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Home My WebLink AboutAgenda CC 02.08.2022 WorkshopN otice of M eeting of the Governing B ody of the C ity of Georgetown, Texas F ebruary 8, 2 02 2 The Georgetown City Council will meet on February 8, 2022 at 2:00 P M at City Council Chambers, 510 W 9th Street, Georgetown, TX 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (AD A). If you require assistance in participating at a public meeting due to a disability, as defined under the AD A, reasonable assistance, adaptations, or accommodations will be provided upon request. P lease contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King J r. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. Policy De ve lopme nt/Re vie w Workshop - A P resentation, update and discussion regarding the Williamson County Historical Commissions Memorial Brick program -- Mayra Cantu, Assistant to the City Manager B P resentation and discussion regarding the creation of a P ublic Improvement District (P ID) for the proposed Bluffview Subdivision -- Nick Woolery, Assistant City Manager C P resentation and update regarding employee recruitment and retention -- David Morgan, City Manager D P resentation, discussion, and possible direction regarding the City’s response to C O VID-19 -- J ack Daly, Community Services Director Exe cutive Se ssion In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. E Sec. 551.071: Consul tati on w i th Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update - Retention of Cody Faulk with Spencer Fane as Outside Counsel Sec. 551.086: Certai n P ubl i c P ow er Uti l i ti es: Competi ti ve M atters - P urchased P ower Update Sec. 551.072: Del i berati ons about Real P roperty - Block 27, property located near the corner of 6th Street and Austin Avenue - P otential Sale of Surplus P roperty to Habitat for Humanity -- J im Kachelmeyer, Assistant City Attorney Sec. 551.087: Del i berati on Regardi ng Economi c Devel opment Negoti ati ons - P roject Element - P roject Access Sec. 551.074: P ersonnel Matters Page 1 of 66 - Timeline and approach for upcoming evaluations of City Manager, City Sectary, City Attorney, and Municipal J udge Adjournme nt Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notice of Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily ac cessible to the general public as required by law, on the _____ day of _________________, 2022, at __________, and remained so pos ted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 66 City of Georgetown, Texas City Council Workshop February 8, 2022 S UBJEC T: P resentation, update and discussion regarding the Williamson County Historical Commissions Memorial Brick program -- Mayra Cantu, Assistant to the City Manager I T EM S UMMARY: Williamson County Historical Commission created the Memorial Brick P rogram which was established to recognize and honor persons, organizations, and events related to military service, ancestral heritage, or historical significance, and that are in some manner associated with modern Citizens of Georgetown and Williamson County. This program has been in existence for a few decades, where the City of Georgetown helped in the installation of the memorial bricks. In 2021 the C ity realized we did not have a formal agreement with the Williamson C ounty H istorical Commission (W C H C). T his presentation walks through the W C H C 's proposed draft agreement and asks Council for direction on the terms of the agreement. F I NANC I AL I MPAC T: N A S UBMI T T ED BY: Mayra Cantu, Assistant to the City Manager AT TAC HMENT S : Description W C HC Memorial Bricks P resentation Draft Interlocal for W C HC Brick P rogram Brick O rder F orm Page 3 of 66 Williamson County Memorial Brick Program Feb. 8, 2022 –City Council Page 4 of 66 22 •History •Current Process •Proposed Agreement •Council Direction Overview Page 5 of 66 33 •Williamson County Historical Commission •Mission of the commission is to protect and preserve the county’s historic and prehistoric resources for the use, education, economic benefit, and enjoyment of present and future generations. •Created the Memorial Brick Program which was established to recognize and honor persons, organizations, and events related to military service, ancestral heritage, or historical significance, and that are in some manner associated with modern Citizens of Georgetown and Williamson County History Page 6 of 66 44 •This program has been in existence for a few