HomeMy WebLinkAboutAgenda CC 08.08.2017 WorkshopNotice of M eeting of the
Governing B ody of the
City of Georgetown, Texas
Aug ust 8 , 20 17
The Ge orgetown City Council will meet on August 8 , 2017 at 3:00 PM at the Council Chambers, 101 E.
7th St., Geo rgeto wn, Texas
The City o f Georgetown is committed to co mpliance with the Americans with Disabilities Act (ADA). If
you re quire assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or ac c ommo datio ns will be provided upo n request. P lease contact
the City Se c retary's Office, at least three (3 ) days prio r to the scheduled meeting date, at (512) 930-
3652 o r City Hall at 113 East 8th Street fo r additional information; TTY use rs ro ute through Relay
Texas at 7 11.
Policy De ve lopme nt/Re vie w Workshop -
A Prese ntation and discussion on Ge orgetown's Cultural Arts District and renewal of Georgetown
Art Center o perating agreement -- Eric P. Lashley, Library Director.
B Discussion and possible recommendation o n proposed amendments to Chapter 8.12, Food
Sanitation Regulations, of the City Co de of Ordinances -- Andreina Dávila-Quintero, Current
Planning Manager, and Deborah Marlo w, R.S., Director of Environmental Health Services,
Williamso n County and Cities He alth District
C Update, discussion and direction o n the solid waste contract with Texas Dispo sal Systems (TDS) -
- Mike Babin, Deputy General Manager o f Utilities
D Update and direction regarding the implementation plans and timelines developed around the City
Council's Strategies -- David Morgan, City Manager; Jack Daly, Assistant to the City Manager
E Prese ntation and discussion relate d to changes in wastewater servic e line maintenance
responsibility -- Glenn W. Dishong, Utility Director
Exe cutive Se ssion
In compliance with the Open Meetings Ac t, Chapter 551, Government Co de , Verno n's Texas Codes,
Annotate d, the items listed below will be discussed in closed session and are subject to action in the
regular se ssio n.
F Se c . 55 1.0 71 : Consul tati on wi th Atto rney
- Advice fro m attorney about pending or co ntemplated litigation and o ther matters on which the
attorney has a duty to advise the City Co uncil, including agenda items
Se c . 55 1.0 72 : Del i berati on Regardi ng Real Property
- Fire Station 7 Site Consideratio n
Se c . 55 1.0 74 : Personnel Matter s
- City Manager, City Attorney, City Se c retary and Municipal Judge: Consideration of the
appointment, employment, evaluatio n, reassignment, duties, discipline, o r dismissal
Se c . 55 1.0 87 : Del i berati on Regardi ng Eco nomi c Devel opment Ne go ti ati ons
- Do wntown Infrastructure Improve ments
- TLCC Update
Page 1 of 143
Adjournme nt
Ce rtificate of Posting
I, Shelley No wling, City S ecretary for the C ity of Geo rgeto wn, Texas , do hereby c ertify that
this Notic e o f Meeting was posted at City Hall, 113 E. 8th Street, a p lac e read ily acc es s ib le to
the general pub lic at all times , o n the _____ day of _________________, 2017, at
__________, and remained so p o s ted for at leas t 72 c o ntinuo us ho urs p receding the
s cheduled time of s aid meeting.
__________________________________
Shelley No wling, City S ecretary
Page 2 of 143
City of Georgetown, Texas
City Council Workshop
August 8, 2017
SUBJECT:
P resentation and discussio n on Georgetown's Cultural Arts District and renewal of Ge orgetown Art Center operating
agreement -- Eric P. Lashley, Library Director.
ITEM SUMMARY:
The City of Ge orgetown is an official Texas Commission on th e Arts Cultural Arts District. This presentation will give an
update on strength o f district and the current ope rating agreement with the nonprofit Geo rgeto wn Art Works (GAW) for
the Georgetown Art Center. The current agreement with GAW will expire on August 31 , 20 17 . This presentation will
discuss the propo sed changes by the Arts and Culture Board to the current agreement. The agreement will come to
Council for appro val at the August 22, 2017 mee ting.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
ATTACHMENT S:
Description
Minutes from ARTAB/GAW joint meeting
GAW Rep ort January 2017
GAW Rep ort F eb ruary 2017
GAW Rep ort Marc h 2017
GAW Rep ort April 2017
GAW Rep ort May 2017
GAW Rep ort June 2017
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Monthly Report
January 2017
(December Financials 2016
And 2016 YTD)
Page 11 of 143
YEAR TO DATE 2016
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2016
FEB
2016
MAR
2016
APR
2016
MAY
2016
JUN
2016
JUL
2016
AUG
2016
SEP
2016
OCT
2016
NOV
2016
DEC
2016
YTD
2016
# of Days
Open 25 24 26 26 26 26 27 26 26 26 26 23 333
# of Open
Hours 188 176 196 192 196 192 192 192 195 188 192 172 1891
Monthly
Visitors 1294 991 2687 2488 1167 1331 1904 1317 615 2000* 1025 1023 17,842
# of
Volunteer
Hours 672 547 654 598 396 532 350 268 196 480.5 265 318 5276.50
# of
Volunteers3631404333 38 4928 25 28 253434 AVG
2
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she’s instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
We also now have an intern from Southwestern University that is filling volunteer spots and helping write grants.
*The door counter broke early November is above is an estimate.
Page 12 of 143
YTD by month
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary –by month
Income
INCOME Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16 YTD
Donations , Grants &
Sponsorships 1,153 1,626 150 211 539 612 3,012 70 70 0 1,450 550 10,072
Membership 3,320 3,029 1,045 459 675 320 715 405 320 205 135 250 10,878
Sales (Gift Shop &
Exhibit Art)1,146 621 2,895 4,193 540 12,278 766 1,120 427 1,018 595 1,709 27,231
Education Programs
(Workshops & Classes)
136 926 1,138 254 56 0 0 3,010 (928) 0 570 (882) 4,280
Exhibits (Submission
Fees for Juried
Exhibits)10 490 0 100 0 155 100 7,775 335 2,955 0 0 11,920
Fund Raising Events
600 580 1,980 350 1,795 2,025 0 40 360 3,403 700 0 11,279
Rental Income
(Upstairs ‐Other)3,312 654 691 350 880 304 2,534 304 1,262 10,291
TOTAL 6,365 7,272 7,207 8,878 4,259 16,081 4,943 13,300 887 10,115 3,754 2,889 85,950
Payouts to Artists
908 436 2,188 3,794 2,278 7,684 411 745 1,568 807 405 775 21,999
GROSS PROFITS 5,457 6,835 5,019 5,084 1,981 8,397 4,532 12,554 (681) 9,308 3,350 2,114 63,951
Page 13 of 143
YTD 2016
Monthly Report
Prepared by Georgetown Art Works
4
Financial Update: P&L Summary –2016 by month
Continued – Cordovan/GAW Summer Art Classes
Cordovan Art
Classes Jan‐16 16‐Feb Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16 YTD
Classes &
Camps Income 2,003 2,759 7,854 7,069 8,349 7,430 4,209 2,961 1,319 2,187 2,423 1,769 50,331
Cordovan
Payout (50%)‐(4,500)‐(4,500)
Instructor Fees ‐
Cordovan (1,233) (1,229) (966) (882) (631) (2,779) (580)(2,870) (924) (683) (1,118) (510) (14,403)
Management
Fee ‐Cordovan
(1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (5,000) (1,000) (1,000) (1,000) (16,000)
Enrollment Class
Software ‐‐(360) (60) (60) (60)(60) (60) (60) (720)
Credit Card
Processing Fees
(1,075) (77) (93) (42) (69) (68) (54) (1,479)
Marketing
Expenses (753)‐‐‐898 144
Supplies‐
Cordovan ‐(31) (17) (2,590) (905) (495) (73) (4,110)
Total
Cordovan Art
Class Net
Income (230) 531 5,857 4,417 4,128 1,312 1,997 (5,635) (3,809) 375 177 145 9,263
Page 14 of 143
5
Financial Update: P&L Summary –2016 by month
Continued –Expenses & Net Income
EXPENSES Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16 YTD
Administrative
(bank fees,
insurance , legal
fees, storage,
etc…)151 131 349 209 1,434 642 500 478 208 221 190 685 5,197
Marketing (flyers,
signs, advertising)1,515 803 112 142 91 419 558 572 2,447 112 1,365 ‐8,137
Operations ,
Utilities & Supplies 1,059 608 960 749 1,015 1,371 1,628 1,106 1,786 389 959 826 12,456
Events (receptions,
artist talks,1st
Friday)1,276 451 1,056 4,042 1,334 769 (303) 727 339 302 2,597 1,452 14,041
Education
Programs
(Instructor Fees &
Supplies) 60 60 60 1,960 ‐ ‐ ‐60 ‐‐‐1,595 3,795
Payroll Expenses ‐‐‐490 686 798 2,309 1,631 1,162 1,323 8,399
Exhibits 596 932 ‐387 185 980 50 1,905 628 7,399 4,603 837 18,501
Volunteer Support 35 35 35 35 35 35 35 35 35 35 47 37 434
TOTAL EXPENSES 4,692 3,020 2,572 7,524 4,094 4,706 3,155 5,680 7,754 10,088 10,921 6,755 70,960
NET PROFIT/LOSS 765 3,816 2,447 (2,440) (2,113) 3,691 1,377 6,874 (8,434) (780) (7,572) (4,641) (7,009)
Total Net Income
w/Cordovan 535 4,346 8,304 1,978 2,015 5,003 3,375 1,239 (12,244) (405) (7,395) (4,496) 2,254
Page 15 of 143
2016 YTD
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet –December 2016
Assets Liabilities & EquityAccount Amount
CURRENT
Cash Drawer $206.40
Checking $3389.08
Paypal $0
TOTAL CURRENT $3595.48
FIXED
Art Easels $1,529.82
Furniture & Equipment $6,800.22
Studio Window Treatments $1,534.25
Software $856.02
Accum. Depreciation ‐$5290.00
TOTAL FIXED $5,430.31
Other Asset
Due from Cordovan $7,743.02
TOTAL ASSETS $16,768.81
Account Amount
LIABILITIES
Payable to Artists $1308.99
Sales Tax Payable $130.55
Rental Deposits $189.00
EQUITY
Temporarily Restricted $2,000.00
Unrestricted Net Assets $10,886.72
Net Income YTD $2,253.55
TOTAL EQUITY $15,140.27
TOTAL LIABILITIES & EQUITY $16,768.81
Page 16 of 143
YEAR TO DATE 2016
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Membership Tracking
Area
JAN
2016
FEB
2016
MAR
2016
APR
2016
MAY
2016
JUN
2016
JUL
2016
AUG
2016
SEP
2016
OCT
2016
NOV
2016
DEC
2016
YTD
2016
# of Active
Members 180 187 210 195 209 213 205 208 195 202 196 191
# New
Members12613511 1374445488
# Renewed
Members642911352 1021251135
Business 08000 0 0 00000 8
# Members
Expired 76 43 24 167 164 178 174 172 187 184 184 191
7
Page 17 of 143
YTD 2016 Highlights and 2017
Monthly Report
Prepared by Georgetown Art Works
Au
g
u
s
t
& Se
p
t
e
m
b
e
r
Sc
h
e
d
u
l
e
8
Page 18 of 143
YTD 2016 Highlights and 2017
Monthly Report
Prepared by Georgetown Art Works
Notes About 2016 and future
•2016 was an incredible year and we are expecting an even
better one for 2017!
•Changes in 2016:
•First employee, Lindsey
•Exhibit Committee determined and meeting regularly!
•Studio rentals for artists are a success!
•Advisory Board also regularly meeting every 2 weeks and have been an asset to our organization
•Board retreat being scheduled for 2017 to hash out details and new agreement with City.
•Against the Grain exhibit finished out in February and Cuzco Revolution is currently held up in customs and is planning
to be in the week of the 21st. (reception is on March 4th)
•Our visit from Anna Rose Bain, artist who lives in Colorado, was a success! Her workshop was incredible and we are
planning to do that yearly.
•The exhibit schedule is set for next year. Although the beginning of the year slightly differs from the arts and culture
guide, the rest of the year is the same as the guide and we are all very excited for it! Against the Grain was be a little
longer than our normal exhibits but will fall into the rest of the schedule for the year (see attached schedule).
•Spring break and summer camp are now half day AND full day –with before and afterschool care, and we have more
registrants at this point than we did last year for both camps.
