HomeMy WebLinkAboutAgenda CC 01.12.2016 Workshop
Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
January 12, 2016
The Georgetown City Council will meet on January 12, 2016 at 3:00 PM at Council Chambers, 101 E. 7th
St., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Policy Development/Review Workshop -
A Parks Master Plan and Project Update -- Kimberly Garrett, Parks and Recreation Director and Laurie
Brewer, Assistant City Manager
B Presentation and discussion of the Austin Avenue Improvement Project - Nat Waggoner, PMP,
Transportation Analyst and Jim Briggs, General Manager of Utilities
C Ethics Training Workshop -- Skye Masson, Interim City Attorney
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
D Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
- Meet and Confer Fire
Sec. 551.072: Deliberation Regarding Real Property
- Deliberation regarding the conveyance of easements to Enterprise Crude Pipeline, LLC
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal
- City Attorney Recruitment
Adjournment
Certificate of Posting
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that
this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to
the general public at all times, on the _____ day of _________________, 2016, at
__________, and remained so posted for at least 72 continuous hours preceding the scheduled
time of said meeting.
__________________________________
Shelley Nowling, City Secretary
Page 1 of 100
City of Georgetown, Texas
City Council Agenda
January 12, 2016
SUBJECT:
Parks Master Plan and Project Update -- Kimberly Garrett, Parks and Recreation Director and Laurie Brewer,
Assistant City Manager
ITEM SUMMARY:
This workshop is an update on the Parks, Recreation and Trails Master Plan that was adopted by City
Council in 2009. Usually during the budget process staff presents a 5 year plan, this year we wanted to show
the relationship between the Master Plan and completed and current park projects.
In addition, this workshop will include information on Garey Park. Information on Garey Park has been
presented to Parks Board, GGAF and City Council over the past year.
March 24, 2015 – Presentation to City Council on Schematic Design and Maintenance and Operations Plan
of Garey Park
June 16, 2015 - Presentation to GGAF on Garey Park Funding and Operations Plan
June 24, 2015- Presentation to GGAF on 5 year CIP
July 14, 2015 – General Capital Projects
During the July 14th workshop, council asked for options related to Garey Park.
This workshop presentation is provided to help with decision making as it relates to the future construction of
Gary Park.
Georgetown Parks, Recreation and Trails Master Plan can be found on the City’s website at:
https://2030.georgetown.org/parks-master-plan/
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Parks Master Plan Presentation
Page 2 of 100
Parks Master Plan and
Project Update
City Council Workshop
January 12, 2016
City of GeorgetownPage 3 of 100
Agenda
•Parks Master Plan/Background
•Aquatic Master Plan
•Project Updates
•Funding Impacts
•Timeline
•Next Steps
City of GeorgetownPage 4 of 100
City of GeorgetownPage 5 of 100
Parks, Recreation & Trails
Master Plan
•Adopted in 2009
•Assessment of the current system
•Allowed public to voice desires and
concerns
•Provided a set of recommended priorities
to guide staff and elected officials in terms
of parks and recreation.
City of GeorgetownPage 6 of 100
Priorities | Accomplishments
•Land Acquisition
–Acquire land for a northwest community park
Purchased 90 acres in February 2013
–Acquire land for neighborhood parks
Success through parkland dedication ordinance
–Acquire and preserve floodplain corridors
Purchased 1.5 acres on the South San Gabriel
River
Dedication for trails along South San Gabriel River
City of GeorgetownPage 7 of 100
Priorities | Accomplishments
•Improvements to Existing Parks
–ADA and upgrade to current parks design
standards
Old Town Park
Edwards Park
San Jose Park
Chautauqua Park
Geneva Park
Emerald Springs Park
City of GeorgetownPage 8 of 100
Priorities | Accomplishments
•Recreation Facilities
–Hike and Bike Trails
One mile trail extension along Scenic Dr.