decades •In 2021 the City realized we did not have a formal agreement with the Williamson County Historical Commission (WCHC) •The City paused paver installations •Asked WCHC to draft an agreement •Include process and procedures •Establish role and responsibilities •Set terms of agreement •Set parameters around program •Order form Memorial Brick Program Page 7 of 66 55 •Applicant fills out a memorial brick order form •$50 per brick made payable to Williamson County Historical Commission •Commission reviews order requests •Bricks are made to order •Commission delivers the bricks to the City of Georgetown’s Public Works team to install around the square in City’s right-of- way Previous Process Page 8 of 66 66 •Lacked clarity on liability of bricks in perpetuity •No clear standard on who could be memorialized Previous Process Page 9 of 66 77 •Releases City of liability for maintenance, text, or other issues relating to the bricks other than damage as a direct result of action by the City •Outlines roles and responsibilities of WCHC and the City for: •In the event of damage or need of removal •Coordination of installation •Creates an appeals process •WCHC representative will meet with a City representative to review and make a final decision Proposed Agreement Page 10 of 66 88 •An ancestor •The military service of a veteran •A historical person associated with a historical event •Other WCHC approved figure •WCHC will not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any of its operations. •WCHC will permit all requests for memorialization except those that fall under the Brick Text Exclusions. Who can be recognized? Page 11 of 66 99 •WCHC will not accept a donation for any Memorial Brick that recognizes any person convicted of a felony, as defined by state, federal, or other jurisdiction’s law, or persons convicted of war crimes or genocide •Such requests will be returned to the Donor with an explanation for the rejection and explain the Appeals process Who cannot be recognized? Page 12 of 66 10 Proposed Agreement Northwest Gulf Wars I & II Afghanistan Northeast WW I & II, Korea, Cold War, Vietnam Southwest Non-veterans, American Revolution, War of 1812, TX Rev., TX Rep., Mexican War Southeast TX Rangers, Indian Wars, War w/Spain, & War Between the States 7th Street 8th Street Ma i n St r e e t Au s t i n A v e n u e Page 13 of 66 1111 •Does Council wish to continue the City’s involvement in the Memorial Brick Program? •Are there any changes you wish to see in an agreement with WCHC? •Who can be recognized •Language on bricks •Location of bricks Council Direction Page 14 of 66 Thank You Page 15 of 66 (DRAFT) INTERLOCAL AGREEMENT RELATING TO THE SALE AND INSTALLATION OF MEMORIAL BRICKS ON THE COURTHOUSE CORNERS OF THE GEORGETOWN COURTHOUSE SQUARE This Interlocal Agreement (hereinafter referred to as the “Agreement”) is entered into, by, and between the undersigned Local Government of the State of Texas, namely the City of Georgetown, a home-rule municipal corporation and the County Seat of Williamson County, Texas (hereinafter called “the City”), and the Williamson County Historical Commission, a tax exempt entity whose members are appointed by the Williamson County Commissioner’s Court, where the Historical Commission’s authority is granted by Chapter 318, Texas Government Code, and whose mission is to preserve, protect, and promote historic and cultural resources (hereinafter be known as “the WCHC”). Recitals WHEREAS, the City and the WCHC have successfully partnered on the Memorial Brick Program for more than a decade, and WHEREAS, the Memorial Brick Program was established to recognize and honor persons, organizations, and events related to military service, ancestral heritage, or historical significance, and that are in some manner associated with modern Citizens of Georgetown and Williamson County, and WHEREAS, the WCHC wishes to continue the partnership with the City in a similar fashion to maintain the recognized longevity and achievements of the program whose funds support a multitude of other WCHC programs, such as cemetery restoration, historical markers, and preservation of historical landmarks, and WHEREAS, the City has expressed its desire to partner with, and continue to support the work of and maintain a positive working relationship with the WCHC through a more formal agreement, and WHEREAS, the WCHC Memorial Brick Program supports the City’s Mission Statement: “A Caring Community Honoring Our Past