•We are starting to promote James Tisdale, with a video we are creating to discuss his background and his work, as it will
be a bit controversial in theme. (see dates in next slide for Tisdale exhibit). Video to come soon to Facebook!9
Page 19 of 143
2017 Exhibit Schedule
•Against the Grain: 12/9 ‐2/5
•The Cuzco Revolution in Painting: 2/10 ‐3/26
•GISD AP Art Show: 3/31 ‐4/16
•*** GALLERY WALL REPAIRS 4/18 ‐4/21 ***
•James Tisdale: 4/28 ‐6/4
•Fresh Voices of Realism: 6/9 ‐7/16
•Hans Bauer: 7/21 ‐8/20
•Wide Open: 8/25 ‐9/24
•Art Hop: 9/29 ‐10/29
•Ralph Lee Hopkins: 11/3 ‐12/10
10
Page 20 of 143
Monthly Report
February 2017
(January Financials 2017)
Page 21 of 143
February 2017
Monthly Report
Prepared by Georgetown Art Works
Visitors & Volunteers
Area
Feb
2016
Feb
2017 VAR
# of Days Open 24 24 0
# of Open Hours 176 176 0
Monthly Visitors 991 1248 257
# of Volunteer Hours 547 394 (153)
# of Volunteers 31 21 (21)
Cuzco Revolution came in late due to customs
but was a hit!
Reception was in March and it came in the week
before the reception. We made the best of the
situation and had a Pop Up Show, where we had
Stuart Wallace, a board member, put up some of
his artwork for one night as a quick Pop Up
event. This got a lot of press and we had a lot of
visitors. Cuzco had an amazing turnout and is still
getting a lot of attention!
2
Page 22 of 143
February 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary – January 2017
Income
Jan 17 Dec 16 % Change
Ordinary Income/Expense
Cordovan Art Class Income
Classes & Camps 4,407.75 1,769.00 149.17%
Credit Card Processing Fees ‐118.51 ‐59.29 ‐99.88%
Enrollment Class Management Sof ‐60.00 ‐60.00 0.0%
Instructor Fees – Cordovan ‐330.00 ‐510.00 35.29%
Management Fee – Cordovan ‐1,000.00 ‐1,000.00 0.0%
Marketing ‐1,403.98 0.00 ‐100.0%
Supplies‐Cordovan ‐30.65 0.00 ‐100.0%
Web Design ‐806.25 0.00 ‐100.0%
Total Cordovan Art Class Income 658.36 139.71 371.23%
Direct Public Support
Individual Contributions 302.00 550.00 ‐45.09%
Total Direct Public Support 302.00 550.00 ‐45.09%
Other Types of Income
Gift Shop Sales 530.90 804.20 ‐33.98%
Total Other Types of Income 530.90 804.20 ‐33.98%
Program Income
Art Class Tuition 2,786.66 ‐882.16 415.89%
Gallery Artwork Sales 0.00 515.00 ‐100.0%
Membership Dues 190.00 320.00 ‐40.63%
Total Program Income 2,976.66 ‐47.16 6,411.83%
Total Income 4,467.92 1,446.75 208.83%
Cost of Goods Sold
Cost of Goods Sold 371.80 774.99 ‐52.03%
Gross Profit 4,096.12 671.76 509.76%
Page 23 of 143
February 2017
Monthly Report
Prepared by Georgetown Art Works
4
Financial Update: P&L Summary – January 2017
Continued ‐Expenses
Expenses
Administrative Expenses 128.20 685.43 ‐81.3%
Events 0.00 1,451.70 ‐100.0%
Facilities and Equipment 400.07 522.56 ‐23.44%
Marketing 158.45 0.00 100.0%
Operations 204.31 303.83 ‐32.76%
Payroll Expenses 1,101.23 1,322.97 ‐16.76%
Program Expenses
Art Education Programs 0.00 1,595.00 ‐100.0%
Exhibits 103.92 836.90 ‐87.58%
Total Program Expenses 103.92 2,431.90 ‐95.73%
Volunteers 37.00 37.00 0.0%
Total Expense 2,133.18 6,755.39 ‐68.42%
Net Ordinary Income 1,962.94 ‐6,083.63 132.27%
Other Income
Rental Income‐Upstairs 1,069.00 1,262.00 ‐15.29%
Total Other Income 1,069.00 1,262.00 ‐15.29%
Net Other Income 1,069.00 1,262.00 ‐15.29%
Net Income 3,031.94 ‐4,821.63 162.88%
Page 24 of 143
January 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Days
Open 26 24 26
# of Open
Hours 188 176 364
Monthly
Visitors 1143 1248 2391
# of
Volunteer
Hours 494 394 888
# of
Volunteers 22 21 Avg 22
5
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she’s instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
We also now have an intern from Southwestern University that is filling volunteer spots and helping write grants.
Page 25 of 143
February 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet –January 2017
Assets Liabilities & EquityAccount Amount
CURRENT
Cash Drawer $206.40
Checking $2118.17
Paypal $426.94
TOTAL CURRENT $2751.51
FIXED
Art Easels $1,529.82
Furniture & Equipment $6,800.22
Studio Window Treatments $1,534.25
Software $856.02
Accum. Depreciation ‐$5290.00
TOTAL FIXED $5,430.31
Other Asset
Due from Cordovan $7,991.38
TOTAL ASSETS $16,173.20
Account Amount
LIABILITIES
Payable to Artists $476.80
Sales Tax Payable $151.67
Rental Deposits $189.00
EQUITY
Temporarily Restricted $2,000.00
Unrestricted Net Assets $10,323.79
Net Income YTD $3,031.94
TOTAL EQUITY $15,355.73
TOTAL LIABILITIES & EQUITY $16,173.20
Page 26 of 143
YEAR TO DATE 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Membership Tracking
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Active
Members 204 150
# New
Members 11 10 21
# Renewed
Members 5 3 8
Business 0 1 1
# Members
Expired 1 72
7
We have quite a few membership expirations up in February and March so we are
doing a mailing at end of March for renewals.
Also, we are doing a push for corporate memberships as a plan for fundraising.
Page 27 of 143
February 2017
Monthly Report
Prepared by Georgetown Art Works
Notes About February and future
•Cuzco Revolution was as big as a turnout as Art hop last year!
It was an incredible turn out. The visiting artists from Peru
were such a hit –they speak only Spanish but many came to
chat with them.
•In February, Anna Rose Bain, artist who lives in Colorado,
taught a workshop that was wonderfully and everyone that
attended loved it. We are going to try to make this a yearly
event.
•James Tisdale opens April 28th. We’ve already started
promoting at various events, including Courageous
Conversations, various art boards and other places. His
exhibit is called, “Made for You and Me.”
Exhibits – Events – Education Programs
March Exhibit: Cuzco Revolution
April Exhibit: GISD AP Art show and James Tisdale 4/28
Reception: Cuzco Revolution was March 4th
Reception: James Tisdale, April 29th
Artist Talk: April 30th
Education: Weekly Adult education
Spring Break Camps were a success!
Summer Camps open for enrollment.
8
Page 28 of 143
2017 Exhibit Schedule
•Against the Grain: 12/9 ‐2/5
•The Cuzco Revolution in Painting: 2/10 ‐3/26
•GISD AP Art Show: 3/31 ‐4/16
•*** GALLERY WALL REPAIRS 4/18 ‐4/21 ***
•James Tisdale: 4/28 ‐6/4
•Fresh Voices of Realism: 6/9 ‐7/16
•Hans Bauer: 7/21 ‐8/20
•Wide Open: 8/25 ‐9/24
•Art Hop: 9/29 ‐10/29
•Ralph Lee Hopkins: 11/3 ‐12/10
9
Page 29 of 143
Monthly Report
March 2017
(February Financials 2017)
Page 30 of 143
March 2017
Monthly Report
Prepared by Georgetown Art Works
Visitors & Volunteers
Area
Mar
2016
Mar
2017 VAR
# of Days Open 26 26 0
# of Open Hours 196 192 (4)
Monthly Visitors 2687 1724 (963)
# of Volunteer Hours 654 325 (329)
# of Volunteers 40 29 (11)
Cuzco Revolution came in late due to customs
but was a hit! The reception in March was a
huge success and packed the Art Center. The
artists spoke with translators but also had quite a
bit of conversations with natural Spanish
speaking people so the event was really diverse!
This ended on the 26th so we had a week off for
some minor repairs. March 31st was the start of
the GISD High School AP art show. 2
Page 31 of 143
March 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary – February 2017
Income Jan 17 Dec 16 $ Change
Ordinary Income/Expense
Cordovan Art Class Income
Classes & Camps 7,334.95 4,407.75 2,927.20
Credit Card Processing Fees ‐192.05 ‐118.51 ‐73.54
Enrollment Class Management Sof ‐60.00 ‐60.00 0.00
Instructor Fees – Cordovan ‐857.82 ‐330.00 ‐527.82
Management Fee – Cordovan ‐1,000.00 ‐1,000.00 0.00
Marketing ‐751.23 ‐1,403.98 652.75
Supplies‐Cordovan 0.00 ‐30.65 30.65
Web Design ‐37.50 ‐806.25 768.75
Total Cordovan Art Class Income 4,436.35 658.36 3,777.99
Direct Public Support
Corporation Contributions 650.00 0.00 650.00
Individual Contributions 302.00 550.00 -216.00
Total Direct Public Support 736.00 550.00 434.00
Other Types of Income
Gift Shop Sales 704.65 530.90 173.75
Total Other Types of Income 704.65 530.90 173.75
Program Income
Art Class Tuition 0.00 2,786.66 -2786.66
Adult 1,233.33 0.00 1,233.33
Membership Dues 480.00 190.00 290.00
Total Program Income 1713.33 2976.66 ‐1263.33
Total Income 7590.33 4467.92 3122.41
Cost of Goods Sold
Cost of Goods Sold 669.76 371.80 297.96
Gross Profit 6920.57 4096.12 2824.45
Page 32 of 143
March 2017
Monthly Report
Prepared by Georgetown Art Works
4
Financial Update: P&L Summary –February 2017
Continued ‐Expenses
Expenses
Administrative Expenses 95.53 128.20 ‐32.67
Events 95.29 0.00 95.29
Facilities and Equipment 466.20 400.07 66.13
Marketing 85.10 158.45 ‐73.35
Operations 183.43 0.00 183.43
Payroll Expenses 1371.78 1101.23 270.55
Program Expenses
Art Education Programs 585.00 0.00 585.00
Exhibits 0.00 103.92 ‐103.92
Total Program Expenses 585.00 103.92 481.08
Volunteers 1813.39 37.00 1776.39
Total Expense 4928.03 2133.18 2794.85
Net Ordinary Income 1992.54 1962.94 29.60
Other Income
Rental Income‐Upstairs 530.00 1069.00 ‐539.00
Total Other Income 530.00 1069.00 ‐539.00
Net Other Income 530.00 1069.00 ‐539.00
Net Income 2522.54 3031.94 ‐509.40
Page 33 of 143
January 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Days
Open 26 24 26 26
# of Open
Hours 188 176 192 364
Monthly
Visitors 1143 1248 1724 2391
# of
Volunteer
Hours 494 394 325 888
# of
Volunteers222129 Avg 22
5
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she’s instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
We also now have an intern from Southwestern University that is filling volunteer spots and helping write grants.
Page 34 of 143
March 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet –February 2017
Assets Liabilities & EquityAccount Amount
CURRENT
Cash Drawer $206.40
Checking $1,224.45
Paypal $0
TOTAL CURRENT $1430.85
FIXED
Art Easels $1,529.82
Furniture & Equipment $6,800.22
Studio Window Treatments $1,534.25
Software $856.02
Accum. Depreciation ‐$5290.00
TOTAL FIXED $5,430.31
Other Asset
Due from Cordovan $12,427.73
TOTAL ASSETS $19,288.89
Account Amount
LIABILITIES
Payable to Artists $778.36
Sales Tax Payable $59.95
Rental Deposits $189.00
EQUITY
Temporarily Restricted $2,000.00
Unrestricted Net Assets $10,707.10
Net Income YTD $5,554.48
TOTAL EQUITY $18,261.58
TOTAL LIABILITIES & EQUITY $19,288.89
Page 35 of 143
YEAR TO DATE 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Membership Tracking
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Active
Members 204 150 158
# New
Members 11 10 7 21
# Renewed
Members534 8
Business 0 1 1 1
# Members
Expired 1 72 2
7
We have quite a few membership expirations up in February and March so we are
doing a mailing at end of March for renewals.
Also, we are doing a push for corporate memberships as a plan for fundraising.
Page 36 of 143
February 2017
Monthly Report
Prepared by Georgetown Art Works
Notes About February and future
•Cuzco Revolution was as big as a turnout as Art hop last year!
•The GISD high school art show was also great and we had a
wonderful turnout to their event. It was a short exhibit but
well received!
•James Tisdale opens April 28th. We’ve already started
promoting at various events, including Courageous
Conversations, various art boards and other places. His
exhibit is called, “Made for You and Me.”
•Spring Break Camp in March was wonderful and the feedback
was great! We already have more enrollments for Summer at
this point than we did last year at this point.