–Natural habitat/nature areas
Westside Park purchase along Berry Creek
–Picnic tables and park restrooms
New restrooms at Chautauqua Park, San Jose
Park and Berry Creek Park
City of GeorgetownPage 9 of 100
Priorities | Accomplishments
•Recreation Facilities
–Performance Venue Area
San Gabriel Park Master Plan
–Rental/Reunion Pavilions
Chautauqua Park, Rowan Park
–Water spray grounds/Splash pads
San Jose Park and Art Center Splash Pads
City of GeorgetownPage 10 of 100
Priorities | Accomplishments
Recreation Facilities
–Playgrounds
Creative Playscape
Emerald Springs
San Jose Park
–Add an Art in the Park Program
Worked with Arts and Culture Board to place art in
San Gabriel Park and at the Recreation Center
City of GeorgetownPage 11 of 100
Priorities | Accomplishments
Park Development
–Convert football stadium area of San Gabriel
Park into a performance venue
Created flexible use space for multiple venues;
future performance venue area
–Secure funding for Garey Park
2008 Bond passed for $35.5 M
–First Phase Renovation of SG Park
Design work approved in September 2016
City of GeorgetownPage 12 of 100
2008 Parks Bond | $35.5 Million
•Based on priorities developed in the
Master Plan
–Garey Park
–San Gabriel Park
–Hike and Bike Trails
–Westside Park
–Preservation of open space
City of GeorgetownPage 13 of 100
Aquatics Master Plan
•Developed by Parks and Recreation Board
–Aquatic Priorities Addressed in more detail
outside the Parks and Recreation Master Plan
–Consistent with overall Parks and Recreation
Master Plan completed in 2009
–Splash pad/spray grounds ~ high priority
–Swimming Pools ~ important for swim skills
•Presented to City Council Sept. 10, 2013
City of GeorgetownPage 14 of 100
Priorities | Accomplishments
Aquatics
–Village Pool
Upgrades completed –shade, deck and lighting
Minor facility ADA upgrades in 2016
–River Ridge
ADA Accessibility (13/14)
–Williams Drive
Upgrade Williams Drive Facilities (2013-2015)
City of GeorgetownPage 15 of 100
Priorities | Accomplishments
•Aquatics
–Recreation Center Pools
High utilization both indoor and outdoor, well
maintained
–Tennis Center Pool
Keep operational as long as possible. Consider
future facility consolidation.
City of GeorgetownPage 16 of 100
Related Accomplishments
•Developed replacement schedule based
on inventory of all parks including assets
•ADA Self Assessment –ADA Transition
plan for parks
•Cost Recovery Model –Included in the
Fiscal and Budgetary Policy
•Garey Park Operations & Maintenance
Plan
City of GeorgetownPage 17 of 100
Current Projects
•San Gabriel Park Bank Stabilization
–Springs, Corp of Engineers and THC
City of GeorgetownPage 18 of 100
Current Projects
•Williams Drive Pool Renovation
–Accessibility, parking, bathhouse
–Multiple year project to not impact season
–Renovation to be complete by Summer 2016
City of GeorgetownPage 19 of 100
Current Projects
•VFW Park Renovation | 2nd & College
•Accessibility, parking, sports tourism
•Multiple year project: leagues & 2nd Street Rehab
•Bid in late January
City of GeorgetownPage 20 of 100
Westside Park
•Purchased 90 acres off Shell Road in
February 2013.
•Master Plan Process
–Public Input: surveys and meetings
–Reviewed by Parks and Recreation Board in
October 2015
•Future Development of Westside Park
–Dependent on roads and utilities
City of GeorgetownPage 21 of 100
Westside Park
•Passive Elements
–Trails
–Natural Areas
–Pavilions and picnic areas
•Active Elements
–Ballfields -Soccer and Baseball/Softball
–Playground and Splashpad
–Basketball
City of GeorgetownPage 22 of 100
Westside Park Master Plan
City of GeorgetownPage 23 of 100
Current Projects
•San Gabriel Park Renovation
–Schematic for Phase 1 & 2
–Phase 1 construction estimate is $2.7 M
–Fall of 2016
City of GeorgetownPage 24 of 100
Current Projects
•Garey Park
–25% Detail Design for the Entire Park
City of GeorgetownPage 25 of 100
Garey Park
•City issued $1.5M of 2008 Park Bonds in
May 2013 for design of Gary Park
–MOU signed in June 2014
•Garey Park design to start based on all elements
in the Master Plan
•Construction to not start until after Mr. Garey’s
death unless City receives notification otherwise
•Upon Mr. Garey’s death the City receives $5M for
development, substantially complete in 3 years.