and Innovating for the Future,” and WHEREAS, the Parties, acting by and through their respective signature authorities, do hereby adopt and find the foregoing premises and findings, NOW THEREFORE, the Parties agree as follows: ARTICLE 1 DEFINITIONS Unless a provision in this Agreement explicitly states otherwise, the following terms and phrases in this Agreement shall have the following meaning: Page 16 of 66 Donor: A person(s) who donates a set dollar amount to the WCHC in order to purchase and locate the brick(s) on the Georgetown Courthouse Square to memorialize an ancestor, the military service of a veteran, a historical person associated with a historical event, or other approved figure, organization, or event. Liability Form: A Statement, included in the Memorial Brick Order Form, signed by Donors to release the City of Georgetown of liability for maintenance, text, or other issues relating to the bricks other than the irreparable damage or destruction of the bricks as a direct result of action by the City. Memorial Brick: A brick purchased by a Donor and installed by the City. The bricks are ordered by the WCHC through a professional brick engraving company in optional sizes of 4”x8” or 8”x8” with text that identifies a person(s) being recognized and honored as an ancestor, the military service of a veteran, a historical person associated with a historical event, or other WCHC approved figure. ARTICLE II PURPOSE The purpose of this Agreement is to outline the roles and responsibilities of the WCHC and the City in the Memorial Brick Program with the assurance and agreement that the WCHC’s Memorial Brick Committee will not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status (Active, Reserve, Retired, etc.) in any of its operations. ARTICLE III TERM The term of this Agreement shall commence on the date on which all Parties hereto have executed this Agreement (Effective Date). This Agreement shall be reviewed 5 years from the Effective Date with the option to renew the Agreement for additional 5-year terms. ARTICLE IV GUIDELINES AND RESPONSIBILITIES A. Brick Program Management: WCHC agrees to take responsibility for the Memorial Brick Program in its entirety including selling, ordering, receiving funds, approving brick text, maintaining records of funds, maintenance of bricks, etc. except for the initial brick installation. B. Examination of Requests for Memorial Bricks: The WCHC Brick Committee, upon receipt of a request (Order Form) for a Memorial Brick(s), will perform a due diligence background investigation of the person(s), organization or historical events to be honored/memorialized. WCHC will not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital Page 17 of 66 status, sexual orientation, or military status in any of its operations. WCHC will permit all requests for memorialization except those that fall under the Brick Text Exclusions. C. Brick Text Exclusions: WCHC will not accept a donation for any Memorial Brick that recognizes any person convicted of a felony, as defined by state, federal, or other jurisdiction’s law, or persons convicted of war crimes or genocide. Such requests will be returned to the Donor with an explanation for the rejection and explain the Appeals process. D. Dispute: Should a donor wish to appeal a decision by the WCHC Memorial Brick Committee, a WCHC representative(s) will meet with a person(s) designated by the City to review the original request and will render a final decision on the appeal which will be forwarded to the donor. E. Installation: The City agrees to install bricks when a minimum of six bricks have been purchased, delivered, and are ready to install in order to limit repeated requests for assistance. WCHC will not request brick installation more than 6 times per year. F. Coordination: The WCHC will coordinate directly with the City of Georgetown Public Works Department to schedule installation of approved bricks; not fewer than six at a time. A WCHC representative will be present during installation to ensure proper placement of bricks per Exhibit B or a Donor’s specific location request. G. Removal: In the event that Memorial Bricks must be removed for repair, maintenance, or installation of City or County utilities, fiber optics, or other reasons, the City will perform the excavation and re-installation and will take all reasonable care to avoid damage to the bricks. A WCHC representative will be present, if possible, at such excavation work