Exhibits – Events – Education Programs
March Exhibit: Cuzco Revolution
April Exhibit: GISD AP Art show and James Tisdale 4/28
Reception: Cuzco Revolution was March 4th
Reception: James Tisdale, April 29th
Artist Talk: April 30th
Education: Weekly Adult education
Spring Break Camps were a success!
Summer Camps open for enrollment.
8
Page 37 of 143
2017 Exhibit Schedule
•Against the Grain: 12/9 ‐2/5
•The Cuzco Revolution in Painting: 2/10 ‐3/26
•GISD AP Art Show: 3/31 ‐4/16
•*** GALLERY WALL REPAIRS 4/18 ‐4/21 ***
•James Tisdale: 4/28 ‐6/4
•Fresh Voices of Realism: 6/9 ‐7/16
•Hans Bauer: 7/21 ‐8/20
•Wide Open: 8/25 ‐9/24
•Art Hop: 9/29 ‐10/29
•Ralph Lee Hopkins: 11/3 ‐12/10
9
Page 38 of 143
Monthly Report
April 2017
(March Financials 2017)
Page 39 of 143
April 2017
Monthly Report
Prepared by Georgetown Art Works
Visitors & Volunteers
Area
Apr
2016
Apr
2017 VAR
# of Days Open 26 17 (9)
# of Open Hours 192 120 (72)
Monthly Visitors 2488 2106 (382)
# of Volunteer Hours 598 285 (313)
# of Volunteers 43 27 (16)
March 31st was the start of the
GISD High School AP art show
which got great feedback. We
had some time off in between
weeks for some minor repairs
and James Tisdale show started
on April 28th, which was a great
hit during Red Poppy! We had a
lot of visitors that day and for the
reception that night. 2
Page 40 of 143
April 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary –March 2017
Income
Income Mar 2017 Feb 2017 $ change
Cordovan Art Class Income
Classes & Camps 11,583.49 7,334.95 4,248.54
Cordovan Payout -3,820.00 0.00 -3,820.00
Credit Card Processing Fees -334.69 -192.05 -142.64
Enrollment Class Management Sof -60.00 -60.00 0.00
Instructor Fees - Cordovan -3,257.93 -857.82 -2,400.11
Management Fee - Cordovan -1,000.00 -1,000.00 0.00
Marketing -1,005.21 -751.23 -253.98
Supplies- Cordovan -171.89 0.00 -171.89
Web Design -70.13 -37.50 -32.63
Total Cordovan Art Class Income 1,863.64 4,436.35 -2,572.71
Page 41 of 143
April 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary –March 2017
Income
Mar 17 Feb 17 $ Change
Ordinary Income/Expense
Direct Public Support
Corporate Contributions 0.00 650.00 -650.00
Individual Contributions 525.00 86.00 439.00
Total Direct Public Support 525.00 736.00 -211.00
Other Types of Income
Gift Shop Sales 1,499.98 704.65 795.33
Total Other Types of Income 1,499.98 704.65 795.33
Program Income
Art Class Tuition
Adult 0.00 1,233.33 -1,233.33
Total Art Class Tuition 0.00 1,233.33 -1,233.33
Gallery Artwork Sales 4,800.00 0.00 4,800.00
Membership Dues 455.00 480.00 -25.00
Total Program Income 5,255.00 1,713.33 3,541.67
Total Income 9,143.62 7,590.33 1,553.29
Cost of Goods Sold
Consignment Payouts 3,912.70 0.00 3,912.70
Cost of Goods Sold 0.00 669.76 -669.76
Total COGS 3,912.70 669.76 3,242.94
Gross Profit 5,230.92 6,920.57 -1,689.65
Page 42 of 143
April 2017
Monthly Report
Prepared by Georgetown Art Works
5
Financial Update: P&L Summary – March 2017 Continued ‐Expenses
Expense
Administrative Expenses
Bank Service Charges 14.83 55.16 -40.33
Gifts 102.05 0.00 102.05
Transaction Fees 209.65 40.37 169.28
Administrative Expenses - Other 20.18 0.00 20.18
Total Administrative Expenses 346.71 95.53 251.18
Events
Exhibit Reception
Cuzco Revolution 600.00 95.29 504.71
Total Exhibit Reception 600.00 95.29 504.71
Total Events 600.00 95.29 504.71
Facilities and Equipment
Rent, Parking, Utilities 400.74 455.00 -54.26
Facilities and Equipment - Other 0.00 11.20 -11.20
Total Facilities and Equipment 400.74 466.20 -65.46
Marketing
Brand 2.67 85.10 -82.43
Printing 93.30 0.00 93.30
Website 70.68 0.00 70.68
Marketing - Other 36.00 0.00 36.00
Total Marketing 202.65 85.10 117.55
Operations
Books, Subscriptions, Reference 262.94 204.31 58.63
Postage, Mailing Service 0.00 28.00 -28.00
Supplies
Office/Gift Shop 35.23 183.43 -148.20
Total Supplies 35.23 183.43 -148.20
Total Operations 298.17 415.74 -117.57
Page 43 of 143
April 2017
Monthly Report
Prepared by Georgetown Art Works
6
Financial Update: P&L Summary – March 2017 Continued ‐Expenses
Payroll Expenses
Payroll Fees 70.30 70.30 0.00
Payroll Taxes 96.48 92.48 4.00
Wages 1,261.00 1,209.00 52.00
Total Payroll Expenses 1,427.78 1,371.78 56.00
Program Expenses
Art Education Programs
Art Education
Model Fee 0.00 300.00 -300.00
Total Art Education 0.00 300.00 -300.00
Art Education Programs - Other 1,217.40 285.00 932.40
Total Art Education Programs 1,217.40 585.00 632.40
Exhibits
Against the Grain 101.82 0.00 101.82
James Tisdale 59.40 0.00 59.40
Total Exhibits 161.22 0.00 161.22
Total Program Expenses 1,378.62 585.00 793.62
Volunteers 37.00 1,813.39 -1,776.39
Total Expense 4,691.67 4,928.03 -236.36
Net Ordinary Income 539.25 1,992.54 -1,453.29
Other Income/Expense
Other Income
Rental Income- Upstairs 152.00 530.00 -378.00
Total Other Income 152.00 530.00 -378.00
Net Other Income 152.00 530.00 -378.00
691.25 2,522.54 -1,831.29
Page 44 of 143
April 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet –March 2017
Assets Liabilities & EquityAccount Amount
CURRENT
Cash Drawer $206.40
Checking $5,772.73
Paypal $130.17
TOTAL CURRENT $6109.30
FIXED
Art Easels $1,529.82
Furniture & Equipment $6,800.22
Studio Window Treatments $1,534.25
Software $856.02
Accum. Depreciation ‐$5290.00
TOTAL FIXED $5,430.31
Other Asset
Due from Cordovan $11,291.37
TOTAL ASSETS $22,830.98
Account Amount
LIABILITIES
Payable to Artists $3,629.20
Sales Tax Payable $59.95
Rental Deposits $189.00
EQUITY
Temporarily Restricted $2,000.00
Unrestricted Net Assets $10,707.10
Net Income YTD $5,554.48
TOTAL EQUITY $18,952.83
TOTAL LIABILITIES & EQUITY $22,830.98
Page 45 of 143
April 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Days
Open 26 24 26 17 93
# of Open
Hours 188 176 192 120 676
Monthly
Visitors 1143 1248 1724 2106 6221
# of
Volunteer
Hours 494 394 325 285 1498
# of
Volunteers22212927 Avg 25
8
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she’s instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
We also now have an intern from Southwestern University that is filling volunteer spots and helping write grants.
We also have a new secretary, Alexha Bonner, who is also a consistent volunteer so we are happy we have her on the
board!
Page 46 of 143
YEAR TO DATE 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Membership Tracking
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Active
Members 204 150 158 167
# New
Members 11 10 7 2 30
# Renewed
Members5347 19
Business 0111 1
# Members
Expired 1 72 2 0
9
We just did a really big mailout for memberships early May so we are hoping to
get a lot of these back in the next months!
We are still looking for a membership chair –at the moment, Lindsey is the one
heading this committee.
Page 47 of 143
April 2017
Monthly Report
Prepared by Georgetown Art Works
Notes About April and future
•James Tisdale opened April 28th. His exhibit is called, “Made for You and
Me.” Courageous Conversation will join his political art with a discussion
with him on May 20th.
•We are getting ready to hire a part time person through Cordovan to
promote the Summer Camps as well as have someone there in the
mornings and afternoon to have early drop offs and late drop offs for
kids.
•The executive committee had a great conversation with Eric Lashley on
the future of the art center and we are on board to hopefully get an arts
& culture director to help the art center as well.
•The 2018 exhibit schedule is already on its way soon! We have great
progress on dates and details that we hope to share in the next month’s
report.
Exhibits – Events – Education Programs
April and May Exhibit: GISD AP Art show and James Tisdale 4/28
June Exhibit: Fresh Voices of Realism
Reception: James Tisdale, April 29th
Artist Talk: April 30th
Courageous Conversation with James Tisdale: May 20th
Education: Weekly Adult education
Summer Camps open for enrollment.
10
Page 48 of 143
2017 Exhibit Schedule
•Against the Grain: 12/9 ‐2/5
•The Cuzco Revolution in Painting: 2/10 ‐3/26
•GISD AP Art Show: 3/31 ‐4/16
•*** GALLERY WALL REPAIRS 4/18 ‐4/21 ***
•James Tisdale: 4/28 ‐6/4
•Fresh Voices of Realism: 6/9 ‐7/16
•Hans Bauer: 7/21 ‐8/20
•Wide Open: 8/25 ‐9/24
•Art Hop: 9/29 ‐10/29
•Ralph Lee Hopkins: 11/3 ‐12/10
11
Page 49 of 143
Monthly Report
May 2017
(April Financials 2017)
Page 50 of 143
May 2017
Monthly Report
Prepared by Georgetown Art Works
Visitors & Volunteers
Area
May
2016
May
2017 VAR
# of Days Open 26 26 0
# of Open Hours 196 192 (4)
Monthly Visitors 1167 1557 390
# of Volunteer Hours 396 228 (168)
# of Volunteers 33 26 (7)
The month of May was James
Tisdale’s exhibit “made for you
AND me” which had a great turn
out of people all month long. It
came highly loved by many!