•City agrees to match the $5M gift for park
development
City of GeorgetownPage 26 of 100
Proposed 1st Amendment MOU
•Mr. Gary will deposit $5M to the City for park
development in 2016
•City will start construction by Sept. 2016
•City agrees to provide a total of $10M towards
development including the $1.5M for design
•Upon Mr. Garey’s death, City will receive
remainder of his estate through Chisholm Trail
Community Foundation for development of
future capital improvements
City of GeorgetownPage 27 of 100
Sources of Funding
•2008 Park Bond
–$8.5M remaining to be issued for construction
–Council budgeted issuing $3M of 2008 bonds
in Spring 2016 during 2016 Budget
–$5.5M remaining related to Garey Park
•Mr. Jack Garey
–$5M commitment in 2016 for construction
–Additional $5M from Garey Estate –future
capital development
City of GeorgetownPage 28 of 100
Master Plan Elements | A
•Garey House & Performance Venue
•Equestrian Facility
•Garey Play/Dog Ranch & Open Play Field
•Camping -Retreat, Group and Primitive
•Entry/Gatehouse/Maint & Caretaker house
City of Georgetown
Capital Cost O/M Cost Annual
Revenue
%
Recovery
Annual
Impact
$13,050,000 $1,238,000 $942,800 60.58%($488,000)
Page 29 of 100
Master Plan Elements | B
•Garey House & Performance Venue
•Equestrian Facility
•Garey Play/Dog Ranch & Open Play Field
•Entry/Gatehouse/Maint & Caretaker house
City of Georgetown
Capital Cost O/M Cost Annual
Revenue
%
Recovery
Annual
Impact
$10,467,000 $881,000 $598,300 67.91 ($282,700)
Page 30 of 100
Master Plan Elements | C
•Garey House & Performance Venue
•Garey Play/Dog Ranch & Open Play Field
•Camping -Retreat, Group and Primitive
•Entry/Gatehouse/Maint & Caretaker house
City of Georgetown
Capital Cost O/M Cost Annual
Revenue
%
Recovery
Annual
Impact
$10,870,000 $1,118,000 $874,800 78.5%($243,200)
Page 31 of 100
Master Plan Elements | D
•Garey House & Performance Venue
•Garey Play/Dog Ranch & Open Play Field
•Entry/Gatehouse/Maint & Caretaker house
City of Georgetown
Capital Cost O/M Cost Annual
Revenue
%
Recovery
Annual
Impact
$8,287,000 $761,000 $530,300 69.68%($230,700)
Page 32 of 100
City of Georgetown
Capital Cost O/M Cost Annual
Revenue
%
Recovery
Annual
Impact
$13,050,000 $1,238,000 $942,800 60.58%($488,000)
Capital Cost O/M Cost Annual
Revenue
%
Recovery
Annual
Impact
$10,467,000 $881,000 $598,300 67.91 ($282,700)
Capital Cost O/M Cost Annual
Revenue
%
Recovery
Annual
Impact
$10,870,000 $1,118,000 $874,800 78.5%($243,200)
Capital Cost O/M Cost Annual
Revenue
%
Recovery
Annual
Impact
$8,287,000 $761,000 $530,300 69.68%($230,700)
Option A -All Elements
Option B -Defers Camping
Option C -Defers Equestrian
Option D -Defers Camping and Equestrian
Page 33 of 100
Debt Service/Tax Rate
•Option A –All Elements
•$8.5 million debt issue
–Assume 3.5%; 20 year debt
–Approximately $625,000 in Debt Service
•Impact $0.012-$0.013 per $100/AV
City of GeorgetownPage 34 of 100
Bond funding scenario
•Debt Issuance of $3.5 for Option D that
defers camping and Equestrian Facility
–$0.0042 estimated tax rate impact
•Debt Issuance of $5.5 for Option B or C
that defers camping or Equestrian facility
–$0.0065 impact
City of GeorgetownPage 35 of 100
Garey Park
•Council direction needed on funding for
capital improvements
•Revised MOU proposed
•Mr. Garey plans to move out of Garey
House in April 2016
City of GeorgetownPage 36 of 100
Current Projects
Project Funding
Source/Issue
Date
Budget Estimated
Start date
Estimated
Completion
date
San Gabriel Bank GO; May 2013 $500K Feb. 2016 June 2016
Williams Dr. Pool CO; May 2015 $850K Jan. 2016 May 2016
VFW Park GO; May 2013 $1.3M Spring 2016 Spring 2017
San Gabriel Park
Design
GO; 2013 $700K Nov.2015 Summer 2016
San Gabriel Park
Phase 1 Construction
GO; 2015 $2M Summer
2016
Summer
2017
Garey Park Design GO;May 2013 $1.5M June 2014 Sept. 2016
Garey Park Construction GO Bonds Sept. 2016 Oct 2017
City of GeorgetownPage 37 of 100
2008 Park Bonds
•$35.5 M approved
•$9.2 M issued to date
–May 2010 -$2.5 M
–May 2013 -$5 M
–October 2015 –$1.7 M
City of GeorgetownPage 38 of 100
Long Range Plan
•5-10 Year Plan
–San Gabriel Park –Phases 2 and 3
–Hike and Bike Trail expansion
–Westside Recreation Center
–Historic/Gamble/HEB Park
–Westside Park Development
City of GeorgetownPage 39 of 100
Proposed Next Steps
•Update the Parks Master Plan
•Update the parkland dedication ordinance
•Update MOU with Mr. Garey
•Council direction on funding/debt issuance
for Garey Park
City of GeorgetownPage 40 of 100
City of Georgetown, Texas
City Council Agenda
January 12, 2016
SUBJECT:
Presentation and discussion of the Austin Avenue Improvement Project - Nat Waggoner, PMP,
