately after board
approval. Grant work on the building must commence within 90 days of approval from Georgetown Main
Street Advisory Board meeting and be completed within one year.
Upon completion of Façade & Sign Reimbursement Grant project, furnish digital photographs of the
building’s exterior, interior, roof and foundation if applicable to the grant; copies of all paid invoices,
including copies of credit card receipts and/or cancelled checks, to receive a single payment reimbursement
of the approved funding. In addition, the applicant must complete a City of Georgetown Vendor Form to
receive payment from the City.
DEADLINE:
Thursday prior to
the 1st Friday
of each month
Date Received:
______________
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FAÇADE & SIGN REIMBURSEMENT GRANT PROGRAM APPLICATION
Please return completed with necessary attachments and signatures to Georgetown Main Street Program office, 809
MLK Jr., no later than the THURSDAY prior to the first Friday of each month. If you have any grant application
questions, please contact the Main Street Manager at 512/930-2027. If you have any building or sign permit/historic
preservation or design questions, please contact the Historic District Planner at 512/930-3581.
♦ Applicant Name_______________________________________________________ Date______________________________
♦ Business Name__________________________________________________________________________________________
♦ Mailing Address ______________
♦ Contact Phone___________________________________ Email Address__________________________________________
♦ Building Owner (if different from applicant)___________________________________________________________________
♦ Historical/Current Building Name _________________________________________________________________________
♦ Physical Building Address________________________________________________________________________________
♦ Type of Work: (check all that apply)
Sign Paint Masonry cleaning/paint removal Awning/Canopy Fire Sprinklers or Suppression Systems
Uncovering/replacing windows Roof work Foundation work Removal of barriers to public accessibility
Other: _________________________________________________________________________________________________
♦ Details of Planned Improvements for Façade & Sign Reimbursement Grant:
(attach additional information if necessary)
♦ List Contractor/Project Architect Proposals and Total Amounts (attach original proposals):
1.
2.
3.
♦ TOTAL COST OF PROPOSED GRANT PROJECT: _____ _____________________
♦ AMOUNT OF FAÇADE AND/OR SIGN GRANT REQUESTED (MAY NOT EXCEED 50% OF TOTAL GRANT COSTS: $500 SIGN
MAX, $20,000 FACADE MAX):
Include all required color samples of paint fabric canopy, sign design, etc., as well as digital
photographs of building’s exterior, roof and foundation if applicable to grant.
Advisory Board Review
Approved
Rejected
Date
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Applicant’s Signature Date
FAÇADE & SIGN REIMBURSEMENT GRANT AGREEMENT FORM
Please return completed with necessary attachments and signature to Georgetown Main Street Program office, 809
MLK Jr. no later than the Thursday prior to the first Friday of each month. If you have any grant application
questions, please contact the Main Street Manager at 512/930-2027. If you have any historic preservation/design
questions, please contact the Historic District Planner at 512/930-3581.
I have met with the Georgetown Main Street Manager, and I fully understand the Façade & Sign
Reimbursement Grant Procedures and Details established by the Georgetown Main Street Advisory Board. I
intend to use this grant program for the aforementioned renovation projects to forward the efforts of the
downtown revitalization and historic preservation program known as the Georgetown Main Street Program. I
have not received, nor will I receive insurance monies for this revitalization project.
I have read the Façade & Sign Reimbursement Grant Application Procedures including the Façade & Sign
Reimbursement Grant Details.
I understand that if I am awarded a Façade & Sign Reimbursement Grant by the Georgetown Main Street
Advisory Board, any deviation from the approved project may result in the partial or total withdrawal of the
Façade & Sign Reimbursement Grant. If the façade or sign is altered for any reason within one (1) year from
construction, I may be required to reimburse the City of Georgetown immediately for the full amount of the
Façade & Sign Reimbursement Grant.