We also had the Spring Paint Out
and its exhibit, which is always a
great turnout and the community
loves this event each year!2
Page 51 of 143
May 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary –April 2017
Income
Income Apr 2017 Mar 2017 $ change
Cordovan Art Class Income
Classes & Camps 13,642.60 11,583.49 2,059.11
Cordovan Payout -4,000.00 -3,820.00 -180.00
Credit Card Processing Fees -410.12 -334.69 -75.43
Enrollment Class Management Sof -60.00 -60.00 0.00
Instructor Fees - Cordovan
-1,135.10 -3,257.93 2,122.83
Management Fee - Cordovan
-1,000.00 -1,000.00 0.00
Marketing -973.25 -1,005.21 31.96
Supplies- Cordovan
-3,175.49 -171.89 -3,003.60
Web Design -150.00 -70.13 -79.87
Total Cordovan Art Class Income 2,738.64 1,863.64 875.00
Page 52 of 143
May 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary –April 2017 Income
Apr 17 Mar 17 $ Change
Ordinary Income/Expense
Direct Public Support
Corporate Contributions 0.00 0.00 0.00
Individual Contributions 2,131.00 525.00 1,606.00
Total Direct Public Support 2,131.00 525.00 1,606.00
Other Types of Income
Gift Shop Sales 545.26 1,499.98 -954.72
Paint Out Sales 90.00 0.00 90
Total Other Types of Income 635.26 1499.98 -864.72
Program Income
Art Class Tuition
Adult 0.00 0.00 0.00
Total Art Class Tuition 0.00 0.00 0.00
Gallery Artwork Sales 0.00 4800.00 -4,800.00
Membership Dues 110.00 455.00 -345
Total Program Income 110.00 5255.00 -5145.00
Total Income 5614.90 9143.62 -3528.72
Cost of Goods Sold
Consignment Payouts 193.04 3912.70 -3719.66
Cost of Goods Sold 0.00 0.00 0.00
Total COGS 193.04 3912.70 -3719.66
Gross Profit 5421.86 5230.92 190.94
Page 53 of 143
May 2017
Monthly Report
Prepared by Georgetown Art Works
5
Financial Update: P&L Summary – April 2017 Continued ‐Expenses
Expense
Administrative Expenses
Bank Service Charges 0.00 14.83 -14.83
Gifts 0.00 102.05 -102.05
Transaction Fees 34.59 209.65 -175.06
Administrative Expenses - Other 0.00 20.18 -20.18
Total Administrative Expenses 34.59 346.71 -312.12
Events
Exhibit Reception
Cuzco Revolution 0.00 600.00 -600.00
Total Exhibit Reception 0.00 600.00 -600.00
Total Events 0.00 600.00 -600.00
Facilities and Equipment
Rent, Parking, Utilities 348.44 400.74 -52.30
Facilities and Equipment - Other
348.44 400.74 -52.30
Total Facilities and Equipment
Marketing
Brand 0.00 2.67 -2.67
Printing 0.00 93.30 -93.30
Website 0.00 70.68 -70.68
Marketing - Other
0.00 36.00 -36.00
Total Marketing 0.00 202.65 -202.65
Operations
Books, Subscriptions, Reference 145.68 262.94 -117.26
Postage, Mailing Service 194.00 0.00 194.00
Supplies
Office/Gift Shop 0.00 35.23 -35.23
Total Supplies 0.00 35.23 -35.23
Total Operations 339.68 298.17 41.51
Page 54 of 143
May 2017
Monthly Report
Prepared by Georgetown Art Works
6
Financial Update: P&L Summary –March 2017 Continued ‐Expenses
Payroll Expenses
Payroll Fees 70.30 70.30 0.00
Payroll Taxes 55.19 96.48 -41.29
Wages 721.50 1,261.00 -539.50
Total Payroll Expenses 846.99 1,427.78 -580.79
Program Expenses
Art Education Programs
Art Education
Model Fee 0.00 0.00 0.00
Total Art Education 0.00 0.00 0.00
Art Education Programs - Other
0.00 2,434.80 -2,434.80
Total Art Education Programs 0.00 2,434.80 -2,434.80
Exhibits
Against the Grain 0.00 101.82 -101.82
James Tisdale 500.00 59.40 440.60
Total Exhibits 500.00 161.22 338.78
Total Program Expenses 500.00 2,596.02 -2,096.02
Volunteers 37.00 37.00 0.00
Total Expense 2,106.70 5,909.07 -3,802.37
Net Ordinary Income 3,315.16 -678.15 3,993.31
Other Income/Expense
Other Income
Rental Income- Upstairs
2,340.00 152.00 2,188.00
Total Other Income 2,340.00 152.00 2,188.00
Net Other Income 2,340.00 152.00 2,188.00
5,655.16 -526.15 6,181.31
Page 55 of 143
May 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet –Apr 2017
Assets Liabilities & EquityAccount Amount
CURRENT
Cash Drawer $206.40
Checking $5,632.73
Paypal $321.36
TOTAL CURRENT $6160.49
FIXED
Art Easels $1,529.82
Furniture & Equipment $6,800.22
Studio Window Treatments $1,534.25
Software $856.02
Accum. Depreciation ‐$5290.00
TOTAL FIXED $5,430.31
Other Asset
Due from Cordovan $12,030.01
TOTAL ASSETS $23,766.61
Account Amount
LIABILITIES
Payable to Artists $669.54
Sales Tax Payable $159.95
Rental Deposits $189.00
EQUITY
Temporarily Restricted $2,000.00
Unrestricted Net Assets $10,607.10
Net Income YTD $10,683.49
TOTAL EQUITY $23,290.59
TOTAL LIABILITIES & EQUITY $23,766.61
Page 56 of 143
May 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Days
Open 26 24 26 17 26 119
# of Open
Hours 188 176 192 120 192 868
Monthly
Visitors 1143 1248 1724 2106 1557 7778
# of
Volunteer
Hours 494 394 325 285 228 1726
# of
Volunteers2221292726 Avg26
8
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she’s instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
We also now have an intern from Southwestern University that is filling volunteer spots and helping write grants.
We also have a new secretary, Alexha Bonner, who is also a consistent volunteer so we are happy we have her on the
board!
Page 57 of 143
YEAR TO DATE 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Membership Tracking
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Active
Members 204 150 158 167 172
# New
Members 11 10 7 2 2 30
# Renewed
Members53473 19
Business 01111 1
# Members
Expired 1 72 2 0 10
9
We received a lot of membership renewals in June –the renewals went out in
May.
We are still looking for a membership chair –at the moment, Lindsey is the one
heading this committee.
Page 58 of 143
May 2017
Monthly Report
Prepared by Georgetown Art Works
Notes About May and future
•Cordovan hired a part time person to promote the Summer Camps as
well as have someone there in the mornings and afternoon to have early
drop offs and late drop offs for kids.
•The executive committee had a great conversation with Eric Lashley on
the future of the art center and we are on board to hopefully get an arts
& culture director to help the art center as well.
•Fresh Voices of Realism, curated by Danny Grant, who has a podcast
called “The Studio” is receiving great feedback and lots of people have
come to visit based on his discussion on his podcast. We’ve had visitors
from Dallas, Tyler Tx, Fort Worth and many other places!
•The 2018 exhibit schedule is attached as well as the 2017 calendar! Let
us know if you have any feedback!
Exhibits – Events – Education Programs
May Exhibit: James Tisdale 4/28
June Exhibit: Fresh Voices of Realism
Reception: Danny Grants Fresh Voices June 10th
Artist Talk: June 11th
Education: Weekly Adult education
Summer Camps started in June.
10
Page 59 of 143
Rest of 2017 Exhibit Schedule
•Fresh Voices of Realism: 6/9 ‐7/16
•Hans Bauer: 7/21 ‐8/20
•Wide Open: 8/25 ‐9/24
•Art Hop: 9/29 ‐10/29
•Ralph Lee Hopkins: 11/3 ‐12/10
11
Page 60 of 143
2018 Exhibit Schedule Tentative
12
•12/16/2017 - 1/14/2018 Tyler Stout
•1/20 - 2/18 Print Austin / Todd Slayter and Company
•2/24 - 4/1 Larry Jolly
•4/7 - 5/13 Women Painting Women
•5/19 - 6/24 Macro Photography
•6/30 - 8/5 Dunnagan, Olivas, Pramuk
•8/11 ‐9/23 Anita Cooke
•9/28 - 10/28 Art Hop
•11/3 - 12/2 Light and Dark
Page 61 of 143
Monthly Report
June 2017
(May Financials 2017)
Page 62 of 143
June 2017
Monthly Report
Prepared by Georgetown Art Works
Visitors & Volunteers
Area
June
2016
June
2017 VAR
# of Days Open 26 26 0
# of Open Hours 192 192 0
Monthly Visitors 1331 1329 (2)
# of Volunteer Hours 532 296 (236)
# of Volunteers 38 34 (4)
The month of June was mostly “Fresh Voices of
Realism” exhibit. Danny Grant, from the podcast,
“The Studio” curated the show and was there for
the artist talk. We had visitors from hours away
just to meet Danny at the reception and artist
talk so we got to meet some new fans, artists
and art lovers who also got to experience
Georgetown for the first time!
2
Page 63 of 143
June 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary – May 2017
Income
Income May 2017 April 2017 $ change
Cordovan Art Class Income
Classes & Camps 14,829.30 13,642.60 1,186.70
Cordovan Payout 0.00 -4,000.00 4,000.00
Credit Card Processing Fees -454.63 -410.12 -44.51
Enrollment Class Management Sof -60.00 -60.00 0.00
Instructor Fees - Cordovan
-1,602.25 -1,135.10 -467.15
Management Fee - Cordovan
-1,000.00 -1,000.00 0.00
Marketing -1,242.92 -973.25 -269.67
Supplies- Cordovan
-2,638.28 -3,175.49 537.21
Web Design -33.00 -150.00 117.00
Total Cordovan Art Class Income 7,798.22 2,738.64 5,059.58
Page 64 of 143
June 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Summary – May 2017 Income
May 17 Apr 17 $ Change
Ordinary Income/Expense
Direct Public Support
Grants 250.00 0.00 250.00
Individual Contributions 1,120.50 2,131.00 -1,010.50
Total Direct Public Support 1,370.50 2,131.00 -760.50
Other Types of Income
Gift Shop Sales 352.00 -5.80 357.80
Paint Out Sales 455.00 90.00 365.00
Total Other Types of Income 807.00 84.20 722.80
Program Income
Art Class Tuition
Adult 0.00 0.00 0.00
Total Art Class Tuition 0.00 0.00 0.00
Gallery Artwork Sales 0.00 0.00 0.00
Membership Dues 1,585.00 110.00 1,475.00
Total Program Income 1,585.00 110.00 1,475.00
Total Income 11,560.72 5,063.84 6,496.88
Cost of Goods Sold
Consignment Payouts 246.40 193.04 53.36
Cost of Goods Sold 0.00 0.00 0.00
Total COGS 246.40 193.04 53.36
Gross Profit 11,314.32 4,870.80 6,443.52
Page 65 of 143
June 2017
Monthly Report
Prepared by Georgetown Art Works
5
Financial Update: P&L Summary – May 2017 Continued ‐Expenses
Expense
Administrative Expenses
Bank Service Charges 0.00 0.00 0.00
Gifts 0.00 0 0.00
Transaction Fees 110.33 34.59 75.74
Administrative Expenses - Other
0.00 0.00 0.00
Total Administrative Expenses 110.33 34.59 75.74
Events
Paint Out Exhibit 135.98 0.00 135.98
Exhibit Reception – James Tisdale
1,122.44 0.00 1,122.44
Events - Other 22.79 0.00 22.79
Total Events 1,281.21 0.00 1281.21
Facilities and Equipment
Rent, Parking, Utilities 652.48 816.44 -163.96
Facilities and Equipment - Other
0.00 0.00 0.00
Total Facilities and Equipment 652.48 816.44 -163.96
Marketing
Brand 0.00 0.00 0.00
Printing 180.24 0.00 180.24
Website 0.00 0.00 0.00
Marketing - Other
0.00 0.00 0.00
Total Marketing 180.24 0.00 180.24
Operations
Books, Subscriptions, Reference 362.94 145.68 217.26
Postage, Mailing Service 468.20 194.00 274.20
Supplies
Office/Gift Shop 47.75 0.00 47.75
Total Supplies 195.80 0.00 195.80
Total Operations 1,074.69 339.68 735.01
Page 66 of 143
June 2017
Monthly Report
Prepared by Georgetown Art Works
6
Financial Update: P&L Summary –May 2017 Continued ‐Expenses
Payroll Expenses
Payroll Fees 70.30 70.30 0.00
Payroll Taxes 96.46 55.19 41.27
Wages 1,261.00 721.50 539.50
Total Payroll Expenses 1,427.76 846.99 580.77
Program Expenses
Art Education Programs 1,217.40 0.00 1,217.40
Art Education
Model Fee 0.00 0.00 0.00
Total Art Education 0.00 0.00 0.00
Art Education Programs - Other 0.00 0.00 0.0
Total Art Education Programs 0.00 0.00 0.00
Exhibits
Call for Art 50.00 0.00 50.00
Exhibit - Other 0.00 500.00 -500.00
Total Exhibits 50.00 500.00 -450.00
Total Program Expenses 1,267.40 500.00 767.40
Volunteers 37.00 37.00 0.00
Total Expense 6,031.11 2,574.70 3,456.41
Net Ordinary Income 5,283.21 2,296.10 2,987.11
Other Income/Expense
Other Income
Rental Income- Upstairs 871.00 2,340.00 -1,469.00
Total Other Income 871.00 2,340.00 -1,469.00
Net Other Income 871.00 2,340.00 -1,469.00
Net Income 6,154.21 4,636.10 1,518.11
Page 67 of 143
June 2017
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet –May 2017
Assets Liabilities & EquityAccount Amount
CURRENT
Cash Drawer $352.60
Checking $5372.29
Paypal $323.15
TOTAL CURRENT $6047.64
FIXED
Art Easels $1,529.82
Furniture & Equipment $6,800.22
Studio Window Treatments $1,534.25
Software $856.02
Accum. Depreciation ‐$5290.00
TOTAL FIXED $5,430.31
Other Asset
Due from Cordovan $17,828.23
TOTAL ASSETS $29,306.18
Account Amount
LIABILITIES
Payable to Artists $522.90
Sales Tax Payable $68.54
Rental Deposits $189.00
EQUITY
Temporarily Restricted $2,000.00
Unrestricted Net Assets $10,707.10
Net Income YTD $15,818.64
TOTAL EQUITY $28,525.74
TOTAL LIABILITIES & EQUITY $29,306.18
Page 68 of 143
June 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Days
Open 26 24 26 17 26 26 145
# of Open
Hours 188 176 192 120 192 192 1060
Monthly
Visitors 1143 1248 1724 2106 1557 1329 9107
# of
Volunteer
Hours 494 394 325 285 228 296 2022
# of
Volunteers2221292726 34 Avg26
8
Our Volunteer Coordinator, Lindsey Jones, has been working wonderfully to fill spots when needed for open hours and
she’s instrumental in helping with many administrative duties, helping with exhibits and communication with artists,
volunteers and others.
We also now have an intern from Southwestern University that is filling volunteer spots and helping write grants.
We also have a new secretary, Alexha Bonner, who is also a consistent volunteer and on the exhibit committee. We
also have a few prospective new board members to be added soon!