Transportation Analyst and Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
In December 2013, TxDOT conducted a detailed field investigation of the Austin Avenue North and South
San Gabriel River Bridges as part of its biennial Off-System Bridge Inventory, Inspection and Appraisal
Program (BRINSAP). The BRINSAP Report recommended “A Load Posting with Gross Weight Limit =
48,000 lbs (Tandem Axle Weight Limit of 21,000 lbs).” The report also stated, “Those structures included in
the list should be repaired as soon as maintenance funds are available within the County's (sic) normal
maintenance program. State law (Sec. 9 of House Bill 1547) requires that all structures which have been
structurally analyzed and rated in this report be posted or closed in accordance with the recommendations
herein.”
In March 2014, the City engaged Aguirre & Fields, LP (A&F), to conduct an assessment of bridge
superstructure and substructure, wearing surface/joints and approaches and deliver a Condition Assessment
Report documenting condition of bridge elements and provide short, immediate, and long-term
repair/maintenance/replacement alternatives for consideration. In a joint workshop with City Council and
GTAB on July 8, 2014, Staff and A&F delivered the findings and recommendations. Based on the workshop
discussion, staff pursed outside funding and began budget planning for alternative development.
In August 2014, the Capital Area Metropolitan Planning Organization awarded the city of Georgetown
$1.3M in Surface Transportation Metropolitan Mobility (STP-MM) monies for construction.
In October 2015, the City hired Aguirre & Fields, LP (A&F), to manage forensic testing of the bridge
structures. Work completed by WJE Engineering, sub-consultants to A&F, included historic document
review, field investigation, destructive testing, lab testing and summary reporting.
In July and August 2015, as part of the budget development and approval process, Downtown and
Community Services requested and was approved funding for forensic evaluation, public participation
planning, feasibility of options and schematic design of the bridges. Staff has conducted several scoping
meetings with A&F and their sub-consultant team members which has developed a Task Order that
facilitates the public involvement process to determine locally preferred alternative designs to be presented to
Council for consideration and direction towards developing a 30% schematic. This schematic will be
presented to Council in the Spring of 2017.
This workshop will provide a review of staff and consultant evaluations to date and provide a summary of
tasks required to further develop improvement options through environmental and engineering services and
public involvement. The Georgetown Transportation Advisory Board (GTAB) unanimously recommended
award of a Task Order for those tasks to City Council on December 10, 2015, and that Task Order is
included for consideration of award during the regular meeting of the City Council this evening.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Nat Waggoner, PMP®
ATTACHMENTS:
Austin Ave. Improvements Workshop Presentation
AA Bridges Forensic Evaluation Executive Summary
Page 41 of 100
ENGINEERS AND PLANNERS
AGUIRRE &FIELDS LP
AUSTIN AVENUE IMPROVEMENTS
JANUARY 12, 2016
CITY COUNCIL WORKSHOP
Page 42 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
AGENDA
Introductions
Project Overview
Recent Project History
Forensic Report
Task Order
Next Steps
Purpose: Deliver project update, confirm Council direction
Page 43 of 100
ENGINEERS AND PLANNERS
AGUIRRE &FIELDS LP
PROJECT OVERVIEW
Page 44 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
PROJECT OVERVIEW
Morrow Street to 3rd
Street
Bridges:
Constructed in 1939
Two (2) 367’-Long, 7-Span
Steel Beam Structures
Current 4-11’ Lanes, 2-4’
Sidewalks
Standard Concrete
Substructure
Page 45 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
PROJECT OVERVIEW
Project Also Includes:
Roadway Approaches
(NB/ SB)
Interaction w/Trail
Intersections
Access Throughout
Environmental
Clearance
Page 46 of 100
ENGINEERS AND PLANNERS
AGUIRRE &FIELDS LP
RECENT PROJECT HISTORY
Page 47 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
Tx DOT RECENT PROJECT HISTORY
Driver of Austin Avenue Improvement Project
December 2013 TxDOT Bridge Inspection
(BRINSAP -by Others)
Visual inspection
Bridge rating decrease over 2011
Resulted in reduced load rating
Page 48 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
AGUIRRE & FIELDS RECENT PROJECT HISTORY
March 2014 to August 2014