and will be present to assist with proper placement during the re-installation process. H. Damage: If a Memorial Brick is irreparably damaged or destroyed as a direct result of the City actions, the City shall bear the cost of replacing (through the WCHC) and re-installing the Memorial Bricks in a timely manner. The WCHC will bear the responsibility of all other maintenance and repair costs. I. Sole Agents: The WCHC shall be the sole agent for the sale of Memorial Bricks to be located on the Georgetown Courthouse Square. The City of Georgetown shall be the sole agent to install, excavate, and re-install Memorial Bricks on the City-owned portions of the Georgetown Courthouse Square. J. Contact Information: Add City and WCHC primary points of contact. Page 18 of 66 Exhibit A: Memorial Brick Request Including Release of Liability Statement See Attached Page 19 of 66 Exhibit B: Memorial Brick Layout Au s t i n A v e . Northwest Gulf Wars I & II Afghanistan Northeast WW I & II, Korea, Cold War, Vietnam Southwest Non-veterans, American Revolution, War of 1812, TX Rev., TX Rep., Mexican War Southeast TX Rangers, Indian Wars, War w/Spain, & War Between the States 7th Street 8th Street Ma i n S t r e e t Au s t i n A v e n u e Page 20 of 66 Williamson County Memorial Brick Order Form VETERANS – See Back Page COST PER BRICK IS $50.00 FOR 4” X 8”. MAKE CHECK PAYABLE TO: Williamson County Historical Commission REMIT PAYMENT AND FORM TO: WILLIAMSON COUNTY HISTORICAL COMMISSION (WCHC), P.O. BOX 2521, GEORGETOWN, TEXAS 78627 EMAIL QUESTIONS TO: INFO@WILCOHISTORY.ORG BRICK INFORMATION BRICK BLEND BRICK NAME BRICK SIZE FONT STYLE AND SIZE ALIGNMENT WG 32 ANTIQUE RED (ENGRAVED) 4” X 8” VERMARCO (ALL CAPS) OR TIMES NEW ROMAN (ALL CAPS OR MIX) – ½ “ HORIZONTAL CENTER Choose one of the following for line 1: _____ IN HONOR OF _____ IN MEMORY OF _____ONLY THE NAME BELOW IS A SAMPLE OF WHAT CAN BE ENGRAVED ON A BRICK (18 SPACES) – NOTE SPACES BETWEEN WORDS – SPECIAL SYMBOLS (&), PARENTHESES (), AND SLASHES(/) ARE NOT AVAILABLE IN THE VERMARCO FONT THE PURCHASER UNDERSTANDS THAT THE CITY OF GEORGETOWN IS RELIEVED OF ANY RESPONSIBILITY OR LIABILITY REGARDING THE ADMINISTRATION OR EXECUTION OF THE WCHC MEMORIAL BRICK PROGRAM, WITH THE EXCEPTION OF REPLACING BRICKS IRREPARABLY DAMAGED OR DESTROYED BY DIRECT ACTION OF THE CITY. 8” X 8” BRICKS WITH 6 LINES OF TEXT ARE AVAILABLE ON SPECIAL ORDER ($75.00). Donor Name: Phone Number: Address: City, State, Zip: Email: NOTE: ALL MEMORIAL BRICKS BECOME THE PROPERTY OF THE WCHC UPON INSTALLATION. Line 1 Line 2 Line 3 Line 1 I N M E M O R Y O F Line 2 J A C K A N D J I L L H I L L Line 3 T A Y L O R , T E X A S Page 21 of 66 Williamson County Memorial Brick Order Form Check the box in the lower left-hand corner of the appropriate brick for the Veteran. His/her brick will be placed in the same area as the chosen 8”x 8” Header Brick. Use front of form for Veteran’s information. All Veteran’s Bricks will be 4” x 8”, Antique Red. 8” x 8” Bricks are available on Special Order. All Veteran’s Bricks will be engraved in Times New Roman to maintain a uniform appearance. This font will permit the use of Special Characters, commas (,), parentheses (), diagonals (/), ampere symbols (&), and Lower Case Letters. Sample: Page 22 of 66 City of Georgetown, Texas City Council Workshop February 8, 2022 S UBJEC T: P resentation and discussion regarding the creation of a P ublic Improvement District (P ID) for the proposed Bluffview Subdivision -- Nick Woolery, Assistant City Manager I T EM S UMMARY: Background: This ite m was last presented at a Council Workshop in December 20 20 . Council was generally supportive; however, Council did re que st that staff work to clarify a few items before giving the approval to move fo rward with the creatio n of Bluffview P ID. As a reminder, those items were: 1. P roviding to Council a clearer picture of how this proposed P ID will go “above and beyond” U D C standards 2. The need for a visual regarding the request from the developer to incorporate a “farmhouse” style ho me into the architectural standards and 3. A follo w-up on the Develo pers request to de viate from the P ID policy requirement to prepay the multi-family assessment During the presentatio n, staff will go o ver Bluffview project as a refresher for the Councilme mbers who were present during the last Workshop and as an opportunity for new Councilmembers to have all the information previously given to Council. Staff