Page 69 of 143
YEAR TO DATE 2017
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Membership Tracking
Area
JAN
2017
FEB
2017
MAR
2017
APR
2017
MAY
2017
JUN
2017
JUL
2017
AUG
2017
SEP
2017
OCT
2017
NOV
2017
DEC
2017
YTD
2017
# of Active
Members 204 150 158 167 172 190
# New
Members 11 10 7 2 2 7 37
# Renewed
Members5347315 34
Business 01111 1 1
# Members
Expired 1 72 2 0 10 5
9
We received a lot of membership renewals in June –the renewals went out in
May.
We are still looking for a membership chair –at the moment, Lindsey is the one
heading this committee.
Page 70 of 143
June 2017
Monthly Report
Prepared by Georgetown Art Works
Notes About May and future
•Cordovan hired a part time person to promote the Summer Camps as
well as have someone there in the mornings and afternoon to have early
drop offs and late drop offs for kids.
•Hans Bauer, the screenwriter for Anaconda and other movies, is doing
“The Lost Tarot” which is set to be an exciting reception and talk.
•The 2018 exhibit schedule is attached as well as the 2017 calendar.
Minor changes to come to 2018 schedule and we will send coming soon.
•New board member to be voted on, Bree McCleskey, should be joining
us very soon as a board member. We are very excited to have her! We
are accepting board applications at the moment.
•Kevin Kaplan, due to conflicting boards, has resigned as a board member
and Vice President. While we are sad to see him go, we are comfortable
with where our board as at the moment and are happy to open up new
spots.
Exhibits – Events – Education Programs
June Exhibit: Fresh Voices of Realism
July Exhibit: Hans Bauer, The Lost Tarot
Reception: The Lost Bauer, July 22nd
Artist Talk: July 23rd
Summer Camps continue with the most students we’ve ever had in a
summer!
10
Page 71 of 143
Rest of 2017 Exhibit Schedule
•Fresh Voices of Realism: 6/9 ‐7/16
•Hans Bauer: 7/21 ‐8/20
•Wide Open: 8/25 ‐9/24
•Art Hop: 9/29 ‐10/29
•Ralph Lee Hopkins: 11/3 ‐12/10
11
Page 72 of 143
2018 Exhibit Schedule Tentative
12
•12/16/2017 - 1/14/2018 Tyler Stout
•1/20 - 2/18 Print Austin / Todd Slayter and Company
•2/24 - 4/1 Larry Jolly
•4/7 - 5/13 Women Painting Women
•5/19 - 6/24 Macro Photography
•6/30 - 8/5 Dunnagan, Olivas, Pramuk
•8/11 ‐9/23 Anita Cooke
•9/28 - 10/28 Art Hop
•11/3 - 12/2 Light and Dark
Page 73 of 143
City of Georgetown, Texas
City Council Workshop
August 8, 2017
SUBJECT:
Discussion and possible reco mmendation on propo sed amendments to Chapter 8.1 2, Foo d Sanitation Regulations, of the
City Code of Ordinances -- Andreina Dávila-Quinte ro, Current Planning Manager, and Deborah Marlow, R.S., Directo r of
Environmental He alth Services, Williamson County and Cities Health District
ITEM SUMMARY:
In July 2 00 3, the City adopted Chapter 8 .12 , Foo d Sanitation Regulatio ns, of the City Code of Ordinances, to establish
food safety standards and processes for all retail foo d operatio ns within the City. The purpose of these standards is to
safeguard public health and pro vide to consumers food that is safe, unadulterated, and ho nestly presented, and to prote c t
against health hazards and nuisances. Through this amendment, the City ado pted by reference the Texas Fo od
Establishment Rules and establishe d the Williamson County and Cities Health Distric t (“WC&CHD”) as the regulatory
agency for the City’s Fo od Sanitation Regulations.
The Texas Fo od Establishment Rules were last amended in October 2 01 5, which has be e n adopted in their current Order
by the WC&CHD Board of Health. Additionally, the WC&CHD has made change s to their pro cesses, forms, and
application fees to meet the updated Texas Food Establishment Rules and current needs. Due to the change s to the TFER
and WC&CHD policies, the City’s current Food Sanitatio n Re gulations are o utdated and contain conflicting information.
Accordingly, the WC&CHD has requested that the City amend its ordinance to establish consistent regulations across its
district, and maintain co nsistency in delivering info rmation to food establishments.
The requested changes to the City’s Foo d Sanitation Regulations include minor, “clean-up” changes, as well as policy
changes to reflect the current operatio ns, policie s and standards of the WC&CHD. These c hanges will address
inconsistencies in application re quirements, number of required inspections per year, application fees fo r fo od
establishments and daycare centers, and references to the amended Texas Food Establishment Rules. A co mparison chart
outlining the current and pro posed changes including potential impact is attached as Exhibit A.
The purpose of the propo sed amendments are:
To establish and maintain co nsistent food safety standards and pro cesses fo r all retail food operations within the
city and district. This consistency is very important to large corporate chains, suc h as HEB, McDonalds, Chili’s
and Applebee’s, as well as small food establishment o wners.
To adopt a po licy of exempting nonpro fit vendors and gove rnmental entities from the permit fee for tempo rary
events. It is reco mmended that a te mpo rary foo d establishments be required to o btain a permit to ve rify that
minimum foo d safety standards will be me t.
The TFER now require s food handler training consistent with what the WC&CHD has require d in the past. Because
of this, fo od handler training requirements no longer need to be addressed in the local o rdinance.
To update the permit fees for food establishme nts and daycare centers.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Andreina Dávila-Quintero , Current P lanning Manager
ATTACHMENT S:
Description
Exhib it A - Food Sanitatio n Ord inance Prop o s ed Amend ments 07.30.2017
F o o d Sanitatio n Proposed Amendments Pres entation
WC&CGD P ro p o s ed Retail Food Program Fees
WC&CGD C urrent Retail F o o d P ro gram F ees
Page 74 of 143
Exhibit A
Georgetown Food Sanitation Ordinance Proposed Changes
Code Section Current Requirement Proposed Change Potential Impact
Sec. 8.12.020 Definitions Definitions for Food
Employee/Handler and Health
Official
Delete these definitions as permitting
requirements for food handlers will no
longer be issued by the WCCHD.
None. As it applies to food handlers,
certification and permitting process is now
required in the TFER. The WCCHD will verify
certification through the inspection process.
Sec. 8.12.030 Permit required
- Application
Applicability requirement for a
Food Establishment and process.
Applies to new permits and
renewals
• Completed application
form,
• Application Fee
• Plans (if applicable)
• Desktop Review
• Site Inspections
All permits are valid for one year.
Risk level assigned at inspection
completed after food
establishment opens.
Required initial permit site inspection:
- For new applications, site inspections
required for permanent and mobile
establishments. Temporary
establishments will vary depending on
event and type of food.
- For renewals:
• Permanent establishments – Annual
renewals may require an inspection
depending on the risk level,
complaints filed, etc.
• Mobile food establishments –
Annual renewals will require an
inspection at a WCCHD office
• Temporary – Site inspection may be
required depending on event and
type of food to be prepared and sold
Permanent food establishments – site
inspections will not be required when renewing
permits unless it is deemed necessary –
positive impact
Mobile food establishments – no impact
Temporary food establishments – permit
required for events opened to the public that
operate more than 4 hours in a single day, or
more than 2 days when in conjunction with a
special event. Site inspection may be required.
Processing time is 1-7 days.
Sec. 8.12.040 Permit required
– Fees
Applies to both new and renewal
permit applications. City fees last
updated in 2003.
WCCHD has been applying the fees
that were adopted by the County in
Nov. 2015. City fees should have
been updated in 2015 for
consistency.
Shift the Food Handler Permit (certification)
fees to the Food Establishment Permit fee as
Food Handler Permits (certifications) will no
longer be issued by the WCCHD (food
establishment permit fees will increase by
$50).
For Daycare facilities with a kitchen, break
down the fees per number of kitchen staff
and not number of children in the facility.
Exempt non-profit organizations and
governmental entities from permitting fee
for temporary events.
Food Establishments will now be responsible
for administrative costs in the verification of
Food Handler certifications for their
employees, which some food establishments
already cover.
Small daycare facilities may see a $100 increase
in their permit fees depending on the number
of kitchen staff. The City fees for these
establishments have not changed since 2003.
Page 75 of 143
Exhibit A
Georgetown Food Sanitation Ordinance Proposed Changes
Code Section Current Requirement Proposed Change Potential Impact
Sec. 8.12.050 Review of plans Applies to new food establishments
and those undergoing extensive
remodel (20% or more of the food
establishment area)
Clarification of when plans need to be
reviewed by the WCCHD, including removal
of the minimum 20% area requirement for
remodels. Extensive remodel to be
determined by the WCCHD depending on
the type of work to be conducted and not
area percentage.
Establishments undergoing remodeling may be
required to submit plans based on the scope of
work including major equipment replacement
or other remodeling activities that may impact
food safety.
Sec. 8.12.060 Inspection –
Food Establishments
Minimum of 4 inspections and as
needed (minimum of 2 for
prepackaged food)
Removal of minimum number of inspections
required per calendar year. Subsequent site
inspections will only be completed on an as
needed basis depending on the
establishment’s risk level.
Additional site inspections will only be
conducted depending on risk level and on an as
needed basis.
Sec. 8.12.090 Registration of
Food Handlers
Registration and certification
process for Food Handlers
Remove these sections as the registration
and certification process are now required in
the TFER so local requirements are no longer
necessary.
Food establishments will no longer be required
to have each food handler registered with the
WCCHD thus facilitating the permitting process. Sec. 8.12.100 Issuance of
Registration Certificates
Sec. 8.12.110 Education and
Examination of Applicant
Sec. 8.12.120 Food Handler’s
Registration Certificate –
Issuance – Effective Period
Page 76 of 143
Food Sanitation Regulations
Food Sanitation Regulations
City Code Chapter 8.12
August 8, 2017
Page 77 of 143
Food Sanitation Regulations
capmetro.org
Purpose of Food Sanitation regulations
Proposed Amendments
Next Steps
Purpose: Obtain feedback and direction on the
proposed amendments to the City’s Food Sanitation
regulations
Agenda
Page 78 of 143
Food Sanitation Regulations
State requirement
Safeguard public health and provide consumers safe, unadulterated,
and honestly presented food, as well as protect them against health
hazards and nuisances
City adopted Food Sanitation Ordinance in 2003 (Ordinance No.
2003-41)
Adopted the state standards by reference
State standards were last amended in 2015
Purpose of Food Sanitation regulations
Page 79 of 143
Food Sanitation Regulations
The Williamson County and Cities Health District
(“WC&CHD”)
Ordinance 2003-41 assigned the WC&CHD as the regulatory agency
for enforcement and inspections
WC&CHD is requesting participating cities to update local food
sanitation regulations
Staff has been working with WC&CHD to identify the Code sections to
be updated and proposed amendments
Enforcement of Food Sanitation regulations
Page 80 of 143
Food Sanitation Regulations
Removes conflicts and inconsistencies with state
regulations
Revises:
Definitions -remove definitions that are no longer applicable
Permit Requirements -clarify application requirements and processes
Fees -update annual fees
Inspections -revise the number of inspections per year
Plan Review -clarify requirements for renovations
Maintains consistent standards for all food establishments
within the district
Proposed Amendments
Page 81 of 143
Food Sanitation Regulations
Proposed Amendments
Code Section Current Requirement Proposed Change
Sec. 8.12.020
Definitions
Food
Employee/Handler
and Health Official.
Delete –no longer
applicable.
Temporary Food
Establishments (TFE)
exclude those in
operation for less
than 4 hours, or
2 consecutive days for
a special event or
celebration.
Clarify that TFE only include
those that operate more
than 4 hours in a single day
to the general public and
less than 14 consecutive
days in a single event.
Page 82 of 143
Food Sanitation Regulations
Proposed Amendments
Code Section Current Requirement Proposed Change
Sec. 8.12.030
Permit required
-Application
Applies to new
permits and renewals.
All permits are valid
for one year.
Risk level assigned at
inspection completed
after food
establishment opens.
Site Inspection required:
-For new applications,
required for permanent
and mobile
establishments.
Temporary
establishments will vary
on event and type of
food.
-For renewals, required for
Mobile establishments.
Permanent and
temporary will vary on
event and type of foodPage 83 of 143
Food Sanitation Regulations
Proposed Amendments
Code Section Current Requirement Proposed Change
Sec. 8.12.040
Permit required
–Fees
Food Handler Permit
fee.
Daycare facilities with
a kitchen, fees
determined by
number of children.
Applies to non-profit
organizations and
governmental entities
Shift the Food Handler
Permit (certification) fees to
the Food Establishment
Permit fee.
Daycare facilities with a
kitchen, fees to be
determined per number of
kitchen staff.
