The URL can be used to link to this page

Home My WebLink AboutAgenda CC 01.22.2019 WorkshopNotice of M eeting of the Governing B ody of the City of Georgetown, Texas J anuary 22 , 20 19 The Ge orgetown City Council will meet on January 22, 2019 at 3:00 PM at the City Co uncil Chambers, 101 E. 7th Street, Georgetown, Texas The City o f Georgetown is committed to co mpliance with the Americans with Disabilities Act (ADA). If you re quire assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or ac c ommo datio ns will be provided upo n request. P lease contact the City Se c retary's Office, at least three (3 ) days prio r to the scheduled meeting date, at (512) 930- 3652 o r City Hall at 113 East 8th Street fo r additional information; TTY use rs ro ute through Relay Texas at 7 11. REVISE D AGENDA The Wor kshop wi ll be calle d to order at 3:00 p.m. Counci l wil l imme di atel y re ce ss into Exe c utive Sessi on under Se c . 551.086: Ce rtain P ubl ic P ower Uti litie s: Compe titi ve M atte rs. Counc i l wil l r ec ess out of Exe c uti ve Se ssion at 3:30 p.m. and begi n discussion of the re gular listed items on the age nda. Policy De ve lopme nt/Re vie w Workshop - A Prese ntation and discussion of the Williamso n Central Appraisal Distric t (WCAD) operations and te c hnology upgrades -- Paul Diaz, Budget Manager B Prese ntation, discussion and possible directio n regarding the City's upco ming communication audit -- Jack Daly, Assistant to the City Manager C Prese ntation and update to City Co unc il on Do wntown Parking Garage at 7 th and Main and Do wntown P arking Expansion at 8 th and Martin Luther King Jr. St. and Downto wn Parking Enfo rcement -- Eric Johnson, CIP Manager and Wayne Nero, Polic e Chief D Prese ntation and discussion relating to the City of Georgetown Purchase Po wer Portfolio and Integrated Resource P lace Status -- David Morgan, City Manager and Jim Briggs, General Manager of Utilities E Prese ntation, discussion and possible directio n regarding the City Council's Go vernance Policy and Meeting Procedures -- Jack Daly, Assistant to the City Manage r Exe cutive Se ssion In compliance with the Open Meetings Ac t, Chapter 551, Government Co de , Verno n's Texas Codes, Annotate d, the items listed below will be discussed in closed session and are subject to action in the regular se ssio n. F Se c . 55 1.0 71 : Consul tati on wi th Atto rney Page 1 of 139 Advic e from attorney about pending o r contemplated litigation and othe r matters on which the attorney has a duty to advise the City Co uncil, including agenda items - fo ley and Ladner waiver of Lienholde r conflict for Northwest Blvd., P arcel 4 Se c . 55 1:0 74 : Personnel Matte r s City Manager, City Atto rney, City Secretary and Municipal Judge: Co nsideratio n o f the appointment, employment, evaluatio n, reassignment, duties, discipline, o r dismissal Se c . 55 1.0 86 : Certai n P ubl i c P ow e r Uti l i ti es: Competi ti ve Matte r s - Purchase Po wer Update -- Jim Briggs, General Manager of Utilities Se c . 55 1.0 87 : Del i berati on Regardi ng Eco nomi c Devel opment Ne go ti ati ons - Pro ject Gear Adjournme nt Ce rtificate of Posting I, Rob yn Dens more, City Secretary for the C ity of Geo rgeto wn, Texas , do hereby c ertify that this Notic e o f Meeting was posted at City Hall, 113 E. 8th Street, a p lac e read ily acc es s ib le to the general pub lic at all times , o n the _____ day of _________________, 2019, at __________, and remained so p o s ted for at leas t 72 c o ntinuo us ho urs p receding the s cheduled time of s aid meeting. __________________________________ Robyn Dens more, City S ecretary Page 2 of 139 City of Georgetown, Texas City Council Workshop January 22, 2019 SUBJECT: P resentation and discussio n of the Williamson Central Appraisal District (WCAD) o pe ratio ns and technology upgrade s -- P aul Diaz, Budget Manager ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: P aul Diaz, Budget Manager ATTACHMENT