will also speak to each of the items above. Summary: The proposed Bluffview Subdivision is located on the northeast corner of F M2243 and Southwest Bypass. Chris Whitworth, on behalf of Lamy 2243, Ltd., has approached the City to request a P ID to fund improvements to meet community needs and support public infrastructure associated with an enhanced development. In addition to using P ID funding to finance the project’s standard public utility and roadway infrastructure, P ID funding wo uld be use d to construct the most desirable enhanced fe ature s in the pro pose d develo pment – a public trail connectio n from the subdivisio n to the future exte nsion of the San Gabriel Regional Trail and thence to nearby Lyndo c h P ark (situated east of the proposed Bluffview Subdivision), and connections from internal trails within the develo ped part of the Bluffview Subdivision to the adjacent River Ridge Subdivision. The total project co vers 91.946 acres (68 acres within the P ID and an additio nal 23 acres of parkland outside the P ID) and will co ntain a variety of single-family and multi-family residential units, appro ximately 3 7 acres of parkland and open space, and enhanced amenities such as trails and landscaping. T he land in the proposed P I D would have to be rezoned to allow the developer to provide additional housing diversity. T he planning department is currently processing a P U D ordinance, which has been approved by Council on First R eading, which was held on M arch 9, 2021. T he developer has requested staff hold the S econd Reading to align with the P I D creation process, should Council approve. I f a P U D zoning ordinance is passed, there will be two base zoning types to provide a mix of housing ranging from single-family attached to attached multi-family, which is intended to provide a variety of compatible housing choices transitioning from the adjacent single family R iver Ridge neighborhood to the S outhwest B ypass. L astly, the proposed project includes a landscaped Shared U se P ath situated alongside the subdivision’s entry road. Staff has reviewed the proposal and finds the proposal meets the intent of the City’s P ID P olicy. Should Council determine that the Bluffview development P ID proposal is consistent with the P ID P olicy fac to rs, some of the high-level next steps include: City to re vie w de veloper supplied financial feasibility study utilizing City’s Bond Counsel, Financial Page 23 of 66 Advisor, and Bond Underwriter City staff and consultants to continue negotiating and drafting needed resolutions, agreements, plans, ordinances City Co uncil to ho ld a public hearing on P ID creation and then consider resolution appro ving creation of P ID Council to ado pt an ordinance levying special P ID asse ssments and approving suppo rting plans and agreements (e.g., Service and Assessment P lan, Assessment Roll, Development, Financing and Reimbursement Agreement, and similar) After the creatio n of the Bluffview P ID and levying of P ID assessments, de bt (revenue bo nds) will be issued after there is enough assessed value on the gro und co nsiste nt with the City’s P ID P olicy (AV to lien ratio equal to o r greater than 4:1). Annual revenues from the P ID assessment are pledged towards de bt payments and to reimbursing the developer for constructing the P ID improvements. Today Council is being asked to provide directio n and feedback on the creation of a new P ublic Impro vement District (P ID) for the proposed Bluffview Subdivision. F I NANC I AL I MPAC T: None to the City. S UBMI T T ED BY: Sabrina P oldrack AT TAC HMENT S : Description P resentation Page 24 of 66 Bluffview Public Improvement District Proposal Presented by Nick Woolery, Assistant City Manager FEBRUARY 8, 2022Page 25 of 66 22 Purpose Staff is seeking Council’s feedback and direction on a proposed Public Improvement District (PID) for the Bluffview development. •Does Council support the creation of a PID for the Bluffview development? Page 26 of 66 33 What is a PID? What it is: •A PID is a designated geographic area within which special assessments are levied. •Two types of PIDs: •Maintenance PID (e.g., Georgetown Village PID) •Bond Issuing PID (e.g., Parks at Westhaven PID) Page 27 of 66 4 PID vs MUD PID MUD Governing Authority City or County Texas Commission of Environmental Quality (TCEQ) Governing Board City or County Elected Board of Directors Benefits PIDs are used to finance the same infrastructure a MUD