Condition Assessment
On-Site Investigation
Repair/Replacement Options
Life-Cycle Cost Analysis
Page 49 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
AGUIRRE & FIELDS RECENT PROJECT HISTORY
October 2015 to Present
Forensic Engineering (WJE)
Independent Review
Field Investigation
Lab Testing
Report
Page 50 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
AGUIRRE & FIELDS RECENT PROJECT HISTORY
Generally supports A&F recommendations to date on deterioration
and provides additional details
Safety of Public:
Distress will continue to occur and continue to create falling debris hazards
over time
Drivability will continue to decrease based on development of potholes
Structural Integrity:
Continued deterioration will create financial burden due to aging concrete
repairs over time
Recommendation to remove falling debris hazards, repair concrete,
repair/reset bearings, seal joints and replace deck
Forensic Results
Page 51 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
AGUIRRE & FIELDS RECENT PROJECT HISTORY
Load Restriction: removal of the load restriction may be possible in
the future with significant repairs; i.e. repairs do not guarantee
removal of load restriction
Functionality: with as-is geometry, bridge is functionally obsolete
given substandard width for vehicular, bicycle and pedestrian traffic
Forensics cont.
Page 52 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
REPAIR AND REPLACEMENT OPTIONS
Slide from July 2014 City Council Presentation
Page 53 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
REPAIR AND REPLACEMENT OPTIONS
Slide from July 2014 City Council Presentation
Load Posting
Construction Duration
Option Removal of
Load Posting?
Construction
Duration (Estimate)
1 -Do Nothing No n/a
2 -Short-Term Repairs No ~2 mos
3 -Deck and Bearing
Replacement Possible 4-6 mos
4 -Total Replacement Yes 12-18 mos
Page 54 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
COST ANALYSIS
Slide from July 2014 City Council Presentation
Other Present Value Design and Construction
Costs:
Streetscape Enhancements between Bridges
Permitting (COE, FEMA, TCEQ, Etc.)
Engineering (Environmental, Hydraulics, Etc.)
Utility Adjustments
Retaining Structures
Page 55 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
CONSIDERATIONS
Slide from July 2014 City Council Presentation
Considerations:
Safety
Present Value Design/Construction Costs
Duration of Load Posting Remaining in Effect
Downtown Master Plan Recommendations
Widening for Sidewalks (Improved Ped Usage)
Aesthetic Improvements
Construction:
Traffic Control
Duration
Local Access
Page 56 of 100
ENGINEERS AND PLANNERS
AGUIRRE &FIELDS LP
TASK ORDER
Page 57 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
TASK ORDER
GTAB Reviewed December 10, 2015
Recommendation to Approve Task Order Presented
Discussion
Update on Forensic Effort
TxDOT Involvement and CAMPO Funding Status
Load Restriction and Constraints on Downtown
Businesses, Commerce
Motion: Jonrowe; Second: Hesser; All in Favor, Passed
Purpose: Develop repair/replacement options to 30%
readiness in accordance with Federal requirements
Page 58 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
1. Environmental Review
2. Public Involvement
3. Concept Imaging
4. Survey
5. Preparation of 30 % Design
What is Task Order for?
Page 59 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
TASK ORDER
What is Task Order for?
1: Initiation of Environmental Services
Environmental Determination under NEPA
Section 4(f) Analysis (based on NRHP
Eligibility)
Archeological
Cultural
Geological
Biological –Wildlife, T&E Species and Habitat
Water Resources –USACOE Waters of US
Page 60 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
TASK ORDER
2: Public Involvement Process
Public Involvement Plan
Stakeholder Outreach and Communication
Media Relations
Public Meetings, Logistics, Notifications,
Responses/Reports
1 Public Meeting
2 Open Houses
1 Public Hearing
Page 61 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
TASK ORDER
2: Public Involvement Process Involvement
Public Meetings, Logistics, Notifications,
Responses/Reports (con’t)
1.Project Intro –General Overview of Project
& Process
2.Workshop –Present Themes and Options
3.Workshop –Present Concepts
4.Public Hearing –Present Preferred
Alternative
Page 62 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
TASK ORDER
3: Landscape Architecture
Concept Imaging, Alternatives
4: Survey
Topo and Site Data
Right of Entry
Right-of-Way (ROW) Mapping
Utility Locating
5: Preparation of 30% Plans, Specifications and
Estimate (Morrow St. to 3rd St.)