S: Description WCAD Pres entatio n Page 3 of 139 CITY OF GEORGETOWN 2018 VALUE UPDATE Alvin Lankford, RPA, CCA, CAE WCAD Chief Appraiser ALVINL@WCAD.ORG Page 4 of 139 WEBSITE UPDATES Page 5 of 139 Property Owner Dashboard Accessed through Property Search Page 6 of 139 Property Owner Dashboard Property Owner Specific Data and link to Map: (in Middle) Page 7 of 139 Property Owner Dashboard Page 8 of 139 CHANGE DETECTION – SKETCH VALIDATION Page 9 of 139 Page 10 of 139 Page 11 of 139 WCAD BUDGET Comparison to Other CADS Page 12 of 139 Page 13 of 139 Page 14 of 139 Page 15 of 139 PROTESTS LEVELS & CERTIFIED ROLL Page 16 of 139 Page 17 of 139 HOW WE ARE GRADED Page 18 of 139 Property Value Study (PVS 2016) Page 19 of 139 MAP 2017 Page 20 of 139 Our Most Important Grade is our Customer Service Surveys Page 21 of 139 Page 22 of 139 WHAT OTHERS ARE SAYING ABOUT THE MARKET Page 23 of 139 Austin Board of Realtors Page 24 of 139 Page 25 of 139 Texas A&M Real Estate Center Page 26 of 139 WCAD APPRAISAL DATA 2018 Page 27 of 139 Page 28 of 139 Page 29 of 139 Page 30 of 139 +1% Page 31 of 139 +4.4% Page 32 of 139 Page 33 of 139 55% of new homes are less than $250kPage 34 of 139 +27% Page 35 of 139 +14.6% Page 36 of 139 2017 = $7.32B 2018 = $8.38B +14.48% Page 37 of 139 City of Georgetown, Texas City Council Workshop January 22, 2019 SUBJECT: P resentation, discussion and possible direction re garding the City's upcoming communicatio n audit -- Jack Daly, Assistant to the City Manager ITEM SUMMARY: Georgetown is a dynamic, fast gro wth city. There are evolving expectations surrounding public communicatio ns. Strategies and techno lo gies for communicating are changing. Further, a series of communication challenges has triggered the need for an e xternal review of the city's communication efforts. This audit is an assessment of current communication proc e sse s, pro cedures, and resources (including public relatio ns and crisis communications). It includes an inventory o f c ommunicatio n channels and outcome measures, reviews community engagement effo rts, and assesses the city’s relationship with other entities. The assessment will involve the delivery of a candid assessment of all the city’s communication efforts, including guidance on branding and messaging, direction of measuring o utco mes and success, and suggestions on resource allocation and organizatio n. The audit will lay the groundwork for a communications strategic plan. Work on the communication audit will be gin o n Jan. 22 and co nc lude o n April 23 . The consultant will conduct a se ries of one-on-one inte rvie ws with City Councilmembers, c ity staff, and community stakeho lders. FINANCIAL IMPACT: The audit will co st $2 8,8 75 . SUBMITTED BY: Jack Daly ATTACHMENT S: Description P res entation Page 38 of 139 Communications Audit January 22, 2019 Page 39 of 139 Agenda Providing Update on Communication Audit •Background •What is a Communication Audit? •Deliverables •Cooksey •Discussion and Next Steps Page 40 of 139 Background •Dynamic, fast-growth City •Evolving expectations surrounding public communications •Strategies and technologies for communicating are changing •Series of communication challenges triggered need for external review Page 41 of 139 Communications Audit •Assessment of current communication processes, procedures, and resources, including public relations and crisis communications •Inventory communication channels and outcomes •Review engagement •Assess relationships with other entities •Includes entire organization with a focus on public communications Page 42 of 139 Deliverables •Candid assessment of communication efforts •Guidance on branding and messaging •Direction on measuring outcomes and success •Suggestions on resource allocation and organization •Framework for strategic plan Page 43 of 139 Bid Process •Issued RFP in late-2018 •Six bids received •Selected Cooksey based on experience, proposed approach, reference checks, and cost •Lewisville •Richardson •Wylie •Cedar Park •Irving •Allen •Athens •Coppell •El Paso •Grapevine •Irving •Lubbock •Mesquite •Plano •Sachse •Southlake •Forth Worth CVB •Plano Economic Development •Region C Water Planning Group •Upper Trinity Regional Water District Page 44 of 139 Cooksey •Texas-based strategic communications firm •Specialize in government, economic development, transportation, water, energy •A top-PR firm in Texas Page 45 of 139 Timeline •January -February –Project kickoff –Conduct interviews –Review of City materials –Benchmarking of peer cities •March –April –Develop audit report –Present report to City Council Page 46 of 139 Outcomes •Helps create road map for communication strategic plan •Candid review of resource allocation •Lays groundwork to improve communications to meet changing demands Page 47 of 139 Next Steps •Schedule one-on-one interviews with City Council •Return in April with results Page 48 of 139 City of Georgetown, Texas City Council Workshop January 22, 2019 SUBJECT: P resentation and update to City Council on Downtown P arking Garage at 7th and Main and Downtown Parking Expansio n at 8th and Martin Luther King Jr. St. and Downtown Parking Enforcement -- Eric Jo hnso n, CIP Manager and Wayne Ne ro, P olice Chief ITEM SUMMARY: This is an update regarding Downto wn P arking. Specifically, Council will be given an update on the progress of the Design for the Do wntown Parking expansion and Downtown P arking Garage. An update on Downtown parking enforcement will also be provided by Chief Nero. FINANCIAL IMPACT: The c ontract for P arking Expansion Construc tion will be brought to City Council for award after the bid process is complete. The contract fo r the full design of the Parking Garage will be brought to City Counc il after co ntrac t negotiations. SUBMITTED BY: Eric Johnson, CIP Manager and Wayne Nero, Polic e Chief ATTACHMENT S: Description P arking Lot-Garage P res entation Do wntown P arking Update 2019 P arking Stats - End 2018 Page 49 of 139 January 22, 2019 Downtown Parking: Parking Expansion @ 8th and MLK Jr. St Garage @ 7th and Main Update Page 50 of 139 City of Georgetown Parking Expansion Page 51 of 139 Proposed Parking City of Georgetown 67 Additional Parking Spaces Page 52 of 139 Next Steps •Parking Expansion –Complete Design –Demolish Existing Buildings –Spring 2019 –Construct new Parking Area –Summer 2019 City of GeorgetownPage 53 of 139 City of Georgetown Garage Page 54 of 139 Parking City of Georgetown 200 spaces Approx 150 Additional Parking Spaces Page 55 of 139 Preliminary Renderings City of GeorgetownPage 56 of 139 Structure City of GeorgetownPage 57 of 139 Art City of GeorgetownPage 58 of 139 City of Georgetown Art Page 59 of 139 Next Steps •Garage –Continue Design Work (This was Schematic Stage) •Design schematic is based upon a budgeted amount for the garage of $5M –Bid the Construction -Late Summer 2019 –Complete the Garage –Summer 2020 •Funding –Funding is through the 2019 debt sale •50% repaid through TIRZ property taxes •50% repaid through property tax rate City of GeorgetownPage 60 of 139 JANUARY 22, 2019 Downtown Parking Ambassador Program UPDATE Page 61 of 139 Program Overview •New Ambassador Program brought under Police Supervision FY2017/18 •Two Part-time civilian employees •Public outreach/education •Enforcement began April 2018 •Ambassadors are an informational resource for visitors as well as enforce the 3 Hour parking ordinance Page 62 of 139 Parking Enforcement •Fines (reset each January 1st) –1st Warning, 2nd $25, 3rd $50, 4th+ $100 •Citations Since April 2018 –1,248 –843 Warnings –221 2nd Offenses –100 3rd Offences –84 4th or subsequent Offenses City of GeorgetownPage 63 of 139 Challenges/Opportunities •We have identified a few practices which are not consistent with current ordinance •Currently assessing and will bring forth recommended revisions to current ordinance: –Hospitality, Residential, Temporary Visitor (residential) Parking Zone Permits –3 hour limit –“Spot Swapping” City of GeorgetownPage 64 of 139 DOWNTOWN PARKING AMBASSADOR PROGRAM ACTIVITY APRIL – DECEMBER 2018 1st Offense 2nd Offense 3rd Offense 4th or Subsequent Offense Warnings Citations Citations Citations April 2018 183 21 2 0 (begin date 4/3/18) May 2018 123 36 5 1 June 2018 97 36 21 6 July 2018 107 41 12 10 August 2018 106 29 13 14 September 2018 64 16 17 13 October 2018 65 14 14 13 November 2018 52 14 9 17 December 2018 46 14 7 10 ========================================================================== Total 843 221 100 84 *1,248 citations to date Page 65 of 139 City of Georgetown, Texas City Council Workshop January 22, 2019 SUBJECT: P resentation and discussio n relating to the City o f Ge orgetown P urchase Power Po rtfo lio and Integrated Resource P lac e Status -- David Morgan, City Manager and Jim Briggs, General Manager of Utilities ITEM SUMMARY: FINANCIAL IMPACT: -- SUBMITTED BY: ATTACHMENT S: Description P urc hase Power His to ry Presentatio n Page 66 of 139 Purchased Power Background and Update City Council Workshop January 22nd, 2019 Page 67 of 139 Purpose The purpose of today’s discussion is to provide an explanation of the current condition of the electric fund, the reasons why the City entered into its current contracts, context regarding the electric market, and an update on current actions to address the financial obligations of the fund Page 68 of 139 Agenda •2008 Purchased Power Goals •History of executed contracts •Recent performance recap •State of the energy market •Current actions Page 69 of 139 2008 Purchased Power Goals •Current policy direction on power portfolio goals –Competitively priced –Long term stable rates on energy –Mitigate regulatory, legislative, and financial risk –30% renewable by 2030 •2008 Integrated Resource Plan (IRP) –30% Renewable –30% Coal –30% Gas –10% Market –Substitute Nuclear power for Coal or Gas if available Page 70 of 139 Contract History •LCRA Primary Provider of energy from 1940-2012 –Did not renew as they couldn’t meet purchased power goals •Aging fleet •New investments were expensive •No rate guarantees to the City •2008 –Signed small wind contract with AEP as a pass through deal for Southwestern University •Utility had no other sources of power at this time Page 71 of 139 State of markets in 2008-2012 •All forms of power were expensive to acquire •City evaluated multiple options in wind, coal, and gas •Every option was above electric rate targets 0 20 40 60 80 100 120 140 160 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MW s Hours of the Day Blocks of Power versus Load Base Load Intermediate Peak Short Long Actual Load Page 72 of 139 Competitive Procurement of Purchased Power •2012 –LCRA contract terminated –Began competitive procurement for energy •Philosophical design for the utility –Targeted peak vs. base load protection –Targeted future vs. current needs •2008-2012 had shown a high frequency of price spikes during peak demand Page 73 of 139 2012 City approved Mercuria (MEA) Contracts •Originally contracted with JP Morgan –Subsequently purchased by Mercuria •Gas based contracts •Decision was to buy 50-60% of projected load through 2021 •Contracts were above rate target –No long-term contracts available –ERCOT forecasting shortage of energy resulting in very high prices 0 20 40 60 80 100 120 140 160 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MW s Hours of the Day Blocks of Power versus Load Base Load Intermediate Peak Short Actual Load MEA Block $$$ MEA Block $$$ Page 74 of 139 State of the energy market in 2013 •City was seeking long-term option to replace MEA and fill in short positions •Issued RFP for long-term energy contracts •Evaluated multiple options including wind, coal, solar, nuclear and gas •Only wind was below rate targets •Load was growing 0 20 40 60 80 100 120 140 160 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MW s Hours of the Day Blocks of Power versus Load Base Load Intermediate Peak Short Actual