Exempt non-profit
organizations and
governmental entities from
permitting fee for temporary
events.
Page 84 of 143
Food Sanitation Regulations
Annual Fee Schedule -Food Establishments
No. of Emp.2003 Fees Current WC&CHD
Fees (2015)
Proposed Fee
Change
1-7 $150 $200 $250
8-15 $150 $300 $350
16-30 $250 $400 $450
31-45 $300 $550 $600
46 or more $300 $750 $800
MFE 1 unit -$100
Adtl. units -$75 $200 $250
TFE N/A $50
$50 (non-profit
& gov. entities
fee exempt)
Page 85 of 143
Food Sanitation Regulations
Fee Schedule –Daycare Centers with kitchen
Previous and Current WC&CHD Fees
(based on no. of children)
Proposed Fees (based on
kitchen staff)
No. 2003 2015 No.Fee Change
13-40 $150 $200 1-7 $250
41-100 $150 $300 8-15 $350
101 or more $250 $400 16-30 $450
Page 86 of 143
Food Sanitation Regulations
Proposed Amendments
Code Section Current Requirement Proposed Change
Sec. 8.12.050
Review of plans
Applies to new food
establishments and
those undergoing
extensive remodel
(20% or more of the
food establishment
area).
Clarification -Extensive
remodel to be determined
by the WCCHD depending
on type and extent of work.
Page 87 of 143
Food Sanitation Regulations
Change of menu requiring additional equipment –For
instance, deli adding a fryer.
An additional service is added requiring additional
equipment in an area not previously used for food storage /
preparation / service –For instance, Curbside service at HEB
Change of type of restaurant requiring preparation of
different types of food –property equipment for preparation
of different foods
Plan Review requirements
Page 88 of 143
Food Sanitation Regulations
Proposed Amendments
Code Section Current Requirement Proposed Change
Sec. 8.12.060
Inspection –
Food
Establishments
Minimum of 4
inspections per year
and as needed
(minimum of 2 for
prepackaged food).
Subsequent site inspections
will only be completed on
an as needed basis
depending on the
establishment’s risk level.
Secs. 8.12.090 –
8.12.120
Food Handlers
Registration and
certification process
for Food Handlers.
Remove these sections -
registration and certification
process are now required in
the TFER.
Page 89 of 143
Food Sanitation Regulations
Maintain consistent food safety standards and processes
for all retail food operations within the city and district.
Inspections and plan review to be determined by
existing conditions and extent of work
Exempts nonprofit vendors and governmental entities
from the permit fee for temporary events.
Remove local requirements for food handler training as
these are processed by the state.
Update the permit fees for food establishments and
daycare centers.
Proposed Amendments -Benefits
Page 90 of 143
Food Sanitation Regulations
Purpose: Obtain feedback and direction on the proposed amendments to the City’s Food Sanitation regulations
6 sections proposed to be amended
Definitions
Application –Permit Required
Application –Fees
Review of Plans
Inspection –Food Establishments
Food Handlers
Direction on Proposed Amendments
Page 91 of 143
Food Sanitation Regulations
Draft ordinance incorporating changes as directed
by Council
Present ordinance and proposed amendments for
Council consideration and possible action at a future
date
Next Steps
Page 92 of 143
Food Sanitation Regulations
Thank you!
Questions
Page 93 of 143
Williamson County and Cities Health District
WCCHD Environmental Health Services Division
PROPOSED Retail Food Program Fees
Food Establishments
Number of employees (1 – 7) $250.00
Number of employees (8 – 15) $350.00
Number of employees (16 – 30) $450.00
Number of employees (31 – 45) $600.00
Number of employees (46 or more) $800.00
Mobile Food Establishment $250.00
If an application is made after the last day of June of any calendar year for the above types of
facilities, the application fee shall be reduced by 50%
Temporary Food Establishment $50.00
Daycare Centers
Number of kitchen employees (1-7) $250.00
Number of kitchen employees (8-15) $350.00
Number of kitchen employees (16-30) $450.00
If an application is made after the last day of June of any calendar year for Daycare Centers,
the application fee shall be reduced by 50%
Delinquency fee upon failure to timely renew permit
30 – 60 days after expiration date 20% permit fee
More than 60 days after expiration date 50% permit fee
Miscellaneous Fees
Amended permit $ 50.00
Variance Application Fee $150.00
Food Establishment Plan Review w/ one pre-opening inspection $250.00
Fee for additional inspection conducted at request of establishment $ 75.00
Compliance inspection fee $100.00
Permit reinstatement fee following “second failure” $150.00
Page 94 of 143
WCCHD Environmental Health Services Division
CURRENT Retail Food Program Fees
Page 1 of 2 Effective 11/05/15
Williamson County and Cities Health District
Food Establishments
Number of employees (1 – 7) $200.00
Number of employees (8 – 15) $300.00
Number of employees (16 – 30) $400.00
Number of employees (31 – 45) $550.00
Number of employees (46 or more) $750.00
Mobile Food Establishment $200.00
If an application is made after the last day of June of any calendar year for the above types of
facilities, the application fee shall be reduced by 50%
Temporary Food Establishment $50.00
Daycare Centers
Licensed number of children (13 - 40) $150.00
Licensed number of children (41 - 100) $250.00
Licensed number of children (101 or more) $300.00
If an application is made after the last day of June of any calendar year for Daycare Centers,
the application fee shall be reduced by 50%
Delinquency fee upon failure to timely renew permit
30 – 60 days after expiration date 20% permit fee
More than 60 days after expiration date 50% permit fee
Food Handler Certification and Classes
Two year certification fee if training by WCCHD in-house training $20.00
Online class contracted by WCCHD, training and 2 year certification
(www.williamson.statefoodsafety.com)
$20.00
Online Department of State Health Services certified class
(includes training and 2 year certification)
$10.00
Page 95 of 143
WCCHD Environmental Health Services Division
CURRENT Retail Food Program Fees
Page 2 of 2 Effective 11/05/15
Williamson County and Cities Health District
Miscellaneous Fees
Variance Application Fee $100.00
Food Establishment Plan Review
(includes plan review and on pre-opening inspection)
$250.00
Fee for additional inspection conducted at request of establishment $75.00
Compliance inspection fee $100.00
Permit reinstatement fee following “second failure” health
inspection violation
$150.00
Page 96 of 143
City of Georgetown, Texas
City Council Workshop
August 8, 2017
SUBJECT:
Update, discussion and direction on the solid waste co ntract with Texas Disposal Syste ms (TDS) -- Mike Babin, Deputy
General Manage r of Utilities
ITEM SUMMARY:
The current co ntract for solid waste services reaches the end of the first term, of a po tential four terms, at the end of
September, 201 8.
In May, 20 17 staff presented an update to Council on pro gress in negotiatio ns for an extension/renewal of the c urre nt
solid waste servic e s. Council directed staff to continue to develop a longer term extension but to also work in paralle l on
an alternative simple renewal for additio nal term. Council also directed staff to consider alte rnative collection station
pricing for custome r drop-o ff of brushy waste.
This item provides an update to and checkpoint for Co uncil o n the co ntract directio n, pricing and mo dificatio ns prio r to
final completio n of the renewal. It also provides alternatives to collection station pric ing fo r brushy waste drop-off.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Mike Babin, Chris Foster & Jordan Fengel
ATTACHMENT S:
Description
S o lid Waste Contrac t Update P res entation
Page 97 of 143
Update on Solid Waste
City Council Workshop
8 August, 2017
1Page 98 of 143
Agenda
•Existing Contract
•Prior Meeting and Direction
•Update
•Next Steps
2Page 99 of 143
Existing Contract –Signed in 2012
•5 Years, with 3 x 5 Year Renewal Options
•Annual Inflation Index, requires Council Approval
–87.5% BLS Core CPI
–12.5% BLS #2 Diesel Fuel
•Only One Price Adjustment
–2014, 2.88% Increase applied uniformly
–First year not allowed
–Negative for the last 3 years
3Page 100 of 143
Prior Meeting and Direction
Council Workshop –5/23/17
•Discussion
–Overall Time Line
–Contract Update
–Expected Rate Impact
•Direction
–Continue negotiations with TDS
•10+10 alternative,
•And 5 year extension
•In parallel
4Page 101 of 143
Update –Pricing Through Negotiations
•Nov. 2016 -5 year renewal
–Residential 12% Commercial 22%
•May 2017 –10+10 Cost of Service
–Residential 12%Commercial 29-34%
•Early July 2017 –10+10 Cost of Service
–Residential 12%Commercial 29%
•Early July 2017 -5 year renewal
–Residential 12%Commercial 29% with auto 3.5% index
•Late July 2017 –5 year renewal
–Residential 12%Commercial 20% with modified index
5Page 102 of 143
Update –10+10 Cost of Service Contract
•10+10 year Cost of Service Contract deemed not viable
at this time
–Price vs. Risk
•Change in Risk not reflected in Price
•Effect of Transfer Station not known yet
–Transparency vs. Confidentiality –creates challenges
•City desires fiscal transparency
•Vendor requires confidential treatment of proprietary costs
–Uncertainty of Legality for Cost of Service under Texas Law
6Page 103 of 143
Update –5 Year Extension
•5 Year Extension of existing contract moving forward
–Pricing
•Residential 12%Commercial 20% with modified index
–Timing
•September
–Modifications
•New, modified Inflation Index
•Add Commercial Recycling (optional, but exclusively provided by City)
•Evaluating pricing options for Brushy Waste drop-off
•Considered making Roll-Offs exclusive but declined
7Page 104 of 143
New Price Index
•Refuse Rate Index (RRI)
–Growing use nationally
–Basket of Indices
•#2 Diesel –BLS PPI
•Vehicle & Equipment Replacement –BLS PPI
•Labor Cost –BLS Monthly Labor Review for Employment Cost
•Repair & Maintenance –BLS PPI
•Regional Landfill –Index of TDS, Williamson County & Waste Mgmt
Austin
•All Other –BLS CPI
8Page 105 of 143
Alternatives to 5 Year Extension
•5 Year Extension for Residential Only
–With Commercial Open to Competition
•Full RFP for Competitive Pricing
9Page 106 of 143
Brushy Waste Drop-Off
•Expected Cost of Brush Waste Drop-Off
–Upwards of $82,000 per year
•3 Options all for In-City, Tier 1 Customers only
–No Change, remains $6.25 per cubic yard to drop-off
–Fully absorb cost, no charge to drop-off
•Estimated $0.28 per month per Tier 1 Customer
–Half subsidized, $3.10 per cubic yard to drop-off
•Estimated $0.14 per month per Tier 1 Customer
10Page 107 of 143
Wholesale Rates Remain Competitive
Source: TDS
$14.00 $15.28 $15.87 $16.48 $16.66 $17.07 $17.11 $17.61 $19.78 $19.93 $20.42
$25.34
$42.85
96 gal cart, Standard Residential Service
11
* Cedar Park includes a price adjustment for City owned carts
Page 108 of 143
Impact to Rates From Contract Only*
*Preliminary and before budget impacts
Service Current New $ inc % inc
Residential IN $16.50 $18.37 $1.87 11.33%
Residential OUT $22.50 $24.82 $2.32 10.31%
Comm Cart $23.70 $25.96 $2.26 9.54%
4 YD @ 2/wk $159.50 $191.51 $32.01 20.07%
6 YD @ 4/wk $387.90 $459.46 $71.56 18.45%
8 YD @ 1/wk $123.50 $135.57 $12.07 9.77%
Page 109 of 143
Impact to Rates in Total*
*Preliminary after estimated budget impacts
Service Current New $ inc % inc
Residential IN $16.50 $18.76 $2.26 13.70%
Residential OUT $22.50 $25.91 $3.41 15.16%
Comm Cart $23.70 $26.80 $3.10 13.08%
4 YD @ 2/wk $159.50 $197.71 $38.21 23.96%
6 YD @ 4/wk $387.90 $474.36 $86.46 22.29%
8 YD @ 1/wk $123.50 $139.91 $16.41 13.29%
Page 110 of 143
Final Proposed Retail Rate by Component
•Current Rate $16.50/month
•Contract Adjustment $1.87
•Pond Debt $0.01
•Budget Increases $0.05
•Transfer Station Study $0.08
•SWMP $0.25
•Final Proposed Rate $18.76/month
In City Free Brush would add $0.28/mo
In City Half Cost Brush Would add $0.14/mo
Page 111 of 143
Retail Rate Peer Comparison
*New Georgetown is estimated only
$15.90 $16.01 $16.50 $16.66 $17.61 $17.95 $18.76 $19.97 $20.25
$23.61 $25.09
$42.85
96 gal cart, Standard Residential Service
Page 112 of 143
Next Steps
•5 Year Extension Amendment
–Conclude negotiations and contract, approval in September
•Brushy Waste Drop-Off
–Select Option and reflect in rates
•Roll-Offs
–Consider a Franchise Fee for In-City Roll-Off Service Providers
•Retail Rate Ordinance –2 Readings at Council
16Page 113 of 143
Questions
17Page 114 of 143
City of Georgetown, Texas
City Council Workshop
August 8, 2017
SUBJECT:
Update and directio n regarding the implementation plans and timelines developed around the City Council's Strategies --
David Morgan, City Manager; Jack Daly, Assistant to the City Manager
ITEM SUMMARY:
In November 2 01 5, City Co uncil developed 14 strate gies to achieve their goals and visio n for the City. Staff has
developed a series of tactics associated with each strategy, which was reviewed by Co uncil in March and June on 201 6
and January of this year. Since January, staff has been working on the implementatio n plans to accomplish each tactic.