____________
Business/Organization Name
Applicant’s Signature Printed Name Date
Building Owner’s Signature (if different from applicant) Printed Name Date
This section to be completed by City Staff:
Georgetown HARC’s Design Approval (obtain signature of Historic District Planner or City Planning staff) Date
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Georgetown Main Street Advisory Board’s Approval Date
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City of Georgetown, Texas
City Council Workshop
Se pte mber 27, 2016
SUBJECT:
Discussion and possible direction regarding the 2 01 7 Music on the Square series and 2 01 6 Music on the Square survey --
Cari Miller, To urism Manager and Jackson Daly, Assistant to the City Manager
ITEM SUMMARY:
2016 was the fifth installment of the Music on the Square series for the City of Geo rge to wn. It is an appropriate time to
assess the program and engage downtown businesse s to co llect their thoughts on the series. Staff will be presenting the
results of a downtown business survey regarding Music on the Square, as well as propo sed adjustments to the series fo r
the 2017 seaso n.
FINANCIAL IMPACT:
None at this time .
SUBMITTED BY:
Jackson Daly
ATTACHMENT S:
Description
DRAFT Pres entation
S ummary Survey Data
Open-ended S urvey Respons es
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2016 Music on the Square Survey
Page 17 of 57
Agenda
•Background
•Survey Results
–Will review survey questions twice
•All responses
•Filtered by businesses who indicated that they are open during Music
on the Square
•Staff Recommendation
•Discussion and Next Steps
Page 18 of 57
Background
•Fifth season of Music on the Square
•Received feedback regarding Music on the Square
•Administered online survey to assess event
–Survey open July 29 –August 24
–Three email reminders
–Flyers delivered on August 12 and August 24
•44 responses (39 unique businesses)
•Targeted 8-blocks around Courthouse
–37 of 44 responses in 8-block area
–57 total businesses in 8-block area (approx. 65% response)
•Meeting with downtown business owners on August 30
Page 19 of 57
2016 Season
•Every Friday in June, July, and August
•Attendance approximated between 400 –1200 people
Page 20 of 57
Map indicates 39
unique businesses;
44 total responses
with 5 duplicates
Page 21 of 57
Q1: Do you support Music on the Square in its current form
(Every Friday night in June, July, and August, from 6:30
p.m. –8:30 p.m.)?
•Answered: 44 Skipped: 0
Page 22 of 57
Q2: Would you prefer Music on the Square be on a
different day of the week?
•Answered: 44 Skipped: 0
Page 23 of 57
Q3: What day would most complement your business?
•Answered: 39 Skipped: 5
Page 24 of 57
Q4: Would you prefer Music on the Square be at another
location?
•Answered: 44 Skipped: 0
Page 25 of 57
Q4: Would you prefer Music on the Square be
at another location?
San Gabriel Park = 4
West Side of Courthouse = 1
Rotating Locations Around the Square = 1
No Location Specified = 1
Page 26 of 57
Q5: Is your business open during Music on the Square?
•Answered: 44 Skipped: 0
Page 27 of 57
Q7: Does Music on the Square increase foot traffic to your
business?
•Answered: 32 Skipped: 12
Page 28 of 57
Q8: Does Music on the Square increase sales at your
business?
•Answered: 32 Skipped: 12
Page 29 of 57
Q9: Did you know restrooms are now available in the
Williamson County Courthouse during Music on the
Square?
•Answered: 44 Skipped: 0
Page 30 of 57
2016 Music on the Square Survey Results from Businesses Open During Event
•27 Reponses
Page 31 of 57
Map indicates 24
unique businesses;
27 total responses
with 3 duplicates
Page 32 of 57
Q1: Do you support Music on the Square in its current form
(Every Friday night in June, July, and August, from 6:30
p.m. –8:30 p.m.)?
•Answered: 27 Skipped: 0
Page 33 of 57
Q2: Would you prefer Music on the Square be on a
different day of the week?
•Answered: 27 Skipped: 0
Page 34 of 57
Q3: What day would most complement your business?
•Answered: 24 Skipped: 3
Page 35 of 57
Q4: Would you prefer Music on the Square be at another
location?
•Answered: 27 Skipped: 0
Page 36 of 57
Q4: Would you prefer Music on the Square be
at another location?