would finance but also can fund additional infrastructure items, which may include: •Enhanced landscape •Additional open space •Lakes and fountains •Improved city parks •Shade structures •Distinctive entries and various recreational and pedestrian improvements A MUD provides vital infrastructure to the community such as water, sewer, drainage, roadwork, landscaping and related services. Debt Service Source Assessment Property Tax Debt Status Upon Annexation No Change or Impact to City City Assumes Debt/Possible Impact on City Bond Rating Page 28 of 66 5 Bluffview Development •Location •~91 acres at FM2243 and Southwest Bypass (northeast corner) •Developer •Lamy 2243, Ltd. •General Features •44 Acres -RS •22 Acres –MF-1 •14 Acres PID Parkland •23 Acres Additional Parkland •Total Estimated Cost of Project –$17.8M (horizonal improvement & soft cost) Page 29 of 66 6 Goals Land Use Goal 3:…fiscally responsible growth…and provides for effective provision of public services and facilities. Policy LU.2:Promote more compact, higher density, well-connected development within appropriate infill locations. Goal 6: …diverse housing options…Policy LU.10:Operationalized through the use of: Development Agreements Special Purpose Districts Goal 7: Maintain high quality infrastructure…and community facilities. Policy LU.14:Use the subdivision process to ensure access to parks, open space. Goal 9: Maintain and add to the existing quality parks and recreation. 2030 Comprehensive Plan Page 30 of 66 77 PID Policy Compliance Evaluation – Development Criteria UDC Requirement Bluffview PID Parkland Dedication: 4 acres Parkland Dedication: 37 acres Parkland Improvements: $302,000 Parkland Improvements: ~$1MM •Park Access and Trail -$880,179 •Bluffview Natural Area -$120,449 Housing Diversity: None Housing Diversity: 2 Zoning District Types Architectural Standards: None Architectural Standards: Required Development Thresholds Page 31 of 66 8 PID Policy Compliance Evaluation –Development Criteria -Enhanced Parks •37 acres Parkland/Open Space •14 acres in the PID plus 23 adjacent acres (“Additional Parkland”) •Enhanced Parkland Improvements •Parkland Entry Road •Trailhead Parking •Bluffview trail •Connection to San Gabriel Regional Trail •Bluffview Natural Area •Estimated Cost = $1MM •Park Access and Trail -$880,179 •Bluffview Natural Area -$120,449 Additional Weir Parkland ~23 ac Developer Parkland ~14 ac Page 32 of 66 9 Trailhead Parking –Below Bluff •Construct Park Entry Road and descend to Bluffview Trail •Fire-approved access •13 parking spaces •Trailhead entry feature •Construct 8’ Bluffview Trail Hammerhead Turn Around (Fire Access) Page 33 of 66 10 Park Trailhead Entry Feature Page 34 of 66 11 Bluffview Natural Area •Connects Riverview neighborhood with sidewalk through shaded open space •Privately-maintained park, open to public •Preserves natural limestone feature, views of valley Page 35 of 66 12 Bluffview Drive Page 36 of 66 13 Bluffview Entry Signage •Local stone material •Modern/classic design •Trailhead signage Page 37 of 66 14 Bluffview Drive Amenities •Enhanced boulevard entry •Unloaded throughout •Access drive to parkland •10’ shared-use path •Trees, landscaping, benches, signage •Masonry walls along single- family Page 38 of 66 15 PID Policy Compliance Evaluation Development Criteria -Enhanced Housing Diversity •Layout prepared after design conversations with neighborhood •Circuitous local street with pedestrian links •Mix of three lot sizes •Maximum density per PUD requirements Page 39 of 66 1616 PID Policy Compliance Evaluation Development Criteria -Enhanced Architecture Previous Request: •Developer was requesting a farmhouse type product,which was not in line with the City’s standards for Special Purpose Districts Update to Request: •Developer has agreed to follow the same architectural standards as the Parks at Westhaven PID. Page 40 of 66 1717 PID Policy Compliance Evaluation Financial Requirements PID Reimbursement Sought For: Bluffview Drive, Shared-use Path, Wrought Iron Fence, Rock Wall, Landscaping, & Entry Monument Sign Park Access Drive & Trail Improvements Street, Water, Wastewater, & Drainage Improvements Administrative Costs (professional services fees, management fees, engineering, City fees, etc.) Page 41 of 66 1818 Financial Requirements PID Policy Requirement Bluffview PID PID assessment ≤ $0.55 per $100 AV PID assessment $0.5499 per $100 AV Maximum PID Bond Limit = actual costs (plus reserves, capitalized interest, financing costs) $11,260,000 MM Bond Issuance Maximum PID Bond maturity = 25 yrs. after issuance 25 yrs. Page 42 of 66 1919 Financial Requirements PID Policy Requirement of the Multi-Family Assessments Bluffview PID Requirements in Lieu of Prepayment of the Multi-Family Assessment If multi-family rental units are included within the proposed assessments,all of the multi-family assessments must be prepaid by either the developer or builder….. 