Load MEA Block $$$ MEA Block $$$ Page 75 of 139 2013 City approved Spinning Spur 3 (SS3) Contract •Decision was to buy 144MWs of capacity through 2035 •Initially sought 70MWs but one partner dropped out •Tax credits expired with no replacement option •Contract was below rate target •Moved forward with full 144MWs to keep contract 0 20 40 60 80 100 120 140 160 180 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MW s Hours of the Day Blocks of Power versus Load Base Load Wind Intermediate Short SS3 Long MEA Long Actual Load MEA Block $$$ MEA Block $$$ SS3 $ Page 76 of 139 State of the energy market in 2014 •City was seeking long-term option to replace MEA and fill in short positions on Peak only •Some elements of MEA not extended past 2018 •Issued RFP for energy contracts to better address short position during peak demand •City evaluated multiple options including wind, solar, and gas •Only Solar and Gas matched rate targets 0 20 40 60 80 100 120 140 160 180 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MW s Hours of the Day Blocks of Power versus Load Base Load Wind Intermediate Short SS3 Long MEA Long Actual Load MEA Block $$$ MEA Block $$$ SS3 $ Page 77 of 139 2015 City approved Buckthorn Contract •Originally contracted with SunEdison –Subsequently acquired by NRG and then sold to Clearway •Decision was to buy 150MWs of capacity through 2043 •Contract was at City’s rate target •Would knowingly put City in long position 0 50 100 150 200 250 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 MW s Hours of the Day Blocks of Power versus Load Base Load Wind Solar Short SS3 Long Solar Long Actual Load BkTH $$ MEA Block $$$ SS3 $ *MEA block ($$$) expires at the end of Dec. 2021 Page 78 of 139 0 50 100 150 200 250 300 350 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 Annual Peak Supply MEA EDF BkTH Peak *MEA block ($$$) expires at the end of Dec. 2021Page 79 of 139 Why the long position? •Georgetown’s energy demand was growing rapidly •High frequency of price spikes for peaking energy in 2008-2014 •ERCOT was forecasting energy shortages past 2021 •Forecast for energy market predicted increasing prices Page 80 of 139 State of the energy market in 2016 •Mild weather depressed power prices throughout the year 0 10 20 30 40 50 $/ mW h in S L Z Power 2013 Power Forward curve Actual Price 0 1 2 3 4 5 $/ mm b t u Natural Gas 2013 GAS price forward Actual Price Page 81 of 139 State of the energy market in 2017 •Hurricane Harvey disrupted all of ERCOT •Energy prices crashed 0 10 20 30 40 50 $/ mW h in S L Z Power 2013 Power Forward curve Actual Price 0 1 2 3 4 5 $/ mm b t u Natural Gas 2013 GAS price forward Actual Price Page 82 of 139 State of the energy market in 2018 •Return to normal weather patterns, •Normal market performance in late-May and all of June. •Prices crashed as more generation turned online 0 10 20 30 40 50 $/ mW h in S L Z Power 2013 Power Forward curve Actual Price 0 1 2 3 4 5 $/ mm b t u Natural Gas 2013 GAS price forward Actual Price Page 83 of 139 State of the current energy market •Market fundamentals have changed significantly since our contracts were originally proposed 0 20 40 60 80 100 120 140 160 1/29/2016 1/29/2017 1/29/2018 1/29/2019 1/29/2020 1/29/2021 $/ mW h in S L Z Power 2013 Power Forward curve Actual power and current forward 2017 Forward 2018 Forward Page 84 of 139 State of the current energy market •Market fundamentals have changed significantly since our contracts were originally proposed 0 1 2 3 4 5 6 $/ mm b t u Natural Gas 2013 GAS price forward Actual GAS and current forwardPage 85 of 139 2016 electric fund actions to address budget variances •Budget based on market forecast •Changed outlook for acquiring peak power for 2021+ •Customer Information System (CIS) upgrade allocation changed to share cost with all utilities •Used more debt for CIP versus cash funding •Increased transmission congesting hedging for SS3 Page 86 of 139 2017 electric fund actions to address budget