San Gabriel Park = 4
West Side of Courthouse = 1
Rotating Locations Around the Square = 1
No Location Specified = 1
Page 37 of 57
Q7: Does Music on the Square increase foot traffic to your
business?
•Answered: 27 Skipped: 0
Page 38 of 57
Q8: Does Music on the Square increase sales at your
business?
•Answered: 27 Skipped: 0
Page 39 of 57
Q9: Did you know restrooms are now available in the
Williamson County Courthouse during Music on the
Square?
•Answered: 27 Skipped: 0
Page 40 of 57
Staff Recommendation
•Analysis of open-ended questions compliments data
•Public meeting attendees built consensus around shifting
event to Thursday evenings
•Suggest continuing event, but shifting to Thursdays for
2017 and assess again
•Will work to secure DGA and Williamson Museum’s
continued support and buy-in
Page 41 of 57
Next Steps
•Secure direction from Council
•Communicate any changes to stakeholders
•Begin promoting Music on the Square in December
Page 42 of 57
70.45%31
29.55%13
Q1 Do you support Music on the Square in
its current form (Every Friday night in June,
July, and August, from 6:30 p.m. – 8:30
p.m.)?
Answered: 44 Skipped: 0
Total 44
Yes
No
0%10%20%30%40%50%60%70%80%90%100%
Answer Choices Responses
Yes
No
1 / 11
2016 Music on the Square Survey
Page 43 of 57
40.91%18
59.09%26
Q2 Would you prefer Music on the Square
be on a different day of the week?
Answered: 44 Skipped: 0
Total 44
Yes
No
0%10%20%30%40%50%60%70%80%90%100%
Answer Choices Responses
Yes
No
2 / 11
2016 Music on the Square Survey
Page 44 of 57
12.82%5
0.00%0
0.00%0
5.13%2
30.77%12
38.46%15
12.82%5
Q3 What day would most complement your
business?
Answered: 39 Skipped: 5
Total 39
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
0%10%20%30%40%50%60%70%80%90%100%
Answer Choices Responses
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
3 / 11
2016 Music on the Square Survey
Page 45 of 57
15.91%7
84.09%37
Q4 Would you prefer Music on the Square
be at another location?
Answered: 44 Skipped: 0
Total 44
Yes
No
0%10%20%30%40%50%60%70%80%90%100%
Answer Choices Responses
Yes
No
4 / 11
2016 Music on the Square Survey
Page 46 of 57
61.36%27
38.64%17
Q5 Is your business open during Music on
the Square?
Answered: 44 Skipped: 0
Total 44
Yes
No, if no skip
to question 9
0%10%20%30%40%50%60%70%80%90%100%
Answer Choices Responses
Yes
No, if no skip to question 9
5 / 11
2016 Music on the Square Survey
Page 47 of 57
Q6 What time does your business
closeduring Music on the Square?
Answered: 32 Skipped: 12
6 / 11
2016 Music on the Square Survey
Page 48 of 57
40.63%13
59.38%19
Q7 Does Music on the Square increase foot
traffic to your business?
Answered: 32 Skipped: 12
Total 32
Yes
No
0%10%20%30%40%50%60%70%80%90%100%
Answer Choices Responses
Yes
No
7 / 11
2016 Music on the Square Survey
Page 49 of 57
31.25%10
68.75%22
Q8 Does Music on the Square increase
sales at your business?
Answered: 32 Skipped: 12
Total 32
Yes
No
0%10%20%30%40%50%60%70%80%90%100%
Answer Choices Responses
Yes
No
8 / 11
2016 Music on the Square Survey
Page 50 of 57
68.18%30
31.82%14
Q9 Did you know restrooms are now
available in the Williamson County
Courthouse during Music on the Square?
Answered: 44 Skipped: 0
Total 44
Yes
No
0%10%20%30%40%50%60%70%80%90%100%
Answer Choices Responses
Yes
No
9 / 11
2016 Music on the Square Survey
Page 51 of 57
Q10 Do you have any suggestions on how
to improve Music on the Square?
