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Home My WebLink AboutAgenda CC 05.09.2017 WorkshopNotice of M eeting of the Governing B ody of the City of Georgetown, Texas M ay 9 , 20 17 The Ge orgetown City Council will meet on May 9 , 20 17 at 3:30 PM at the Council Chambers, 101 E. 7th Street, Georgetown, Texas The City o f Georgetown is committed to co mpliance with the Americans with Disabilities Act (ADA). If you re quire assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or ac c ommo datio ns will be provided upo n request. P lease contact the City Se c retary's Office, at least three (3 ) days prio r to the scheduled meeting date, at (512) 930- 3652 o r City Hall at 113 East 8th Street fo r additional information; TTY use rs ro ute through Relay Texas at 7 11. Policy De ve lopme nt/Re vie w Workshop - A Prese ntation of the FY 2017 Mid-Ye ar Budget Amendment -- Leigh Wallace, Finance Director B Historic Resource Survey Update -- So fia Nelson, CNU-A, Planning Directo r C Prese ntation regarding the George to wn Eco nomic Development Department Business Retention Pro gram -- Michaela Dollar, Economic Develo pment Director Exe cutive Se ssion In compliance with the Open Meetings Ac t, Chapter 551, Government Co de , Verno n's Texas Codes, Annotate d, the items listed below will be discussed in closed session and are subject to action in the regular se ssio n. D Se c . 55 1.0 71 : Consul tati on wi th Atto rney - Advice fro m attorney about pending or co ntemplated litigation and o ther matters on which the attorney has a duty to advise the City Co uncil, including agenda items - Hoskins/Brown Update - PEC Agreement – Jim Briggs, Ge ne ral Manager of Utilities Se c . 55 1.0 74 : Personnel Matter s - City Manager, City Attorney, City Se c retary and Municipal Judge: Consideration of the appointment, employment, evaluatio n, reassignment, duties, discipline, o r dismissal Se c . 55 1.0 8: Competi ti ve Matte r s - Electric Utility Quarterly Financial Update -- Chris Foster, MPA, CGFO, Manager of Resource P lanning and Integration - NRG Co nsent Agreement -- Chris Fo ster, MPA, CGFO, Manager o f Resource Planning and Integration Adjournme nt Ce rtificate of Posting I, Shelley No wling, City S ecretary for the C ity of Geo rgeto wn, Texas , do hereby c ertify that Page 1 of 50 this Notic e o f Meeting was posted at City Hall, 113 E. 8th Street, a p lac e read ily acc es s ib le to the general pub lic at all times , o n the _____ day of _________________, 2017, at __________, and remained so p o s ted for at leas t 72 c o ntinuo us ho urs p receding the s cheduled time of s aid meeting. __________________________________ Shelley No wling, City S ecretary Page 2 of 50 City of Georgetown, Texas City Council Workshop May 9, 2017 SUBJECT: P resentation of the FY 20 17 Mid-Year Budget Ame ndment -- Leigh Wallace, Financ e Director ITEM SUMMARY: Related to a resolution and first reading of an ordinance on the evening legislative age nda. The presentation will discuss the amendments in e ach o f these funds: General Fund General Capital Pro jects Fund Joint Services Fund Council Discretio nary Fund Self Insurance Fund Tourism Fund Village PID Fund South Georgetown TIRZ Fund Water Fund Electric Fund SP ECIAL CONSIDERATIONS The City Charte r re quires that a majority plus one must approve an amendment to the approved budget. The City charte r allows for budge t amendments in emergency situatio ns and when the issues and ne e ds were unknown at the time the budget was adopte d. FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Finance Director - BH ATTACHMENT S: Description Bud get Pres entatio n Page 3 of 50 FY2017 Annual Budget Council Workshop May 9, 2017 FY 2017 Mid Year Budget Amendment 1Page 4 of 50 FY2017 Annual Budget Purpose •The City Charter allows for budget amendments when circumstances were unforeseen at the time the original budget was adopted •Annual practice to update Council Discretionary Fund with final savings from previous year 2Page 5 of 50 FY2017 Annual Budget Available Fund Balance 3 Council SRF Beginning Balance $185,045 Unused Fund Balance from previous year Transfer In,GF Estimated Year End 750,000 Approved in FY 2017 Budget Transfer In,GF Lone Star Rail 48,000 Proposed Budget Amendment Transfer In,GF Final Year End 936,779 Proposed Budget Amendment Total Available $1,919,824 Page 6 of 50 FY2017 Annual Budget Council SRF Funding Options •Current year obligations •List of unfunded long-term liabilities •Fiscal and budgetary policies •Other capital equipment and one-time programs 4Page 7 of 50 FY2017 Annual Budget GGAF