Page 63 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
TASK ORDER
Timeline
End of 2016
Public Outreach
Options Developed
Preliminary Estimate for Review/Selection
Desired Option Selected
Mid 2017
30% Design Complete
Page 64 of 100
AGUIRRE & FIELDSAGUIRRE& FIELDS
NEXT STEPS
Develop Advanced Funding Agreement with
TxDOT to Begin Environmental Field Effort
Plan and prepare for Public Engagement
Refine Public Involvement Plan
Begin Stakeholder Outreach
1st Public Meeting, tentative Feb 18th
Page 65 of 100
ENGINEERS AND PLANNERS
AGUIRRE &FIELDS LP
QUESTIONS?
JANUARY 12, 2016
Page 66 of 100
ENGINEERS AND PLANNERS
AGUIRRE &FIELDS LP
AUSTIN AVENUE IMPROVEMENTS
JANUARY 12, 2016
CITY COUNCIL WORKSHOP/MEETING
Page 67 of 100
12708 Riata Vista Circle, Suite A-109 Austin, TX 78727 512-610-8900
January 7, 2016
Executive Summary: Austin Avenue Bridges at North/South San Gabriel River – Forensic
Investigation Condition Assessment/Evaluation
Wiss, Janney, Elstner Associates, Inc. (WJE) provided Aguirre & Fields LP (AF) with a Forensic
Investigation Condition Assessment and Evaluation Report on December 23, 2015, documenting
their independent structural review of the Austin Avenue Bridges and evaluation of bridge
maintenance, repair and/or replacement options.
The report is currently in draft form and in review.
In summary, WJE report findings indicate:
Condition Assessment and Testing Results
1. The concrete deck and chamfered haunches have adequate structural integrity, but wi ll
experience ongoing deterioration and present a safety concern for falling debris. Deck
service life will be limited by visible distress and falling debris hazards.
2. The steel girders and diaphragms have limited corrosion overall, but some corrosion
will propagate at an increasing rate and present falling debris hazards.
3. The bearings do not present an immediate structural capacity hazard, but will continue
to degrade and cause substructure distress (spalling) and potential falling debris
hazards.
4. The concrete substructures exhibit minor corrosion distress.
TxDOT Inspection/Load Rating
5. Based on condition assessment and testing results, the TxDOT-assigned inspection
rating and load rating warrant further consideration.
Maintenance, Repair, Replacement Recommendations/Considerations
6. Remove falling debris hazards, repair concrete at bearings, repair/reseat bearings, seal
joints (with or without replace deck, depending on budget and construction impacts)
7. If only considering structural condition of bridges, full replacement may not be
necessary.
8. Consider falling debris hazards, load restriction and/or functionality limitations in
significant repair or replacement determination.
With respect to the AF June 2014 Assessment, these findings generally support the lifecycle cost analysis
assumptions, options and recommendations.
Summarized by Dave Lubitz, PE and Oscar Aguirre, PE
Page 68 of 100
City of Georgetown, Texas
City Council Agenda
January 12, 2016
SUBJECT:
Ethics Training Workshop -- Skye Masson, Interim City Attorney
ITEM SUMMARY:
This Workshop item is devoted to the study of the ethics statutes as required by the City Charter, Section
9.16.
Included in this presentation are the following:
1. Texas Open Meetings Act
2. Texas Public Information Act
3. State Law Conflicts of Interest
4. City of Georgetown Ethics Ordinance, Chapter 2.20
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Skye Masson, Interim City Attorney
ATTACHMENTS:
City Council Ethics Training Presentation 1.2016
Page 69 of 100
THE CITY OF
GEORGETOWN
CITY COUNCIL
ETHICS PRESENTATION
Presented by:
Skye Masson
Interim City Attorney
January 2016Page 70 of 100
TOPICS FOR DISCUSSION
Texas Open Meetings Act
Texas Public Information Act
State Law Conflicts of Interest
City of Georgetown Ethics Ordinance
Page 71 of 100
TEXAS OPEN MEETINGS ACT
Generally,
every meeting of a
governmental body
shall be open
to the public.