Answered: 28 Skipped: 16
10 / 11
2016 Music on the Square Survey
Page 52 of 57
84.09%37
100.00%44
0.00%0
0.00%0
0.00%0
0.00%0
0.00%0
0.00%0
100.00%44
79.55%35
Q11 Contact Information (This information
will be used only to send survey results and
reminders about the August 30 meeting.)
Answered: 44 Skipped: 0
Answer Choices Responses
Name
*Business
Address
Address 2
City/Town
State/Province
ZIP/Postal Code
Country
*Email Address
Phone Number
11 / 11
2016 Music on the Square Survey
Page 53 of 57
Would you prefer
Music on the
Square be at
another location?
Is your business
open during
Music on the
Square?
What time does your business close during
Music on the Square?
Does Music on the
Square increase foot
traffic to your
business?
Does Music on
the Square
increase sales at
your business?
Do you have any suggestions on how to improve Music on the Square?
If yes, what is your suggested
location?
Open-Ended Response Open-Ended Response
No Yes 10:00 PM Yes No Make the time from 7:30 to 9:30pm. This would give people more time to eat
No Yes 8pm Yes Yes
No Yes 8:00PM Yes Yes
No I stay open a little later on Fridays, except
during music on the square.
No No If everything is kept the same, then Thursday would work great. However, has
any consideration been given to keeping it on Friday nights, but have the music
start an hour later? Instead of 6:30 have it start at 7:30P and go till 9P: a little Yes consider rotating locations and
having multiple bands at multiple
locations to encourage people to
explore the Square
Yes 7pm currently Yes No This was our first summer with the cafe open. We attempted to complement
rather than compete with Music on the Square by offering music, food and
drinks just prior to Music on the Square under the assumption that we'd have
increased foot traffic. In reality, there was very little traffic going to Music on
the Square that got food/drinks from us to go (there were a few). Some of this No Extend it into the Fall! I love concerts and feel they add much to the charm of
No Yes We are open til 6 or 7 most days. When we
have First Friday, there is a conflict with the
concerts. So, we just shut down FF at 6:30
and go to the concert! There's too much
going on!
No No How is the concert series advertised? I could support Music on the Square on
Thursday or Sunday. We need to get people downtown throughout the week.
No
No Music on the Square is a nice venue for locals to visit the square who normally
wouldn't. The music may also attract visitors from The Sheraton into the
downtown area. While we don't get many shoppers during the music, they do No Yes We stay open later once a month during
First Friday
Yes Yes
No If Yes... Then the gazebo at San
Gabriel park would be my choice.
Get a portable stage 12 x 12... That goes of the ground 1 to 2 feet.
No Yes 9PM No No Call it Georgetown Music Night, "The Square" name hinders our business; it
No 5:00 PM Yes Yes
No I would like music on the square during the lunch hour, that would be
Yes the park Yes 8pm. tried 9pm but no one came in No No move it out of downtown
No Yes 8pm No No It's perfect! A positive attitude presented to your customers regarding any
event on the square is the best way to handle crowds on the square, brand
your own business and do not rely on any event to keep your business thriving. No Appreciate the restrooms at the courthouse staying open! It sure is lot
No
No Yes 7-8 (whenever foot traffic stops)Yes No Better known local musicians from the central texas area!
No
No Yes 12:00 AM No No While the music does increase foot traffic in the area, it does little to actually
generate sales traffic (a lot of people pack coolers and don't visit nearby
establishments before or afterwards.) It also decreases business parking and No 8:00
No Yes 8:00pm No No I like Music on the Square, but during First Fridays everyone goes to hear the
No Yes OPEN HOUSE 6 pm to 9:00 pm party time.Yes Yes Try it a few months In the fall.
No Not necessarily, just prefer it not be
on First Friday .
6:30 pm when the music starts.No No I like the music but I do not like it on our First Friday because it has tanked our
First Friday business.
No Yes 8:30-9:00pm No No Advertise more in surrounding communities?
Yes Yes midnight normally earlier on Music on the
square nights
No No Parking in another location. Move away from merchants who are affected
negatively.