and Council Recommendations 5 2017 Current Obligations One-time cost Property plat obligation $ 25,000 Intervention on transmission line $ 80,000 Study for aquatics $ 20,000 Sign settlement $ 95,000 Marketing downtown buildings $ 30,000 Subtotal $ 250,000 Unfunded Liabilities One-time cost Economic Uncertainty Reserve $ 650,000 Benefit Payout Reserve (Comp Ab)$ 222,000 Subtotal $ 872,000 Other Capital Equipment or Programs Recommended Amount ERP project (FY 18)250,000$ Street maintenance 250,000$ Subtotal 500,000$ Page 8 of 50 FY2017 Annual Budget Critical Needs •To respond to growth in community and transitions in organization •Planning Resources $142,096 –Contract employees –1.0 Assistant Director •Finance Resources $66,617 –1.0 Assistant Controller –1.0 Treasurer •Funded by recognizing year to date sales tax 6Page 9 of 50 FY2017 Annual Budget Additional Commitments •Council compensation $19,600 –Funded with recognizing sales tax •Council direct report merit/market $12,542 –Funded with recognizing sales tax •I35 Sidewalk $350,000 –Debt funded •GEDCO projects $170,000 for Renstchler and Target Industry Analysis –Funding available through GEDCO sales tax 7Page 10 of 50 FY2017 Annual Budget Revenue Neutral Projects •Poppy Fest activities $25,000 –Funded with Poppy Fest revenue •Village PID sidewalk maintenance $30,000 –Use existing fund balance •Self Insure Dental Benefit $325,000 –Funded by dental premiums •Traffic Impact Analysis/Signals $50,000 –Recognize deferred revenue •South Georgetown TIRZ $25,000 for Land Use Study update –Use existing fund balance •Water Utility CIP for Pecan Branch WWTP $1,386,700 –Use existing fund balance 8Page 11 of 50 FY2017 Annual Budget Budget Reductions in Electric •To improve ending fund balance •$305,018 in total savings •ROW Maintenance, Office Supplies, Travel/Training •Vacancy savings from 2 positions 9Page 12 of 50 FY2017 Annual Budget Next Steps •Action items on tonight’s agenda, First Reading •Second Reading on May 23 •Finance and Planning positions hired in June •Continue monitoring FY 2017 Budget 10Page 13 of 50 City of Georgetown, Texas City Council Workshop May 9, 2017 SUBJECT: Historic Resource Survey Update -- Sofia Nelson, CNU-A, Planning Director ITEM SUMMARY: The City o f Georgetown is updating the existing 1984 and 2007 historic resource surveys. The surve y is a ke y to ol for the historic preservation program and serves as the basis fo r the redevelopment and de mo lition decisions regarding histo ric properties, as outlined in the City’s Unified Development Code. The survey project is evaluating the current reso urc e s on the 1984 and 20 07 surveys, and conduct an intensive survey of the Do wntown and Old Town Overlay Districts, to compile a complete list of the properties built prio r to 19 74 . The 20 16 Survey identifies 1,690 total properties, bro ke n in to 19 4 High priority structures, 54 9 Medium priority structures, and 938 Low priority structures. Of those structures, 1,015 are lo cated within the bo undaries o f the Downtown and Old Town Overlay Districts, while 5 59 are located outside of the distric ts. The draft results will be published for public review and notific atio n will be sent to each o f the property o wners identified on the survey. The no tification will include information about the survey, and requireme nts for building permits. FINANCIAL IMPACT: None. SUBMITTED BY: Matt Synatschk, Historic P lanner and Sofia Nelson, CNU-A, Planning Director ATTACHMENT S: Description Works hop pres entatio n Page 14 of 50 Historic Resource Survey Update May 9, 2016 Page 15 of 50 Presentation Outline •Part 1-Historic Resource Survey –What is it? –How is it Used? –Who Uses it? –What properties are included in the survey? Page 16 of 50 Presentation Outline •Part 2-Project Status –Project Schedule –Project Milestones-Accomplished –Project Milestones-Pending –Public Outreach Page 17 of 50 Part 1-Historic Resource Survey What is it? How is it Used? Background on past surveys What properties are included in the survey? Page 18 of 50 What is a Resource Survey? A method of documenting historic resources through fieldwork and research. Each resource is documented with photographs, maps, and a written description on a form. Page 19 of 50 HARC and the Survey Georgetown participates in the Certified Local Government Program, providing access to grant funds. Page 20 of 50 How is it Used? •Used to make informed decisions on: –Review of projects in the Certificate of Appropriateness requests –Review of Demolition requests –Guides decisions on landmark status and district boundaries –Guidance