Attached is a draft presentation and detail listing of each strategy, tactic, and the corresponding implementation plan.
This presentatio n will provide an update on complete d tactics since January, as well as pro posed timelines for tactic s to
be initiated in FY20 18 .
FINANCIAL IMPACT:
None at this time .
SUBMITTED BY:
Jackson Daly
ATTACHMENT S:
Description
S trategies Trac king S heet (Up d ated 2017-07-26)
Draft Counc il Strategies Up d ate Presentation
Page 115 of 143
Strategy Year 1 Tactic Tactic Detail Lead Timeline
Attract, hire, develop and retain the best people, and compensate them for the value they create Tadd Phillips
Establish and consistently administer a competitive compensation program
based on performance results
Includes: 1) Update Fiscal & Budgetary Policy to memorialize competitive
compensation program; 2) Administer Pay for Performance (Merit) Program;
3) Develop updated Compensation Annual Market Review Program
Laura Maloy 1)Completed; 2Completed 6; 3)Completed;
4)Completed
Guide and Define Workplace Culture
Covers: 1) Re-establish Organizational Values; 2) Tie Organizational Values to
Employment Process; 3) Workforce Survey; 4) Management actions from
Survey
Tadd Phillips 1) Completed; 2) Completed 3) Completed 4)
Eight of fourteen tasks completed or underway
Implement the newly created employee training and development program
Covers: 1) Develop and train City staff through live, online, and computer
based training programs including focus areas for new employees, new
supervisors, director development, emerging leaders, city-wide skill
development, and compliance training; 2) Create and Implement Citywide
Tuition Reimbursement Program as a tool to recruit, develop, and retain top
talent.
Elliott Harper
1)Phase 1 complete, phase 2 underway
including supervisory series and director 360
feedback; 2)Complete
Consistently communicate the current compensation and benefits plan to
employees
Includes: 1) Provide additional information to employees about benefits and
their value on the GO, HR website, TV screens and other avenues to continue
promoting our retirement benefits, Compass, TMRS, etc.; 2) Promote the
value of TMRS benefit; 3) Provide a Total Pay Check Statement to employees
reflecting the total value of their benefits with their pay check. This will show
the additional cost of benefits as an add-on to total pay; 4) Assure
communication extends to future and prospective employees
Laura Maloy 1)Completed; 2)Completed; 3)Completed;
4)Completed and ongoing
Create a Customer Service Mindset Leticia Zavala
Develop and Implement a Customer Satisfaction Program
Includes: 1) Create a Customer Mindset Citywide Steering Committee; 2)
Create a simplified Customer Service Mission Statement; 3) Develop
elements of a Citywide Customer Satisfaction Process (for both internal &
external depts.) (#3 subsets - Rolling out mission statement, GEM updates,
Leadership Meeting highlight, Videos, Expectation Memos
Leticia Zavala 1) Complete 2)1Q2017 3)on-going 2017
Create More Opportunities for Local Businesses to Do Business with the
City
Deliverables include: 1) Coordinate a vendor forum with Georgetown
Chamber and local businesses; 2) Take several actions to increase city
expenditures with local businesses: a) dept. level education by purchasing
team; b) insure dept. purchase's process includes consideration of local
vendors; c) primary target, purchases < $3,000 but include purchases up to
$50,000.) 3) Long-term, consider a purchasing system to complement the
current accounting system to help manage procurement
Leigh Wallace 1) Complete - Done Annually; 2) 2018, On-
going; 3) TBD >2 yrs.
Implement the special event and destination strategy Cari Miller
Create a Comprehensive Special Events Strategy
Covers: 1) At the end of each month, send David Morgan a list the upcoming
months events to include in the Council update (this will inform the Council
of the events currently happening and determine if and when additional
events should be added); 2) Define and document what it means to be a City-
sponsored event; 3) Document a comprehensive event strategy to improve
and market City-wide events.
Cari Miller 1) Complete/on-going; 2) Sept. 2017; 3) Sept.
2017
Maintain and Promote Calendar of Special Events
Upcoming events calendar is currently available (visitgeorgetown.com).
Owners of events will send all updates to marketing coordinator to be
included in the calendar. Calendar of events to be included as an agenda
item in communications team meeting. All event coordinators will be
encouraged to promote the calendar on social media.
Marcy Renneberg Ongoing
Simplify Special Event Application Develop and deploy new, simplified on-line application and add to city web-
site.Adrienne Seal Complete
Cross-functional promotion and communication of city events
Establish a cross-functional team (reps established) to meet regularly
(initially monthly) to communicate venue project status, current planned
events and recently submitted requests. Additionally, this team will have
representatives on the city's communications team to insure consistency in
communications and help with cross-promotion.
Adrienne Seal Meetings on 4th Fridays
Build and maintain an entertainment platform/venues Kimberly Garrett
Page 116 of 143
Build and Program City-owned Venues
Detailed Project plans exist with each major effort (i.e. Gary, San Gabriel,
etc.). Establish a dashboard to track and communicate status/completion of
key milestones within each project.
Kimberly Garrett Update Council at Major Milestones
Citywide Space Inventory and Needs Assessment
Document and make available a city wide inventory of existing platforms and
venues. Review current inventory with special event's team to determine
short falls in needs. Establish a project plan to satisfy any identified short
falls.
Marie Woodard Bi-Annually
Cross-Functional Team to Review and Promote City Events
Establish a cross-functional team to meet regularly to communicate venue
project status, current planned events and recently submitted requests.
Additionally, this team will have representatives on the city's
communications team to insure consistency in communications and help
with promotion. Team to insure effective, timely communications to P.D.
and F.D. for support as required.
Adrienne Seal Meetings on 4th Fridays
Expand and diversify the tax base (increase commercial percentage)Wayne Reed
Create and maintain a positive relationship with the business community
through a Business Retention Program
To includes: 1) develop criteria for retention program; 2) survey local
businesses via email; 3) visit local businesses; 4) create a database of local
businesses for tracking and documenting responses, including follow-up
(actions) with each company; 5) presentation to City Council on BRP
Conchita Gusman
1. Complete; 2. Developing survey mechanism;
3. On-going 4. On-going
5. Complete
Conduct studies to develop meaningful data to drive the City’s E.D.
program
Covers: 1) Complete Retail Strategy and Recruitment Plan; 2) Presentation to
City Council (including findings and recommendations); 3) Complete baseline
data of current businesses and tax base
Andreina Dávila-Quintero and E.D.1. Complete; 2. Complete; 3. 24 months
Develop a process to understand the fiscal impact and trade-off of land use
decisions
Includes: 1) Budget Request; 2) City Council Budget approval; 3) Select
consultant through RFP process; 4) Implement use of model; 5) Determine
major land use change/land development requests (i.e. financing special
districts) to be reviewed using the model
Wayne Reed and Laurie Brewer
1) Complete; 2) Complete; 3) Complete (GGAF
and Council); 4) Sept 2017; 5) Oct 2017 and on-
going
Update the City‘s Comprehensive Plan and Capital Improvement Plans to
align resources and preserve opportunities for retail and employment
growth
Covers: 1) Submit Budget Request to update the Comprehensive Plan; 2)
Formalize internal Long Range Planning Team; 3) City Council Budget
approval; 4) Procure the services of a consultant through the RFQ/RFP
Process to update the Comprehensive Plan; 5) Provide updates throughout
the process and as identified in the Project Schedule; 6) Create marketing
material to promote the City's best sites for retail and employment
Sofia Nelson 1) Complete; 2) Complete; 3) Complete;4) 4Q
2017 5) Throughout 2018 ; 6) Complete
Accumulate funds to account for unfunded and unanticipated liabilities Leigh Wallace
Ensure Financial and Budgetary Policy Addresses Liabilities Budget policy, including liabilities, submitted Leigh Wallace Completed (Adopted by council April 2016)
Update quarterly financial report to include a list of City-Wide liabilities,
and an update on the balance in the Council Special Revenue Fund
Liability list collected and will be presented quarterly in report - current list 3
pages in length Leigh Wallace Completed/on-going
Incorporate O&M costs in planning of capital projects 5-year Capitol Improvement Plan will include O&M costs based on planned
projects Paul Diaz [Refer to Asset Maintenance Strategy]
Implement a Policy and Phase-In Approach for an Economic Uncertainty
Reserve to Address Short-term Revenue Declines Economic Uncertainty Reserve Policy submitted.Leigh Wallace Completed.
Create a strategy to increase mobility --
Complete review and propose amendments for the Unified Development
Code (UDC Chapter 12 Pedestrian and Vehicle Circulation) related to
development standards to ensure they are designed to improve mobility
efforts within and between new developments
1) Workshop with Council regarding amendments; 2) Adoption of
amendments Nat Waggoner 1) Complete; 2) Complete
Continue to develop and implement existing transportation plans
Detailed Project plans exist with each major effort (Gant Charts). Establish a
dashboard to track and communicate status/completion of key milestones
within each project.
Ken Taylor Monthly Update
Continue to adequately fund transportation infrastructure Review street maintenance strategy with Council; Currently forming
committee Octavio Garza 1) Workshop in Sept.
Continue to address maintenance of existing infrastructure
Covers: 1) Implementation of thru street maintenance; 2) annual alternative
methods based on Payment Condition Index (PCI); 3) Five year plan update
based on annual inventory street assessment
Mark Miller 1) Workshop in Sept; 2) annually; 3) annually
Attain and maintain superior public safety and enhance the perception of safety John Sullivan
Page 117 of 143
Fire Department attain Center for Public Safety Excellence (CPSE)
accreditation AND Police Department attain Texas Police Chiefs
Association (TPCA) recognition
1) FD - Center for Public Safety Excellence; 2) PD - Work is ongoing with
regard to policy development, training, and internal processes that address
specific standards. We anticipate formally applying to the program in
February to start the formal process. ; 3) PD - Evaluate CALEA Accreditation
Program
1) Clay Shell; 2) Lt. Amy Janik
1) Self Audit 4Q2017, full accreditation 2019; 2)
TPCA Accreditation/Jan 2017; 3) Evaluate
CALEA Program 1Q2018
Achieve and consistently be one of the top-tier public safety agencies to
work for within central Texas.
Covers Fire Department including: 1) Professional Development; 2) resource
turn-over years 0-5 1) - Carl Boatwright Fiscal year 2017
Establish an annual Crime in Georgetown Report.
1. PD - Establish a local version of the Crime in America, Crime in Texas
report annually. 2) Establish summary reports useful for various stakeholders
(i.e. GISD, business community, and neighborhoods)
1) Wayne Nero; Brenda Craytor; Amanda Chron
1) Gathering all of the 2016 data that will be
used to generate the report. Template design
and framework is currently being discussed.
We anticipate the report being complete by the
end of Sept.
Attract younger workers/young professionals to the Community Jack Daly
Tailor branding and communications towards young professionals Includes: 1) Citizen Survey results; 2) establish representation of young
professional on the city's communications team Jack Daly 1) Completed; 2) Complete
Improve Social Environment for Young Professionals (25-44)
1) Downtown retail recruitment strategy focused on merchandising that
appeals to key demographics; 2) Explore opportunities to partner with Austin
Young Chamber
Jack Daly 1) Completed; 2) October Summit
Improve communications and advertising Keith Hutchinson
Work to create consistency in messages and themes for communications
and marketing across the City.
Re-started Communications Team. The team meets monthly to coordinate
stories and messages in the Reporter, on websites, in videos, and other
platforms. The team is a venue for coordination, skills training, sharing best
practices, and collaboration.
Keith Hutchinson Re-started March 2016
Assess department resources and make needed adjustments to ensure
capacity to generate and sustain communications and marketing content
across multiple platforms.