variances •Budget based on market forecasts •Delayed Buckthorn to July 2018 to coincide with MEA peak block expiration •Negotiated a price reduction on Buckthorn •Reduced/deferred CIP •Updated cost allocations •Held vacant positions Page 87 of 139 2018 electric fund actions to address budget variances •Budget based on rate target –Changed due to recognizing inability of the industry to accurately predict future energy prices •Pursued selling forward blocks of energy in non-peak months –Was not successful based on market conditions •Completed electric rate study –Increased base rate –Increased fees for new development Page 88 of 139 2019 electric fund actions •Budget based on rate target •Took advantage of Nov. natural gas price spike to sell 2019 MEA gas and energy into the forward market –Sold gas contracts from Dec.-March –Sold power block from Dec.-September •Initiated discussions with SS3 and Buckthorn on contract structure •Actively soliciting proposals from other utilities and brokers on selling remaining long position •Updating management strategies •Seeking alternatives for portfolio management going forward Page 89 of 139 Electric Rate Structure •Base Monthly Charge (100% of fixed costs) –Currently $24.80 per month (up from $20.00 in December to offset rising CIP costs due to growth) •Variable per kWh Charge –Target for all Power and Transmission Costs including ERCOT Fees and Charges •$0.0629 per kWh –Power Cost Adjustment Factor (PCA) •$0.004 per kWh –Transmission Cost Adjustment Factor (TCA) •0.000 per kWh •Used when unexpected increases to transmission rates occur during a budget year –Delivery costs, fees, and charges incurred by the City •$0.0329 per kWh Page 90 of 139 City of Georgetown, Texas City Council Workshop January 22, 2019 SUBJECT: P resentation, discussion and possible direction re garding the City Council's Governanc e P olicy and Meeting Procedures -- Jack Daly, Assistant to the City Manager ITEM SUMMARY: FINANCIAL IMPACT: None at this time . SUBMITTED BY: Jack Daly ATTACHMENT S: Description P res entation Chapter 2.24 - City Counc il Meeting Rules and P ro cedures City Co uncil Governance Polic y Page 91 of 139 Governance Policy -and- Meeting Procedures January 22, 2019 Page 92 of 139 Agenda •Background •Review governance policy •Review meeting procedures •Discuss any proposed changes Page 93 of 139 Background •Discussions by Council after review of Ethics ordinance •Governance Policy –outlines relationship between City Councilmembers and staff –Original adopted in 1994 –Updated in 2012 •Meeting procedures –Codified in ordnance –“When, how, and who” Page 94 of 139 Purpose of Governance Policy •Outlines City Council’s responsibilities and obligations to… –Good governance –Other City Councilmembers –Staff –Media –Public Page 95 of 139 Governance Policy 1.Guidelines 2.Principles 3.Council Meetings 4.Mayor’s Role 5.Council Committees 6.Council Education and Training 7.News Media Relations 8.Council Relations with Staff 9.Council Relations with City Attorney 10.Council Relations with City Secretary 11.Staff and Council Relations with Boards, Commissions, and Committee Page 96 of 139 Guidelines (codified in ethics ordinance) •Responsive •Future-oriented •Respectful •Encourage communication •Maintain relationships with other entities •Quality of life •Stewardship and Trust Page 97 of 139 Governance Principles •Loyal to citizens above all else •Honor and integrity •Avoid gifts and appearance of impropriety •No personal gain •Policy decisions are responsibility of Council •Comply with ethics ordinance •Open and transparent Page 98 of 139 Council Meetings •Meeting procedures (Sec. 2.24) •Parliamentary procedures •Be prepared •Stay informed Page 99 of 139 Mayor’s Role •Spokesperson for Council •Presides over meetings •Preserves decorum •Mediator Page 100 of 139 Council Committees •Subcommittees or ad-hoc committees to prepare policy •Citizen advisory committees to resolve policy decisions •Boards, Commissions, Committees to make recommendations Page 101 of 139 Education and Training •Orientation •Encouraged to attend continuing education Page 102 of 139 Media Relations •Maintain professional working relationship •City Manager (or designee) handles administrative and operations matters •Mayor handles policy issues Page 103 of 139 Council relationship with staff •Council authority is collective (not individual) •Operations and administration –City Mgr. •Policy –Council •City Manager to provide regular updates, including to City Sec. and Attorney •Communication/Requests from Council made through City Manager Page 104 of 139 Relationship with City Attorney •Legal advisor •Represents City, not individuals •Acts at direction of Council •Keeps City Manager and City Secretary informed of requests Page 105 of 139 Relationship with City Secretary •Record keeper •Records management •Ceremonial activities •Boards and Commissions •Liaison to ethics commission •Ethics training •Manage elections •Keep City Manager and Attorney informed Page 106 of 139 Relationship with Boards, Commissions, Committees •Boards do not supervise employees •Staff assists with regulatory compliance, Chairperson is ultimately responsible •Staff provides support and information •Advise Council on assigned topics •Council should not take part in meetings or address boards (if not on board) •Direction to boards must be made on the record Page 107 of 139 Meeting Procedures •Chapter 2.24 Code of Ordinances –Meetings –Agenda •Placing items •Consent agenda •Agenda packets –Notice of meetings –Chairperson –General Rules •Quorum •Attendance –Right of floor –Code of Conduct –Parliamentary procedures –Motion to reconsider –Voting guidelines –Suspension of rules –Governance Policy Page 108 of 139 Meetings •Regular –2nd and 4th Tuesdays at 6 p.m. •Workshop –Discuss matters with no specific action. No public comment •Special meetings –Called by Mayor, City Manager, or three Councilmembers City of GeorgetownPage 109 of 139 Agenda •Placing items –Mayor, Councilmember, or City Manager may place an item by 5 p.m. on Tuesday preceding the week of the meeting –Councilmember or Mayor is responsible for preparing their item –requests for support go through City Manager –City staff submits items through City Manager Page 110 of 139 Agenda (continued) •Consent –routine matters •Agenda packets –made available by 5 p.m. on Friday before •Notice of meetings –Bulletin board and City website •Chairperson –Mayor or Mayor Pro Tem –May elect temporary chair Page 111 of 139 General Rules •Quorum –Four Councilmembers, plus Mayor or five Councilmembers •Attendance –notification to Mayor, City Manager, and City Secretary if unable to attend •Call to Order –Done by Mayor, Pro Tem, or City Sec. and then elect temporary chair Page 112 of 139 Right to floor •Councilmembers –Recognized by the Chairperson, –Confine remarks to the subject under consideration or to be considered. –No Councilmember shall be allowed to speak more than once on any one subject until every Councilmember wishing to speak has spoken. –No Councilmember shall be permitted to interrupt another. •Special Presentations. –Certain topics under consideration of Council may require detailed communication from an individual or organization. –Prior approval from the City Manager's office by the agenda deadline Page 113 of 139 Right to floor •Citizens –Must sign up to speak in accordance with the policy of the Council –Citizens shall be allowed a maximum of three minutes to speak (or six minutes with someone conceding time) –Persons who disrupt the meeting may be asked to leave and be removed. –A citizen may address the Council up to three times during any calendar quarter •Submitting to the City Secretary, at a Council Meeting, the registration form stating the agenda item to be addressed •Filing a request with the City Secretary by noon of the Wednesday prior to the Tuesday Council Meeting stating the subject to be addressed; •May address