for Preservation Georgetown grant program –Possible future use in Main Street façade grants Page 21 of 50 Certificate of Appropriateness •Information provided for CoA review: –Comparison of 1984, 2007 and 2016 priority •Tracks changes over time –Identifying key characteristics of the properties –Establishing context for the surrounding properties and districts Page 22 of 50 Historic District Historic Structure Historic LandmarkHLPage 23 of 50 City of Georgetown New street facing façade –HARC Page 24 of 50 HARC Staff Report Page 25 of 50 Past Surveys Year Survey Conducted Date Used to Determine Historic Status Number of Properties Included 1984 Pre 1935 historic resources in city limits and ETJ 900 Properties 2007 Pre 1960 historic resources in city limits and ETJ 1,574 properties Page 26 of 50 What properties are surveyed? •Three primary Survey Goals –Intensive survey of the Overlay Districts –Intensive survey of all properties outside the districts included on the 1984 and 2007 surveys –Reconnaissance level survey of all properties within the survey area constructed prior to 1975 Page 27 of 50 Example of how the Survey has been used Page 28 of 50 124 East 8th Street •Constructed in 1905 •Brick construction with pressed metal street façade •Non historic canvas awning installed on primary façade Page 29 of 50 124 East 8th Street Rath’s Bakery -1939 Page 30 of 50 124 East 8th Street Red’s Dough Shoppe -1983 Page 31 of 50 124 East 8th Street Vacant -1983 Page 32 of 50 124 East 8th Street Vacant -1983 Page 33 of 50 124 East 8th Street Alvin Ord’s Sandwich Shop -1984 Page 34 of 50 124 East 8th Street Vacant -2013 Page 35 of 50 124 East 8th Street 600 Degrees Pizzeria -2015 Page 36 of 50 Part 2-Project Status Survey Methodology Used Properties Surveyed Project Schedule Key Findings Public Outreach Page 37 of 50 Methodology/Approach 1.Analysis of previous survey data 2.Review of historic aerials for survey area 3.Conduct field survey 4.Perform data processing and analysis 5.Assignment of Preservation Priorities 6.Recommendations for Local Landmarks Page 38 of 50 Reconnaissance Survey Page 39 of 50 Properties Surveyed City of GeorgetownPage 40 of 50 Project Schedule Page 41 of 50 Key Findings •The survey identified 1,690 total properties –194 High Priority –549 Medium Priority –938 Low Priority * 163 properties changed priority Page 42 of 50 Key Findings •163 Properties changed priority from 2007 –37 upgraded in priority •7 Medium to High •2 Low to High •28 Low to Medium –126 downgraded in priority •All Medium to Low Page 43 of 50 Public Outreach Page 44 of 50 Historic Resource Survey Committee •Members include: –HARC Representative –Preservation Georgetown Representative –Planning Director –Chief Building Official –Member of the public •How have they been used? –Served as scoring committee –Provided with updates throughout process Page 45 of 50 Mobile Workshop –Spring 2016 Page 46 of 50 Upcoming Outreach •Survey results posted on website for review •Letter to all property owners •Public Workshop •Consultant Office Hours Page 47 of 50 Next Steps 1.Post draft Historic Resource Survey for public review 2.Public notification 3.Public Meeting and Office Hours 4.Submit edits to consultants 5.Final report submitted to the City Page 48 of 50 City of Georgetown, Texas City Council Workshop May 9, 2017 SUBJECT: P resentation regarding the Georgetown Ec ono mic Developme nt Department Business Re tentio n Program -- Mic haela Dollar, Economic Development Director ITEM SUMMARY: Economic Deve lo pment staff would like to update City Co uncil on the Georgetown Business Retention Program. FINANCIAL IMPACT: n/a SUBMITTED BY: Michaela Dollar, Directo r of Economic Developme nt Page 49 of 50 City of Georgetown, Texas City Council Workshop May 9, 2017 SUBJECT: Sec. 551.071: Consul tati on w i th Attorney - Advice from attorney about pending o r co ntemplated litigation and other matters o n which the attorney has a duty to advise the City Council, including agenda items - Hoskins/Brown Update - P EC Agreement – Jim Briggs, General Manager o f Utilities Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Sec re tary and Municipal Judge: Consideratio n of the appointment, employme nt, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.08: Co mpeti ti ve Matters - Electric Utility Quarterly Financial Update -- Chris Foster, MPA, CGFO, Manager of Resource P lanning and Integration - NRG Consent Agre ement -- Chris Foster, MPA, CGFO, Manager of Resource Planning and Integration ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Shelley Nowling, City Secretary Page 50 of 50