Page 72 of 100
TEXAS OPEN MEETINGS ACT
WHAT IS A MEETING?
Definition One
A meeting occurs when:
1.A quorum of a governmental body gathers;and
2.the public business that the governmental body supervises
or oversees is discussed;and
3.A member of the governmental body participates in the
discussion.
Page 73 of 100
TEXAS OPEN MEETINGS ACT
WHAT IS A MEETING?
Definition Two
If the gathering is called by the governmental body or the
governmental body has responsibility for the gathering,a
meeting occurs when:
1.A quorum of a governmental body gathers;and
2.the public business that the governmental body supervises
or oversees is discussed;and
3.the members receive information from,give information
to,ask questions of,or receive questions from any third
person,including an employee of the governmental body.
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TEXAS OPEN MEETINGS ACT
MEETING REQUIREMENTS
Agenda
Open to the public
Minutes
Posting video
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Statutory authorization must be identified for
closed session.
Final action must be made in open session.
A certified agenda or tape recording must be kept.
TEXAS OPEN MEETINGS ACT
Closed Session -Requirements
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TEXAS OPEN MEETINGS ACT
REMEDIES AND PENALTIES
Actions taken by a governmental body in
violation of the Open Meetings Act are
voidable.
An interested person, including the media,
may bring legal action to stop, prevent, or
reverse a violation of the Open Meetings Act.
A governmental body member may also have
individual criminal liability.
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TEXAS OPEN MEETINGS ACT
POTENTIAL TRAPS TO AVOID
Email Exchanges:
An e-mail is sent to all Council Members about an
upcoming agenda item. A Member responds using
“Reply All” with comments about the agenda item.
Walking Quorums:
When Council Member groups of less than a quorum
meet to discuss public business and then “ratify” the
discussions as a quorum in a subsequent public
meeting.
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TEXAS PUBLIC INFORMATION ACT
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TEXAS PUBLIC INFORMATION ACT
GENERAL RULES
Generally, all records that the City maintains or has a
right of access to are open to inspection and review
by the public.
Use your City email account for City business.
Separate personal records from documents and
communications relating to City business.
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TEXAS PUBLIC INFORMATION ACT
RESPONSE TO PUBLIC INFORMATION REQUESTS
When the City receives a written request for records:
the request is logged
the request is submitted to the appropriate Open
Records Staff Liaison or the Legal Department
the request and response are evaluated
Within 10 business days, a decision is made to either:
produce responsive documents; or
request an exception to disclosure from the Attorney
General
*If you think you’ve received an Open Records Request,
please contact the Legal Department*
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CONFLICTS OF INTEREST
LOCAL GOVERNMENT CODE
CHAPTER 171
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CONFLICT OF INTEREST
STATE LAW
Chapter 171 of the Texas Local Government Code
prohibits you from:
discussing and participating in a vote on a matter
involving a business entity or real property
in which you (or certain people you are closely
related to)
have a substantial interest
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CONFLICT OF INTEREST
STATE LAW DEFINITIONS -SUBSTANTIAL INTEREST
In a Business Entity:
You own 10% or more of the voting stock or shares
of the business entity;
You own either 10% or $15,000 or more of the fair
market value of the business entity; or
Funds received by you from the business entity
exceed 10% of your gross income for the previous
year
In Real Property:
You own an equitable or legal interest in real
property with a fair market value of $2,500 or more
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CONFLICT OF INTEREST
STATE LAW RELATIVE'S INTERESTS
If a person related to you by the first degree of
consanguinity (blood) or affinity (marriage) has a
substantial interest under the statute, then you are
deemed to have the same conflict of interest
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CONFLICT OF INTEREST
STATE LAW PENALTIES
A person who knowingly violates state law commits a
Class A misdemeanor punishable by a fine not to
exceed $4,000,confinement in jail for a term not to
exceed one year,or both
Violation does not render an action of the governing
body voidable unless the action involving a conflict of
interest would not have passed without the vote of
the violating Member
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CITY ETHICS ORDINANCE
CITY OF GEORGETOWN
CODE OF ORDINANCES
CHAPTER 2.20
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CITY ETHICS ORDINANCE
Applies to:
Mayor
Council Members
City Manager
City Secretary
City Attorney
Members of City Boards, Committees, and
Commissions
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CITY ETHICS ORDINANCE
STANDARDS OF CONDUCT
No City Official may:
Disclose confidential information obtained through the Official’s