the Council more than three times in the quarter obtaining express approval of the Mayor or any Councilmember for the fourth and subsequent times. Page 114 of 139 Code of Conduct •Preserve order and decorum •Don’t delay or interrupt the proceedings •Treat each other with dignity, respect and civility. •If speaking out of turn Council may call to order, in which case Councilmember shall immediately refrain Page 115 of 139 Parliamentary procedure •Robert's Rules of Order shall prevail if there are procedural questions not addressed by provisions of the City Charter and/or the rules of procedure contained in this Chapter. In the event of conflict between the Charter or Code of Ordinances and Robert's Rules of Order, Newly Revised, the Charter and/or Code of Ordinances shall prevail. Page 116 of 139 Parliamentary procedure •Motion to approve •Motion to adjourn •Motion to recess •Motion to table •Motion for previous question •Motion to amend •Motion to withdraw •Take from table Page 117 of 139 Motion to reconsider •Once vote is done, cannot consider again for 90-days •Member who voted with prevailing side may make a motion to reconsider Page 118 of 139 Voting Guidelines •Mayor breaks ties •Mayor Pro Tem can vote •No excuses for not voting unless… •Involves the consideration of his/her own official conduct, or where his/her personal interests are involved. –File a conflict of interest affidavit –Announce that he/she is excused from voting, leaves dais –Shall not enter into discussion or debate on the matter. •Create an appearance of impropriety shall be excused from voting. –State publicly the reason(s) why voting would be improper. •Any Councilmember excused from voting shall be treated as if that member was absent. •An affirmative vote of a majority of the Council present and qualified to vote is necessary to repeal or approve any ordinance or take any official action in the name of the City Page 119 of 139 Voting Guidelines (continued) This section will be removed per earlier direction •When considering planning, zoning and development applications, the failure of a positive motion to receive an affirmative vote by the required number of Councilmembers (majority, three-fourths vote, or supermajority) shall be deemed to be a denial of the application by the City Council, unless a subsequent positive motion is affirmatively passed during discussion of the agenda item on the day of the failed motion, or such subsequent meeting of the City Council, if the item is deferred for further consideration. Page 120 of 139 Suspension of rules •Parts of this chapter may be suspended by a majority plus one vote of Council Page 121 of 139 Governance Policy •Council may adopt a governance policy to further this chapter Page 122 of 139 Next Steps •Confirm current governance policy and meeting procedures •Discussion or direction on possible changes Page 123 of 139 Page 124 of 139 Page 125 of 139 Page 126 of 139 Page 127 of 139 Page 128 of 139 Page 129 of 139 Page 130 of 139 Page 131 of 139 Page 132 of 139 Page 133 of 139 Page 134 of 139 Page 135 of 139 Page 136 of 139 Page 137 of 139 Page 138 of 139 City of Georgetown, Texas City Council Workshop January 22, 2019 SUBJECT: Sec. 551.071: Consul tati on w i th Attorney Advice from attorney abo ut pending or co ntemplated litigation and o ther matters on which the attorney has a duty to advise the City Council, including agenda items - foley and Ladner waiver o f Lienholder conflict for No rthwest Blvd., Parcel 4 Sec. 551:074: Personnel Matters City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employme nt, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.086: Ce r tai n P ubl i c Power Uti l i ti es: Co mpeti ti ve Matters - P urchase Power Update -- Jim Briggs, General Manager o f Utilities Sec. 551.087: De l i berati o n Regardi ng Econo mi c Devel opment Negoti ati ons - P roject Gear ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelley Nowling, City Secretary Page 139 of 139