No Yes 9 Yes Yes
No Yes 9 pm earliest but we stay open until the
square is quiet
No No Patrons don't know about the bathrooms, that would help. I think Friday is the
wrong day, traffic is already strong
No
Yes San Gabriel Park Yes 8 on regular Fridays and 9 on first Fridays No No If music on the square was meant to bring business to the square to help
revitalization, it is no longer needed. It hinders many businesses on the square
and takes up precious available parking spots for our normal paying customers. No
No Yes Whenever it looks like customers have
stopped coming in.
No No
No
Page 54 of 57
No Yes Around 10pm Yes Yes
Yes San Gabriel park Yes Midnight depending on crowd. Earlier
during music on the square because
business slower.
No No Different day. Different location. Consideration of parking taken by non paying
citizens. Meaning non consumers that evening at any square business.
No 6 No No Have it in the spring or fall when tempatures aren't so high.
No 5:00 PM No No
Yes West side of the courthouse.Yes Depending of the flow of people 8:30 to No No Starting time of 7:00 ending at 8:30.
No Yes We stop seating the main dining at 1000,
but we usually have guests still present after
1130.
Yes Yes Music on the Square is another positive way of promoting the Square and
getting our name out there, even if people do not come on that night. Fox
local news lists it as a fun family option almost every Monday morning.
Associating Georgetown with family and music is a good thing, in this humble Yes San Gabriel Park Yes 8:00 PM No No Parking is a big issue, making it difficult for those who want to eat and shop to
No Yes Yes Yes
No Yes 11p Yes Yes Advertise more.
No Yes 8:00 PM No No MOTS is a FREE entertainment event for locals and visitors to the Square. I'm
not sure of the official goal of the series. For me it is an opportunity to
showcase local musicians and groups on a beautiful backdrop of the Square. It
is summer time and people are not going to roam around in the Texas heat -
they want to relax and hang out. As a retail business that is spitting distance
Page 55 of 57
City of Georgetown, Texas
City Council Workshop
Se pte mber 27, 2016
SUBJECT:
P resentation and ove rview o f the CAMPO/City o f Ge orgetown Williams Drive Study -- Nat Waggoner, Transportatio n
Services Analyst, AICP, PMP and Andreina Davila-Quintero, Project Coordinator
ITEM SUMMARY:
In January 20 16 , the City partnered with the Capital Area Metropolitan Planning Organization (CAMPO) to co nduct a
study of Williams Drive. The purpose o f the study is to develop a plan of action that will incorporate safety, efficie nt
transportation operations, safe acco mmodations o f all modes, and integratio n o f smart transportation and land use,
community needs, and the future eco nomic gro wth of Williams Drive. The study area includes Williams Drive from an
area east of Austin Ave to the City limits.
The Williams Drive Study Working Group met with the pro ject consultants on Septembe r 14 th to kick-off the project. The
P roject Team has been diligently working on the asse ssment of the existing conditio ns to identify issues, restraints, and
opportunities, as well as public outreach effo rts. The first public Open House Meeting is scheduled for October 6 at 4 :3 0
pm at the George to wn Health Foundation Community Roo ms, Lake Aire Center.
The purpose o f this workshop is to provide to City Council an update on the Williams Drive Study, provide a preview of
the wo rk co mpleted to date and that will be presented at the October 6th Open Ho use meeting, and invite the Counc il to
participate in the pro cess.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Nathaniel Waggoner, AICP, P MP, Transportation Services Analyst; Jordan Maddox, AICP, Principal Planner; and Andreina
Dávila-Quintero, Pro ject Co ordinator
Page 56 of 57
City of Georgetown, Texas
City Council Workshop
Se pte mber 27, 2016
SUBJECT:
Sec. 551.071: Consul tati on w i th Attorney
- Advice from attorney about pending o r co ntemplated litigation and other matters o n which the attorney has a duty to
advise the City Council, including agenda items
- P otential litigation invo lving property at I-35 and Le ander Road
- 815 S. Main St.
- Settlement agre e ment with KDR Equities, LLC
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Sec re tary and Municipal Judge: Consideratio n of the appointment, employme nt,
evaluation, reassignment, duties, discipline, or dismissal
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Page 57 of 57