position for gain or advantage
Use the Official’s position or any City-owned facilities, supplies,
equipment, or resources for gain or for a political campaign
Appear before the same body of which the Official is a member to
represent the Official or others
Act as surety for a person or entity that has a contract with the City or
as surety on any bond required by the City for a City Official
Accept gifts that are offered or given with the intent of influencing
the judgment or discretion of the Official –past or futurePage 89 of 100
CITY ETHICS ORDINANCE
CONFLICTS OF INTEREST
No City Official may vote or participate in any
decision-making process on a matter if the
Official has a Substantial Financial Interest in the
outcome of the matter
No City Official may vote or participate in any
decision-making process on a matter if the
Official has a Substantial Economic Interest in the
outcome of the matter
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CITY ETHICS ORDINANCE
TYPES OF CONFLICTS OF INTEREST
Substantial Financial Interest –follows state law
Substantial Economic Interest
o More comprehensive
o Governed by City Ethics Ordinance
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CITY ETHICS ORDINANCE
SUBSTANTIAL ECONOMIC INTEREST
Substantial Economic Interest includes a:
legal or equitable interest in real or personal
property; or
a fiduciary obligation to such property; or
a contractual right in such property;
that is
more than minimal or insignificant; and
would be recognized by reasonable persons to have
weight in deciding a case or an issue
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CITY ETHICS ORDINANCE
SUBSTANTIAL ECONOMIC INTEREST —
INTERESTS IMPUTED
You will be deemed to have an Economic Interest in a matter if
any of these people or entities have an Economic interest in the
matter:
1.Relatives—your parent, child, step-child, spouse or other family
within the second degree of consanguinity or affinity.
2.A Business Entity -if you are an officer or director, or if you
are employed and have a “policy -making position”
3.Job Offers -People or Business Entities who have offered you
or your spouse a job offer in the last 12 months, or from whom
you or your spouse has asked for a job. Sec. 2.20.030(C)(2)(b)(iv)
4.“Business Negotiations”–People or Business Entities from
whom, within the past 12 months, you or your spouse has
engaged in negotiations pertaining to “business opportunities .”
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CITY ETHICS ORDINANCE
DEFINITION -FAMILY MEMBERS
Any person who is related to a City Official or the spouse of a
City Official in the First Degree or Second Degree of
Consanguinity or Affinity:
First Degree:
Spouse, Mother, Father, Daughter, Son, Brother, or Sister
Second Degree:
Grand-Father, Grand-Mother, Grand-Daughter, Grandson,
Aunt, Uncle, Niece, Nephew, and First Cousin
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CITY ETHICS ORDINANCE
SUBSTANTIAL ECONOMIC INTEREST –DOES NOT INCLUDE
Being involved with an educational, religious,
charitable, fraternal, or civic organization
Owning mutual or common investment funds -unless
you participate in the management of the fund
Having an economic impact to you that is
indistinguishable from the impact on the public or on
the particular group affected by the matter
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CITY ETHICS ORDINANCE
IF YOU HAVE A CONFLICT OF INTEREST WHAT SHOULD YOU DO?
Disclose:fill out the affidavit form attesting to the
conflict
Refrain:from participating in the discussion or
vote on the matter
Abstain:recommend leaving the dais/table at the
beginning of the item and not returning until all
discussion and action on that matter has been
completed and the next matter is called
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CITY ETHICS ORDINANCE
SANCTIONS
If the Ethics Commission determines a violation occurred
o A letter of notification -when the violation is clearly
unintentional
o A letter of admonition -when the Commission finds the
violation is minor
o A letter of reprimand -when the Commission finds a
serious violation has been committed
o A letter of censure -when the Commission finds that a
serious violation has occurred or more than one serious
violation or repeated serious violations of the Ordinance
have been committed
City Council receives letters issued by the Commission
Commission may recommend suspension or removal of
Council-appointed Officials from office if warrantedPage 97 of 100
Links to Resources
Open Government Training Videos
Open Meetings Act Handbook
Public Information Act Handbook
Open Records Request for Public Information
Conflict of Interest Affidavit
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QUESTIONS?
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City of Georgetown, Texas
City Council Agenda
January 12, 2016
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including agenda items
- Meet and Confer Fire
Sec. 551.072: Deliberation Regarding Real Property
- Deliberation regarding the conveyance of easements to Enterprise Crude Pipeline, LLC
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal
- City Attorney Recruitment
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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