1) Information Specialist position for Public Communications has been
approved in the budget. 2) Hiring position Multiple departments 1) Complete; 2) Complete
Develop community vision statement Design and Branding Guidelines included in 2017 budget. Keith Hutchinson
Hiring consultant to assist in developing
community vision statement and aim to have
vision statement by the end of FY2017
Create and maintain outstanding aesthetics, and a welcoming appearance and spirit Sofia Nelson
Identify, Review, and Enhance Development Standards Related to
Beautification
Includes: 1) Council approval of code amendments; 2) Council approval of
gateway proposal; 3) Final approval of funds to support proposals; 4)
Document scope of work for long-range plan; 5) Develop standards
Sofia Nelson
1) completed; 2) Completed; 3) Completed;
4)Long Range plan for work to be developed as
part of comprehensive plan update 5) to follow
the comp. plan
Continue and Increase Stewardship of all Public Rights-of-way (Including TX
DOT)
Includes: 1) Reviewing ROW Maintenance contracts, consolidating where
appropriate; 2) Confirming inventory of existing City-maintained ROW and
reviewing maintenance schedule; 3) Review with Council community
standards for ROW
Jack Daly 1) Complete; 2) Complete; 3) 2Q2017
Create an asset maintenance and revitalization plan Eric Nuner
Develop a uniform asset management and work order process
Includes: 1) Document and agree to an Asset Management Process (evolving
all appropriate city departments); 2) Document, consistently, a department
level inventory based on process; 3) City wide Asset Management System to
manage the above process (acquisition and implementation)
Glenn Dishong 1) Complete; 2) Complete; 3) >2 years
Develop baseline annual costs to operate and maintain (annual budget)Establish educated estimates (thumb rules) as a baseline of current city asset
value (across all appropriate city departments) Paul Diaz 2Q2017
Clarify Capital Retirement/Replacement Strategy See 2.3.1 as the retirement/replacement strategy will be a department level
output based on the process in the first tactic listed under this strategy.Glenn Dishong FY2019
Create Comprehensive Annexation Strategy TBD
Create a Broad-Based Annexation Plan with Alignment to the 2030 Plan
Includes: 1) Establish an Annexation/ETJ review team comprised of all major
city departments; 2) Annexation/ ETJ review team establish a
recommendation on priorities for rolling annexation candidate list; 3) Hold
workshop with City Council to discuss establishing priorities for preparing the
annexation strategy and recap of previous policies; 4) Scope annexation
strategy and communication efforts; 5) Create the rolling annexation
candidate list and develop and utilize fiscal impact model and align updated
annexation plan and costs with comprehensive plan.
Sofia Nelson
1) 3-4Q of 2017 2)1 Q2018 3) 2-3Q of 2018 4) 2-
3 Q of 2018 5) continuously throughout the
comp plan update process.
Page 118 of 143
Effectively Communicate Planning Efforts and Outcomes
Develop a SOP on all annexations being discussed and upon each decision to
include communications to council, residence, developers, budget
requirements, etc.
TBD HOLD
Monitor, promote, and communicate a long-term water and utilities plan and strategy Mike Babin
Implement and Monitor the Integrated Resource Plan Document an executive summary off existing plan (concise, simple yet
understandable and education to council, Georgetown residents, etc.)Mike Babin Complete
Develop and Execute a communication and marketing strategy for
customers relating to the resource plan
Mike to work with Leticia and Keith to develop a communication plan that
proactively updates utility users as to the city's plan and current
status/performance to that plan (to include data, frequency of
communications, media to be used, etc.)
Mike Babin Complete; On-going
Page 119 of 143
Council Strategy Update
August 8, 2017
Page 120 of 143
Background
•Four Council Visioning Sessions in November
2015
–Role of Council
–Vision
–Goals
–14 strategies
•Updates to Council on
–March 22 and June 28, 2016
–Memo October 18, 2016
–January 10, 2017
Page 121 of 143
Vision
•Georgetown is a safe, healthy, happy, connected, and truly
diverse community where people can live, learn, work, retire,
and play in an environment where we have ready access,
throughout our lives, to arts, culture, essential services, and
the natural environment.
•Our educated and skilled population, fiscally responsible
governance, excellent infrastructure, and the beauty of our
natural and man-made environments, attract new residents
and businesses and enable us to create balanced and diverse
employment centers and economic levels. Our strong sense
of community connects us regardless of our cultural, age,
ethnic, or economic differences.
Page 122 of 143
Goals
Culture
Georgetown is a truly diverse, vibrant, inclusive, and socially dynamic city
where everyone has the opportunity to participate in, and benefit from, our
economic, political, and social activities
Employee
Our outstanding and innovative City Employees work diligently to bring the
Vision of Council to life and deliver exceptional services to our customers while
exemplifying our Core Values
Internal Process
Our policies and procedures are easy to understand, and consistently and
professionally applied. Our internal processes are effective, efficient, fair,
inventive, and transparent, and make us a desired destination for residents and
businesses
Customer
Anyone interacting with the City will have such a positive experience that they
will tell everyone about it
Financial
To maintain a fiscal environment conducive to attaining the goals of the CityPage 123 of 143
Strategies
1.Attract, hire, develop and retain the best people, and compensate them for
the value they create
2.Create a Customer Service Mindset
3.Implement the special event and destination strategy
4.Build and maintain an entertainment platform/venues
5.Expand and diversify the tax base (increase commercial percentage)
6.Accumulate funds to account for unfunded and unanticipated liabilities
7.Create a strategy to increase mobility
8.Attain and maintain superior public safety and enhance the perception of
safety
9.Attract younger workers/young professionals to the Community
10.Improve communications and advertising
11.Create and maintain outstanding aesthetics, and a welcoming appearance
and spirit
12.Create an asset maintenance and revitalization plan
13.Create Comprehensive Annexation Strategy
14.Monitor, promote, and communicate a long-term water and utilities plan and
strategy Page 124 of 143
Process
•14 teams developed “tactics” to achieve each strategy
–Cross functional groups
–5-7 team members
•Tactics presented in priority order by strategy
–Reviewed with Council on March 22 and June 28
–“Sub-tactics” identified in packet
•Teams Developed implementation plans
–Identified high-priority tactics (to accomplish or initiate within 12-months)
–Identified tactics to be completed in 1-2 years and beyond 2 years
–Details and owner associated with implementation plans in packet
Page 125 of 143
24
10 8
0
5
10
15
20
25
30
Complete Initiated in FY2017 Initiated after FY2017
Tactics
Page 126 of 143
Completed Since January
1.Provided total paycheck statement to employees
2.Rollout of customer service mission statement
3.Adopted UDC amendments related to transportation
4.Transportation project updates on SW Bypass, Fixed-Route, and
Sidewalks
5.Enhanced ROW maintenance through consolidated mowing
contracts and improved deliverables
6.Update on long-term water and utilities plan
7.Updates on Garey Park, San Gabriel Park, and Downtown West
Page 127 of 143
Initiated in FY2017
1.Reviewing special event ordinance and policies
2.Update on business retention program
3.Select firm and substantially complete development of
fiscal impact model
4.Review street maintenance strategy
5.Branding guidelines/Visioning Statement
Page 128 of 143
Initiated in FY2017
6.Select firm to assist in updating City’s comprehensive
plan
7.Continue to address maintenance of existing street
infrastructure
8.Public Safety Accreditations
9.Austin Young Chamber Summit Sponsorship
10.Asset management discussions
11.Annexation plan alignment contingent upon completion
of fiscal impact model
Page 129 of 143
FY2018 Budget
1.Attract,hire,develop and retain the best people,and compensate them for
the value they create
–Compensation (step, market, and 3% merit)
–No increases in health insurance premiums (self insurance fund)
–Continuation of tuition reimbursement program
–Update of employee survey in 2018
–Continued emphasis on training and development
2.Create a Customer Service Mindset
–Branding,performance metrics
–Expansion of hours for Customer Care
3.Implement the special event and destination strategy
–Marketing and opening of Garey Park
–Increased conference transportation incentives
in Convention and Visitors Bureau
Page 130 of 143
FY2018 Budget
4.Build and maintain an entertainment platform/venues
–Garey Park operations –April 2018 opening
5.Expand and diversify the tax base (increase commercial
percentage)
–Contract planning services for major projects
–Funding for analysis of economic development proposals
–Fiscal Impact Model completion in September 2017
–South Georgetown TIRZ analysis complete in August 2017
–Airport facility improvements
6.Accumulate funds to account for unfunded and unanticipated
liabilities
–Increase in funding to Council SRF
Page 131 of 143
FY2018 Budget
7. Create a strategy to increase mobility
–Continued funding of major transportation CIP
–Transit voucher pilot program funding
–Increase in traffic analysis funding in Public Works
–Williams Drive study implementation
–Full year implementation of fixed-route transit
–Bike Master Plan
–CIP improvements Airport Road,NW
Blvd/Rivery,FM 971
Page 132 of 143
FY2018 Budget
8.Attain and maintain superior public safety and enhance the
perception of safety
–3 Police officers (SRO/Patrol)
–Fire Station 6 design/construction and Station 7 preparation
–Major equipment
•SCBA and other safety equipment replacement
•Radio equipment (4 year plan)
•Fleet funding
9.Attract younger workers/young professionals to the
Community
–Austin Young Chamber –one time sponsorship
–Workplace culture initiatives
Page 133 of 143
FY2018 Budget
10.Improve communications and advertising
–Communications team
–Implementation from community branding vision
process
11.Create and maintain outstanding aesthetics,and a
welcoming appearance and spirit
–Increased ROW maintenance
Page 134 of 143
FY2018 Budget
12.Create an asset maintenance and revitalization plan
–Increased funding for Right of Way maintenance
–Implement strategies from Street Maintenance working group
–Begin SRF and ISF funding to set aside capital replacement for
Garey Park assets
–Funded Enterprise Resource Planning software for
Finance &Human Resources
–Continued implementation of Customer Information System
–Continued funding of Internal Service Fund replacements
for IT,Facilities and Fleet
–Increased aquatics maintenance staff person to respond to
new facilities
–Human resources –staffing,training,compensation,
equipment, safety
Page 135 of 143
FY2018 Budget
13.Create Comprehensive Annexation Strategy
–Completion of Fiscal Impact Model in September
2017
–Comprehensive Plan Update Starting Fall 2018
14.Monitor,promote,and communicate a long-term water
and utilities plan and strategy
–Electric Rate Study
–Capital Project Implementation of
Water/Wastewater Infrastructure Development
Page 136 of 143
Next Steps
•Feedback from Council
•Update in October
•Council Sessions on November 1 and 2
–Facilitated
–Update on Vision, Goals and Strategies
Page 137 of 143
City of Georgetown, Texas
City Council Workshop
August 8, 2017
SUBJECT:
P resentation and discussio n related to changes in wastewater service line maintenance responsibility -- Glenn W.
Dishong, Utility Directo r
ITEM SUMMARY:
Staff will present re c ommended changes to the po lic y regarding customer responsibility fo r wastewater service line
maintenance/repair. Current policy requires custome r to repair service line flaws from the dwelling to the point of
connection with the co llection system which is normally in the center of the street, leading to substantial repair
complexity and financial burden for customers. Pro posed policy change would end the custo mer responsibility for
service line repairs at the property line ("single se rvic e") o r the point of joining with another service at or near the
property line ("double service").
FINANCIAL IMPACT:
P resentation and Discussio n only, no financial impact.
SUBMITTED BY:
Glenn W. Dishong, Utility Director
ATTACHMENT S:
Description
S ervic e Line P o lic y P res entation
Page 138 of 143
Georgetown Utility Systems
Sewer Service Line Policy
August 8, 2017
Page 139 of 143
Service Line Policy History
•Developed in 1970s
–TCEQ Rules for public sewer system
–EPA grant conditions
•Updated Design Standards in 1990s
–Double Service Lines where possible
–Single Service Lines upsized in the ROW
•Single service repairs in the ROW
–Inconsistent with other City’s policies
–High cost to homeowners due to street/curb cut
•Total of 175 “sewer chokes” a year
–Most cleared without physical repair
–Very few repairs required in ROW
–Repairs are completed by City staff
Page 140 of 143
Current Service Line Policy
•Double Service Line
–Responsibility of
Customer
–“House to Cleanout”
–Each customer has a
cleanout near the
property line
•Single Service Line
–Responsibility of
Customer
–“House to Main”
Page 141 of 143
Recommended Policy
•All Service Lines
–Responsibility of
Customer
–“House to Property
Line”
–Lack of “cleanout” on
single service line may
require customer to
troubleshoot prior to
City repair in ROW
Page 142 of 143
City of Georgetown, Texas
City Council Workshop
August 8, 2017
SUBJECT:
Sec. 551.071: Consul tati on w i th Attorney
- Advice from attorney about pending o r co ntemplated litigation and other matters o n which the attorney has a duty to
advise the City Council, including agenda items
Sec. 551.072: De l i berati o n Regardi ng Real P ro perty
- Fire Station 7 Site Consideration
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Sec re tary and Municipal Judge: Consideratio n of the appointment, employme nt,
evaluation, reassignment, duties, discipline, or dismissal
Sec. 551.087: De l i berati o n Regardi ng Economi c Devel opment Negoti ati ons
- Downtown Infrastructure Improvements
- TLCC Update
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelley Nowling, City Secretary
Page 143 of 143