1. A minimum Value to Lien ratio of 4 to 1 at the time of each bond issuance; 2. Prohibition of Selling of Assessment Revenue by Developer to 3rd party; 3. Accelerate Obligations -Obligation to construct the public improvements that convey community benefits (e.g., Parkland Improvements) in the initial phase of development; 4. Developer will provide the City with an executed letter of intent or contract for sale of the multi-family parcel from a third-party developer or experienced multi-family management entity; 5.Developer or the third-party manager has secured a building permit for construction of the multifamily facility; and 6.Financing Agreement to include 3 reserve funds Page 43 of 66 2020 Financial Requirements PID Policy Requirement Bluffview PID Minimum AV to lien ratio for PID Bonds = 4:1 4:1 overall at time of bond issuance # of Lots Estimated Value Per Lot Assessment Per Lot Value to Lien Ratio Finished Lots 248 $104,248 $39,370 2.65 Completed Homes 38 $521,241 $39,370 13.24 286 $157,483 $39,370 4.00 Page 44 of 66 2121 How do PIDs affect the City? What the City Council WOULD have to do: •Create the PID •Authorize staff to prepare resolutions, agreements, plans, ordinances per Council direction •Levy special assessments •Bill for and collect special assessments, and foreclose if unpaid (by contract with Tax Assessor-Collector) •Issue PID Bonds •Update service and assessment plan annually Page 45 of 66 2222 How do PIDs affect the City? What the City Council would NOT have to do: •Use its money to reimburse developers •Use its money to create or administer the PID •Lend its credit Page 46 of 66 2323 Bluffview PUD The Planning Department is currently processing the PUD (2019-4-PUD )for this development and below is the schedule for . •3/2/2021 -Planning and Zoning Review Approved •3/09/2021 –Public Hearing & 1st Reading City Council Approved •_______–2nd Reading City Council (Developer has requested to have this be presented at the same meeting as the Financing Agreements related to the PID) Page 47 of 66 2424 Next Steps •_______-City Council to hold a public hearing on PID creation and then consider resolution approving creation of PID •_______–City Council adopts Cost of Determination Resolution •_______–Public Hearing and 1st Reading of an ordinance levying special PID assessments and approving supporting plans and agreements (e.g.,Service and Assessment Plan,Assessment Roll, Development,Parkland,and Financing Agreement,and similar) •_______–2nd Reading of an ordinance levying special PID assessments and approving supporting plans and agreements (e.g.,Service and Assessment Plan,Assessment Roll, Development,Parkland,and Financing Agreement,and similar) •_______–Collections Agreement with County Page 48 of 66 2525 Council Feedback and Direction •Does Council support the creation of a PID for the Bluffview development? Page 49 of 66 City of Georgetown, Texas City Council Workshop February 8, 2022 S UBJEC T: P resentation and update regarding employee recruitment and retention -- David Morgan, City Manager I T EM S UMMARY: This presentation will include inflation and employment data, recruitment / retention and current market and merit practices. Also included are proposed compensation adjustments, as well as funding options. F I NANC I AL I MPAC T: . S UBMI T T ED BY: Danella Elliott AT TAC HMENT S : Description P resentation - Employee R ec ruitment and R etention Page 50 of 66 Employee Recruitment and Retention Council Workshop February 8, 2022 Page 51 of 66 2 Employee Recruitment and Retention •Environmental Scan •Inflation & Employment Data •Background •Georgetown Recruitment and Retention •Current market/merit practices •Proposed Compensation Adjustments •Funding options Page 52 of 66 3 Texas 7.1% CPI (7% National) Page 53 of 66 4 •CPI –Consumer Price Index •cost of goods and services for all US consumers •ECI –Employment Cost Index •measure of change in labor costs Page 54 of 66 5 National Trends •Salary Structure Adjustments •WorldatWork 2021/2022 Survey Result Reports Projections for 2022: •2.4% increase -Public Administration National •2.6% increase -Public Administration Southern US •2.4% increase -All Industries for Texas •Base Pay Budget Study •WorldatWork 2021/2022 Salary Budget Poll Updated Jan 3, 2022: •Salary budget increase from 3.3% average to 4% •More than half of respondents increase 2022 budgets in past 6 months •23% report it is “very difficult” to attract and retain talent, while 71% say it is “somewhat difficult” Page 55 of 66 6 Georgetown Employee Recruitment and Retention - •Retention challenges –experiencing increasing turnover •Historical annual high of 12.5% in FY21 •FY22 YTD of 42 an increase of 75% against same quarter last year (24) •Reflects continued competitiveness in Central Texas job market Page 56 of 66 7 Georgetown Employee Recruitment and Retention - •Recruitment challenges -55 new positions in the budget •Over last 9 quarters hired 284 regular employees •Challenged to fill all vacancies 0 10 20 30 40 50 60 FY20 Q1 FY20 Q2 FY20 Q3 FY20 Q4 FY21 Q1 FY21 Q2 FY21 Q3 FY21 Q4 FY22 Q1 Recruitment Workload Measures Job Postings New Hires Page 57 of 66 8 Current Merit/Market Practices •Merit •FY 22 –average 3% •FY 21 –flat 2% + $650 one time •Market •FY 22 –typically 3% for 35% of civilian employees •FY 21 Market increases –typically 2% for 53% of civilian employees •Police & Fire •Steps each year –2 to 4% •Market FY 21 & 22 –varied by rank Page 58 of 66 9 Proposed Compensation Adjustments–FY22 •Additional 3% Base Salary Increase •Effective March 28, 2022 •All full-time and regular part time employees •Includes public safety/civil service •Civilian Salary structure movement by 2.5% at minimum with increased range spread from 35 to 50% •Advertised ranges will increase for recruitment •Next year’s market review will compare this new structure Page 59 of 66 10 $49,940 $51,189 $58,676 $64,126 $45,000 $47,000 $49,000 $51,000 $53,000 $55,000 $57,000 $59,000 $61,000 $63,000 $65,000 Planner Posting Today Planner Posting April Recruiting Example Minimum Midpoint Recruiting Impact Example •Managers authorized to hire between minimum and midpoint of range •Structural change will increase minimum by 2.5% and midpoint by 9.3% Page 60 of 66 11 Funding •Funding analyzed •Evaluated additional growth-supported, sustainable revenue increases by fund •Internal services costs would be allocated to major funds •Evaluated impacts on FY23 Page 61 of 66 12 Total Costs, including benefits •General Fund -$764K •Electric -$159K •Water -$180K •Airport -$10K •CVB -$6K •Stormwater -$19K •Internal Service Funds •Joint Services -$144K •IT -$59K •Fleet -$11K •Facilities -$9K •Total cost –to be added to cost for major funds -$223K •$1.36M Total increased costs for April implementation Page 62 of 66 13 Mid-Year Revenue Adjustments •General Fund •Propose to increase sales tax to 9% •4.5% included in FY22 adopted budget •Additional increase of 4.5% = $1.1M •YTD increase = 20% •Average actual annual increase FY16-21 = $2.1M •Permitting Fees an increase of 20% -$300K •YTD commercial permitting is at 50% of $1.5M budget. 7%9%8% 15% 25% - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 FY2016 Actual FY2017 Actual FY2018 Actual FY2019 Actual FY2020 Actual FY2021 Actual General Fund Sales Tax Revenue Page 63 of 66 14 Mid-Year Revenue Adjustments •Tourism •Hotel Occupancy Tax 1% increase -$6,043•Current YTD reflects 40% of budget •Internal Service Funds -$224,660•Increase major fund allocations proportionally to offset the impact to all internal service funds •Airport •Increase Fuel sales -$9,720 •Electric Utility •Renewable Energy Credits -$175,000•Current YTD reflects 12% over budget •Stormwater -•Stormwater charges –$19,004, increase of 1% •Water Utility•Connect fees and revenue increase $185,000 Page 64 of 66 15 Compensation NEXT STEPS •Mid-year budget amendment •Two readings allow for April implementation •Discussion and or questions Page 65 of 66 City of Georgetown, Texas City Council Workshop February 8, 2022 S UBJEC T: P resentation, discussion, and possible direction regarding the City’s response to C O VID-19 -- J ack Daly, Community Services Director I T EM S UMMARY: Staff will present an update regarding the City's response to CO VID-19 and seek City Council concurrence on city operations, as well as seek direction on how City Council and Boards and Commission meetings should be hosted. F I NANC I AL I MPAC T: N/A S UBMI T T ED BY: J ack Daly Page 66 of 66